OWEN J. ROBERTS WILDCAT BANDS Todd R. Mengel, Director

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1 OWEN J. ROBERTS WILDCAT BANDS Todd R. Mengel, Director September 10, OJR BAND SPRING TRIP Dear Wildcat Marching Unit Member & Parent/Guardian: This year s proposed spring trip for the band will be to Boston, Massachusetts. The trip proposal has been submitted to the administration and will be considered for approval by our school board at their next meeting later this month. Here s some preliminary information for you to review so you can decide whether or not you would like to participate: DATES: (Pending School Board Approval) We would leave on Friday, May 24 th 2013 early in the morning and return on Monday, May 27 th sometime late in the evening. The students have off from school, so no school will be missed for this trip. COST PER PERSON: The cost breakdown for both students and adults are as follows: (**Please See Note Below Regarding Boston Red Sox Possibility**) BAND MEMBERS: ADULTS: 4/room - $ /room - $ /room - $ /room - $ /room - $ /room - $ /room - $ /room - $ TRIP ITINERARY AND PACKAGE INCLUSIONS: A TENTATIVE itinerary is attached for your review along with everything included in the package. A much more detailed itinerary will be distributed prior to the trip departure. Please see the special note regarding the possibility of scheduling a Boston Red Sox Game. 981 RIDGE ROAD POTTSTOWN, PA (610)

2 PRACTICES: We will have several evening practices in May to prepare for our performance at Faneuil Hall / Quincy Market. All trip participants will be expected to attend each practice so that we will be prepared for our performance. A schedule will be distributed after New Year, CHAPERONES & PARENTS: All chaperone and student supervision responsibilities will be handled by marching band staff members. All parents are invited to come along on the trip and participate in every aspect of the trip along with the band, but all student supervisory duties throughout the trip will be handled by band staff members. PAYMENTS: A payment schedule is included with this letter and must be strictly adhered to. Parents, please give the payment schedule careful consideration when deciding whether or not your son/daughter will be permitted to go on the trip. PERMISSION SLIP: Please sign and return the preliminary permission slip included with this letter to Mr. Mengel as soon as possible (but no later than September 28 th ). Parents, please indicate on the adult participation form whether you are interested in coming along and if you plan to bring along other family members. Hopefully that should be all of the information you need. Please don t hesitate to contact me with any questions you may have. It s going to be a great trip. Thanks, everyone! - Mr. Mengel (610)

3 OWEN J. ROBERTS WILDCAT MARCHING BAND 2013 SPRING TRIP TENTATIVE ITINERARY BOSTON, MASSACHUSSETS FRIDAY MAY 24 TH 6:30AM Buses depart from Owen J. Roberts High School with a stop for breakfast 2:30PM Arrive at the Hilton Boston/Woburn for hotel check-in 5:00PM Dinner at Fire & Ice 8:00PM Show Blue Man Group 10:00PM Transfer back to hotel SATURDAY MAY 25 TH 7:30AM Buffet breakfast at the hotel 8:30AM Tour of Fenway Park Home to the Boston Red Sox 11:00AM Tour of Boston Sympony Hall Home to the Boston Symphony 12:30PM Lunch at the Prudential Center 2:00PM Visit the Prudential Skywalk 4:30PM OJR BAND PERFORMANCE AT FANEUIL HALL SQUARE 5:30 PM Dinner at Faneuil Hall Square / Quincy Market 8:00 PM Walking Ghost Tour of Boston 9:30 PM Transfer back to hotel SUNDAY MAY 26 TH 8:00AM Buffet breakfast at the hotel 10:00AM Boston Duck Tour 12:00PM Lunch at the Prudential Center Food Court 2:00PM Visit the New England Aquarium 2:30PM IMAX / LASER LIGHT SHOW at Aquarium 3:00PM Time to explore New England Aquarium 5:30PM Boston Harbor Dinner Cruise with DJ and Dancing 9:00PM Transfer back to hotel MONDAY MAY 27 TH 8:00 AM Buffet breakfast at the hotel 9:00AM Tour of U.S.S. Constitution Old Ironsides 10:00AM Buses depart hotel with stops on the way back for a meal 7:00PM Approx. arrival back at OJRHS OVER FOR PACKAGE INCLUSIONS

4 PACKAGE INCLUDES: Deluxe transportation via lavatory equipped coaches with CB radios and video capabilities Three nights lodging at the Hilton Boston/Woburn Three breakfasts at the hotel Two Lunches One Dinner at Fire & Ice One Dinner at Faneuil Hall One Dinner on the Harbor Cruise Ship The Blue Man Group Show U.S.S. Constitution Tour Fenway Park Tour Boston Symphony Hall Tour New England Aquarium with an IMAX Show Boston Harbor Duck Tour Boston walking Ghost Tour Boston Harbor Cruise with DJ Dance Private security guard for our group at the hotel each night All applicable taxes and gratuities (including bus drivers) Tour guide along on the trip along with radios for chaperones **PLEASE NOTE:** We may schedule a Boston Red Sox baseball game as part of the trip itinerary. The Red Sox will not have their 2013 game schedule out until later this fall, so at this point it is only a possibility. In the event that we do schedule a game, the cost of the trip may be a bit higher (up to as much as $50.00 more per person). It would not be more than $50.00 per person and may be less, depending on when it would be scheduled. We will make this decision and let everyone know once the Red Sox post their 2013 game schedule. Please consider the POSSIBILITY of an added cost (up to $50.00 per person) when deciding whether or not you would like to participate.

5 TRIP PERMISSION FORM WILDCAT MARCHING UNIT 2013 SPRING TRIP - BOSTON, MASSACHUSETTS (MAY 24 TH through 27 th, 2013) I hereby grant permission for my son/daughter (name) to participate in the marching band 2013 Spring trip to Boston, Massachusetts. I understand and will adhere to the payment schedule and realize that any refunds are subject to the travel company s cancellation policy which is outlined on this form and on the payment schedule. I also understand that there is a possibility that the band may attend a Boston Red Sox game, in which case there may be an additional expense (up to $50.00) per person. I understand that my son/daughter will be representing the Owen J. Roberts School District and Music Department and MUST abide by all guidelines and expectations which will be specified by Mr. Mengel in advance. I further understand that if my son/daughter is not behaving in a proper manner on the trip, I will be contacted by Mr. Mengel and may be asked to make arrangements to have them sent home. Parent Signature Date CANCELLATION POLICY: The following cancellation policy is set by the travel company and will apply to everyone (students/adults/family members) going on the trip: a. Any cancellations after November 16, 2012 and before January 18, 2013 will be charged a $50.00 per person penalty. b. Any cancellations after January 18, 2013 and before March 11, 2013 will be charged a $ per person penalty. c. Any cancellations after March 11, 2013 will receive NO REFUND unless a substitute can be found. PLEASE RETURN THIS FORM TO MR. MENGEL BY SEPTEMBER 28 th, 2012

6 2013 MARCHING UNIT SPRING TRIP PAYMENT SCHEDULE FOR STUDENTS AND ADULTS (Based on a person in a four-person room) PAYMENT # AMOUNT DUE DATE #1 $ November 2, 2012 #2 $ January 4, 2013 #3 $ (or balance due March 1, 2013 depending on room situation) Please make all payments in checks and payable to: OJR M.P.O. Band Chapter Note: If you are in a room with less than four people, your trip will cost the following amount: BAND MEMBERS: CHAPERONES: 4/room - $ /room - $ /room - $ /room - $ /room - $ /room - $ /room - $ /room - $ CANCELLATION POLICY: The following cancellation policy is set by the travel company and will apply to everyone (students/adults/family members) going on the trip: a. Any cancellations after November 16, 2012 and before January 18, 2013 will be charged a $50.00 per person penalty. b. Any cancellations after January 18, 2013 and before March 11, 2013 will be charged a $ per person penalty. c. Any cancellations after March 11, 2013 will receive NO REFUND unless a substitute can be found.

7 ADULT PARTICIPATION FORM WILDCAT MARCHING BAND 2013 SPRING TRIP - BOSTON, MASSACHUSETTS (May 24 th through 27 th, 2013) All parents and family members are invited to come along on the trip as participants and band supporters. (Supervision of the students and/or chaperoning responsibilities will be handled by OJR marching band staff members.) Any adult or family member who decides to come along on the trip must follow the group itinerary at all times and adhere to all trip guidelines and expectations. Adults coming along on the trip must also have the proper security clearances and background checks in place as required by the Owen J. Roberts School District. All adults or family members coming on the trip should follow the same payment schedule as the students. If you are interested in joining us, please complete the bottom portion of this form and return to Mr. Mengel: Please return bottom portion with the names of everyone interested in coming along on the trip: ADULT NAME(S): OTHER FAMILY MEMBERS:

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