Please submit any general questions to Brett Verzwyvelt at

Transcription

1 FAQs Frequently Asked Questions about NHS marching in the Rose Parade Current as of 6 Dec 2016 Please monitor the NHS Eagle Pride Band website for the most current information and forms. Go to and select the Rose Parade link or select the charms link, and select TOR parade handouts. Please submit any general questions to Brett Verzwyvelt at NHSRoses@gmail.com Please note All NEW FAQ s as of 1 Dec 2016 are listed below with New in front of the question. The original FAQ s are listed at the bottom of the document

2 New Question: What additional forms are required for the trip? Answer: The following forms must be completed prior to the trip. Please note all forms, except the ToR Student Participant Medical Release, are on the NHS band website and on charms. Recommend print the required forms, fill them out, and bring to the Town Hall Meeting. Go to Click Charms tab, Files and Handouts tab, then the ToR Parade handouts folder. Forms are also posted on the website under the Rose Parade tab. Notaries will be available at the 12 Dec town hall meeting, in addition to extra forms. We hope to have the missing form from the ToR organization by 12 Dec; we will send separately if we receive it sooner. Parent Contact and Acknowledgement form Request for Student Release from Pasadena trip form. This form must be filled out in advance and notarized. It is only required if checking a student out after the parade. Request to Visit Student form. This form must be filled out in advance and notarized. It is only required if planning to visit a student at the hotel. Update Band Med Form if Sending Meds or if Contact or Insurance Info has Changed OCSD Dispersion of Medication form (MIS 5183) TOR Student Participant Medical Release form New Question: What is the schedule of events leading up to the departure?

3 Please pay attention to the charms calendar for the latest schedules Date Time Event Location 29 Nov 6:00-8:00pm TOR Rehearsal Band Room 1 Dec 6:00-8:00pm TOR Rehearsal Band Room 3 Dec 7:15am 8:00-9:00am 9:00am 10:00am 1:00pm Citrus Unload (need student help) Epaulette distribution Twin Cities Parade call time Parade Step-off Citrus Pickup 6 Dec 3:30-6:30pm 6:00-8:30pm TOR Uniform turn in by section (see handout) TOR Rehearsal 7 Dec 3:00-9:00pm All County Auditions 6:00-7:30 TOR Chaperone Meeting 8 Dec 3:30-6:30pm TOR Uniform turn in by section (see handout) 6:00-8:30pm TOR Rehearsal 10 Dec (Sat) 12:00-5:00pm Off-Site TOR Marching Practice at Eglin Test Site C-3 old runway. (Bus to event) 12 Dec 3:00-5:30pm 6:00-7:30pm TOR uniform make up (with prior approval) Mandatory TOR Town Hall Meeting for all students going to Pasadena-one parent for each student should plan to attend. Band Room Band Room Parking Lot Band Room Band Room Chorus Room Band Room Band Room Band Room Auditorium 13 Dec 6:00-8:00pm TOR Rehearsal Band Room 15 Dec 6:00-8:00pm TOR Rehearsal Band Room 19 Dec 1:00-4:00pm Walking Rehearsal (if you are in town) Stadium 22 Dec 1:00-4:00pm Walking Rehearsal (if you are in town) Stadium 27 Dec 6:00-8:00pm Final Music Practice (Please attend if in town and all parents invited), followed by meet the chaperones for the TOR trip. 28 Dec 2:00-6:00pm Turn in checked luggage & instruments and check-in for everyone going on the flight 29 Dec 5:45am All students seated in auditorium All F&F, Staff & other travelers in gym Flight departs for Los Angeles 9:00am 3 Jan :45pm 3:45pm Return flight lands at VPS Passengers arrive at NHS (approximate) Stadium NHS Band Room NHS Auditorium NHS gym New Question: Do I need an ID to fly on the plane? Answer: Yes, all travelers must have a valid ID. If students and chaperones do not have a driver s license or military ID, you must obtain an ID card in order to travel at one of the Okaloosa County Tax Collectors offices listed below. Call for an appointment. Florida has new documentation requirements for residents renewing or obtaining a new driver s license or identification card. For office visits, you must bring original documents that prove your identity, social security number and residential address.

4 City Street Address Phone Number Office Hours Crestview Destin Eglin AFB Hurlburt Field Niceville Shalimar Ft. Walton 302 North Wilson Street, Ste. 101, Commons Dr. West Unit W. Van Matre Ave. Suite 179, Simpson Ave Room 111, John Sims Parkway, N Eglin Parkway Suite 101, (850) Mon-Fri 8:30am-3:30pm Walk-in (850) Mon-Fri 8:30am-3:30pm Walk-in (850) Mon- Fri 8:30 am- 12:30 pm and 2:00 pm-4:00pm By appointment only (850) Mon- Fri 8:30 am- 12:30 pm and 2:00 pm-4:00pm By appointment only (850) Mon Fri 8:30am-3:30pm Walk-in (850) Mon Fri 8:30am-3:30pm Walk-in New Question: Why do we need your Health Insurance information? Answer: We need your health insurance information in the event your student develops a situation in California requiring medical care beyond our first aid team capabilities. Having your insurance information protects you from receiving a full bill & having to sort out insurance after the fact. New Question: What number do I provide if I have Tricare? Answer: If you have Tricare, there is a member benefits number in the back of the dependent's ID card that you can be provided instead of the sponsor's social security number. New Question: What do I do with my child s medication required for the trip? Answer: The following guidelines should be followed. - Certain medications should be kept with your child at all times such as Epi-pen and inhalers.

5 - Pill type medications (prescription* or medically necessary) should be turned-in to the First Aid table on luggage turn-in day, 28 Dec 2016, in their original packaging, with the accompanying Med Dispensing form (available online and at all TOR events). - For discretion, birth control pills can be kept in the student s luggage, and self-dispensed with a signed waiver turned in to First Aid (see First Aid at luggage turn-in day). - Cream type meds can be kept in the student s possession or turned in to First Aid at the parent s/student s preference. - Vitamins should not be brought on the trip. If your child takes a medically necessary vitamin, see the pill instructions above. * Prescription medication needs to be in the original packaging with CURRENT prescription information on it. Please, only send as much medication as your student will need on the trip. Additional medical questions can be ed to NHSBandFirstAid@gmail.com New Question: What does my child do if they are not feeling well during the trip? Answer: Speak to their chaperone and/or the First Aid Chaperones as soon as possible. First Aid will have all the over the counter (OTC) meds listed on the med form and OTC meds will be dispensed as needed based on authorizations granted on the med form (handed in around the time of Band Camp this summer). If you need to update or review your child s med form, please NHSBandFirstAid@gmail.com New Question: What do I do if my Health Insurance information has changed since summer? Answer: to update your child s Med Form, please any changes to NHSBandFirstAid@gmail.com and it will be added to their Med Form, which was turned-in over the summer. New Question: Will there be a medical doctor on the staff for this trip? Answer: Yes, we are fortunate to have a medical doctor as one of our chaperones. She will be available in the event any student requires additional medical attention over and above medicine dispensing and minor ailments. New Question: What are the band uniform turn-in schedule and instructions? Answer: The uniform turn-in day information is posted on the band website. The information is copied and pasted below. 6 December Tuesday * 3:30 4:00 Flutes * 4:00 4:30 Clarinets * 4:30 5:00 Saxophones * 5:00 5:30 Trumpets * 5:30 6:30 Color Guard/Majorettes

6 (Parents ONLY may bring since students will be on way to field) 8 December Thursday * 3:30 4:00 Trombones * 4:00 4:30 Baritones/French Horns * 4:30 5:00 Tubas * 5:00 5:30 Percussion/Pit * 5:30 6:30 Color Guard/Majorettes And anyone with conflict with other turn-in times (Parents ONLY may bring since students will be on way to field) If you are unable to bring your uniform during your scheduled time, you will need to contact the Uniform Chairman, Sharon Jacobs ( or wrjake@cox.net). Do not try to turn in during someone else s turn in time, as uniforms are packed in boxes by section. If students cannot come to check-in, parents will be able to turn in their student s uniform, BUT only their students, no one else s. Identification tags will be provided for the garment bags. BAND INSTRUCTIONS: Bring Garment Bag and Hat Box with name on the outside to band room to be checked in. Inside Garment Bag for Band: Bib Pants, washed and on a wire hanger (follow washing instructions on pants label) 2 pairs of Black Socks (long black socks and very black) Black Band Shoes (in plastic bag please to prevent dirt transfer) Black Band Shirt ( N with horn), washed and on a wire hanger, NO SECTION SHIRTS Black Tournament of Roses Shirt, washed and on a wire hanger Jacket will be added by Uniform personnel Hat Box/Beret Bag Hat/or Beret Epaulets (in plastic bag) 2 pairs of white gloves (woodwinds, please cut fingers beforehand) Gauntlets will be added by Uniform Personnel COLOR GUARD INSTRUCTIONS: Bring Color Guard Garment Bag with name on the outside to band room to be checked in Inside Garment Bag for Color Guard: Shoes (in separate bag inside garment bag to keep things clean) Black socks (long black socks and very black) Black cold weather Under Armor top washed and on a wire hanger Pants, washed and on a wire hanger (follow washing instructions on pants label) Appropriate undergarments (can be placed in a plastic bag and hung on pants hanger) Black Band Shirt ( N with horn) washed and on a wire hanger Black Tournament of Roses Shirt washed and on a wire hanger Tunic will be added by Uniform personnel Make up bag may be placed in the garment bag

7 Pink Flower for hair clip to tunic, shirt or place in undergarment bag MAJORETTE INSTRUCTIONS: Bring Majorette Garment Bag with name on outside to band room to be checked in. Inside Garment Bag for Majorette NHS costume, cleaned and placed on a wire hanger 2 pairs of nude tights 2 pairs tan jazz shoes (pair and a spare) Appropriate Undergarments (can be placed in a plastic bag and hung on costume hanger) Black Band Shirt ( N with horn) washed and on a wire hanger Black Tournament of Roses Shirt washed and on a wire hanger 2 batons Hair ribbons Earrings Emergency Survival blanket Majorettes, probably best to pack makeup bag in your suitcase, but you can carry on in your backpack, if there are no liquids. New Question: What should the students pack in their suitcase and what will they wear? Answer: The what to pack and wear information is posted on charms under TOR parade handouts, students what to pack and wear. The information is copied and pasted below. Student Attire for the 2016/2017 Rose Parade Trip Limit one suitcase per person, must weigh 50 lbs. or less, leave room for souvenirs. Items to Pack in Your Suitcase DO NOT LOCK SUITCASE! Maroon N t-shirt 2-3 pairs of jeans/khakis 4 additional shirts Band hoodie and refillable water bottle if desired Undergarments, socks, hose x 5 days Sweats or gym shorts for hotel/night use 2 pair Toiletries and personal hygiene items deodorant, tooth brush, toothpaste, feminine products, saline drops, shampoo/conditioner etc. Plan to bring your own: Band Aids, Kleenex Color Guard -Woolite Boys: Dress pants, tie, collared long sleeve shirt, belt, dress shoes two dress up evenings Girls: Dress knee or tea length, or blouse and skirt/slacks, dress shoes two dress up evenings Items to Pack in Your Carry On: ID Card/wallet Phone, charger with cord labeled (duct or masking tape with your name) TOR Jacket Gum for ears

8 Lip balm Sun glasses Money for 2 lunches (day of arrival and Knott s Berry Farm), snacks, and spending money recommend $50 Medically necessary liquids placed in Clear Quart-sized Zip Lock Bag and put in bin through security Must talk to Sara Vazquez about this if you are in need of taking this kind of medicine Breakfast and Snacks no food served on the plane out to LA, only beverages DO NOT BRING DRINKS What Not to Pack: Expensive Electronic Devices Alcohol, Drugs, or Tobacco (police dogs will canvas luggage, and there is zero tolerance) additionally, Principal Marello will be on site, and we have two Niceville Police officers traveling with us Please Note: All clothing must be school approved as outlined in the student handbook. No tank-tops, shorts, or flip-flops of any kind outside of hotel All clothing must fit in 1 suitcase. There is a 50 pound limit (less if you plan to buy a souvenir). Do not pack items that are too revealing: low cut necklines or skirts that are too short - no miniskirts. You are representing Niceville High School. WHEN IN DOUBT, DON T PACK IT Dress for the Day - No shorts or flip flops outside of the hotel 12/29 TRAVEL DAY All: jeans w/belt, tennis shoes, TOR jacket Instrument: maroon travel shirt Color Guard: section shirt, Majorettes: section shirt (white long sleeve) 12/30 BEACH, REHEARSAL - All: school approved shirts, jeans/khakis, tennis shoes, TOR jacket HARD ROCK/CITY WALK - school approved clothing, TOR jacket 12/31 BAND FEST - All: FULL UNIFORM and TOR jacket: band with black TOR t-shirt Majorettes - warmups NYE Pink Martini Concert: NO JEANS OR TENNIS SHOES Boys: dress slacks, tie, collared long sleeve shirt, belt, dress shoes, jacket if desired Girls: dress knee or tea length, or blouse and skirt/slacks, dress shoes (no mini-skirts) 1/1 KNOTT S BERRY FARM - All: maroon N t-shirt, jeans/khakis, belt, tennis shoes, TOR jacket 1/2 PARADE All: FULL UNIFORM and TOR jacket, band with black N t-shirt no section shirts Majorettes - emergency blankets DINNER DANCE ON THE QUEEN MARY WITH FAMILY AND FRIENDS TOUR: NO JEANS OR TENNIS SHOES Boys: dress slacks, collared long sleeve shirt, belt, tie, jacket if desired Girls: dress knee or tea length, or blouse and skirt/slacks, dress shoes (no mini-skirts)

9 1/3 TRAVEL HOME All: jeans/khakis, belt, tennis shoes, TOR jacket Instruments: school approved shirt (Eagles Nest T if you own one, not required) Color Guard and Majorettes: Black N t-shirt New Question: When do I turn in my luggage and instruments and check-in for the flight? Answer: All passengers flying on the plane (students, chaperones, staff, F&F, and extra ticket holders) must turn in their checked luggage and check-in for the flight on 28 Dec according to the schedule below. For security purposes, everyone over 18 years of age must deliver their luggage and instruments in person and check-in with a government approved ID. Parents can check in luggage for their children if they are less than 18 years of age. Luggage will not be accepted unless the traveler is paired with the luggage and they have a government approved ID. If your schedule does not permit you to check in at the designated time listed below then please check in at one of the other available times. Recommend chaperones, staff, and friends and family check in at the same time as their students. Drug dogs may be on hand to inspect bags and all bags may be opened for security purposes. Luggage and Equipment Check-In Schedule Time Section 2:00-3:00 pm Tubas/Drums/Pit 3:00-4:00 pm All Brass 4:00-5:00 pm Woodwinds 5:00-6:00 pm Color Guard, Majorettes, & Others Restrictions: - Everyone above 18 must check their own bag - Only 1 checked bag allowed per person, weighing less than 50 lbs - Normal TSA restrictions apply to all checked bags New Question: Are there any carry on bag restrictions? Answer: All passengers are allowed one carry on bag, and a purse. However, Back Packs or backpack-sized bags are recommended and preferred. No wheeled carry on luggage will be allowed. Normal TSA restrictions apply for all carry on liquids and items. All liquids must be less than 3 oz. and all fit in a 1 quart Ziploc bag.

10 New Question: What is the itinerary and what is included. Answer: The High level draft itinerary is listed below. With the exception of two lunches, everything is included such as lodging, food, tickets to events, and transportation. Recommend students bring at least $50 for two lunches, snacks and spending money. NHS Eagle Pride Rose Parade Itinerary Draft and subject to change DAY ONE, THURSDAY 12/29/16 9:00am: Depart VPS for Los Angeles via Atlas charter plane 11:35am: Land at Los Angelos and visit Farmer s Market and have lunch o Lunch on own at Farmer s Market, meaning everyone buys their own lunch Visit Hollywood and TCL Chinese Theater (formerly Grauman s) Check in at the Long Beach Marriott Hotel Dinner provided in the hotel DAY TWO, FRIDAY 12/30/16 Band directors and staff working breakfast this morning Breakfast provided in the hotel for the rest of the band Visit Santa Monica Beach & Pier Lunch provided on the beach with beach activities Afternoon rehearsal at a local high school Dinner provided at the Hard Rock Café Universal Studios CityWalk Free time at Universal Studios CityWalk if desired DAY THREE, SATURDAY 12/31/16 View the 2017 Rose Parade Floats in Pasadena Photo of band in front of the Rose Bowl Stadium In-N-Out Burger provided for band members, staff, and equipment crew Afternoon Bandfest performance at Pasadena Community College Drive the parade route Dinner provided at the hotel 10:30: New Year s Eve Pink Martini concert at the Walt Disney Concert Hall DAY FOUR, SUNDAY 01/01/17 Band Director Brunch at the Langham Huntington Hotel Breakfast provided in hotel Visit Knott s Berry Farm Amusement park o Lunch on own in the park, meaning everyone buys their own lunch Catered group dinner provided featuring Mrs. Knott s Chicken Dinner Early to bed DAY FIVE, MONDAY 01/02/17 Boxed breakfast provided from hotel March in 128 th Tournament of Roses Parade In-N-Out Burger provided by the Tournament of Roses (for band and marching staff only) Blast Off Dinner Dance on the Queen Mary DAY SIX, TUESDAY 01/03/17 Breakfast provided in hotel (based on flight schedule) & check-out 9:00am: Depart Los Angeles for VPS via Atlas charter plane 2:45pm: Land at VPS and arrive at NHS about 3:45

11 New Question: Will there be beverages and snacks on the plane? Answer: There will not be any snacks on the plane but beverages will be available. Recommend packing breakfast and snacks in your carry-on luggage. Remember, liquids are not allowed. New Question: My student has dietary allergies or special dietary needs. Will each restaurant provide a meal for my student? Answer: Yes, for all students, chaperones, and F&F travelers who have provided their dietary allergies or special dietary needs in advance, Grueninger Music Tours will handle informing every restaurant/dining facility throughout the trip. Also, your Grueninger Music Tours Travel Directors will be verifying all of the dietary needs with each restaurant the day prior. However, students need to selfadvocate by communicating with each waiter/waitress what their dietary restriction is.

12 New Question: What are the departure morning plans on 29 Dec and where do I park? Answer: All travelers flying on the airplane will be meeting and departing from NHS in buses. We recommend drop off and carpooling if possible. For those parking, please park in the main lot in front of the gym. Parents please say good-byes in the parking lot since no parents will be allowed in the auditorium, unless they are travelers. All travelers will be bussed to the airport and proceed through security in a separate hanger from the main terminal. We will then be bussed to the plane, which will be parked on the Eglin AFB taxiway. There will be no provisions for anyone to get on the plane by going through the main commercial terminal. Time 5:30am 5:45am 6:30am Departure Day Schedule Activity Chaperones arrive and report to the auditorium - Students be in seat by day groups with chaperone according to diagrams - F&F, Staff and Extra travelers report to the gym * Roll call, boarding pass distribution and final departure comments will occur promptly at 5:45 so be in place Load Buses and prepare to depart for airport New Question: What are the times for the return day on 3 Jan 2017 Answer: The airplane will land at Destin-Ft Walton Bch Airport (VPS) on 3 Nov at 2:45 pm. All travelers will be bussed back to NHS with an estimated arrival time starting at 3:45 pm. Please be patient since we will have to unload 470 pieces of luggage and band instruments. Students will not be allowed to leave until all band equipment has been unloaded and stored. We will need all hands on deck to unload everything. New Question: What security precautions are being taken? Answer: The safety and security of the students is our primary concern. The city of Niceville is providing two police officers. They will be flying with us on the trip and staying at the same hotel. They will be patrolling the halls at night to make sure no unauthorized personnel enter or exit the Niceville area. They will also be attending selected events to provide additional security. We will also follow all of the Rose Parade security precautions and protocols. New Question: Can I checkout my student during the trip? Answer: Students can only be checked out to travel home with their families and after the Rose Parade. There is no provision for students to be checked out and returned to the group during the trip. In order to be checked out, parents and/or guardians must complete the Request for Student Release from Pasadena Trip form prior to the trip and has to be notarized. This form is located on the band website and in charms under the TOR Parade handouts. Please note, students may only be checked out

13 at the hotel on the afternoon after the Rose Parade and they may not return. This means they will miss the Blast Off dinner on the Queen Mary. New Question: Can I visit my student at the hotel? Answer: The only opportunity to visit students at the hotel will be the afternoon after the parade at the hotel lobby from 3:30 to 4:30 pm during their rest time and uniform turn in. For security reasons, visitors will only be accepted if they have filled out the Request to visit student during Pasadena Trip prior to the trip and had it notarized. This form is located on the band website and in charms under the TOR Parade handouts. New Question: What are the trip policies, rules, and regulations? Answer: The trip policies, rules, and regulations are posted on the band website and in charms under the TOR Parade handouts. All parents and students should read the policies to understand the expectations and consequences for the trip. New Question: Where are Friends and Family Staying? Answer: The A/B (escorted) group is staying at the Westin Long Beach. Westin Long Beach 333 East Ocean Boulevard Long Beach, California, Phone: (562) The C (rental car) group is staying at the Courtyard Long Beach: Courtyard by Marriott Long Beach Airport 3841 N Lakewood Blvd Long Beach, CA Phone: (562) New Question: Will F&F be able to sit with their students at the NY Eve performance and at the Queen Mary dinner? Answer: The intent is for the F&F to be in the same venue as the band, but there is no plan for the students to sit with their parents. There is no reserved seating so students can sit where they want to. We expect the students to all sit together. New Question: What is the chaperone uniform of the day? Answer: The chaperone uniform of the day is listed below. 2016/2017 Rose Parade Chaperone Uniform of the Day

14 Items to Pack in Suitcase DO NOT LOCK SUITCASE: 2-3 Jeans/khakis full length or capris Black pants Docker type Belt Maroon TOR logo chaperone shirt Maroon TOR logo t-shirt, black TOR logo t-shirt if you own them 2-3 other shirts (NHS colors if possible) Comfortable shoes - recommend tennis shoes Dress clothes and shoes for 2 nights - The Pink Martini Concert and The Queen Mary Dinner and Dance Men: Dress pants, collared long sleeve shirt, tie, belt, dress shoes, jacket recommended. Suits are also acceptable. Women: Dress knee or tea length, or blouse and skirt/slacks, dress shoes. TOR jacket Warmer band hoodie and refillable water bottle if you desire Items to Pack in Carry On: Wallet and ID Phone, charger with cord labeled (duct or masking tape with your name) Chaperone Folder Medication that you may need to carry Gum for ears Lip balm Sun glasses Money for 4 lunches and spending money Medically necessary liquids placed in Clear Quart-sized Zip Lock Bag and all medications. Remember to bring Breakfast and Snacks no food served on the plane out to LA, only beverages DO NOT BRING DRINKS Please Note: All clothing must be school approved as outlined in the student handbook. No tank-tops, shorts, or flip-flops of any kind outside of hotel All clothing must fit in 1 suitcase. There is a 50 pound limit (less if you plan to buy souvenirs). Do not pack items that are too revealing: low cut necklines or skirts that are too short. You are representing Niceville High School. WHEN IN DOUBT, DON T PACK IT! Uniform of the Day 12/29 TRAVEL DAY Maroon Chaperone Polo, jeans w/belt, tennis shoes, TOR jacket 12/30 BEACH, REHEARSAL, HARD ROCK/CITY WALK TOR Logo t-shirt, jeans/khakis, belt, tennis shoes, TOR jacket 12/31 BAND-FEST TOR Logo Polo with black pants, belt, TOR jacket NYE Pink Martini Concert: NO JEANS OR TENNIS SHOES

15 Men: Dress pants, collared long sleeve shirt, tie, belt, dress shoes, jacket recommended Suits are also acceptable Women: Dress knee or tea length, or blouse and skirt or slacks, dress shoes 1/1 KNOTT S BERRY FARM NHS colors with jeans, belt, tennis shoes and TOR jacket 1/2 PARADE Eagle s Nest TOR t-shirt if you have one (not required), or NHS colors, jeans, belt, tennis shoes, TOR jacket BLAST OFF DINNER DANCE ON THE QUEEN MARY WITH FAMILY AND FRIENDS TOUR: NO JEANS OR TENNIS SHOES Men: Dress pants, collared long sleeve shirt, tie, belt, dress shoes, jacket recommended Suits are also acceptable Women: Dress knee or tea length, or blouse and skirt or slacks, dress shoes. 1/3 TRAVEL HOME Maroon Chaperone polo (if you own two), or NHS colors, jeans, belt, tennis shoes, TOR jacket *******************The original FAQs are listed below********************* Question: What are the details of Niceville s trip to the Rose Parade? Answer: The Niceville High School Band is one of 19 high school bands in the United States accepting an invitation to march in the 128 th Rose Parade in Pasadena, CA. The parade will step off at 8:00 a.m. (PST) on Monday, January 2, Please note the parade is on the 2 nd in 2017 since the 1 st is a Sunday. There will be about 700,000 spectators along the 5 ½ mile parade route and about 81 million TV viewers around the world. Students will march about 6 miles with their instruments from the staging area to the finish at a pace of about 2 ½ miles per hour. Visit the Tournament of Roses website, for more information about the Rose Parade. Question: What are the overall dates of the trip and the itinerary? Answer: The overall trip duration is planned from Thursday, Dec 29, 2016 to Tuesday, Jan 3, The most current itinerary is posted on the NHS band website under the Rose Parade link at

16 Question: Is Tuesday, Jan , an excused absence for students? Answer: Tuesday, Jan 3, 2017 is a teacher workday so school will not be in session. The students will not miss any school due to this trip. Question: How much will the trip cost? Answer: The trip is optional and will cost $2500 per student. All students must pay full price, even if they plan to travel back separately with their parents. This price includes the following: - Airfare: Round trip charter flight and fuel surcharge - Lodging: Long Beach Marriott, 4 students/room - Entertainment: Entrance fees to all events - Food: All food, except 2 lunches - Transportation: Charter bus transportation to all events - Apparel: T-shirt, jacket and Commemorative pin Question: How will the students travel to Pasadena? Answer: The students will travel on an ATLAS charter airplane, which will fly direct from the Destin-Ft. Walton Beach Airport to Pasadena, CA. Question: Will a trip deposit be required? Answer: Yes, a non-refundable trip deposit of $200 was due on Jan 15, 2016 along with a signed letter of intent to make the trip. The letter of intent form is posted on the NHS band website under the Rose Parade link at Question: How do we pay, will there be a payment plan, and what is the refund policy? Answer: Payments can be made by check (default payment method) or credit card, according to the table below. Only one method may be used and credit card payments will start on 15 March. In order to pay by credit card, the credit card payment commitment form must be filled out and turned in to the school red box by 11 March, Check Payment: The check payment schedule is listed below. Fundraising money posted to the students charms account can be applied monthly. Please fill out the check payment form and include with every payment. - Credit Card Payment: The credit card payment schedule is listed below. Fundraising money posted to the students charms account can only be applied once, in September. A 5% service fee is applied to each credit card payment. Any extra payments will be refunded to the credit card. Any parents wishing to pay by credit card must submit a credit card payment form by March 11, 2016 to be considered.

17 The credit card commitment form is posted on the website under the Payment and Cancellation Schedule document. After March 15, 2016 there can be no changes to the payment method. Payment forms are included in the Payment and Cancellation Schedule document on the NHS band website under the Rose Parade link at NHS 2017 Rose Parade Payment/Refund Schedule Question: Will there be fundraisers? Updated Answer: Yes. The steering committee working very hard to make sure there were several fundraising opportunities. The following fundraisers have either been completed or still in work. 1. Spring Chocolate Bar Sales What: Worlds Finest Chocolate Sales When: 2015-March 2016 Comment: Over 40,000 chocolate bars have been sold with a student profit of over $14,000! 2. Super 50/50 Drawing What: Super 50/50 Drawing by Chance When: Feb-Apr Drawing occurred on 22 April at Jazz Dinner Comment: Students raised over $19,000! 3. Golf Tournament

18 What: Golf Tournament, 4 person scramble, shotgun start When: 23 Apr 2016, 0830 Comment: Students raised over $3, Cruise for 2 Drawing by Chance What: 7 Night Eastern or Western Caribbean Cruise Drawing for Two When: Apr-Oct ticket sales; winner picked on 5 Nov at Sounds of Stadium Sales Price: $5/ticket or $20/5 tickets Proceeds: Student: $4 per ticket sold or $16 for 5 ticket pack Band: $1 per ticket or $4 per pack POC: TBD (Contact Mary Hencinski if interested in being a POC) Departure Port: Ft. Lauderdale, Tampa or Port Canaveral Comments: The cabin category is in the minimum inside stateroom but winners can pay to upgrade if desired. Winner pays for transportation to the port and are responsible for taxes and fees, which may run from $350-$400 per person. Winner has flexible dates to choose. 5. NHS Band Cookbook What: Band Cook Book When: Apr until sold out Sales Price: $15 to purchase cookbook (band cost is ~$5) Proceeds Student: ~$10 per book sold Band: No proceeds POC: Marcus Hencinski Comments: About 150 cookbooks available for sale 6. Fall Chocolate Bar Sales What: Worlds Finest Chocolate Sales When: 24 Sep 30 Nov 2016 Sales Price: $1 per bar; 60 bars per box Proceeds: Student: $27.75 per box Band: No proceeds POC: Jessie Mason Comment: Information posted at 7. Other Band Fundraisers. There are several other student and general fundraisers as listed below. Garage Sales: Students have made almost $5,000 on garage sales

19 Fruit Snack Sales: Students have made over $1,500 on sales Gift Wrap: Students have made over $700 on sales Pasta: Students have made almost $700 on sales Restaurant Nights: Be on the lookout for nights when restaurants donate a percentage of sales to the NHS band. Michelle Black is the POC for these events. Jazz on the bayou--20 May: The jazz band played on the barge at Ernie s Dockside as we entertained the Tournament of Roses President. Question: Will there be scholarship opportunities for those in financial need? Answer: Yes. Qualified students may be awarded a maximum of 50% of the trip cost, based on availability of scholarship funds. Recipients will be required to submit an application. Selection will be based on attitude, character, scholarship, financial need, and their active participation in fundraising activities. The scholarship forms are available on the website under the Rose Parade link or from the band directors. All scholarship forms must be hand delivered to the band director by Nov 1, Donations to the scholarship fund can be made by downloading the sponsor form, which is posted on the band website under the Rose Parade link at Question: How can I make a corporate or individual donation to the band or for a specific student? Answer: All donations are graciously appreciated and are tax deductible. We will have three options for donations as follows: - Red Rose Sponsor: This donation is applied to the general Rose Parade fund to offset overall trip costs. This donation benefits all students. - Yellow Rose Sponsor: This donation is applied to the scholarship fund to defray the cost of students with demonstrated financial need. - Pink Rose Sponsor: This donation is applied to a specific student s account to fully fund or partially fund his/her trip. If you or your business would like to make a donation, please download the sponsorship form from the Rose Parade link at Question: How and when will chaperones be selected? Answer: The chaperones have been selected and we will take 32 chaperones on the trip. Question: Can parents and other family members travel with the band and attend events? Answer: Yes but all slots are filled up. The travel agent, Grueninger Music Tours, has prepared a tremendous friends and family travel package. The plan is for all friends and family to travel on the 747 aircraft with the band. A friends and family brochure and the registration website is located on the NHS band website under the Rose Parade link at Question: Can I just fly with the band to take advantage of a direct flight to LA?

20 Answer: There are no more available seats. Question: Will there be a discount if I keep my child in Pasadena and travel back separately? Answer: No. All students must pay full airfare since the trip is based on a round trip airfare. Students will be allowed to be checked out from the hotel after the parade and travel home with their families. However, there will be no discounts. Question: Can we check out our children during the trip to visit relatives who live in Pasadena? Answer: No. Due to safety, security, and logistics reasons, students cannot be checked out during the trip. Parents will have the opportunity to check out students permanently from the hotel after the Rose Parade and have the student travel back separately from the band. Question: Can we visit students at the hotel? Answer: Yes, but only during designated visiting hours and in the lobby only. Visiting hours will be posted one our final itinerary times are provided in early December. Question: Will new color guard & majorettes participate in the trip since tryouts are typically in April? Answer: Both the color guard and majorettes are key components of the band, and they are encouraged to make the trip. The majorette tryouts have been completed and the results are posted. Color guard tryouts are scheduled for the week of Feb 29-Mar 4. All majorettes and Color guard will need to fill out a letter of commitment form to make the trip. Question: Will new transfer students be allowed to go on the trip? Answer: Yes. New transfer students who join the band and want to go on the trip must begin payments as soon as possible upon arrival in the NHS Eagle Pride. New students will need to work directly with the treasurer to make payment arrangements.

21 Question: Can my current 8 th grader who will be in the Eagle Pride Marching Band in the Fall of 2016 participate in fundraising activities with the NHS Band? Answer: Yes. High School Charms accounts have been established for each current 8 th grader who may join the Eagle Pride. Trip payments and fundraising profits will be posted to this account. Please direct any questions to your respective middle school liaisons. Cathy and Curtis Erickson, cathy.erickson@cox.net, are the RMS liaisons. Anthony and Dorothy Briley, myantdot@hotmail.com, are the LMS liaisons. Please direct any charms questions to Lisa Rackley. Question: How do I notify the Band Directors I want to march in the Rose Parade? Answer: All students who want to make the trip and march in the Rose Parade are required to pay the $200 deposit and fill out a letter of intent. The form is posted on the band website under the Rose Parade link at Question: What are the committees, and how can I help? Answer: The committees are listed in the table below and all committees will need help. In addition to the committees, there are several subcommittees, such as individual fundraisers, requiring volunteers. Please do not hesitate to contact the committee chairman with any questions or contact the steering committee chairman NHS Band Rose Parade Committees

22 Committee Chairman Vice-Chairman Steering Committee Brett Verzwyvelt Travel Coordinator Laura Anderson Treasurer-Operations Melody Coon Treasurer-Student Elaine Johnson Stacy Herr Accounting Chaperones Konnie Glaze Tammy Williams Equipment Steve Jensen Fundraising Mary Hencinski Stella Verzwyvelt Uniforms/Accessories Sharon Jacobs Connie Jones First Aid Sara Vasquez Publicity/Website Patti Wolfrom Sponsorship/Grants Cathy Erickson Debbie Mason RMS Liaison Cathy Erickson Curtis Erickson LMS Liaison Anthony Briley Dorothy Briley TOR President Visit Steve Wolfrom Joan Freeman Charms Lisa Rackley