DC REPOR T UPPER BEACONSFIELD PONY CLUB NEWSLETTER. Next Committee Meeting. Next Rally: March April 2nd pm.

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1 UPPER BEACONSFIELD PONY CLUB NEWSLETTER DC REPOR T March 2014 Well our February rally was well received. I think everybody had a good time, but it did feel a bit strange getting home from Pony Club 8.30 at night. The other good thing was that we were free to visit the Upper Beaconsfield Village Fair on Sunday, something that often doesn t happen because of the clash of dates. Since our February rally we have had 2 of our show jumping days and now only one more to go on the 29 th March. It s been a big effort for all involved and we must seriously thank Sharon & Kitty for all their efforts with the entries, organising the running sheets and the money side of things. It felt a bit like organised chaos at times, with the ongoing changes to entries that some have been throwing our way. But the end result has been that the vast majority of competitors seem to have been impressed with the organisation, the friendly way we have run the event and the late entries have helped our bottom line. Please don t forget the 29 th of March the duty roster has been distributed via (we a haven t had any working bees this year) and for those who aren t on it this week but are free please pitch in where you can or come at the end of the day to assist with the packing up when others are flagging. On other topics please remember that if you want to go out and compete it s your responsibility to ensure that your card is up to date and that you have the appropriate grading for the particular event you are going in. Let me know asap if you want a grading, or want it to be reviewed. We are making it a priority at this rally so that combinations who can be safely graded for a particular discipline have one on their card. Note though that safety and being in control of your horse at all times is critical and for such things as horse trials (where cross country is involved) it maybe that combinations are often left un graded or graded at a level below their combined training grading due to this fact. See you at the March Rally..Sven A huge thanks to everyone involved the first two weeks of the SJ Series, given it was the current committee s first event, a fantastic job was done in making the events appear professional and efficient. There were loads of great comments and thank you s for a very enjoyable time and hopefully we made some money into the bargain! Sharon Next Committee Meeting April 2nd pm Committee meetings are held on the first Wednesday of the month starting at 8pm at the pony club rooms. Next Rally: March 16th All welcome. 1

2 HOUSE Sharon McDonald Committee President KEEPING Karen Boura Sven Jones Louise Wardrop-Brown Kitty Kiker Dennis Lloyd Vice President District Commissioner Secretary Treasurer Card Secretary Check CFA website for details Please note that UBPC policy states that no rally WILL be held on total fire ban days. Joanna Oliveri Membership Sharon Ian Lever/Greg Wood Ian: Amanda Dunstan Leanne Ricketts Newsletter Editor Grounds/Equipment Uniforms Publicity/Website A reminder to everyone to bring their grading cards so that they can be updated! Kitty Kiker/Sharon McDonald Sharon McDonald Kitty Kiker Greg Wood Rob Nelson rob@nelsonbros.com.au West Gippsland Zone Rep Recreation Reserve Rep Riding Club Rep Grants Catering Coordinator GRADING OPPORTUNITY March will be a rally where you can be graded for competition (you cannot compete without a grade on your card). 2

3 RALLY Hot Weather Policy: There is no hard and fast rule regarding rallies and competitions held during hot weather, it is at the discretion of the presiding committee to hold, cancel or postpone an event. The current committee at UBPC have agreed that due to the hazardous environment and difficulty in evacuating our club grounds in the event of a fire, we need to be on the side of caution when deciding to hold/cancel rallies due to heat. We understand that this can cause inconvenience however, safety is of the utmost importance to our horses and riders. If you wish to view the policy currently endorsed by Equestrian Australia go to Change of Rules: Please note that often there are changes to the rules so before competing please go to Rules/GEAR%20RULES%202014%20Table%20of%20Rule%20amendments.pdf and check. Some questions have arisen from parents of newer members of our club regarding rules, grading's and gear check. All information regarding this can be obtained from the PCAV website under Rules Regulations and Guides. Copies of these documents are also available in our clubrooms. It is still best to check the website in case our printouts are not 100% up to date. C Certificate Last chance to register for C Certificate testing in April. Contact Sven Jones. During the March rally we are hoping to review all members grading. Grading's are necessary for competition and are shown on your pony club card in all disciplines. Each member needs to adhere to certain criteria to gain a grading, this is usually determined by the DC and an instructor however in certain cases where grading's cannot be agreed, a zone representative can be brought in to assist. The current committee would like to tidy up these grading's prior to a new committee being elected in April. Team Gear Checker Assistant Robertson Karen Boura Wilson (Red) Leanne Ricketts Julie Mahoney Magee Sven Jones Sharon McDonald Brodie (Blue) Kitty Kiker Amanda Dunstan If the house coloured barrels are not out can you please go to the area where you gear checked for the November rally. It seemed much more orderly and a lot safer than everyone merging into one group. 3

4 Announcements: 9.45am Names in red are notified as absent for the March rally. RALLY GROUPS Names in blue are attending unmounted. Mares Clarissa Bentley-Bell Tiffany Mahoney Jessica Sykes Emma Jones Kyleanne Bekker Billyjean Boxall (no longer attending) David Charman Layne Shepherd Stallions Fillies Emily Bekker Kaitlyn Jones Sarah Jones Hannah Sykes Tahlia Ricketts Saffron Wardrop-Brown Eliza Crossing Annabelle Conron Colts Ingrid Crossing Jacqui Dunstan Brooke Lever Chloe Lever Ruby Keon-Cohen Georgia Nelson Jordyn Treasure Sarah Laukart Ellena Boura Jessica Kiker Millie McDonald Liana Wood Weng Yi Wong (no longer attending) Tallulah Lloyd-Murray Victoria Ling Yearlings Poppy Wardrop-Brown Georgia Dunstan Layla Erciyas Avril Charman Tansy Wardrop-Brown Evie Conron 4

5 Note those doing theory first session can do gear check in their groups start of 2nd session RALLY PLAN 9.30am Gear Check on Top Arena in House Groups 9.45am DC Announcements 10am Rally Starts Group 9.30am 10-11am 11-12noon 1-2pm 2-3pm 3pm Yearlings Active Riding, Fun & Games Bottom Arena Tori L Theory Cleaning Tack Taking Gear Apart & Putting It Back Together Front of Club Rooms CC Walk & Handy Mount Rebecca S Poles / Jump Bottom Arena Jill C Colts CC & Handy Mount Jill C Flat Bottom Arena Jill C Theory Cleaning Tack Taking Gear Apart & Putting It Back Together Front of Club Rooms Jump Middle Arena Amanda L Fillies Stallions Gear Check & Announce ments Flat 1/2 Top Arena Amanda L Poles / Jump Middle Arena Shanyn H Jump Middle Arena Amanda L Flat 1/2 Top Arena Shanyn H Lunch Active Riding, Fun & Games Top Arena Jill C Active Riding Top Arena Amanda L Lunging Round Yard Rebecca S Cleanup & Packup Mares Flat 1/2 Top Arena Rebecca S Poles / Flat 1/2 Top Arena Rebecca S Jump Middle Arena Shanyn H Theory Float Lights Wiring 5 & 7 Pin Plugs Fault Finding & Globe Replacement Sven J Games Team In Normal Groups In Normal Groups Games Practice Top Arena 5 For those Cleaning Tack please bring your cleaning stuff.

6 RALLY INFO The AGM is being held at our April rally. If you would like to be involved in the future of your child at PC think about nominating for a position on the committee. Attached is the nomination form. CONT. If you currently have a key to the arenas and clubrooms can you please check the rules. Keys are to be used for the purpose of members only. LAST CHANCE TO RETURN 2012 TROPHIES Please bring them back so the 2013/14 recipients are not disappointed. 6

7 MEMBERS Out and About PAGE Berwick Agricultural Show Great effort to Ellie Boura, Georgia Nelson and Millie McDonald for showing the UBPC colours at the Berwick Show and thanks to those that came down to support them. Our club will be sending 1 team of games riders to zone on 27 April. If you would like to be involved in the flat or musical section of this competition it is heaps of fun, all you have to do is look up the rules on the PCAV website, get a little group together to practice and you re half way there. Zone comp is at Drouin. Anyone team enter. Corner Inlet HT Tori Ling 6th Place Grade 4 Millie McDonald 1st Place Grade 4 Pakenham HT Millie McDonald 3rd Place Grade 4 If anyone else has been out and about and would like to share their information please let me know and I will publish it in our monthly newsletter. 7

8 Canteen Roster Remember to help your fellow house mates and do your duty in the canteen when your child s house is rostered on. MANY HANDS MAKE LIGHT WORK! House on Duty March 2014 Wilson April 2014 Magee March 2014 Robertson April 2014 Brodie May2014 Wilson June 2014 Magee July 2014 Robertson 8

9 HOUSE GROUPS Robertson Millie McDonald Brooke Lever Annabelle Conron Jacqui Dunstan Ruby Keon-Cohen Avril Charman Billyjean Boxall (not returning) Georgia Dunstan Evie Conron Brodie Tori Ling Kaitlyn Jones Sarah Jones Hannah Sykes Liana Wood Emily Bekker Weng Yi Wong (not returning) Talullah-lili Lloyd-Murray Annaleise Johnson Sarah Laukart Magee Tiffany Mahoney Jessica Kiker Jessica Sykes Tahlia Ricketts Saffron Wardrop-Brown Eliza Crossing Georgia Nelson Layla Erciyas Tansy Wardrop-Brown Layne Shepherd Wilson Clarissa Bentley-Bell Emma Jones Ellena Boura Chloe Lever Poppy Wardrop-Brown Ingrid Crossing Kyleanne Bekker Jordyn Treasure David Charman 9

10 CALENDAR If you are one of those members competing in the games with Jon and Tori Ling on 30 March, can you please bring $20 per rider on the day. March 16 Rally Grading Opportunity March 22 Adult Riding Club Dressage Day (Ayr Hill) March 29 Show Jumping Series week 1 re-scheduled March 30 Peninsula Grand Prix Games 2014 April 5 C Certificate Testing April 13 Rally AGM 12.30pm (all welcome) April 16 and 17 Zone Camp (Contact Jenny O Sullivan) April 27 Zone Games Competition (Drouin) May 18 Rally June 14 & 15 State Games, Flat and Musical (Bacchus Marsh) June 15 Rally July 20 Rally August 17 Rally September 21 Rally October 19 Rally November 16 Games Rally December? Gymkhana For details of competitions and rules please visit Pony Club Victoria s website or West Gippsland Zone Website 10

11 APPENDIX 1 (Upper Beaconsfield Pony Club Inc. Registered Association: A R Committee Member Candidate Nomination Form In accordance with the Upper Beaconsfield Pony Club Rules of Incorporation. This form must be used for Committee Member Candidate Nominations for the Annual General Meeting. Nominations must be received by the club Secretary no latter than 7 days prior to the annual general Meeting. We hereby nominate for the position of Nominated by: Signed Seconded by: Signed Consent of Candidate I hereby advise the Secretary of my consent to this nomination. Candidates Name: Signed Date: / / 11

12 APPENDIX 2 Upper Beaconsfield Pony Club Inc. Registered Association: A R APPOINTMENT OF PROXY In accordance with the Upper Beaconsfield Pony Club Rules of Incorporation. I,... of... hereby appoint... of... being a Member of the Pony Club as my proxy to vote for me on my behalf at the general meeting of the Pony Club (annual general meeting or special general meeting, as the case may be) to be held on the...day of...the year... and at any adjournment of that meeting. (1) My proxy is authorised to vote in favour of/against (delete as appropriate) the resolution (insert details). And/Or (delete as appropriate) (2) My proxy is authorised to vote for all resolutions as my proxy may decide at the meeting. Signed... The...day of...the year. UBPC Committee Nomination Form Page 12 of 2 12