Xtreme Allstars Cheerleading and Hip/Hop Handbook

Transcription

1 Xtreme Allstars Cheerleading and Hip/Hop Handbook Website: Facebook: Xtreme All-star Cheer Owner: Stephanie Jacoby for Xtreme Allstars: Location: 446 Oil Tank Hill Road Northern Cambria, Pa Practices: Attendance This sport requires a lot of dedication. We practice 1-2 times a week. We also throw in extra practices closer to competitions. We do have a policy if you miss more than four practices; you will be dismissed by the program. Dancers are not allowed to miss more than six practices or you will be dismissed from the program. Unlike other sports, when one athlete is missing, the whole team cannot practice. It takes every single athlete to perform the routine. We do try to work around everyone s schedule, to the best of our ability. 1. Attendance at all practices is mandatory. Cheerleaders and dancers should arrive early to stretch prior to the practice start time. We will begin promptly at the start time. Do not be late. 2. Cheerleaders and dancers are expected to notify the coaches, personally, in advance of absences. The cheerleaders and dancers should provide a note verifying the practice date(s) missed and the reasons for missing. This should be done 2 weeks prior to the missed practice. 3. Cheerleaders and dancers are only permitted to leave a message with the coach if they cannot attend due to illness that day. 4. We realize emergencies may arise that are more important. Again, we must be notified in advance of the start of practice so that we can make arrangements for those practices. 5. Work, appointments, other social events, school functions, school sports etc.are not excusable absences. These events should be scheduled around practice times. 6. Injuries are not excusable absences. Cheerleaders and dancers should attend practice to at least watch, and we need a doctor s note stating limitations and time frame. If we don t have a note, then the cheerleader and dancer will be expected to participate in the entire practice.

2 7. Coaches will be keeping accurate records of attendance and tardiness. Excessive absences will result in dismissal from the team at the coach's discretion. This decision is finalized by the owner. 8. Cheerleaders & dancers must be dressed and ready to practice at the start time. They are expected to wear proper practice wear and have their hair back off of their face. NO jewelry is to be worn at practice. (Ex. Earrings, belly button rings, bracelets) CHEERLEADERS AND DANCERS NOT WEARING SHOES FOR PRACTICE MUST SIT UNTIL THEY HAVE SHOES!! Personal Belongings 1. Xtreme All Stars will not be responsible for lost or stolen items at practice. 2. Cheerleaders and dancers should NOT have cell phones on during practice. Cell phones should remain in locker room and only be used in extreme cases. They are not to be used during drink breaks, etc. 3. Cheerleaders and dancers are encouraged to bring their own drinks to practice. 4. First Aid and Ice will be supplied as needed by Xtreme All Stars. Xtreme All Stars will NOT provide tape, wraps, braces or medications. 5. Xtreme All Stars will keep items left at practice in a lost and found area. Items will be discarded at the end of the season. Behavior 1. Cheerleaders and dancers should be respectful of team members. They must leave any differences at the door. Members need to act as a team, cooperate, and tolerate every member for the best interest of the team. There is no I in TEAM, and we strongly follow this philosophy. We will NOT tolerate name calling, arguments, loud disputes or other disruptive activities involving members of the team. 2. Cheerleaders and dancers need to demonstrate good sportsmanship to all teams in this program and teams that we compete against. 3. Cheerleaders and dancers should be respectful of the practice facility. You will pick up trash from team rooms before leaving. Bathroom should be kept clean & neat.

3 4. Cheerleaders and dancers should be respectful of the coaches/owners decisions. Not everyone has to agree, nor will they, but disrespect will not be tolerated. As coaches, we will be glad to talk on a personal level AFTER practice about any problems, but our decisions will be final. They are for the best interest of the entire team and program. Any disagreements between coaches & cheerleaders and/or dancers can be brought to the owner s attention, and the owner will make the decision as to how it will be handled. Owner will usually agree with the coach unless it is felt the coach is incorrect. Any cheerleader or dancer quitting the team during the practice/competition season, will not be permitted back during the current competition season, and may not be able to return for future competition seasons. The coaches reserve the right to make any changes to members on teams at any time during the competition season!! 5. Cheerleaders and dancers need to demonstrate appropriate behavior that represents themselves, the team, and Xtreme All Stars. They should not be: smoking, drinking alcohol, abusing drugs, using inappropriate language, dressing explicitly or inappropriately, or displaying inappropriate behavior. Use and abuse of these unacceptable behaviors may result in immediate dismissal from the team. Appearance Jewelry 1. No jewelry at practices or competitions (earrings, watches, rings, tongue rings, necklaces, etc ) NO EXCEPTIONS!!! 2. Belly button rings must be covered for practices and removed prior to warm-ups at competitions. 3. Coaches will not be responsible for any jewelry at practices, competitions, or other events.

4 Hair/ Fingernails 1. For practice, hair should be pulled off of face. It should not be hanging down into face at any time during practices or competitions. 2. Girls are expected to wear the bows purchased by them to each competition. In the event the bow is lost, the cheerleader is responsible for purchasing a replacement. Dancer s hair will be decided by the dance coaches. 3. No fingernail polish should be worn to competitions/events and fingernails should be at an appropriate length. No fake fingernails they can cut the other bases and/ or flyers. Uniforms/Costumes 1. Uniforms/Costumes and shoes should be clean and neat for all events. There is to be NO STRAPS showing at a competition. Competitions We go to competitions all over the area. Competitions usually start in October. We usually do only travel in Pennsylvania. If the opportunity arises out of state, you must be willing to travel. We go to competitions each season. Some teams may travel more than others and dance teams may not attend all these competitions as well. Also, we would like to host a cheer/dance competition yearly, which means we will need all parents volunteering to make it a success. Attendance is mandatory!! Failure to attend a competition will result in removal from position in routine and/or removal from the team altogether. This decision is decided by the Xtreme All Stars owner. Cheerleaders and dancers must remain at the competition from the beginning until the conclusion of awards, unless otherwise approved by the Xtreme All Stars owner/coaches. Awards 1. All cheerleaders and dancers must sit together as a team for awards on the floor. 2. Cheerleaders and dancers must be in full uniform for awards! 3. Coaches will choose the cheerleaders to receive the trophies. Each girl will be assigned a

5 competition to receive the trophy at. Injuries 1. If you are injured, you will still be required to attend the competition and pay all fees associated with that competition. Some exceptions may apply. Transportation 1. Parents or guardians must provide transportation to and from competitions/events and practices. 2. Cheerleaders and dancers are expected to be on time for all competitions/events regardless of transportation issues. 3. Addresses will be provided on the Xtreme All Stars website or on Facebook. Please be aware, these directions are found from MapQuest or Google Maps and may not be correct. Use your own discretion when finding location. Hotel Arrangements 1. Parents/guardians are responsible for making their own hotel arrangements for overnight trips. Some events Xtreme All Stars will have rooms blocked at nearby hotels, but no one is obligated to stay at those locations. Hotel arrangements and payments are made solely by the cheerleader s family. 2. Cheerleaders/Dancers and families are expected to follow all rules/guidelines set by the hotel you are staying at. 3. For competitions that require an overnight stay there will be a curfew. The curfew for all cheerleaders/dancers will be 10:00pm. You are to be in YOUR room by 10:00. If you are caught roaming the halls after 10:00pm there will be consequences to those actions. Expenses/Payments - Cheerleaders Season Cost- All amounts are approximate Monthly Fee- $65.00 (All teams will practice an hour and a half) $ Mini Tuition $ Tiny Tuition

6 Gym Insurance- $15.00-$25.00 Cheer Camp (Mandatory) - $80.00 Uniform- $ (In some cases there are uniforms that can be purchased from previous years) Cheer Shoes- $40.00-$80.00 Cheer Bows- $15.00-$30.00 Make Up Kit- $15.00-$30.00 Competition Fees- Usually $10.00-$30.00 Nationals around $ Zebra Duffel Bag (optional) - $30.00 Warm up Jacket (optional) - $70.00 Tumbling (optional but recommended) - $50.00 PER TUMBLE CARD/ 10 SESSIONS Expenses/Payments Expenses- Dancers Tuition- $50.00 Costume- $ Shoes- $50.00-$65.00 Practice wear- $30.00 Zebra Duffel Bag-(optional) $30.00 Make Up Kit- $15.00-$30.00 Competition Fees- $ $30.00 Tumbling (optional)- $50.00 PER TUMBLE CARD/ 10 SESSIONS Monthly Tuition 1. A registration fee of $25 is required at signups for all cheerleaders and dancers trying out for the Xtreme All Stars program. Existing cheerleaders or dancers will have a $10.00 fee to try-out. 2. Tuition is $65/participant/month for the 1st team/1st child. There is a discount for the 2nd team within Xtreme All Stars or when 2 members of the same family are participating. Example:

7 If participant is participating in 2 teams within Xtreme All Stars (cheer), the cost for the 1st team is $65/month & the cost for the 2nd team is $15/month. If 2 siblings are participating in Xtreme All Stars, the 1st child pays $65/month and the 2nd child is $50/month. Tuition payment includes 1 day/week of practice. The practices will be an hour and a half long. A dancer s tuition is $50.00/month. If you want to do cheer and dance the cheer tuition will be $65.00 and the dance will be $25.00 (half off). Your total would be $80.00/month. Tinys monthly tuition will be $40.00 and Minis monthly tuition is $ These classes will be an hour long. 3. Tuition is due by the first practice of every month. NO exceptions! Cheerleaders and dancers not paid by the first practices will be charged a $5.00 fee each week until it is paid. 4. There will be a $25 fee for all returned checks. 5. Please attach a payment slip with your cheerleader s or dancer's name and whether you will be using personal account towards your payment. Please put payment in an envelope and reason for payment. This payment needs to be placed in the Xtreme locked box found in our practice area. 6. If no payment is received by the first practice of the month and you have money in your personal account the money will be deducted from the cheerleaders account. 7. Additional tumbling classes/clinics may be offered during the season. These classes/clinics are completely optional. Tumbling classes are on a punch card. The punch card is $50.00 and includes 10 sessions. Every time you attend a class you will receive a punch on your card. 8. Cheerleaders and dancers are required to purchase the required uniform/costume for the squad they are joining. This includes uniform, costume, bow, sneakers, make up and/or whatever else may be required. 9. Tuition will not be prorated any other month than the cheer camp, regardless of how many times we practice. (Cheerleaders Only) Dancers will pay full tuition regardless of how many times we practice a month. 10. All competitions, transportation, and hotel accommodation fees are the responsibility of the cheerleader. It is possible to cover all fees through fundraising!! 11. Our uniforms are ordered through GK/or any other uniform business. Uniforms are ordered at the beginning of the season. GK requires half down when ordered, and the last 50% when

8 completed. If you decide to no longer do Xtreme and your uniform is not paid in full it becomes property of Xtreme Training Center. Cheerleaders will not be refunded for their down payment and will not have the option of paying for the second half. Dancer s costumes are ordered at the beginning of the season and you will not be refunded if you no longer want to do the program and the costume has been ordered. It will become property of Xtreme Allstars. 12. We do have some uniforms from previous years that we will be renting out. Uniforms are in NEW condition. Available sizes will vary. It will be on a first come first serve basis. Uniform rentals will be $ for the year, and must be given back after the last competition in the condition we rented it out. If the uniform is damaged you must pay to replace it. 13. Cheer Camp- The cheer camp dates and times are TBD. Cheer camp is $80.00 and is mandatory for all athletes who make the team. Tuition will be half off this month. Cheer camp is a great way to see what levels and abilities we have to work with. Teams will be divided and will have separate days of camp. All athletes will receive a camp T-shirt on the last day of camp. Fundraising Fundraising is provided throughout the season to help cover costs of the Xtreme All Stars program. Fundraising is OPTIONAL! There will be one fundraiser a month. All profits from most of the fundraisers will be put into an individual cheer account. This money may be used for purchasing uniforms, shoes, bows, monthly tuition fees, competition fees, or any other Xtreme related expense. Monthly account balances will be sent home a couple of times during the season. Again, fundraising is OPTIONAL!! They are not mandatory. Cheerleaders/Dancers and their families can cover expenses personally as well. Money can be put towards any of the fees whenever it is convenient for the family as long as payment is made before it is overdue. All fundraised money must be handed in when the orders are placed. NO EXCEPTIONS! Please have all checks for fundraisers written to you and each cheerleader/dancer participating in the fundraiser should write ONE check to Xtreme Training Center for the entire amount. Individual checks from non-cheerleader/dancer families will not be accepted to Xtreme. Money left in any cheerleaders account will be held for next season for that cheerleader/dancer or a sibling only. This money cannot be transferred to any other cheerleader or dancer. If funds are left in this account, it will become the property of Xtreme All Stars and added to the general fund to be used by the Xtreme All Stars program. Do not combine fundraiser money with tuition. This money is deposited into different accounts.

9 All fundraisers will be handled by Angela Thomas, if you have any questions or fundraising ideas please contact her at Also if you would like to be a part of fundraisers please let Angela know, she could use the help! We will be having one GYM FUNDRAISER (usually selling a box of candy bars) each year. THIS FUNDRAISER IS MANDATORY. We will host our own competition the proceeds that we receive from the competition we host will become property of Xtreme Allstar and will be used for the program. QUITTING THE PROGRAM If for some reason your child wants to quit the program. She/he has to do so before July 1 st. If your child quits the program after July 1 st you will: 1. Pay a $ fee and add an additional $ per team that you were on. 2. Required to pay any upcoming competition fees. 3. If you have a rented uniform it must be returned within a week of last practice. 4. If for some reason you are asked to leave the program because of not following the rules you are still required to pay the $ fee. Parental Help/Support 1. Parents are welcome to wait in the waiting room. Parents are not permitted in the practice area during any practice unless the coach advises otherwise (example: parent show, last little bit of time at each practice, etc). If you have any concerns you can speak to the coaches or owner AFTER the practice. DO NOT interrupt the practice. The consequence for this is not being able to wait inside the gym for your child. 2. Please try not to distract or disturb the cheerleaders/dancers for any length of time. Stephanie Jacoby has complete control over Xtreme All Stars. She will make any and all final decisions. She will seek the help of her coaching staff, but her decisions are final! Stephanie Jacoby (Xtreme All Stars owner) will make decisions as to when and where parents are able to help out with the program. Do not ask coaches if you can assist. This decision will be made by the owner only!

10 2. Parents/cheerleaders/dancers need to be respectful of the decisions made by the owner and coaches. Again, the decisions made by the owner are final! 3. Parents/cheerleaders/dancers are not to approach other parents, staff and/or judges at any/all competitions, events and practices! 4. Questions or concerns by parents should be addressed first to coaches and then to owner via or phone call. Xtreme Booster Club The Xtreme Cheer All-Star Booster Club is an organization created by Xtreme parents to support the Xtreme allstar cheer and hip hop programs through fundraising activities. The function of the club is to assist its members with alternate methods of not-for-profit fundraising opportunities and assistance to booster members enrolled in the Xtreme allstar program through various committee's through organizing and coordinating sponsored fundraising events. Membership is open to all parents and/or legal guardians of any child belonging to the Xtreme allstar program,during the time that their child is part of the Xtreme organization. Every parent or guardian is encouraged to attend meetings of the Xtreme Cheer All-Star Booster Club and participate in all efforts of the booster club. Meetings are held the first Tuesday of each month at the Xtreme Training Center. Fundraisers are held throughout the year,(including mandatory) to support and assist parents with costs that occur with allstar cheerleading and hip hop throughout the season. *Xtreme Cheer All-Star Booster Club bylaws are available to all parents. Commitment Form: Every cheerleader/dancer parent will have to fill out a commitment form. This commitment form is saying that you understand and will abide to all the rules in this handbook. Your child will not be able to participate in any Xtreme practices or events until this is signed. Website The Xtreme All Stars website is All information will be posted on the Xtreme website relating to Xtreme events. Gym information and news will be updated regularly to keep everyone informed. This information from time to time may be incorrect. If you see something incorrect, please notify Stephanie Jacoby so she can correct it.

11 No one other than the owner is allowed to use any part of the words xtreme all-stars, xtreme in any addresses, on any clothing material, etc. that is not approved by the Xtreme owner first. We also have a facebook page. Go to Xtreme All-star cheer and like our page. We will have up to date information available. Competition Rules and Information COMPETITIONS General Information: All competitions will be chosen by the Xtreme All Stars owner All teams will travel Some teams may travel more than others Attendance It is the parents responsibility to make sure your child has transportation to and from each competition. Xtreme All Star coaches and other xtreme parents are in no way responsible for your child's transportation. Please make sure to make arrangements if you are unable to attend a competition. Please arrive at all competitions before or at the time specified by your coach. No excuses for being late. It is your responsibility to make sure you are on time. All competitions are mandatory, meaning you can t get up the morning of a competition and just decide not to show up. It is not an option to miss a competition. Should you fail to appear at a competition without prior notification of and permission from the coaches, you may be removed immediately from the squad for the remainder of the season and pay the $ quitting fee. If you are unable to attend a scheduled competition, a written excuse must be submitted to your team coach at least two months prior to the competition date. If possible, you will be replaced for that competition by an alternate. You are responsible for paying the competition. You will be replaced by the alternate, but will still receive the award if one is given. Also, please realize that it is possible that because you cannot attend the competition, your team may not be able to attend the competition. It is not considered acceptable to not be able to attend a competition. Therefore, this should be reserved for absolute situations that cannot be avoided. Injury If you must miss competition due to injury or hospitalization (the morning of a competition), call your team coach IMMEDIATELY! It is a good possibility that your squad may not be able to compete. There is no compensation given to any team members in this situation. It is the responsibility of the cheerleader to get her uniform to the alternate, regardless of whether the items will fit the other individual. Please make sure it is clean. All injured

12 cheerleaders are to be at all competitions (local and out-of-town). When a competition is missed (either due to injury, illness or other reasons) and it requires the alternate to perform in your absence, it may require you to sit out additional competitions due to the competition schedule (either before or after the missed competition ) so that the routine can be reworked to accommodate your absence. Alternates Alternates will be selected on an as needed basis. Coaches and owners discretion as to the costs associated with this will be discussed with the individuals upon the situation occurring. General Behavior Guidelines All cheerleaders are to report to the floor for awards. There will be a responsible adult sitting with each squad. Each cheerleader (regardless of age) needs to report to their coach if they need to leave the floor for any reason. Each child s safety is the responsibility of the parents. Please make sure you are aware of where your child is located at all times. Please make sure you child is aware of the rules and follows them for the safety of everybody involved. Cheerleaders (and families) are not permitted to be walking around in the gym during any squad s routine. We are to show respect for any teams competing. This means please wait to move around, get drinks, etc. until there is not anyone performing. Thank you. It is also expected that all cheerleaders and friends/family be respectful and polite to the members and fans of all other programs. We will not tolerate poor sportsmanship from our athletes or their parents. Cheerleaders and/or parents that repeatedly display poor sportsmanship will be removed from the program. Cheerleaders are to sit and cheer on the other teams. Cheerleaders are to respect and obey orders coming directly from the coaches. Sometimes situations occur at competitions that are out of the coach s control. Do NOT for any reason yell at the coaches, judges, or any person in charge at the competition. Cheerleaders are not to leave the competition for any reason. No smoking, swearing or handling yourself in an improper behavior. This could be grounds of dismissal from the program. Parents and cheerleaders are never to call any competition company for any reason. Appearance Cheerleaders are not permitted to walk around at competitions wearing their uniforms inappropriately (with skirts or tops unzipped, skirts rolled down, booties without skirts, etc ). Cheerleaders are not permitted to wear part of their uniform with street clothes (i.e. no uniform tops with jeans or uniform skirts with tank tops. You are not allowed to wear your Xtreme uniform anywhere except for a competition or somewhere where the owner asks you to wear it.

13 USASF rules state that cheerleaders are not permitted to wear jewelry. All jewelry in body piercings, visible or not, must be removed. Clear plastic jewelry is not permitted and must be removed. There are no exceptions. Styling Instructions: Hair styles are at the coach s discretion, you must follow some basic rules set forth by Xtreme All Stars. All girls are required to wear the bow chosen and purchased for Xtreme All Stars cheerleading. All hair must be pulled back off of the face and the bow must be securely placed in the hair. All hair should be done prior to arriving at competitions. The coach and Xtreme All Star owner reserve the right to make any cheerleader dancers change how their hair style is presented if it is not appropriate for competition. Dancers are to wear their hair the way the dance coach seems fit. It must be done like this for every competition. Competition Fees Competition fees are determined as follows the competition will give a total amount due that total amount will be separated between the number of participants that attend that competition. ALL my staff that has children in the program pays for all competition fees. Their fees are the same as your child s fee. All competition fees must be paid in full by the deadline marked on the paperwork or the internet. If your competition fees are not paid by the deadline, you will be charged an additional $10.00 late fee for each week it is past due. Please be prompt on returning paperwork and competition fees. These need to be mailed in prior to each competition. If they are sent in late, late fees are required by Xtreme all stars. Regardless of the reason why an individual is not participating in a competition it is the responsibility of the individual that has a permanent spot on a team to pay the competition fees. No refunds will be given once a cheerleader has quit for any competition fees once the due date has past. If an Xtreme team does not go to a scheduled competition and if competition fees are refunded by the cheerleading company, the money will be put back into your Xtreme account after the refund check has been received. The coach and Xtreme All Stars owner reserves the right to pull a squad or individual(s) out of a competition at any time even up to the time of warm ups at the competition. The squad or individual(s) may not receive a refund and will not be compensated. Waivers Waivers must be completed in full with correct information for each cheerleader for each competition. Crossovers must complete one waiver for each squad they are on. The waivers will

14 be handed out at practices. Individuals must turn them into the Mailbox by the date posted as soon as possible. Failure to submit waivers by the deadline will result in your daughter not competing at that competition. Overnight Competitions At competitions requiring an overnight stay, we will let you know what time you are to be there by. It is imperative that you are there by that time. Please keep your team coaches cell phone number on hand for ALL competitions in case of an emergency. NOBODY IS PERMITTED TO SECURE BLOCKS OF ROOMS AT ANY HOTEL USING THE XTREME NAME OR IN ANY WAY IMPLY THE BLOCK IS A SANCTIONED BLOCK OF THE ORGANIZATION. You are responsible for your own guests/attendees to any overnight stay that you pay for. Xtreme All Stars is in no way responsible for any events that occur while at a hotel for any reason.