2006 SOME OF THE KEY EVENT DATES

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1 Pony Club Association of Victoria Inc M AKING A DIFFERENCE Club and Zone News November 2005 Inside this issue: New Conference Format 2 Uniform Changes Coming 2 Day Attendance Non-Members 3 New Zone Training Outline 3 First Aid Reimbursement Form State Championships 6 State Council Minutes SOME OF THE KEY EVENT DATES 24/12-16/1 Office closed 28/29 Jan NMG Skills Training Clinic and State Squad Selection 12 February Showjumping and Dressage Championships (Terang) 13 February State Council Meeting 25 February Chief Instructors Panel Meeting 11 April State Council Meeting 6-7 May State Horse Trials Championships (Smythesdale) May Inter-Zone Teams Horse Trials (Grade 3/4) 3 June PCAV Exams A, B, K, H, C* June State Flat Teams, Musical Ride and Games (Werribee) 19 June State Council Meeting 8 July Chief Instructors Panel Meeting 29 July NCAS Level 1 Coaching Course 29 August PCAV AGM and Council Meeting (Midland Zone)

2 Page 2 PCAV AGM AND CONFERENCE The State Council reviewed the AGM/Conference feedback from clubs and zones at the September and November State Council Meetings. The Annual General Meeting is going to be held on the 29 August 2006 from 5pm to 8pm in Midland Zone. The State Council will meet for a State Council Meeting during that day in their normal format. The State Conference format is being changed in 2006 based on feedback. A new format on Zone Conferences is being piloted in 2006 as an alternative to the centralised State Conference. A Conference will be held in each zone and it is hoped that over 150 clubs will attend. The State Council felt that this would provide a better environment for all clubs to contribute to the decision making process and have their questions answered. A component of the Zone Conferences will be a training module which all committees will find very useful. A summary of the Zone Conferences will be tabled to the State Council for issues of a State significance to be addressed by the State Council. The next part of the process is to lock in the zone dates and inform all clubs of the dates in early UNIFORM CHANGES COMING IN 2006 The State Council has modified the uniform purchase process to allow for clubs to purchase their uniform from any provider in the new year. The rules sub-committee are drafting a set of rules to make this possible. Clubs are advised not to make orders from providers other than Action Knits until the exact wording for the rule has been released to clubs. This variation to the uniform ordering will assist clubs who were struggling getting their colour from Action Knits. Action Knits will continue to supply PCAV Base colours and the ordering process remains the same. OFFICE CLOSING DATES FOR JANUARY 2006 The office will be closed from 5pm on 23 December 2005 and re-opens on Monday 16 January In late January, the office will be closed January 2006 for the Australia Day weekend. CLUB MEMBERSHIP CHANGES The State Council approved Beaufort Pony Club be granted Pre-Pending Probationary Membership in Midland Zone and Macorna Pony Club were approved Probationary Membership. Welcome to your new membership level.

3 Club and Zone News Page 3 DAY ATTENANCE FOR NON-MEMBERS Clubs are advised to have non-members at competitions continue to complete a Day Attendance Form and pay a fee of $5. Attendance forms should be sent to PCAV and from the 1 January 2006 the $5 Fee must also be sent to PCAV for them to remit to AON. This is a new requirement from AON and must be adherred to for insurance cover to be valid for your club. ZONE TRAINING The State Council has approved up to $10,000 initial resources to begin the process of a statewide training program to be delivered in zones and clubs. Below is a summary of the action plan leading up to 2007 when training will commence. ACTIVITY PERSON BY WHEN Initial Resources To nominate resources to co-ordinate the State Council November 2005 development of a zone training model (ZTC) Course Preparation To write a list of courses to be accredited Clare/CIP April 2006 To gather information from existing courses ZTC June 2006 To negotiate with Tafe facilities for the preparation ZTC/James December 2005 of presenter manuals, course notes and worksheets To receive the final modules from Tafe ZTC October 2006 Personnel To generate a list of presenters from each zone and ZTC March 2006 the state for the course delivery To design a format to train the trainers ZTC/CIP April 2006 Training Format in Zones and Clubs To develop a modular training weekend to be ZTC May 2006 delivered in each zone in Funding To present a funding model to State Council for approval ZTC/James April 2006 Course Design, Training the Trainers, Zone Training Days To write a grant submission to SRV and Vichealth James April 2006 for funding To negotiate sponsorship for training James September 2006 Course Delivery To prepare a calendar of training for 2007 ZTC June 2006 To assign the resources, personnel, facilities

4 Page 4 First Aid Course for 2005 In an effort to continue supporting clubs and zones with First Aid Training, the State Council has approved that $100 subsidy will be granted to each club and zone to assist in training one person in Level 2 First Aid. Service providers like St Johns and Red Cross offer a range of training options that include a correspondence course with a CPR module tested in a practical session or you can learn the full module in a weekend or a nightly program once a week. The State Council thought that is was a better to give members the flexibility to choose a provider and a course that suits your time constraints, skill level etc. The State Council is also happy to financially support CPR refreshers that are required to be completed annually. The State Council has set a maximum level of $100 per club and zone for the combined activity of training new Level 2 s and CPR refreshers. The State Council would actively support the zone or club adding to the State Subsidy to ensure we have as many members as possible obtaining first aid qualifications. Members need to send a copy of their First Aid Certificate and a copy of the receipt of payment to the PCAV Office. The Club Committee should authorise the club person who is eligible to receive the state subsidy. A member may use any registered first aid provider. To help get started, here are some of the widely used organisations: St Johns Victoria 170 Forster Road, Mount Waverley. Vic Tel: (03) Fax: (03) bookings@hq.sjaa.com.au RedCross Victoria Telephone: Ambulance AVFA Locked Bag 9000, Ballarat Mail Centre, Vic Phone: Fax: firstaid@rav.vic.gov.au Emergency First Aid Pty Ltd GPO Box 415 Melbourne Vic 3001 Telephone Fax info@emergency.com.au Project Connect PCAV State Council approved the Disability Action Plan which will be lodged with the APCC and RDAA. The concept is for PCAV and RDAV to develop an alliance that enables a child with a disability to attend pony club if the rider s disability allows for the rider to participate in the pony club environment. This proposal is about including riders in pony club current operating environments and is not designed to amalgamate RDA/PCAV or to have children with severe disabilities that could not be integrated in to our operations. It s about creating an environment where children are encouraged to participate in pony club and where there are processes and assessments made of children with disabilities and their appropriateness to attend pony club. This program will highlight the pathway for a child in pony club with a disability to go on and represent the country in The Paralympic games. It can also target riders who have a classifiable disability but have never been to RDA and alert them to this pathway. KEY FOCUS AREAS Publicity and Processes, Participation Program, Update Rules and Policies, Mentor Program Talent Identification, Training, Recognition and Reward

5 Page 5 FIRST AID RE-IMBUSEMENT FORM Pony Club Association of Victoria Inc. FIRST AID COURSE RE-IMBURSEMENT APPLICATION FORM The PCAV State Council approved a subsidy of up to $100 per member for one member of each zone and club to attend a Level 2 First Aid Course or CPR Refresher with a registered training provider such as Red Cross, St Johns etc. Members must attach a copy of the course receipt of payment and certificate of completion to this form. CLOSING DATE Must be received by the office by 30 June Please send application forms to; PCAV PO Box 2025 Brighton North. Vic NAME.. ADDRESS...Post Code.. TELEPHONE: AH..BH.Mobile.. CLUB OR ZONE BANKING INSTITUTION eg Westpac ACCOUNT NUMBER BSB... I endorse the application of the above Member for the PCAV First Aid Subsidy on behalf of my club/ zone Signature Club President/Secretary/DC. Please circle above position held James Fitzpatrick, PCAV Executive Officer

6 Page State Flat Teams, Musical Ride and Games Championships Werribee Park National Equestrian Centre June 2006 Program of Games 1 Bending/Baton Relay 2 Postman s Chase 3 Stepping Stones Relay 4 Stick Pegging Relay 5 Two Flag Race 6 Flag and Drum Relay More information is included in the games booklet in this mailout State Showjumping and Dressage Championships Emu Creek Pony Club Grounds, Terang, Wannon Zone. Saturday Showjumping warmup optional CHAMPIONSHIP COMPETITION ON Sunday 12 February 2006 Dressage and Showjumping Champs on one day. Showjumping Tables Event 1 Competition in 2 phases Article Table A Event 2 Competition over 2 rounds, Article Table A Event 3 Competition over 1 round, Article Table A Dressage Stage 1D, 1F Stage 2C, 2E Stage 3C, 3D Pony Club Points Scoring will apply in all disciplines State Horse Trials Championships Smythesdale (Barwon Zone) 6-7 May 2006 Exciting new Cross Country Course being built by Ewan Kellett Information coming out in the February 2006 mailout.

7 Page 7 Equitana 2006 a huge success Equitana was a huge success with PA and PC Teams showjumping and National Mounted Games. The riders performed extremely well in the indoor environment with crowds of 2000 or more. A Huge thank you to Peggy Mills and her helpers for designing a great course and ensuring the arena looked exceptional for the Showjumping, to Shelly Hughes for her patience as judge and her fantastic penciler! Many thanks to Marylin, the Mounted Games Teams and helpers who put on a magnificent display. Teams Results for PCAV Victoria Cup Cassie Fitsgerald - Oaklands 1st Rose Prosenik Oaklands Emma Greaves Wangaratta Pony Club Lauren Jenkins Ararat Pony Club Casey Mattson Cranbourne Pony Club 2nd Stephanie Wake Mornington Peninsula Josh Julias Western District Pony Club Erin Claesen Wonthagie Pony Club Emily Hill Loch Nyora Pony Club 3rd Annameika Ingram Cobbles Creek PC Kylie Button Benalla Pony Club Jesse Ramage Benalla Pony Club Nicole Blanks Yarrambat Pony Club Pip Rounds Warrnambool Pony Club Chris Blanks Yarambat Pony Club Individual Results A Grade Josh Julias Western District Pony Club 1 Lauren Jenkins Ararat Pony Club 2 Kylie Button Benalla Pony Club 3 Pip Rounds Warrnambool Pony Club 4 Emma Greaves Wangaratta Pony Club 5 Jesse Ramage Benalla Pony Club 6 Chris Blanks Yarambat Pony Club 7 Erin Claesen Wonthagie Pony Club 8 C Grade Rose Prosenik Oaklands 1 Casey Mattson Cranbourne Pony Club 2 Annameika Ingram Cobbles Creek PC 3 Cassie Fitsgerald - Oaklands 4 Emily Hill Loch Nyora Pony Club 5 Stephanie Wake Mornington Peninsula 6 Nicole Blanks Yarrambat Pony Club 7 4th National Mounted Games Team Ryan Davis - Macclesfield Pony Jill Fitzgerald - Upper Beaconsfield Pony Club Georgia Kerr - Yarrambat Pony Club Bradley Britton - RDAA Derk Pol - Warragul Pony Club Melissa Ball - St Andrews Pony Club Jess Thomas - Dingley Pony Club Marion McKenzie - RDAA Alistair Leitch - Dingley Pony Club Jason McKinley - Yarrambat Pony Club Kim Pearce - Werribee Pony Club Ellyse Davis - Macclesfield Pony Club Place 1st 2nd 3rd

8 Page 8 ACCOUNTS FOR YOUR CLUB Bank Accounts A cheque account is necessary for the well-run pony club. A cheque account provides a convenient record of payment through the cheque account. This means that club members need not carry large sums of cash. It is a good idea to have three or four members with the authority to sign cheques. This could include the President, Secretary, Treasurer and Vice President. Never sign blank cheques in advance, and never sign a cheque without an accompanying bill or docket from the supplier. It is wise to pay all club bills out of the cheque account, as all expenditure becomes recorded on the account statement. You should ask your bank to forward statements monthly. Cash Book The cash book records all of your pony club's receipts and payments on a daily basis. At the end of each month, the figures recorded in the cash book are checked against your bank statements. It is also a good practice to summarize what the club owes people (the club's creditors) and what money other people owe the club (the club's debtors). To determine the cash balance, simply total the receipts and deduct payments. Other items that will alter the cash balance are bank interest and charges, un presented cheques, dishonored (bounced) cheques, and direct credits or debits from other accounts. The cash book opening balance for each month becomes the closing balance from the previous month. This Financial Report is then presented to the club committee at the next committee meeting. If you want to save money and use just one cash book, you can record receipts in the front of the cash book and payments in the back. Or they may be recorded on facing pages, payments on the left page and receipts on the right for matching periods of time (e.g. monthly) Receipts Details of receipts are recorded in cash book columns. Columns can be drawn up with the types of income expected. These are often the same as those identified in the income side of the club's budget. Receipts are entered in three places, depending on the amount of detail you want and the type of cash book you buy. Receipts are entered in the amount column, under its income type, and in the banked column when banked. Often the banked figure will be an accumulation of all money received since the banking was last carried out. Listing individual amounts by banking date gives the opportunity for cross-checking to be carried out. Bank all incoming cash and cheques promptly. It is unwise to use money without it first being banked as it may become impossible to keep track of what is going on. It is also essential that all cash and cheques received be banked without any deductions being made. Tally all receipts at the end of each month. Monthly totals are accumulated to give a record of receipts for the year to date. In some cases, quarterly reports may be required. When this happens, it is more efficient to calculate cumulative figures month by month for each quarter rather than doing it for the entire year. Entries in the cash book for monies received may look like this: DATE DETAILS CHEQUE AMOUNT M SHIP BANKED 1/7 C.Smith

9 Page 9 FINANCIAL REPORTING TO YOUR COMMITTEE Financial Reports As we have seen through using a simple cash book, the club treasurer can reconcile the club's accounts and draw up lists of creditors and debtors at the end of each month. This simple form of reporting contains the most basic information that the club management committee would require to assist in their decisions. The pony club committee may, however, require more detailed information about trends in the club's income and expenditure patterns. In this case the treasurer will draw up a report relating monthly figures to the budget. It is possible to devise a standard monthly report sheet, especially if you have access to a computer with spread sheet software. The Basic Monthly Report The basic monthly report will look something like this: Treasurer s Report : Month Of Whenever Income Grants 0.00 Sale of Shop Items Membership Fees Fundraising Total Expenditure Ground Maintenance Bills Equipment P.C.A.V Orders Instructor Fees Total Surplus (Deficit) Cash in Bank beginning Should match bank balance Surplus Less unpresented cheques Cash at Bank end Should match bank balance Using Reports It is not worth the trouble of preparing reports only to ignore their implications. If the income or expenditure figures are far removed from those estimated in the budget, it is essential to find out why before taking appropriate action to remedy the situation. It is important to understand where things are going wrong and why. Detailed and frequent financial reporting, will give you a better chance of identifying problems early, and definitely improve the clubs overall financial effectiveness.

10 Page State Flat Teams, Musical Ride and Games Championships STATE GAMES MORWELL 170 YARRAMBAT 280 =2nd UPPER BEACONSFIELD NO DENNINGTON 100 ST. ANDREWS 240 3rd MACEDON NO =5th COBRAM 110 MARYBOROGH 120 MENTONE 190 BEALIBA 130 OAKLANDS 210 =5th MACEDON NO KANGAROO GROUND 230 4th MORNINGTON PENINSULA 120 BARWON VALLEY 150 BENALLA NO th ORBOST 190 MACCLESFIELD 130 BAIRNSDALE 290 1st LITTLE RIVER 280 =2nd BENALLA NO MANSFIELD 160 LOCH NYORA 210 =5th UPPER BEACONSFIELD NO CHARLTON 180 FLAT TEAMS MUSICAL RIDE GISBORNE 72 ORBOST 82 4 th DENNINGTON 70 PAKENHAM 78 SHEPPARTON 80 6 th BULLENGAROOK 76 YARRAMBAT 76 KILMORE 70 WODONGA 68 MORWELL 84 2 nd BEALIBA 85 1 st HEALESVILLE NO HEALESVILLE NO BENDIGO 76 BALLARAT NO BALNARRING 52 CANNIBAL CREEK 84 3 rd RINGWOOD 66 PORTARLINGTON 79 BALLARAT NO HASTINGS 82 5th WESTERN DISTRICT NO LANGWARRIN 72 WESTERN DISTRICT NO RIDDELLS CREEK 68 WODONGA 181 MORWELL 185 CANNIBAL CREEK 190 BEALIBA 175 HEALESVILLE NO TH BENDIGO 166 BALLARAT NO BAIRNSDALE 194 SUNBURY 175 LEIGHDALE 145 GISBORNE 163 COCKATOO TH RIDDELLS CREEK RD MORNINGTON PENINSULA 182 MONASH 193 HEALESVILLE NO YARRAMBAT TH LANGWARRIN 193 BUNYIP ND KANGAROO GROUND 195 HEYWOOD ST BALLARAT NO ORBOST 193

11 Page 11 SKILLS TRAINING CLINIC AND STATE SQUAD SELECTION NATIONAL MOUNTED GAMES Saturday 28 & Sunday 29 January 2005 Werribee Park Equestrian Centre $80 per rider $60 for each subsequent rider from the same family Camping available at Werribee Park (fees may apply) Saturday Evening Just for Fun Games on Foot Competition with scrambled teams Entry Forms and information is available from PCAV web site Look under Latest News Contact: Susan Leitch M: H: B: VICTORIA TO HOST THE PRINCE PHILIP GAMES IN NOVEMBER The National Mounted Games Sub-Committee has been approved to host the 2006 National Prince Philip Games. Riders in teams from all around Australia will battle it out in a competition that proves every time to be absolutely amazing. Congratulations to Marilyn Healey appointed Victorian Coach for Seniors and Juniors for 2006 and Albert Pol as Junior Team Manager.

12 Page 12 STATE COUNCIL MINUTES MINUTES Meeting held at PCAV State Office Irving House 12 Warleigh Grove North Brighton, on Tuesday 8 th November 2005 at 10.00am. 1. OPEN MEETING 2. PRESENT / APOLOGIES Present: (Chair) Vice President Jan Faulkner, Vice President Neil Clinton, Treasurer Janice Ray, BZ Philip Cobbledick, CZ Norm Glenn, EGZ Stephen Bragg, MZ Kaye Blanchard, NMZ Linda Smith, NZ Fiona Matheson, NEZ Jess Hull, SMZ Ron Gates, WZ Anthea Sutherland, WGZ Vicki Kneebone. EO James Fitzpatrick, Apologies: President Stephen Coffey, SCD Clare Lewin 3. CONFIRMATION OF THE MINUTES (13 th September 2005) Moved Stephen Bragg That the Minutes of the meeting held on 13 September 2005 be approved. Seconded Anthea Sutherland 4. BUSINESS ARISING FROM THE MINUTES Items not ready for Council requiring additional development 4.1 Commencing an asset review 4.2 Rules re-write for governance motions 4.3 Zone Authority Motion legal advice 4.4 Club Voting Rights legal advice 4.5 Participation Survey 4.6 Risk Management Analysis 5. ITEMS FOR CONSIDERATION AND DECISION 5.1 National Mounted Games Appointments The letter from the NMG Sub-committee was discussed regarding Team Managers co-ordinating a team with their own children and the State Council remain in favour of their previous motion which prohibits this action. Moved Janice Ray That the NMG Sub-committee appointments be approved as follows Senior and Junior Coach Marilyn Healey Junior Team Manager Senior Team Manager Stephen Bragg (Chairman) Susan Leitch Daniel Morris Frank Scarce Andrea Davis Seconded Stephen Bragg Albert Pol NMG to nominate subject to Council approval when team is selected 5.2 National Mounted Games Budget Moved: Neil Clinton That the State Council approves the NMG Sub-committee to host the APCC Prince Philip Games in November That the new budget supplied for hosting the PPG be reduced to show a net loss of $2000. That the NMG provide a budget inclusive of all annual cost projections for 12 months and list of events for the 24 month period by 10 December This information is to be included in the Reimbursement Policy Sub-Committee by 10 December To be reviewed at the February State

13 Page 13 Council Meeting. Seconded Janice Ray 5.3 Thankyou letter from Jack and Nancy Williamson for their Distinguished Services Award. Received with thanks. 5.4 Venue and Date State Flat, Musical Ride,Games Championships Moved Jess Hull That the championships be held on 17/18 June 2006 at Werribee Park NEC. (Note: this is the first weekend of the school holidays in 2006) Seconded Fiona Matheson 5.5 Rider Undermounted Moved Anthea Sutherland The particular rider was given permission from the Games Sub-Committee on the day due to the circumstances involved. Seconded Jess Hull 5.6 No-Card No-ride Discussion was combined with the Bylaws redraft. 5.7 Selection of riders at Equitana There was a selection process with many time restrictions which modified the format to include A and C Grade and RDA riders. That Clare Lewin, Diana Sutherland, Marilyn Healey and the sub-committees to be congratulated. Thanks to the volunteers who helped make this weekend a success. 5.8 Macorna Pony Club Moved Fiona Matheson That the Macorna Pony Club be granted Probationary Membership of PCAV. Seconded Jess Hull 5.9 AGM/Conference Comments Discussion at the September Council Meeting addressed the conference which is being dis-continued on a State Basis and replaced with Zone Workshops. Northern Zone comments were noted Uniform Purchases Some clubs are experiencing problems in the supply from one source of individual club colours. Moved Norm Glenn That the Rules Sub-Committee will consult with the uniform sub-committee to draft a new uniform rule and present wording to the February 2006 State Council Meeting. In principle, the State Council approves clubs to purchase uniforms from any provider. Zones must approve club uniform samples. Garments can continue to be purchased through PCAV and supplied by Action Knits. Clubs are advised not to purchase new garments from alternate sources until the rule has been finalised and printed in February Seconded Fiona Matheson

14 Page Meeting Dates for 2006 Exec 31 January Council 13 February (Monday) Exec 28 March Council 11 April Exec 30 May Council 19 June Exec 15 August Council 29 August 10am-5pm (including AGM Midland Zone at 5pm-8pm) Moved Neil Clinton Seconded Jess Hull Annual Conferences to be held in Zones Subject to review by the State Council Exec 31 October Council 14 November 5.12 Plan for Zone Training The Executive Officer presented a time-line and resources model to the State Council for discussion. Moved Philip Cobbledick That the PCAV provide an initial budget of up to $10,000 for staff resources for the co-ordination of Zone Training development. This draft documentation will be presented to April State Council Meeting with the Chief Instructors Panel. That the Executive Sub-committee approve delegates when required to offer the Zone Training Co-ordinator advice and assistance in working through the model/plan. Seconded Anthea Sutherland 5.13 Staff Review The current staff will be offered training and rotations as discussed be implemented. A new accounts employee will not be employed Day Attendance The President to supply the Executive Officer with a revised letter from AON. EO to mailout the letters on Day Attendance as agreed between AON and the APCC. Clubs are advised to have non-members at competitions continue to complete a Day Attendance Form and pay a fee of $5. Attendance forms should be sent to PCAV and from the 1 January 2006 the $5 Fee must also be sent to PCAV for them to remit to AON Horse and Rider Substance Administration The Bylaws review includes a rule 17.4 covering substance administration for the horse and rider at rallies and competitions Expressions of Interest for International Mounted Games Coach and Team Manager supplied to APCC by 30 November 2005.

15 Page PCAV Bylaws Review Philip Cobbledick moved Subject to minor alterations, that the Draft Bylaws be approved. That State Councillors provide feedback within 7 days on the draft document of minor alterations. That the State Council thanked the rules and publications sub-committees and particular Norm Glenn for their efforts on this major project. That a summary of rules changes be supplied to clubs with the new rule book in February Seconded Vicki Kneebone EO to highlight the statement from the insurance manual on insurance cover being conditional on following PCAV Rules Publications Sub-Committee Presentation Moved Norm Glenn That the guidelines as tabled for rule approval and release be approved. Seconded Neil Clinton 5.19 Interschools Review Presentation Held over to February Project Connect Presentation Moved Anthea Sutherland That the PCAV Disability Action Plan be approved and tabled to the RDAV for input. Seconded Linda Smith 6. TREASURER S REPORT 6.1 Profit and Loss Statement, Balance Sheet Moved Janice Ray That September P&L and Balance Sheet be approved as presented. Seconded Stephen Bragg Moved Philip Cobbledick That a Building Sub-Committee be established with power to co-opt to review the assets of the PCAV. Janice Ray Stephen Coffey Ron Gates Co-opt Chris Morris Seconded Jess Hull REPORTS 7. MEMBERSHIP REPORT Membership numbers show 7547 as at 30 October 2005 which is 87 members higher than last year. 8. PRESIDENT S REPORT 9. COACHING DIRECTOR S REPORT September 14 th & 15 th - Project CONNECT Planning for Inclusion Workshop A workshop for twenty- five representatives from around Australia was held at the AIS. Each State was represented by both RDA and PCA The workshop was facilitated by Darren Cunningham and each State left with the beginnings of their own disability action plan.

16 Page 16 October 8 th CIP Meeting Working towards a State calendar of instructional events to be placed on the website Discussed having regional APCC national Clinics, both Barwon and NE Zone have shown interest. We need to confirm Sue Chandler s appointment before progressing Toe Stoppers. It was reinforced that these are allowed at all Pony Club activities as long as the stirrup still complies with the Gear Check rule that there is 20mm between the rider s foot and the stirrup when the foot is over to one side and the stirrup on the ball of the foot. Martingale stoppers must go diagonally across the neck strap and the body of the martingale to prevent it slipping between the horse s front legs. Meeting dates for 2006 February 25 th July 8 th October 14 th October 14 th 16 th A & B Examiners Clinic & Syllabus review This was hosted in Western Australia by PCAWA. The Friday was spent on the Syllabus of Instruction review that is steadily progressing. Saturday & Sunday were spent working through the A & B syllabus and the standards expected at each level. There was a lot of discussion on the lungeing component, with general agreement at the end. The workshop had practical and theoretical sessions and led to lots of discussion and swapping of ideas. Our successful candidates are certainly up with the best that WA had to offer and I have come away with lots of ideas to help our aspiring certificate candidates. WA hosted us very well. They are very lucky to have a band of very experienced coaches who work together to help their riders following the syllabus guidelines. October 29 th APCC meeting This was mainly spent on the Syllabus review. The final draft will be in the field by mid February 2006 for final comment before going to print Moved Philip Cobbledick That the report be received and accepted. Seconded Anthea Sutherland 10. EXECUTIVE OFFICER S REPORT 11. SUB-COMMITTEE REPORTS 11.1 APCC Moved Anthea Sutherland That the current capitation fee be increased accordingly to include a National Championships levy subject to agreement by all states. Seconded Jess Hull James to circulate IMG Coach details PCAV Executive 11.3 EFA EFA Vote on structure Moved: Ron Gates That the State Council ratify Neil Clinton as the PCAV Representative on the EFA Branch. Seconded: Anthea Sutherland 11.4 State Games, Flat Teams & Musical Ride Sub-committee Paperwork to go to clubs in November. That a letter of thanks be sent to the sub-committee for an excellent 2005 event. For future competitions, that the rules for scoring for equal placings in games be followed National Mounted Games Sub-committee Skills Training Clinic on 28/29 January EO to send to clubs in November. Trailer will be in Beverage then Bacchus Marsh. Repairs done during Nov/Dec.

17 Page State Dressage & Showjumping Championships Sub-committee (2006 WZ) Zone Rep and Rider information circulated. Dressage Judges as presented were approved. Lindy Fraser, Glen Gault, Lindy Young, Sue Smith, Barry Roycroft, Maree Ghan, Wendy Kelly, Val McKenzie, 11.7 State Horse Trials Championships Sub-committee (2006 BZ) Technical Advisor, Neil Clinton will be attending grounds in the near future. A small number of jumps left to build. Ewan Kellett will be the cross country course designer and David Sheppard showjumping designer. Barwon Zone major sponsor conditions will be discussed with President. Paperwork available February Inter-Zone Teams Horse Trials May 2006 That Petie Marshall, Jenny Spilsbury, Janice Ray, Wayne Cuthbert, Norm Glenn, Linda Smith be invited to co-ordinate the event for Speed to Safety Information to zones/clubs in February Rules Sub-committee Publications Sub-committee Re-imbursement Sub-committee 12. GENERAL BUSINESS 12.1 Moved Kaye Blanchard Beaufort Pony Club be re-formed and be granted Pre-Pending Probationary Membership of PCAV in Midland Zone. Seconded Neil Clinton 12.2 Stephen Coffey will not be re-nominating as President from next AGM in State Re-imbursement Policy Details to be forthcoming for the February State Council Meeting State Council acknowledge the letter from Frances Corry regarding the preparation of the PCAV History. The State Council to form a sub-committee from February A committee is required to co-ordinate a celebration event for the history and anniversaries. Could launch the history as a celebration event. Zones to be asked for their input from knowledgeable members. James to write to Frances to develop the concept further New form available for First Aid Re-imbursement NMZ issues with gear checking at Werribee Pony Club ODE. This process is being reviewed by Central Zone That a rule be developed that at any pony club competition, a horse may only be ridden by the pony club member. Similar to Horse Trial rule C The EO would prefer not to provide names on photos in magazines due to privacy laws There was a discussion regarding horses less than 4 years at pony club rallies. The problem arises when a horse cannot complete the syllabus activities due to it s age. A DC should look at the suitability/safety of all mounts at rallies.

18 Page Council to think about State Squads/clinics/etc. To be discussed at the February Council Meeting Well done Jan Faulkner on chairing a great meeting. 13. CLOSE MEETING 14. NEXT MEETING Executive Tuesday 31 January 2006 State Council Tuesday 13 February 2006 Help with the PCAV History? Are you interested in assisting us with the PCAV History? Do you know someone who might be? Please send us a note as we are going to establish a small working party to begin this exciting process. Video Sale Only $5 PCAV is clearing out it s video stocks to make way for new stock. Grab a bargain for your club! There are limited stocks and there are no rainchecks. Introduction to Pony Club Have a Go Games Video 2001 State Horse Trials Championships

19 Page 19 Around the State MAIN RIDGE PONY CLUB POLOCROSSE CLINIC Main Ridge hosted a Polocrosse Clininc on the 5 November which was a huge success. Below are some photos - watch out for Main Ridge in next years polocrosse teams event. PORTARLINGTON SHOW

20 PCAV Contacts PCAV EXECUTIVE President Stephen Coffey Pony Club Association of Victoria Inc "Irving House" 12 Warleigh Grove PO Box 2025 BRIGHTON NORTH 3186 Phone: Fax: New website Vice Presidents Jan Faulkner Neil Clinton Treasurer Janice Ray ZONE REPRESENTATIVES Barwon Zone Philip Cobbledick Central Zone Norm Glenn Executive Officer James Fitzpatrick State Coaching Director Clare Lewin Club Development Officer (Vichealth Funded Position) Natalie McCormack Membership Vicki Jans Accounts Administrator and Shop Jennifer Goard and Suanne Waugh East Gippsland Zone Stephen Bragg Midland Zone Kaye Blanchard North Eastern Zone Jess Hull North Metropolitan Zone Linda Smith Northern Zone Fiona Matheson South Metropolitan Zone Ron Gates Wannon Zone Anthea Sutherland West Gippsland Zone Vicki Kneebone The PCAV does not accept responsibility for the accuracy of the information contained in this newsletter