Brisbane North Junior Cricket Association Association Structure

Transcription

1 Brisbane North Junior Cricket Association Association Structure Status: Draft Doc Revisions: 4 Last Update: 14 April 2015 Approved By: Release Pending Release Date: Release Pending

2 Copyright 2015 by Brisbane North Junior Cricket Association All rights reserved. No part of this document may be reproduced, distributed, or transmitted in any form or by any means, including photocopying, recording, or other electronic or mechanical methods, without the prior written permission of the Brisbane North Cricket Association, except in the case of brief quotations or other non-commercial uses permitted by copyright law. For permission requests, the Secretary of the association with a subject of Attention: Permission to Use BNJCA Document Content Status: Draft Approved By: Release Pending Release Date: Release Pending Printed copies of this document are uncontrolled. Page 2 of 24

3 Table of Contents Document History... 4 Introduction... 5 Administration Portfolio... 7 General Administration Committee... 7 Life hip Committee... 8 Building (2013) Committee... 9 Kalinga Park Committee... 9 Finance Portfolio General Finance Committee Fees Review Committee Grants Committee Operations Portfolio Grounds Committee Draw Committee Rules Committee Disputes and Discipline Committee Season Review ( ) Committee Age-Group Review (2015) Committee Representative Cricket Portfolio Academy Committee Hosting Committee Appendix A Portfolios and Committees Appendix B - Allocation of Management Committee Status: Draft Approved By: Release Pending Release Date: Release Pending Printed copies of this document are uncontrolled. Page 3 of 24

4 DOCUMENT HISTORY Version Release Date Author Details Feb-2015 John Powell Initial Draft Mar-2015 John Powell Updates from Bruce Boland 02-Apr-2015 John Powell Restructure into portfolios & add Appendices Status: Draft Approved By: Release Pending Release Date: Release Pending Printed copies of this document are uncontrolled. Page 4 of 24

5 INTRODUCTION This document records how the association is structured and the committees that operate to manage the services the association provides to the junior crickets in the North Brisbane region. This is a working document that will be updated with the formation of new committees, changes to committee personnel and committee remit. The Management Committee is responsible for the overall operation of the association including the allocation of committee members, delegates and external parties to committees that will oversee defined, but inter-connected parts of the associations operation. Each committee will be responsible for making operational and strategic decisions within its remit. Strategic decisions will be referred back to the Management Committee for debate and ratification. Operational decisions are to be recorded and reported to the Management Committee for inclusion in the monthly Management Committee meeting minutes. The operation of the association is divided into various portfolio areas with one or more committees given the responsibility of executing the major task areas within the portfolio. The portfolio and committee structure is represented in the diagram on the following page. Status: Draft Approved By: Release Pending Release Date: Release Pending Printed copies of this document are uncontrolled. Page 5 of 24

6 Status: Draft Approved By: Release Pending Release Date: Release Pending Printed copies of this document are uncontrolled. Page 6 of 24

7 Administration Portfolio ADMINISTRATION PORTFOLIO The Administration portfolio is concerned only with the running of the association. Any issues that pertain to cricket matches are under the remit of the Operations Portfolio. General Administration Committee The purpose of the Administration committee is to: operate management committee and delegates meetings including meeting notifications and meeting minutes; manage all correspondence into and out of the association; manage and update the website; manage and update social media channels; maintain playing and achievement records for all competitions under the control of the association; Arrange and execute the annual awards evening; maintain all information and governance documentation of the association; manage and update the associations calendar of events Social media The only social media channel currently in use is the BNJCA Facebook page Statistics All matches in competitions from U/11 through to U/16 are recorded in MyCricket End of season awards night Premierships, player statistics, champion players for each age group and club champion are calculated automatically from the game results that are entered each week into MyCricket Representative teams that have won a championship or a development carnivals are awarde The winning team from the Anstey La Frantz Shield and the Reevesie Cup are awarded Documentation All released documents are held by the Administrator with at least one backup copy at another location Draft documents are held by the original author with copies also held by contributors until released On release of a document, a PDF copy of the document is placed on the website Calendar of Events The calendar of events is published on the website Printed copies of this document are uncontrolled. Page 7 of 24

8 Administration Portfolio President:... Ian Reeves (Chair) Secretary... Bruce Boland Administrator:... Bruce Boland Vice President:... John Powell Management Committee:... Ian Rushton This is a standing committee, the membership of which is reviewed after each annual general meeting of the association. Life hip Committee The purpose of the Life hip Committee is to: Receive suggestion on granting life membership Review candidates against criteria Make a recommendation to the Management Committee Nominations The Life hip committee may receive informal nominations from outside the committee for consideration of appropriate persons. The committee may also make their own nominations Review and Eligibility The committee will review all nominated persons and take into consideration the work that they have contributed to BNJCA and also the period of time that they have contributed to BNJCA. Recommendation The committee will recommend no more than one person for life membership each year to the Management Committee. The recommendation will be delivered to the Management Committee prior to the July Management meeting President... Ian Reeves (Chair) Secretary... Bruce Boland This is a standing committee, the membership of which is reviewed after each annual general meeting of the association. Printed copies of this document are uncontrolled. Page 8 of 24

9 Building (2013) Committee Administration Portfolio To look at the feasibility of constructing a second storey on the Everton Cricket Club building To look at the feasibility of entering an agreement with Darrin McBay & Dale Sherwood for an office and training facility at Stafford To look at the feasibility of refurbishing the Bertha St building at Kalinga Park Management Committee... Ian Reeves (Chair) Management Committee... Bruce Boland Management Committee... John Powell Management Committee... Tony Bath November 2013 October 2014 Kalinga Park Committee To organise the required renovation of the Bertha St building at Kalinga Park To organise the layout of new fields at Kalinga Park To organise the design and construction of additional training facilities at Kalinga Park Building Renovation The committee will plan renovations required for building at Bertha St after it has been handed over by BCC. The committee will then co-ordinate contractor and volunteer efforts to see these plans to completion and have a building ready for BNJCA to move into. Fields Layout The committee is responsible for defining the location of the synthetic wicket pitches on the ground at Kalinga Park, making sure there is room for two turf wick blocks to be built at a later date. The committee is also responsible for liaising with the contractors for the installation of the synthetic pitches. Training Facilities The committee will determine the requirement for additional training facilities at Kalinga Park including the planning and costing for these facilities. If approved by the Management Committee, the committee will then take on the responsibility of liaising with contractors and volunteers for the construction of these facilities. Management Committee... Tony Bath (Chair) Printed copies of this document are uncontrolled. Page 9 of 24

10 Management Committee... Bruce Boland Management Committee... Glyn Netto Management Committee... Ray Brandt April 2015 Current Administration Portfolio Printed copies of this document are uncontrolled. Page 10 of 24

11 Finance Portfolio FINANCE PORTFOLIO The finance portfolio works alongside the administration portfolio handling all of the finance tasks related to the association. General Finance Committee Budgets Cash Flow, Accounting and Audit Budgets The finance committee is responsible for setting budgets and working with other committees to manage the adherence to the budgets in place. Cash Flow, Accounting and Audit The finance committee will manage and report on cash flow and accounting practices to the standards required by law for a not-for-profit organization and the management committee. Each year the accounts will be prepared and submitted for audit to and a financial audit firm approved by the management committee. Vice President... John Powell (Chair) Treasurer... Allan Deacon Secretary... Bruce Boland This is a standing committee, the membership of which is reviewed after each annual general meeting of the association. Fees Review Committee To review the Association s fee structure annually The committee will review the fees charged by BNJCA. The review process each year will consider the revenue requirements of the association, affordability and equity for all players across the association. Report to the Management Committee by the June Management Meeting each year with a recommendation of fees for the coming season. Printed copies of this document are uncontrolled. Page 11 of 24

12 Finance Portfolio Management Committee... John Powell (Chair) Treasurer... Allan Deacon Management Committee... Steve Farley This is a standing committee, the membership of which is reviewed after each annual general meeting of the association. Grants Committee The purpose of the Grants Committee is to: Review grant application and check eligibility criteria and funds availability Make a recommendation to the Management Committee Prepare grant application for the association Review and Eligibility The grant must be reviewed so that the committee members understand what the grant funds will be used for. The use of the requested grant funds must meet the grant criteria. The committee must check that the club requesting the grant funds is eligible to receive the requested amount according to the grants criteria. The level of funding available for the current season must also be obtained to make a decision. Recommendation The committee is required to provide a recommendation on the approval (or not) of the grant and the amount to be funded (whichever is the lessor of the amount requested or the grant funds available in the current season. The recommendation of the committee on whether to approve or decline the grant request must be made to the Management Committee within 7 days of receiving the grant application. Grant Applications The committee will prepare any grant applications of the association for either general funding or for funding of specific projects. Administrator... Bruce Boland (Chair) Treasurer... Allan Deacon Management Committee... Steve Farley Printed copies of this document are uncontrolled. Page 12 of 24

13 Finance Portfolio This is a standing committee, the membership of which is reviewed after each annual general meeting of the association. Printed copies of this document are uncontrolled. Page 13 of 24

14 Operations Portfolio OPERATIONS PORTFOLIO The operations portfolio is concerned with matters directly relating to cricket matches run by the association. Super-6 games are run by member clubs and Anstey La Frantz Shield and Reevesie Cup games are run by the Academy Committee. However committees within the Operations Portfolio are engaged by the Academy Committee as required. Grounds Committee Grounds Leasing Grounds Review Grounds Leasing The leasing of grounds is negotiated and signed with Brisbane City Council and Moreton Bay Regional Council. Rather than approaching each school for access to school ovals at no cost, and agreement is sought with the State Minister for Education and the State Minister for Sport and Recreation. This step is vital as Parents and Citizens Associations at the schools are always keen to charge for school oval hire to increase their revenue base. This step needs to be repeated at the change of government. Grounds Review A grounds survey form is sent to each club with a request to review each of the grounds in their area for suitability for junior cricket. Clubs are required to complete the form and return to the Administrator so that the grounds and draw committee know if grounds are available for use and the sizes of the fields so they can determine age group suitability. Management Committee... Glyn Netto (Chair) Management Committee... Tony Bath Management Committee... Ian Rushton This is a standing committee, the membership of which is reviewed after each annual general meeting of the association. Draw Committee Competition Draws (excluding Super-6s, Anstey La Frantz Shield and Reevesie Cup) Printed copies of this document are uncontrolled. Page 14 of 24

15 Operations Portfolio Draws Once clubs have provided team numbers and names for each age group, and completed the grounds review form, draws for each age-group can be promulgated and grounds allocated for each match. The Administrator will send draft copies of the draws to each of the clubs for feedback including a date that the feedback is required by. Not all of the requests from clubs for changes can be accommodated but to assist with positive outcomes the Committee requests the clubs to provide suggestions of workable solutions for their requests. The draws are completed and post to the BNJCA website at least one week before the draw is to commence. Clubs are also notified of the release. Administrator... Bruce Boland (Chair) Management Committee... Glyn Netto This is a standing committee, the membership of which is reviewed after each annual general meeting of the association. Rules Committee The purpose of the Rules Committee is to: keep the current BNJCA rules up to date in relation to the laws of cricket and any rules and restriction applicable to junior cricket as defined by Cricket Australia, Queensland Cricket or Queensland Junior Cricket; update the BNJCA rules as necessary to: to clarify ambiguity to govern new competitions to reflect changes to competitions Update Rule Book The Rules committee will take requests and recommendations from the Management Committee throughout the year and develop rule changes as required ready for the next release of the rule book. Prior to the start of each season, the committee must get a printed book produced with enough copies for two official for every team nominated by the clubs. The rules book is also posted on the BNJCA website at least one week prior to the season starting each year. Printed copies of this document are uncontrolled. Page 15 of 24

16 Operations Portfolio Administrator... Bruce Boland (Chair) Management Committee... John Powell External... Geoff Cowles This is a standing committee, the membership of which is reviewed after each annual general meeting of the association. Disputes and Discipline Committee The purpose of the Disputes and Discipline Committee is to: Address disputes brought forward by member clubs Operate a tribunal to manage disciplinary matters as required Disputes If there is a dispute raised by a club or a club official the committee will provide advice to the parties in relation to following the Disputes and Disciple Tribunal Policy. This advice will be impartial and will not address the issue under dispute, only the process of resolution. Disciplinary Tribunal If a resolution cannot be reached between clubs, the committee will constitute the tribunal panel and conduct an investigation, evaluate the evidence and make a decision as to whether a complaint is upheld or an allegation is substantiated. The tribunal panel will also make a decision in regard to imposing an appropriate sanction/penalty. The decision of the tribunal will be made within 45 days of the dispute being referred to the BNJCA Secretary. The tribunal will advise the clubs that are party to the dispute, the player being sanctioned or penalised and the BNJCA Administrator. President... Ian Reeves (Chair) Vice-President... John Powell Management Committee... Steve Farley This is a standing committee, the membership of which is reviewed after each annual general meeting of the association. Printed copies of this document are uncontrolled. Page 16 of 24

17 Operations Portfolio Season Review ( ) Committee Review open division competition and the level of support by clubs, parents and players Half season competitions - Rules and format Season 2 - Rules and format Representative trials - ALF and Reeves Cup Graded competitions Super 6 Rules and format Sunday competition Toombul proposal Collate feedback Make recommendations to the Management Committee Report to the Management Committee by the July 2014 Management Meeting Management Committee... Steve Farley (Chair) Management Committee... Tony Bath External... Barry Grimes (Toombul) External... Clinton Kempnich (Valleys) External... Steve Casey (Albany Creek) External... Allan Deacon (St Pauls) April 2014 July 2014 Age-Group Review (2015) Committee Upper age limit Lower age limit Leveraging of CA and QC initiatives for younger age groups (T20 Blast) Pathways for older age groups Impact of school cricket Printed copies of this document are uncontrolled. Page 17 of 24

18 Operations Portfolio Upper age limit The original trigger for the formation of this committee was a suggestion from Albany Creek Cricket Club to increase the upper age limit in line with the increase in the exit age for school leavers Lower age limit While review the upper age limit for BNJCA competitions it is worth reviewing the lower age limit as well to see if we can attract players to cricket a younger age. CA and QC initiatives Investigate whether current initiatives from CA and QC can be leveraged to provide game formats for younger age groups so as not to stress the current formats that are in place. Pathways The upper age groups need to be reviewed in regard to how pathways can be provided for progression to the various senior cricket options Impact of School Cricket There is currently an impact from school cricket on playing numbers in BNJCA competitions. Any changes that are being considered need to be assessed to see if there will be an impact on the current balance and whether any change in the balance will cause greater harm to club cricket. Report to the Management Committee by the November Management Committee meeting Management Committee...? (Chair) Managment Committee...? External... Andrew Trennery External...? External...? External...? April 2015 November 2015 Printed copies of this document are uncontrolled. Page 18 of 24

19 Representative Cricket Portfolio REPRESENTATIVE CRICKET PORTFOLIO The Representative Cricket Portfolio is responsible for all operational matters regarding representative cricket whether related to Brisbane North s participation in or hosting of a championship or development carnival. Committees within the Operations Portfolio should be called upon to provide services rather than duplicating effort. Academy Committee The purpose of Representative Cricket committee is to: maintain or improve the standing of the game of cricket by the participation of Brisbane North representative teams in cricket matches; set a benchmark for sportsmanship and conduct by following all etiquette and spirit of cricket guidelines set out by Cricket Australia, Queensland Cricket, Queensland Junior Cricket and the organizers of any competitions that Brisbane North representative teams participate in; provide playing opportunities for players to participate in cricket matches against teams that are representing other associations; provide playing opportunities for players to improve their game; provide opportunities for players to learn life lessons associated with travelling away from home and representing their families, clubs and the association; and manage the recruitment, maintenance and allocation of selectors for all representative teams; co-ordinate and manage the selection of all representative teams; manage the recruitment, development and allocation of coaches for all representative teams and all Reevesie Cup and Anstey La Frantz Shield teams. organise and operate the Anstey La Frantz Shield competition; organise and operate the Reevesie Cup competition; allocate coaches, managers and scorers to representative teams; and manage representative team supplies and provisions (clothing/travel/accom.) The operation of representative cricket within BNJCA is fully detailed in the BNJCA Representative Cricket Operation document. Note: The Under 16 selection process and representative team are not part of the Academy as the players are seen to have graduated to senior cricket because the selection of this team is from the Lords Taverners competition run by Brisbane Grade Cricket. However this committee will provide any support required by the Under 16 selectors and team officials. Standing of the Game and Sportsmanship We educate players, coaches and managers regarding the traditions and etiquette of the game of cricket We educate players, coaches and managers regarding the spirit of the game of cricket Printed copies of this document are uncontrolled. Page 19 of 24

20 Representative Cricket Portfolio We require the acknowledgement by all coaches and managers of the tenets defined in the purpose of Brisbane North representative cricket; We require the adherence to these tenets by all coaches, managers and players; We require that the coach, manager and all players in a given team place the team and the association purpose above their own purpose while part of that team Playing Opportunities We select teams that are in the opinion of the selectors, best able to perform successfully at the competitions contended by BNJCA, subject to availability; Coaches BNJCA educate coaches and managers regarding the current player management philosophy of the association BNJCA seeks to improve coaching standards by providing coach education for representative coaches BNJCA seeks to engaging Level 2 coaches for representative teams and assist existing coaches to graduate to Level 2 certification Reevesie Cup and Anstey La Frantz Shield The Reevesie Cup and Anstey La Frantz Shield will operate as elite competitions for the Under 13 and Under 14 age groups respectively. These competitions are designed to be role based rather than participation based. These competitions will also function as selection trials for selecting representative teams for these age groups. Management Committee... John Powell (Chair) Management Committee... Ian Reeves Administrator... Bruce Boland Under 12 Co-ordinator(s)... Bruce Boland, David Philp Under 13 Co-ordinator(s)... Tony Bath, Ian Reeves Under 14 Co-ordinator(s)... John Powell, Tony Bath Under 15/16 Co-ordinator(s)... Ian Rushton, Steve Farley, Brett Hutton This is a standing committee, the membership of which is reviewed after each annual general meeting of the association. Hosting Committee Operation of the Healy Cup competition Operation of the QJC U/16 Championships Printed copies of this document are uncontrolled. Page 20 of 24

21 Representative Cricket Portfolio Healy Cup The Healy cup is organized by BNJCA and operated by Albany Creek Cricket Club each January. U/16 Championships The Under 16 State Championships are organized and operated on behalf of Queensland Junior Cricket (QJC) by BNJCA each December (as allocated) on the dates specified by QJC. Administrator... Bruce Boland (Chair) External... Steve Casey This is a standing committee, the membership of which is reviewed after each annual general meeting of the association. Printed copies of this document are uncontrolled. Page 21 of 24

22 Appendix A Portfolios and Committees APPENDIX A PORTFOLIOS AND COMMITTEES Standing Committees are in BLACK font. Current Seasonal Committees are in BLUE font. Closed Seasonal Committees are in GREY font. Administration Portfolio Administration Ian Reeves Bruce Boland John Powell Ian Rushton Life-hip Ian Reeves Bruce Boland Building (2013) Ian Reeves Bruce Boland John Powell Tony Bath Kalinga Park Tony Bath Bruce Boland Glyn Netto Ray Brandt Operations Portfolio Grounds Glyn Netto Tony Bath Draw Bruce Boland Glyn Netto Rules Bruce Boland John Powell Geoff Cowles Dispute and Discipline Ian Reeves John Powell Steve Farley Season Review (2014) Steve Farley Tony Bath Allan Deacon Steve Casey Clinton Kempnich Barry Grimes Age Group Review (2015) Season Review (2015) Printed copies of this document are uncontrolled. Page 22 of 24

23 Appendix A Portfolios and Committees Finance Portfolio Finance John Powell Bruce Boland Allan Deacon Fees Review John Powell Allan Deacon Steve Farley Grants Bruce Boland Allan Deacon Steve Farley Representative Cricket Portfolio BNJCA Academy John Powell Ian Reeves Bruce Boland Tony Bath Steve Farley Ian Rushton David Philp Hosting Bruce Boland Steve Casey Printed copies of this document are uncontrolled. Page 23 of 24

24 Appendix B - Allocation of Management Committee APPENDIX B - ALLOCATION OF MANAGEMENT COMMITTEE MEMBERS Name Chairman of Member of Ian Reeves Administration Representative Cricket Brice Boland John Powell Allan Deacon Life hip Building (2013) Disputes and Discipline Grants Draw Rules Hosting Finance Fees Review Representative Cricket Administration Life hip Building (2013) Kalinga Park Finance Representative Cricket Administration Building (2013) Rules Disputes and Discipline Finance Fees Review Grants Season Review (2014) Tony Bath Kalinga Park Building (2013) Grounds Season Review (2014) Representative Cricket Steve Farley Season Review (2014) Fees Review Grants Disputes and Discipline Representative Cricket Glyn Netto Grounds Kalinga Park Draw Ian Rushton Administration Grounds Representative Cricket Printed copies of this document are uncontrolled. Page 24 of 24