ADMINISTRATIVE REPORT

Transcription

1 ADMINISTRATIVE REPORT MEETING DATE: April 12, 2017 DEPARTMENT DIRECTOR AGENDA SECTION: Board Comments/ Committee Reports/Request for Agenda Items ITEM: 12. B APPROVED BY GENERAL MANAGER TO: FROM: Honorable Members of the Board Tim Skogen, Executive Director - TFTCV DATE: April 7, 2017 SUBJECT: Minutes of January 17, 2017, The First Tee of Coachella Valley Board of Directors Meeting RECOMMENDATION: To receive and file. BACKGROUND: The First Tee of Coachella Valley Board of Directors had a regular meeting on January 17, 2017, to discuss items on the agenda. The minutes are provided as an information item only. Administrative Report - Subject: The First Tee of Coachella Valley Board of Directors Meeting Minutes Page 1

2 ATTACHMENT MEMORANDUM MEETING DATE: April 12, 2017 AGENDA SECTION: Board Comments/ Committee Reports/Request for Agenda Items ITEM: 12. B TO: FROM: Honorable Members of the Board Tim Skogen, Executive Director - TFTCV DATE: Documents related to the Subject: Minutes of January 17, 2017, The First Tee of Coachella Valley Board of Directors Meeting 1. The First Tee of Coachella Valley Board Meeting approved minutes for January 17, 2017 Administrative Report - Subject: The First Tee of Coachella Valley Board of Directors Meeting Minutes Page 1

3 The First Tee of the Coachella Valley Board Minutes January 17, 2017 In attendance: Mike Wales, Spencer Baker, Keenan Barber, Craig Freeman, Tay Fried, Joe Gill, Jim Kane, Brandt Kuhn, Bruce Legawiec, Bill Madonna, Jon Proctor, Iliana Thomas, Dustin Smith, Tim Skogen, Malea Seals Board president Mike Wales welcomed everyone to the meeting and noted that Malea Seals was here to take minutes. November minutes were approved with a few minor spelling errors. Various Reports were passed out: a. Programing/Volunteer committee report held December 7, 2016 b. Fundraising/Special Event Committee report held January 10, 2017 c. Strategic Planning/board Member Development Committee report held January 12, d. from Kevin Kalman regarding the Desert Recreation Foundation Strategic Planning Retreat. e. Starting a Non Profit from Louise C. Cummings f. Donation Spread sheet from Iliana Thomas g. Copy of a page from the Junior Golf Magazine regarding Caroline Wales. + Each attendee was asked to introduce themselves and to give a brief summary of what has brought them to The First Tee. Dustin Smith gave a brief overview of the positive and fun things happening at The First Tee. These included The Master Class that had 60 kids ages That they had four different groups, Driving Range, Calloway Van, Medical Tent, PGA Professional tent and the Career Builders tent. Dustin passed out an article from the Junior Golf Magazine and talked about the Junior Rising Star Caroline Wales. Financial Report Reviewed and discussed the spreadsheet that was handed out on grants that have been received year to date and that will be received by The First Tee. Tim talked about how the processes works with using the DRF s 501C3. Tim and Iliana answered questions from the board. One question was brought up about getting our own 501C3 and how people and companies question their donations going to the First Tee with the current process.

4 Updates a. Dustin went over the Programming/Volunteer Committee Meeting minutes a copy was given to the board. b. Craig Freeman went over the Fundraising/Special Event Committee Report. Ideas were discussed by the board member and a copy of the committee minutes was passed out to the board. c. The Strategic Planning/Board Members Development Committee report was passed out and discussed. d. The Board Performance Matrix was discussed by Spencer that a matrix is finalized and will be sending it out in a with all data information. This should be finished by next board meeting. e. Bill talked about the Board Give/Get plan funds and he will be sending out a to remain board member about the amount that they are going to be able to raise or give to The First Tee. f. Mike talked on the Boundary adjustment. It was agreed on that a new contract would be written to extend the boundary to the top of the pass at Whitewater Bridge. Jim Kane motioned a movement and Brandt Kuhn second it. All board member voted with an Aye. The board discussed that they didn t want another chapter coming in and taking Desert Hot Springs and Palm Springs for their chapter. Also that they didn t want two chapters in the Valley. Spencer talked about not having enough programs for Mecca and Thermal and that we need to work on expanding more classes for these areas. We need to make a commitment to expand. Also discussed that all committee s need strategic planning goals. g. Tim gave a update about the Business cards. They agreed on having the nine core values on the back. h. Executive Report Several topics on Tim s executive report have already been discussed and reviewed. i. Program Director Report by Dustin Talked about Family Fun Night, Career Builders booth, Standard Bears Sandy. Talked about winter classes that there are two weeks left to register, 250 students have already registered. First Tee had 320 to 330 students last session. There will be four new classes this session. One girl s golf class and one Player class at Indio, and two classes at TFT facility with a Birdie class on Saturday evening and a Par Class on Monday. Dustin thanked Joe Gill for his hospitality. It was suggested that Dustin run a report to contact the ones that aren t signed up. Dustin talked about the website being revamped and that we have a new system. Both of these system are taking time to learn. Dustin asked the board member to click around on the website to help with ideas and to them to him.

5 j. Fundraising Report by Iliana $25,000 dollars recipient of CV Spotlight grant slated for NSP in east valley. Jim Kane got a lead on a Barker Foundation grant, Iliana will begin working on it. Also will begin working one of two grants through the Community Foundation $2,500 second one is in April for $10,000. Desert Classic Charities has again selected our chapter as recipient of the Pro-Am tournament winnings. In the past we have received $15,000. TGA dropped out of hosting this year s Junior Clinic giving TFT opportunity to host this year and hopefully re-igniting the relationship with CareerBuilder s to host future clinics. Clinic this year was a two hour clinic from 11 am 1pm for kids ages 6 and above. There were participants. Dustin and the TFT coaches were recruiting new coaches and volunteers. k. Mike mentioned using guidestar.org for looking up local family foundations by zip codes. TFT did not receive local community grants from the city of Indio because it was awarded to DRF and funding would have been viewed as double funding. l. TFT-CV Invitational Discussion regarding the upcoming Invitational fundraiser to be held Friday, April 21 st at Desert Island Country Club. This is one of the key fundraising events for our Chapter and it s important each Board Member find a way to support and assist in it s success. Pre-event marketing will include the positioning of event posters at key Valley sites including Pete Carlson s, PGA Tour Superstore and selected Clubs throughout the Valley. m. COD Golf Program Toney & Tim talked to COD. Meeting Adjourned at 6:30P NEXT BOARD MEETING Monday, March 13 th at the Golf Center