PRESS COVERAGE REGULATIONS

Transcription

1 Hiroshima Peace Memorial Ceremony 2018 PRESS COVERAGE REGULATIONS August 6, 2018 The City of Hiroshima

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3 Press Coverage for the Peace Memorial Ceremony Coverage for the Peace Memorial Ceremony on August 6 will be carried out following these regulations. We thank you for your cooperation. I Approved Media Organizations In principle, permission to cover the Peace Memorial Ceremony is granted only to the following media organizations: 〇 Member companies of the Japan Newspaper Publishers and Editors Association 〇 Member companies of the National Association of Commercial Broadcasters in Japan 〇 Member companies of the Foreign Press in Japan 〇 Foreign media organizations consigned by the Foreign Press Center 〇 Member companies of the Hiroshima City Press Club II Press Passes In order to maintain the solemn nature of the Ceremony and for security reasons, the area set aside for the press is limited. To cover the Ceremony in a press area you must wear a Press Pass issued by the City of Hiroshima (see right) and an armband. Please hang the Press Pass in front of your chest, where it can be seen, and wear the armband on your left arm, so that security personnel can recognize them easily. Press Passes are used to distinguish between specific coverage locations by using different colors (see Map 1). After double-checking your desired area to cover, please acquire the necessary Press Pass. Example Please see the Special Regulations for Specific Coverage Locations for information on specific coverage locations, Press Pass colors and restrictions. Applying for a Press Pass Document to submit: Application to Cover the Hiroshima Peace Memorial Ceremony (Attachment 1) Submission deadline: 5:00 p.m., August 3 Applications should be submitted in person or by . Send applications to: Public Relations Division, the City of Hiroshima Hiroshima City Hall 11 th floor, Kokutaiji-machi, Naka-ku, Hiroshima Tel: Fax: koho@city.hiroshima.lg.jp Press Pass distribution Place of issue: Public Relations Division, the City of Hiroshima How Passes are issued: After confirming the entries on the Application to Cover the Hiroshima Peace Memorial Ceremony, the City of Hiroshima will issue a Press Pass to you. We will ask for your business card, and we may check your ID, such as a company ID or your passport. Please make sure you bring some form of photo ID with you. Last time to pick up Press Passes: 5:00 p.m., August 3 If you should fail to pick up your Press Pass by 5:00 p.m., August 3, please come to the press reception desk within the Ceremony headquarters between 6:30 a.m. and 7:00 a.m. on August 6 and we will issue your pass at this time. (Bear in mind that applications must still be submitted by the above listed submission deadline.) - 2 -

4 III Special Regulations for Specific Coverage Locations (See Map 1) Location 1 Classification Color of Press Pass Number of persons permitted Writers Green One from each company 2 Radio broadcasters Orange Minimum number of staff from each company necessary for coverage Time restrictions 7:30 a.m. until the end of the Ceremony 7 TV & photographers (On the roof of the Peace Memorial Museum) Blue Two from each TV company and one from each newspaper or news agency 7:00 a.m. until 9:30 a.m. 8 TV & photographers (east side path of the ceremony site) Purple Two from each TV company and 1 from each newspaper or news agency 7:30 a.m. until the end of the Ceremony A White Press Pass will be issued to press reporters and crew members, liaison staff who are outside of areas 1,2,7 and 8.You cannot enter the area above with a White Pass. Note 1: Please be in designated area by the designated time. Due to security reasons, latecomers will not be allowed to enter the press area. You may not leave the press area before the end of the Ceremony. Entering or crossing the central path, the stairs in front of the Cenotaph for the A-bomb Victims, the open square under the stairs, and the unassigned seats, is strictly prohibited. Note 2: Photography is prohibited in areas 1 and 2. Note 3: Please enter area 7 between 6:00 a.m. and 7:00 a.m. by climbing up the stairs of the Peace Memorial Museum Main Building, through the main gate of the temporary fence. To protect water proofing membranes, protective sheeting is laid out on the rooftop. Access beyond the protective sheeting area is strictly prohibited. In order to receive a Press Pass required for admittance to area 7, you will need to submit the Written Pledge (see Attachment 2) in advance. Please note that in the Peace Memorial Museum Main Building, which is currently under reconstruction, no lights or restrooms are available. Furthermore, filming or photography is strictly prohibited in the second floor area of the Peace Memorial Museum. Note 4: Several metal stands will be set up for common use near the Memorial Cenotaph in area 8. You are not permitted to use a stepladder on the stands, as it will disrupt the audio speaker system. IV Free Distribution of Pictures Free SD cards of photographs taken in area 3 by the City of Hiroshima on August 6 will be distributed. If you would like to have one of the SD cards, please check the box provided on the Application to Cover the Hiroshima Peace Memorial Ceremony (see Attachment 1) and submit it to the Public Relations Division. Number of pictures: Approx. 300 pictures taken in area 3 Storage media: SD card (standard size) File format: JPEG Distributed: From 11:00 a.m. to 1:00 p.m., August 6 (You may need to wait for the data.) Pick up: The press waiting room Ran 2, B2F of the International Conference Center Hiroshima (ICCH) (see Map 3) - 3 -

5 Images V Other Regulations and Requests Entering the Cenotaph for the A-bomb Victims area at any time including before and after the ceremony is strictly prohibited. In addition, please be considerate of the feelings of those paying their respects at the Cenotaph and do not, at any time, block the front of the Cenotaph to film or photograph. Between 6:00 a.m. and 7:30 a.m., press coverage is not allowed in the area in front of the Cenotaph (see blue area on Map 2) as staff from the City of Hiroshima will be guiding ceremony participants to control crowd congestion. Out of respect for the sentiments of participants, we ask that press members covering the Ceremony please wear appropriate clothing (for example, white dress shirts and black pants). Simultaneous interpretation into English with a receiver will be available at the seats for reporters in area 1 (see Map 1). On August 6, you will be able to obtain your receiver at the press reception desk. Please return the receiver promptly after the Ceremony. If you have any inquiries regarding Ceremony coverage, please immediately contact the City staff wearing armbands marked 報道広島市 at the site or staff at the press reception desk. Please refrain from covering the Ceremony by air between 7:40 a.m. and 9:15 a.m. on August 6 during the Ceremony to respect to the sentiments of participants. Additionally, flying drones is prohibited in the Peace Memorial Park. The press waiting room will be open for your use in Ran 2 on the 2 nd basement floor of the ICCH between 6:30 a.m. and 2:00 p.m. on August 6 (see Map 3). Please feel free to use the electrical sockets in the press waiting room and wireless access points for the Internet. You can also use the wireless Internet in the lobby in front of the Dahlia Room on the same floor. Press waiting room network SSID: icch-user Password: icchu Lobby network SSID: icch-free Password: icc-h Note: We are not responsible for lost or stolen articles in the press waiting room. *Please do not leave trash behind

6 Application to Cover the Hiroshima Peace Memorial Ceremony (Press Pass Registration) I wish to cover the Peace Memorial Ceremony as outlined below. I promise to obey the press regulations, not to disturb the smooth progress of the Ceremony and to keep coverage within moderation in consideration of the sentiments of participants. Date Company or Organization Name Country of Headquarters Membership Contact Information, 2018 Print Name Signature Classification Newspaper TV News Agency Other( ) Foreign Press in Japan Foreign media organizations consigned by the Foreign Press Center ADDRESS: TEL: FAX: (Attachment 1) Representative No.1 Name(s) Staff Category Writer Camera Other 2 Writer Camera Other 3 Writer Camera Other 4 Writer Camera Other 5 Writer Camera Other 6 Writer Camera Other Representative Information Mobile Phone Address Passport No. (local reporters N/A) Accommodations ( ) Press Passe s Coverage Location Color 1 Writer s Green 2 Radio broadcaster s 7 TV & Photographer s 8 TV & Photographer s Orange Blue Purple No. of Cards Needed In principle, Other (White) card holders cannot cover/interview in restricted areas. Will you need armband(s)? Yes No Would you like to receive an SD card? Other White Yes Total Amoun t No Preferred Date to Receive Press Passes Date ( a.m. p.m. ) [Contact and Where to Submit Applications] Tel: Fax: Public Relations Division, the City of Hiroshima koho@city.hiroshima.lg.jp - 5 -

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8 (Attachment 2) Photographic coverage from the roof of the Peace Memorial Museum Written Pledge Date, 2018 To: The Honorable MATSUI Kazumi Mayor of Hiroshima Company Name Company Address Name of Company Representative Signature of Company Representative With regard to activities related to photographic coverage from the roof of the Peace Memorial Museum, (Company Name) hereby makes the following pledge: (1) To take careful precautions against damaging any property as a result of press coverage activities, (2) To immediately report any damage that has resulted from our actions to the facility administrator, (3) To accept responsibility for restoring any damaged property to its original condition, (4) To accept total responsibility for any injury to any third party that is caused by our actions, and (5) To accept total responsibility for any injury to any members of our own staff in the course of our coverage activities

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10 - 9 - 鳩舎式台鐘慰霊碑階段階段ラジオ放送席献花台献花台ミキサー司会スピーカースピーカー同時通訳ブース救護所 ( 公園東側 ) 緑地内平和記念資料館東館緑地内来賓席国立広島原爆死没者追悼平和祈念館来賓席認定被爆者席被爆者遺族席者献席水外国人席 中央参道来賓席都道府県遺族代表者席車いす席身体障害者席合唱団受付鳩受付東側通路西側通路スロープ市民代表献花者席主催者席スロープ認定被爆者被爆者遺族用車いすスヘ ース自治体席広島国際会議場一般席仮設トイレ自治体席主催者席市民代表献花者席認定被爆者席被爆者遺族席認定被爆者席被爆者遺族席認定被爆者席被爆者遺族席一般席フェニックスホール ヒマワリで同時中継を実施救護所 ( 公園西側 ) 自治体席一般席自治体席救護所 ( 本部 ) 車いす等介助受付 ( 本部 ) 式典本部受付本部平和記念資料館本館おしぼり接待 ( 公園東側 ) おしぼり接待 ( 公園西側 ) 認定被爆者席被爆者遺族席自治体席仮囲い冷水サービスおしぼり接待来賓席認定被爆者席被爆者遺族席平和記念式典会場見取図進入規制ライン進入規制ライン進入規制ライン記者席 2 橙 1 緑 報道受付テレビカメラ屋上青 7 桃紫 8 赤黄南東ゲート (A) (B) (B) (C) (D) (E) (F) (G) (H) (I) (L) (L) (O) (P) (Q) (R) (S) (T) (U) (V) (X) (X) (Z) (a) (a) (b) (b) (c) (d) (e) (f) (g) (h) (i) (i) (i) (j) (k) (m) (l) (X) (a) (S) 同行記者席こどもピースサミット (Map1)

11 Please see attached map. 1-8:Press coverage positions By press pass color Site Plan for the Hiroshima Peace Memorial Ceremony 1 Green 2 Orange 3 Yellow, Red 7 Blue 8 Purple <Note> - At area 3, coverage is permitted only for member companies of the Hiroshima City Press Club. - At area 7, you can take footage from the roof and/or the 2 nd floor terrace of the Peace Memorial Museum. - In area 8, metal stands for common use will be set up. You are not allowed to use stepladders on the stands. (A) Cenotaph for the A-bomb Victims (B) Wreath stand (C) Podium (D) Peace Bell (E) Wind ensemble (F) Chorus (G) Central path (H) Dove cages (I) Master of ceremonies Seats for distinguished guests (L) Seats for city officials Seats for atomic bomb survivors bereaved families, and atomic bomb survivors with invitations (O) Seats for those making a ceremonial offering of water (P) Seats for bereaved families from outside Hiroshima (Q) Seats for reporters (R) Seats for reporters accompanying the prime minister (S) Seats for Hiroshima citizen representatives dedicating flowers (T) Seats for participants in the Children s Peace Summit (U) Seats for people with disabilities including wheelchair users (V) Seats for visitors from other countries Seats for local governments (X) Unassigned seats (Z) Seats for atomic bomb survivors bereaved families, and atomic bomb survivors with invitations (in wheelchairs) (a) No entry line (b) Loudspeakers (c) Ceremony headquarters/reception desk (d) TV cameras (on the roof) (e) Peace Memorial Museum (Main Building) (f) Peace Memorial Museum (East Building) (g) Press reception (h) Portable toilets (i) First-aid station (j) The Ceremony will be broadcast live in Phoenix Hall and Himawari Room, ICCH (k) Ceremony Headquarters (l) South-east gate (m) Temporary fence

12 Press Restrictions before the Ceremony (Front of the Cenotaph) (Map 2) At no time is it acceptable to block the front of the Cenotaph for filming or photography. (A) 慰霊碑 From 6:00 a.m. until the end of the Ceremony, the press is not allowed in the blue area in front of the Cenotaph. (H) 鳩舎 (F) 鳩受付 (E) (B) 献花台 (B) 献花台 階段 式台 (C) 鐘 (D) 階段 ミキサー 一般席 (X) 被認爆定者被遺爆族者席席 被認爆定者被遺爆族者席席 ラジオ放送席 (Q) (I) 記 者 席 司会 (O) 者献席水 都遺道族府代県表者席 被認来賓席爆定者被被認遺爆爆定族者者被席席遺爆 族者席席 認定被爆者席被爆者遺族席 スロープ (P) 来賓席 主催者席 (L) 主催者席 市民代表献花者席 認定被爆者被爆者遺族用車いすスヘ ース (L) (Z) (S) Visitors to the Cenotaph (S) 市民代表献花者席 スロープ 来賓席 来賓席 自治体席 こどもピースサミット (T) 外国人席 (V) 自治体席

13 Press Restrictions before the Ceremony (Front of the Cenotaph) Please see attached map. (A) (B) (C) (D) (E) (F) (H) (I) (L) (O) (P) (Q) (S) (T) (V) (X) (Z) Cenotaph for the A-bomb Victims Wreath stand Podium Peace Bell Wind ensemble Chorus Dove cages Master of ceremonies Seats for distinguished guests Seats for city officials Seats for atomic bomb survivors and bereaved families, and atomic bomb survivors with invitations Seats for those offering water Seats for bereaved families from outside Hiroshima Seats for reporters Seats for Hiroshima citizen representatives dedicating flowers Seats for participants in the Children s Peace Summit Seats for visitors from other countries Seats for local government representatives Unassigned seats Seats for atomic bomb survivors bereaved families, and atomic bomb survivors with invitations (in wheelchairs)

14 (Map 3) Location of the Press Waiting Room (International Conference Center Hiroshima) 1 st Basement Floor 2 nd Basement Floor Press Waiting Room (Ran 2) Please leave the room by closing time. Hours: 6:30 a.m. - 2:00 p.m., August 6 *Please do not leave trash behind