Special Meeting of Council Council Chambers October 16, :00pm

Transcription

1 Special Meeting of Council Council Chambers October 16, :00pm Resolution to Go into Committee of the Whole 1. Call to Order 1.1 Recommendation: THAT Council go into Committee of the Whole. 2. Public Input Public Input is suspended pursuant to section 17(6) of the Council Procedure Bylaw. Community Living BC Community Council Pages General Matters 3.1 Presentation: Vera Anderson Delegation Request: Vera Anderson, Chairperson, CLBC Community Council File: Options: 1. THAT the delegation be received for information and the delegates thanked for their presentation. 2. THAT staff report back on the delegation request at a subsequent Council meeting. 3. THAT the delegation request be placed on a subsequent Council agenda for consideration. Council s Vision: Port Moody, City of the Arts, is a unique, safe, vibrant waterfront city of strong neighbourhoods; a complete community that is sustainable and values its natural environment and heritage character. Please note that Committee of the Whole meetings are recorded and streamed live to the City s website. Any comments you make at the meeting as well as your image may appear on the City s website. EDMS#447930

2 Minutes 4. Adoption of Minutes 4.1 File: Pages 7-12 Recommendation: THAT the minutes of the Special Council (Committee of the Whole) meeting held on Tuesday, September 18, 2018 be adopted. 5. Unfinished Business Inlet Spring Regatta Delegation Response Pages Adoption of Committee of the Whole Report 6. New Business 6.1 Memo: Community Services Department Cultural Services Division, dated October 8, 2018 File: Council direction is requested. 7. Rise and Report 7.1 Recommendation: THAT the recommendations approved at the Committee of the Whole meeting of October 16, 2018 be ratified. 8. Legislative Matters 9. Adjournment City of Port Moody Special Council Meeting October 16,

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4 SC(COTW) - Agenda Item 3.1 September 20, 2018 Mr. Mike Clay, Mayor City of Port Moody 100 Newport Drive Port Moody, Be V3H SC3 Dear Mayor Clay, On behalf of the Simon Fraser Community Council, a volunteer group t hat works with Community living Be (ClBC), a BC Crown Corporation that funds services for adults with developmental disabilities. The role of the Simon Fraser Community Council is to make sure people with developmental disabilities, families, community members and service providers across the Simon Fraser Region playa major role in achieving the shared vision of fostering good lives in welcoming communities. On behalf of the Simon Fraser Commun ity Council, I am writing to request your Council proclaim October 2018 as Community Inclusion Month in Port Moody. On October I, 2018, the Province of British Columbia will proclaim October as Commu nity Inclusion Month (formerly known as Community living Month) to more clearly reflect the vision for inclusion across the province. This is the 20th year s.c. is recognizing and celebrating the contributions and potential of people with diverse abilities, and the families, friends, caregivers, volunteers, community groups, employers and communities, like yours, who contribute every day to maki ng sure people have quality of life. The Simon Fraser Community Council works collaboratively with community partners and local ClSC offices across the Simon Fraser Region to support and recognize community inclusion, and to foster full participation in community for people with developmental disabilities. These goals cannot be accomplished without the dedication and commitment of community partners li ke you. Please find attached with this letter suggested wording for the proclamation. On behalf of the Simon Fraser Community Council. thank you for considering our request to have you proclaim Community Inclusion Month 2018 in your community. We wi ll look forward to hearing from you. Thank you. ~~~~erf/j Vera Anderson Community Counci l Chair 5imon Fraser Community Council

5 SC(COTW) - Agenda Item 3.1 C I T Y O F P O R T M O O D Y WHEREAS AND WHEREAS AND WHEREAS AND WHEREAS AND WHEREAS AND WHEREAS NOW, THEREFORE the Provincial Government proclaims October as Community Inclusion Month, a celebration of community inclusion throughout the Province of British Columbia; Canada ratified the United Nations historic Convention on the Rights of Persons with Disabilities in 2010; the inclusion of individuals with development disabilities in all aspects of community enables all people to contribute their gifts, talents and abilities, and to secure their rightful place at home, at school, at work, and in the community; a thriving community requires the inclusion and participation of all its members; the participation of persons with diverse abilities as valued members of the work force benefits community as a whole and reflects the provisions of the Convention; Community Living BC, a provincial Crown corporation, will be celebrating Community Inclusion Month in partnership with the City of Port Moody to raise public awareness about inclusion and support persons with diverse abilities to participate fully in societal life; the Council of the City of Port Moody does hereby declare the month of October, 2018 as COMMUNITY INCLUSION MONTH Dated this 16 th day of October, 2018

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7 SC(COTW) - Agenda Item 4.1 City of Port Moody Minutes Special Meeting of Council Council Chambers Tuesday, September 18, 2018 at 7:01pm Present: Mayor M.E. Clay Councillor B.A.J. Junker Councillor M.P. Lahti Councillor H. Madsen Councillor P.Z.C. Royer Councillor R. Vagramov Absent: In Attendance: Councillor D.L. Dilworth Tim Savoie City Manager André Boel General Manager of Planning and Development Raman Braich Manager of Information Services Mary De Paoli Manager of Policy Planning Lesley Douglas General Manager of Environment and Parks Robyn MacLeod Manager of Building, Bylaw, and Licensing Jeff Moi General Manager of Engineering and Operations Laura Sampliner Sustainability and Energy Coordinator Tracey Takahashi Deputy Corporate Officer Will Ying-udomrat Committee Coordinator Kate Zanon General Manager of Community Services Resolution to Go into Committee of the Whole 1. Call to Order 1.1 Mayor Clay called the meeting to order at 7:01pm. RC(CW)18/026 THAT Finance Committee Resolution for Ratification Arena 2 Temporary Ice Plan be added to the September 18, 2018 Special Council agenda as item 7.4. RC(CW)18/027 THAT Council go into Committee of the Whole. Council s Vision: Port Moody, City of the Arts, is a unique, safe, vibrant waterfront city of strong neighbourhoods; a complete community that is sustainable and values its natural environment and heritage character. Please note that Committee of the Whole meetings are recorded and streamed live to the City s website. Any comments you make at the meeting as well as your image may appear on the City s website. EDMS#446070

8 SC(COTW) - Agenda Item 4.1 Councillor Junker assumed the role of Presiding Member at this point. 2. Public Input Public Input was suspended pursuant to section 17(6) of the Council Procedure Bylaw. United Way of the Lower Mainland 3. General Matters 3.1 Presentation: Vanessa Woznow and Tracy Green Delegation Request: Vanessa Woznow File: Natalie Hill, Assistant Director of Communications and Public Relations at United Way of the Lower Mainland, provided background on the organization and their Acts of Local Love campaign, which aims to encourage one million people by 2025 to engage in acts of local love. Ms. Hill requested that Port Moody proclaim September 20, 2018 United Way Day, and responded to questions from Council regarding the organization s work and involvement with local schools. CW18/078 THAT the delegation request be placed on the September 18, 2018 Special Council agenda for consideration. Rotary Club of Port Moody 3.2 Presentation: Alan Schmelzel, Ian MacPhail, and Allan Stjernegaard Delegation Request: Alan Schmelzel File: Ian MacPhail provided an overview of Port Moody Rib Fest 2018, noting that the event was a success with approximately 50-60,000 attendees, $70,000 raised, and 100% of waste recycled. Mr. MacPhail provided examples of how the funds raised would be used to support community programs, and noted that there will be vegetarian and vegan food options at the event next year. CW18/079 THAT the delegation be received for information and the delegates thanked for their presentation. City of Port Moody Special Council Meeting September 18,

9 SC(COTW) - Agenda Item 4.1 Amanda Todd Legacy 3.3 Presentation: Jeff Garrett Delegation Request: Carol Todd File: Jeff Garrett provided background on World Mental Health Day, the Light Up Purple Campaign, and the Amanda Todd Legacy. Mr. Garrett highlighted the importance of raising awareness for mental health, and requested support for the Light Up Purple Campaign and a proclamation of October 10, 2018 as Mental Health Day in the City of Port Moody. CW18/080 THAT the delegation request be placed on a subsequent Council agenda for consideration. Orange Shirt Day in Port Moody 3.4 Presentation: Chloe Goodison and Kelly Powell Delegation Request: Chloe Goodison File: Chloe Goodison, a student at Heritage Woods Secondary School, provided information about her school s first Orange Shirt Day event to be held on September 30, 2018 to acknowledge indigenous peoples affected by residential schools, and requested that the City support Orange Shirt Day with a proclamation. CW18/081 THAT the delegation request be placed on the September 18, 2018 Special Council agenda for consideration. The Residents of Pleasantside Ioco Communities Association 3.5 Presentation: Wilhelmina Martin and Sharon Hughes Delegation Request: Willy Martin File: Rick Ropchan, Vice President, provided an overview of The Residents of Pleasantside Ioco Communities Association (TROPICA), including information on the organization s mandate and upcoming events, and answered questions on current membership numbers, interactions with the Pleasantside Community Association, TROPICA s boundary, and collaboration with the City. CW18/082 THAT the delegation be received for information and the delegates thanked for their presentation. City of Port Moody Special Council Meeting September 18,

10 SC(COTW) - Agenda Item Adoption of Minutes Minutes 4.1 File: CW18/083 THAT the minutes of the Special Council (Committee of the Whole) meeting held on Tuesday, July 17, 2018 be adopted. 5. Unfinished Business BC Energy Step Code Overview and Intent to Consult 6. New Business 6.1 Presentation: Sustainability and Energy Coordinator Report: Planning and Development Department Policy Planning Division, dated August 28, 2018 File: / The General Manager of Planning and Development introduced Laura Sampliner as the City s new Sustainability and Energy Coordinator. Ms. Sampliner noted that she is working on the implementation of the BC Energy Step Code with Maya Chorobik and Patricia Bell from the Community Energy Association. Ms. Sampliner and Ms. Chorobik gave a presentation on the BC Energy Step Code, providing information on Step Code objectives, Port Moody building emission statistics, provincial initiatives related to the Step Code, Step Code benefits, Energy Step Code Council, implementation approaches, ways to measure compliance, and implementation plans for Port Moody. CW18/084 THAT notification of the City s intent to consult with industry stakeholders be submitted to the Energy Step Code Council as recommended in the report dated August 28, 2018 from the Planning and Development Department Policy Planning Division regarding BC Energy Step Code Overview and Intent to Consult; AND THAT staff be directed to report back with an engagement plan for the development of a strategy for the implementation of the BC Energy Step Code in Port Moody. Adoption of Committee of the Whole Report 7. Rise and Report 7.1 Mayor Clay resumed the role of Presiding Member at this point. RC(CW)18/028 THAT the recommendations approved at the Committee of the Whole meeting of September 18, 2018 be ratified. City of Port Moody Special Council Meeting September 18,

11 SC(COTW) - Agenda Item 4.1 United Way of the Lower Mainland 7.2 RC(CW)18/029 THAT September 20, 2018 be proclaimed United Way Day in the City of Port Moody Orange Shirt Day in Port Moody 7.3 RC(CW)18/030 THAT September 30, 2018 be proclaimed Orange Shirt Day in the City of Port Moody Finance Committee Resolution for Ratification Arena 2 Temporary Ice Plan 7.4 RC(CW)18/031 THAT the following resolution from the Regular Finance Committee meeting held on Tuesday, September 18, 2018 be ratified: FC18/059 THAT the Arena 2 approved temporary ice strategy be funded in the amount of up to $297,275 from Accumulated Surplus as recommended in the report dated September 10, 2018 from the Community Services Department Facilities Division regarding Arena 2 Temporary Ice Plan. (Voting against: Councillor Royer) 8. Legislative Matters 9. Adjournment Mayor Clay adjourned the meeting at 8:16pm. Certified correct in accordance with section 148(a) of the Community Charter. T. Takahashi, Deputy Corporate Officer Confirmed on the day of, M.E. Clay, Mayor City of Port Moody Special Council Meeting September 18,

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13 SC(COTW) - Agenda Item 6.1 To: Council File #: Date: October 8, 2018 From: Subject: Community Services Department Cultural Services Division Inlet Spring Regatta Delegation Response At the July 17, 2018 Committee of the Whole meeting, the Inlet Spring Regatta delegation (Attachment 1) provided an overview of the 2018 event and requested that the City provide the same level of support for the next Regatta to be held on April 28, 2019, in addition to support in advertising the event. Council passed the following resolution: CW18/061 THAT the delegation request be placed on a subsequent Council meeting for consideration. In 2018, the City provided the following support to the Inlet Spring Regatta event: grant of $ to offset the City s fees ($ picnic shelter fee waived; up to $1,110 in Parks staff time to support the event and provide waste management support); the closure of the boat launch for April 22, 2018 and use of the boat trailer parking lot at no cost; closure of the Designated Anchorage Area for April 22, 2018; exclusive use of the east and west docks for the day; dedicated parking spaces; and City staff support leading up to the event (includes signage updates/installation). The value of providing the same level of support in 2019 as was provided in 2018 is $1, and is comprised of: $ waiving of picnic shelter fee (inclusive of GST); and $1,110 grant to offset staff and waste management support (no increase is required for 2019). The City can provide support by promoting the event via the City s online calendar (at portmoody.ca), by putting up posters provided by the organizers in City facilities, and by sharing the organizers social media posts (i.e. repost/retweet) when possible. EDMS#

14 SC(COTW) - Agenda Item 6.1 Memorandum to Council Inlet Spring Regatta Delegation Response October 8, 2018 Options: 1. Council may choose to support the Inlet Spring Regatta with a fee waiver of $ to cover the use of the picnic shelter. 2. Council may choose to support the Inlet Spring Regatta with a fee waiver of $ to cover the use of the picnic shelter and up to $1,110 of in-kind support to cover staff time and support for waste management. 3. Council may choose not to support the Inlet Spring Regatta. Should Council choose option 2, Council may wish to fund the request from the Festival and Special Event Program. The budget remaining for 2019 is approximately $22,750. Council direction is requested. Attachment: 1. Delegation Request Inlet Spring Regatta. EDMS#

15 SC(COTW) - Agenda Item 6.1 Attachment 1 Considered at July 17, 2018 Special Council (COTW) Meeting SC(COTW) - Agenda Item 3.1 Request to Appear as a Delegation 100 Newport Drive, Port Moody, BC, V3H 5C3, Canada Tel 604, Fax All information provided on this page, as well as any additional pages submitted, may be included in the agenda package, which is published in print and forms part of the permanent public record. Name of Delegation: lnlet sprin9 Regatta/ Nothin' Dragon Masters Name of Primary Contact Person: Brian Kenny Name(s) of Delegation Member(s) in Attendance: Brian Kenny Purpose of Delegation: To review the regatta with council and mayor and to voice our gratitude for the support given to the regatta from the city. Details of Request: Next council meeting in June Additional Information in Support of Request: 2