The Second Clinical Congress and Gulf Chapter Annual Meeting The State of the Art in Diabetes and Endocrinology
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1 The Second Clinical Congress and Gulf Chapter Annual Meeting The State of the Art in Diabetes and Endocrinology Sponsorship Kit 23-25th of October, 2014 Jumeirah Etihad Towers Abu Dhabi, United Arab Emirates Excellence in
2 Table of Contents Welcome Note Steering Committee General Information Save the Dates Program Outline Delegate Information Sponsorship Tiers Sponsorship Details Satellite Symposium Advertisement Opportunities Venue Branding Exposure Opportunities Sponsorship Guidelines
3 Welcome Note Dear Colleagues, As president of the Gulf Chapter, it gives me a great pleasure to welcome you to the Gulf Chapter of the American Association of Clinical Endocrinologists, the Second Clinical Congress and Gulf Chapter Annual Meeting to be held in Abu Dhabi, UAE on 23-25th of October, 2014 Building on your contribution to the success of the first edition of the First Clinical Congress and Gulf Chapter Annual Meeting in 2013, once again, we are delighted to welcome you in the bustling metropolitan city of Abu Dhabi. The 2014 edition has taken a graceful step towards the international arena in order to deliver a higher calibre meeting. The scientific committee has therefore compiled the ample meeting that will deliver plenty of educational opportunities in the growing and exciting field of endocrinology, diabetes and metabolism. Through a culmination of collective efforts, the conference will convene over a three-day program and present a high-level scientific content with major updates and state of the art lectures, plenary sessions and clinical practice symposia. The sessions will cover major updates and state-of-the art presentations delivered by international and regional keynote speakers. We are looking forward to welcoming your company s participation in this unique educational experience enhancing the understanding of diabetes and endocrinology that stands for excellence in medical education in the Middle East and GCC region. On behalf of the Board of Directors, the Gulf Chapter of the American Association of Clinical Endocrinologists. Aly Bernard Khalil President of the Gulf Chapter of AACE Consultant in Endocrinology 3
4 Steering Committee President, officers and members of the board of directors of the Gulf Chapters of the American Association of Clinical Endocrinologists Officers Ali Khalil MD FACE President of the Gulf Chapter of AACE United Arab Emirates Ali Alzahrani MD FACE President-elect of the Gulf Chapter of AACE United Arab Emirates Wiam Hussein MD FACE FACP Secretary & Treasurer Bahrain Board Members Ahmed Hassoun MD FACE FACP United Arab Emirates Ebaa Al-Ozairi MD FACE Kuwait Juma al Kaabi MD FACE United Arab Emirates Mahmoud Zirie MD FACE Qatar Mohammad Al-Lamki MBChB MSc FRCP Oman Salem Beshyah MBBCh MRCI MRCP (UK) FRCP PhD United Arab Emirates 4
5 General Information Date & Venue Target Audience Accreditation Thursday 23 rd to Saturday 25 th of October, 2014 Jumeirah Etihad Towers Abu Dhabi, United Arab Emirates Endocrinologists Diabetologists Pediatricians Family Medicine Internist Primary Care Doctors Clinical Pharmacists Dietitians Hospitalists Gynecologists Senior Nurses Nurses Medical Students 18 CME Credit Hours will be sought. An application for CME Credit will be made once the scientific program is finalized. Congress Organizer Congress Website DiaEdu Management Consultancy Phone: Web: Further details are available on the congress web site: 5
6 Save the Dates Scientific Program Deadlines Advance program distribution April 1 st,2014 Abstract submission deadline June 21 st, 2014 Receipt of final program October 9 th, 2014 Exhibition Deadline Receipt of complete stand drawings September 28 th, 2014 Satellite Symposium Deadline Satellite submission September 14 th, 2014 Group Registration Deadlines Early rate group registrations August 1 st, 2014 Regular rate group registrations October 7 th, 2014 Receipt of group participants details October 14 th,
7 2013 Statistics 44 Day % D 7 n -1 5 % 56 icia ay D ay 610 Q Professions -2 Endocrine Attendance -6.2% at ar -3.5 % ay KSA ys D ay % D Nations UAE- Day 1- CME Hours IM-20% Ph
8 2013 Statistics Delegate Country of Origin UNITED STATES OF AMERICA, 7, 1.28% UNITED KINGDOM, 9, 1.64% FINLAND, 1, 0.18% GERMANY, 8, 1.46% UNITED ARAB EMIRATES, 421, 76.82% IRAQ, 4, 0.73% JORDAN, 7, 1.28% KUWAIT, 15, 2.74% FINLAND BAHRAIN, 7, 1.28% GERMANY LEBANON, 2, 0.36% OMAN, 10, 1.82% IRAQ PAKISTAN, 4, 0.73% JORDAN QATAR, 19, 3.47% KUWAIT UNITED STATES OF AMERICA, 7, 1.28% UNITED KINGDOM, 9, 1.64% BAHRAIN FINLAND, 1, 0.18% GERMANY, 8, 1.46% SAUDI ARABIA, 34, 6.20% LEBANON IRAQ, 4, 0.73% JORDAN, 7, 1.28% FINLAND OMAN KUWAIT, 15, 2.74% GERMANY PAKISTAN BAHRAIN, 7, 1.28% QATAR LEBANON, 2,IRAQ 0.36% OMAN, 10, 1.82% SAUDI ARABIA JORDAN PAKISTAN, 4, 0.73% UNITED STATES OF AMERICA, 7, 1.28% QATAR, 19, 3.47% UNITED KINGDOM, 9, 1.64% FINLAND, 1, 0.18% GERMANY, 8, SAUDI 1.46% ARABIA, 34, 6.20% IRAQ, 4, 0.73% JORDAN, 7, 1.28% KUWAIT, 15, 2.74% BAHRAIN, 7, 1.28% LEBANON, 2, 0.36% KUWAIT UNITED ARAB EMIRATES BAHRAIN UNITED STATES OF LEBANON UNITED KINGDOM AMERICA OMAN PAKISTAN QATAR OMAN, 10, 1.82% PAKISTAN, 4, 0.73% QATAR, 19, 3.47% SAUDI ARABIA UNITED ARAB EMIRATES 8
9 2013 Statistics Delegates Professions ASSISTANT PROFESSOR, 11, 1.82% CARDIOLOGIST, 4, 0.66% DERMATOLOGIST, 1, 0.17% DIABETES EDUCATOR, 19, ASSIS DIABETOLOGIST, 21, RHEUMATOLOGIST, 1, 0.17% RESEARCH SCIENTIST, 3, 0.50% STUDENT, 55, 9.11% DIETICIAN, 11, 1.82% PODOLOGIST, 1, 0.17% CARD DERM DIABE DIABE DIETI ENDO FAMI GENE PHYSICIAN, 88, 14.57% OLOGIST, 4, 0.66% GENE GYNE PHARMACISTS, 7, 1.16% DERMATOLOGIST, 1, 0.17% ENDOCRINOLOGIST, 149, 24.67% DIABETES EDUCATOR, 19, PHARMACIST, 4, 0.66% PEDIATRICIAN, 8, 1.32% DIABETOLOGIST, 21, DENT, 55, 9.11%ENDOCRINOLOGIST, 5, 0.83% PEDIATRIC DIETICIAN, 11, 1.82% OTHER, 31, 5.13% OPTOMETRIST, 1, 0.17% OPHTHALMOLOGIST, 2, 0.33% NEUR DERMATOLOGIST NURS DIABETES EDUCATOR OPHT DIABETOLOGIST OPTO DIETICIAN OTHE ENDOCRINOLOGIST PEDIA FAMILY PHYSICIAN NEUROLOGIST, 1, 0.17% % NEPH CARDIOLOGIST INITERNAL MEDICINE, 121, 20.03% NURSE, 6, 0.99% GENERAL SURGEON GYNECOLOGIST ENDOCRINOLOGIST, 149, 24.67% INITERNAL MEDICINE OGIST, 1, 0.17% ES EDUCATOR, 19, DIABETOLOGIST, 21, DIETICIAN, 11, 1.82% ERNAL MEDICINE, 121, 20.03% OCRINOLOGIST, 149, 24.67% FAMILY PHYSICIAN, 28, 4.64% GENERAL PRACTITIONER NEPHROLOGIST, 6, 0.99% INITE ASSISTANT PROFESSOR NEPHROLOGIST GENERAL PRACTITIONER, 18, 2.98% GENERAL SURGEON, 1, 0.17% PEDIA PHAR PHAR PHYSI PODO GYNECOLOGIST, 1, 0.17% RESEA ASSISTANT PROFESSOR NEUROLOGIST RHEU CARDIOLOGIST NURSE STUD DERMATOLOGIST OPHTHALMOLOGIST DIABETES EDUCATOR OPTOMETRIST DIABETOLOGIST OTHER DIETICIAN PEDIATRIC ENDOCRINOLOGIST ENDOCRINOLOGIST PEDIATRICIAN FAMILY PHYSICIAN PHARMACIST FAMILY PHYSICIAN, 28, 4.64% GENERAL PRACTITIONER, 18, 2.98% GENERAL PRACTITIONER PHARMACISTS PHYSICIAN GENERALGENERAL SURGEON,SURGEON 1, 0.17% PODOLOGIST GYNECOLOGIST GYNECOLOGIST, 1, 0.17% INITERNAL MEDICINE RESEARCH SCIENTIST NEPHROLOGIST RHEUMATOLOGIST NEUROLOGIST STUDENT NURSE OPHTHALMOLOGIST OPTOMETRIST OTHER 9
10 2013 Statistics Sponsoring Companies Diamond Platinum Gold Silver Bronze 10
11 Delegate Information Individual Registration Schedule Early Bird Standard Onsite Until Aug. 1 Until Oct. 14 Oct. 23 Doctors AED 1200 AED 1400 AED 1600 Non Doctors AED 800 AED 1000 AED 1200 AACE Members AED 800 AED 800 AED 900 Medical Students AED 600 AED 700 AED 800 The registration fee will cover tuition, symposium literature, certificate of attendance, lunch & coffee breaks for the conference only. Congress Dinner Group Registration Tickets for the Congress Dinner can be requested up to one week before the conference at a rate of 300 AED. Companies that would like to sponsor a group of delegates attending the conference may do so by using the special group registration fee. A group consists of a minimum of 10 persons. Early Bird Standard Until Aug. 1 Until Oct. 14 Delegates AED AED Accomodation Sponsoring companies who wish to accommodate the attendees can request an arrangement through DiaEdu. Prices are specified below: Room Type 1 Room Type 2 Single Double Deluxe King AED 800 AED 900 Deluxe Grand Club AED 1200 AED 1200 Rooms include morning breakfast. All prices are subject to 10% service tax and 6% Abu Dhabi Tourism tax. Prices quoted above are subject to change. 11
12 Sponsorship Tiers To ensure the success of the congress, pharmaceutical companies are invited to participate through different sponsorship tiers. Sponsorship provides the opportunity to promote your company during the conference, by having dedicated exhibition stands and through other promotion opportunities related with the conference. All Prices below are in US Dollar. 100K Diamond 60K Platinum 40K Gold 20K Silver 10K Bronze 12
13 Sponsorship Details Overview Diamond Platinum Gold Silver Bronze Number of sponsors Satellite Symposium: 120 minutes session 90 minutes parallel session 60 minutes parallel session Exhibition Space Area in square meter Capacbility of building booth Conference Passes: UAE-based HCPs free passes Regional-based HCPs free passes Company Representative free passes 36 Yes Yes Yes No No Pre-Conference Diamond Platinum Gold Silver Bronze Conference Website: Logo displayed as sponsor by tier with hyperlink Primarily Program Booklet: Logo displayed as sponsor by tier Marketing Teaser & Rollups: Logo displayed as sponsor by tier Conference Blasts: Pre-registered delegates to receive infomail that includes sponsor logo Public Relations & Media: Acnowledgement in whenever possible Cover & Cover & Inside Inside Inside Inside Inside 13
14 Sponsorship Details At Conference Diamond Platinum Gold Silver Bronze Conference Collateral: Logo displayed as sponsor by tier Conference rollups placed in strategic locations around venue Conference banner placed inside lecture halls Lecture hall entrance rollup Lunchroom entrance rollup Conference bag inserts Acknolwedgement: 5 minute speech at Congress Dinner Plaque by tier statement- announced Plaque at sponsor stand Venue Signage: Logo displayed as sponsor by tier Final Program Booklet: Logo displayed as sponsor by tier Final Program Booklet Advertisement: Back cover Inner pages Exhibition Floor Plan: Logo displayed on stand in Final Program & Abstracts Booklet Logo displayed on stand in Neck Pouch Booklet Cover & Inside Cover & Inside Inside Inside Inside Post-Conference Diamond Platinum Gold Silver Bronze Certificate Blast: Logo displayed as sponsor by tier Acknolwedgement and appreciation statement Post-Conference Gallery: Logo displayed on sponsor-specific images Conference Summary Blast: Logo displayed as sponsor by tier in Gallery link Results booklet including Whilte List 14
15 Satellite Symposia Terms & Conditions Plenary Satellite Symposium (Diamond) Exclusive support of a Satellite Symposium in a Plenary Hall of up to 90 minutes. (Program subject to approval of the Congress Scientific Committee) Timing: Friday the 24 th of October, 2013, 17:30-19:00 Parallel Satellite Symposium (Platinum) Support of a Satellite Symposium in 3 Parallel Halls of up to 90 minutes. (Program subject to approval of the Congress Scientific Committee) Timing: Thursday the 23 rd of October, 2013,17:00-18:30 Parallel Satellite Symposia (Gold) Support of a Satellite Symposium in 3 Parallel Halls of up to 60 minutes. (Program subject to approval of the Congress Scientific Committee) Timing: Thursday the 23 rd of October, 2013, 13:30-14:30 Friday the 24 th of October, 2013, 13:30-14:30 Note: Satellite symposiums include: Hall rental Standard audio/visual equipment Symposium program included in conference program (subject to receipt by publishing deadline) Speakers will be invited by the Sponsor. Travel costs and accommodation of the speakers will be covered by the Sponsor. Gulf Chapter of AACE will maintain control over those sessions where CME accreditation is desired. As such, the sponsors will be expected to work with a BOD member of their choice to oversee the CME process. 15
16 Exhibition Floor Plan The exhibition floor plan will follow a first contracted first served basis. The floor plan at the Jumeirah Etihad Towers accomodates the following areas based on tier allocation as indicated in the legend: Elevators W.C. Meeting Room 1 D1 P1 P2 P3 G1 G2 G3 G4 G5 G6 G7 S1 S2 S3 S4 S5 S6 B1 B2 B3 B4 B5 B6 Business Center Entrance G7 G2 Escalators P2 D1 P3 P1 G1 Meeting Room 2 Meeting Room 3 Meeting Room 4 e-registration Information Coffee Stations Visitor Tables G5 G3 G4 Elevators G6 Note: D1, P2, P3, G3 and G4 are open island booths. Prayer Room B1 B2 B3 S1 S3 S5 S2 S4 S6 B4 B5 B6 W.C G1 must be 2 meters high and open island. 16
17 Advertisement Opportunities Description Notes Cost Conference Application Interactive application downloadable for ios7 and Android containing program details and abstracts Minimum of 2 month notification prior to congress $7,500 Hotel Key Card Pouch Branded hotel card key pouch containing company logo to be used by all delegates residing at venue hotel accomodation Production and transport cost is not included in fee. $5,000 Conference Bag Logo Conference Lanyards Conference Bags Inserts Placing company logo exclusively on conference bag under tier sponsorship next to conference title. Company logo on lanyard to be worn of all delegates throughout conference Conference bag inserts is applicable for maximum 5 sponsors Production and transport cost is not included in fee. 3cm by 3cm maximum size. Production and transport cost is not included in fee. Inserts maximum size is A4 and not surpassing 4 double-sided pages. Production and transport cost is not included in fee. $5,000 + Bag Costs $5,000 $1,500 Pens and Notepads Pens and notepads placed in the conference bag given to delegates. Inserts maximum size is 20 A4 sheets. Production and transport cost is not included in fee. $3,000 Abstracts USB USB containing lecture abstracts and conference information. Branded with company logo and conference logo. Production and transport cost is not included in fee. $3,000 Program Advertising Program advertisement: Inside Front cover Outside Back cover Inside Back cover Inside Full page Advertisement delivery deadline 1 month prior to conference. $3,000 $4,000 $2,500 $1,500 Conference Neck Pouch Booklet Placing company advertisement exclusively on the back cover Advertisement delivery deadline 1 month prior to conference. $3,000 17
18 Advertisement Opportunities Description Notes Price Lunchroom Table Deco Exclusive table deco such as flags or cuboids can be center positioned on each table in the lunchroom area. Production and transport cost is not included in fee. $2,500 Reception Deco Exclusive table deco such as flags or cuboids can be center positioned on each table during the reception. Production and transport cost is not included in fee $3,500 Internet Zone Internet zone for visitors usage during the conference. Company logo exposed in screensaver, website as default browser page, rollup and company logo in table skirting. Two computers in total. One rollup is applicable at the internet zone. $5,000 Flagpoles Three flagpoles placed at the entrance of the hotel with conference title and logo as well as company logo. Production and transport cost is not included in fee. $6,000 Auditorium Entrance Rollup Two rollups with conference branding and eclsuive company logo, during conference only. Production and transport cost included. $4,000 Lunchroom Entrance Rollup Two rollups with conference branding and eclsuive company logo, during conference only. Production and transport cost included. $1,500 Registration Counter Rollups Two rollups with conference branding and eclsuive company logo, during conference only. Production and transport cost included. $2,500 18
19 Exposure Opportunities Program Advertising Upon tier selection and conditions, companies will expose their brands through the following means of program advertising: The scientific committee s network Internal mailing at various institutions On ExcellenceinCME web portal ExcellenceinCME newsletter blasts Clinical posters and rollups Online medical societies Online CME event sites Gulf Chapter of AACE website Note: ECME newsletters for this conference will be blast for marking the day of the conference, early bird registration and last call for registration. Our databases are segmented to target specialty groups guranteeing optimal exposure of your brand. Conference Collateral Upon tier selection and conditions, companies will expose their brand logos and names on the following collateral: All ECME web outreach solutions Program booklet Marketing collateral Onsite signage boards Onsite rollup banners Onsite ceiling banners or backdrops Onsite delegate conference bag giveaways Inserts in bags or in-hall classroom placement Note: All logos will be compliant to brand usage guidelines provided by pharmaceutical companies. Logo exposure are subject to the sponsorship tier privelages. Logo exposure will be categorized from diamond to exhibition at a 15% size reduction on collateral exposing all sponsors. 19
20 Sponsorship Guidelines Exhibition Booth In order to ensure a hassle-free exhibition area assembly and sponsoring companies satisfaction we require from all sponsors to provide us with snapshots of their exhibition stands for pre-approval. Upon finalising DiaEdu will allocate the floorplan according to exhibitors ensuring the most optimal exposure for all companies participating. All sponsors are required to be compliant with the exhibition areas allocated to them in relation to their sponsorship tier privelages. Event Registration ECME provides a sponsors lounge where upon logging in companies will be able to view their registered delegates and obtain all conference relevant information including the location map, conference program, hotel information and conference floorplan containing their dedicated area of exhibition. Note: All sponsorsing companies obtaining free delegate passes can purchase further delegated passes for AED 1000 per delegate. Furthermore, company representative passes above free tier can be purchased for AED 3000 per company rep. We require sponsoring companies to comply with data input of their delegation details using the following information: First Name Last Name Delegate Phone Number Profession Speciality Place of Work Name on Certificate City Country 20
21 DISCLAIMER The relationship between the official instutions endorsing this event and the sponsoring organizations of an event or event-related item do not represent exclusive agreements between the institutions and the organization, nor do they suggest that institutions endorse the programs, products or services of the organization. RIGHT TO REFUSE SPONSOR The institutions reserve the right to reject a potential sponsor based on such factors as questionable business practices, those with a mission in conflict with the mission of the institutions and those who desire unreasonable influence upon the event. Copyright DiaEdu Management Consultancy, All Rights Reserved
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