FLEET SERVICE FUNDS. Fleet Services Operation and Maintenance Fund

Transcription

1 FLEET SERVICE FUNDS Fleet Services Operation and Maintenance Fund To account for the cost of operating a maintenance facility for vehicular repair and equipment maintenance. Fleet Services Reserve Fund To account for funds intended to finance the replacement of the Village fleet.

2 This page intentionally left blank

3 Fleet Services Operation and Maintenance Fund Summary* AMENDED YEAR END DEPT. BOARD BUDGET ESTIMATE REQUEST APPROVED Description Beginning Fund Balance $ 183,865 Revenues 1,203,670 1,214,020 1,190,770 1,190,770 Expenditures (1,206,480) (1,136,850) (1,190,750) (1,190,750) Difference Revenues Over/(Under) Expenditures ($ 2,810) $ 77,170 $ 20 $ 20 Ending Fund Balance - Unrestricted $ 183,885 The Fleet Services Operation and Maintenance Fund is classified as an internal service fund. An internal service fund is a classification used to account for the financing on a cost reimbursement basis of goods or services provided by one department to another department within the same government unit. The purpose is to recover total costs to provide the necessary goods and services for the maintenance of the Village fleet. Revenue should equal expenses over the life of the fund. The Village of Lombard Fleet Services Operation and Maintenance Fund receives revenues through interfund transfers from the General and Water and Sewer Funds. Departments are required to contribute through the vehicle operation and maintenance account which funds general operations. A history of operating expenditures for the Fleet Services Fund for the last ten (10) years is shown in the following table. These operating expenses are incurred in order to maintain staffing with accompanying expenditures for vehicles and equipment repair. Ten Year Operating Expenditures 2018 $1,190,750 (Budget) , (Estimate) , , ,095, ,122, A* 1,023, ,002, , ,617 * Please note that FY 2012-B was a seven (7) - month budget period, as the Village was transitioning from a June 1 fiscal year to a calendar year fiscal year which began January 1, Therefore, since a 7-month budget period is incomparable to a 12-month fiscal year, we have not included budget or actual data from FY 2012-B when presenting data from multiple years. 11-1

4 Revenue Summary by Fund Amended Year-End Department Board Actual Budget Estimate Request Approved Fund: Fleet Services Oper & Maint Fund Charges for Services $928,701 $1,125,470 $1,153,100 $1,129,850 $1,129,850 Miscellaneous $27,555 $78,200 $60,920 $60,920 $60,920 Fund Total: Fleet Services Oper & Maint Fund $956,257 $1,203,670 $1,214,020 $1,190,770 $1,190,770 $10,000,000 $1,000,000 Fleet Services O&M Fund Revenue Amended Budget 2017 Board Approved 2018 $100,000 $10,000 $1,000 Charges for Services Miscellaneous 11-2

5 Revenue Detail by Fund Amended Year-End Department Board Account Actual Budget Estimate Request Approved Number Account Description Fund: Fleet Services Oper & Maint Fund 40 - Charges for Services Transfer from General $812,258 $954,060 $981,690 $939,240 $939, Transfer from Water/Sewer O&M $100,687 $133,910 $133,910 $153,110 $153, Transfer from Liability Insurance $15,756 $37,500 $37,500 $37,500 $37,500 Account Classification Total: 40 - Charges for Services $928,701 $1,125,470 $1,153,100 $1,129,850 $1,129, Miscellaneous Interest on Investments $1,087 $0 $0 $0 $ Gasoline Reimbursement $24,747 $78,200 $60,920 $60,920 $60, Miscellaneous $1,721 $0 $0 $0 $0 Account Classification Total: 70 - Miscellaneous $27,555 $78,200 $60,920 $60,920 $60,920 Fund Total: Fleet Services Oper & Maint Fund $956,257 $1,203,670 $1,214,020 $1,190,770 $1,190,

6 Expenditure Summary by Fund Amended Year-End Department Manager Actual Budget Estimate Request Proposed Fund: Fleet Services Oper & Maint Fund Personal Services $406,327 $436,210 $423,580 $447,490 $447,490 Commodities $446,748 $641,400 $584,400 $612,900 $612,900 Contractual Services $100,143 $128,870 $128,870 $130,360 $130,360 Fund Total: Fleet Services Oper & Maint Fund $953,218 $1,206,480 $1,136,850 $1,190,750 $1,190,750 $700,000 Fleet Services Operations & Maintenance Fund Expenditures $600,000 Amended Budget 2017 $500,000 Manager Proposed 2018 $400,000 $300,000 $200,000 $100,000 $0 Personal Services Commodities Contractual Services 11-4

7 Expenditure Detail by Fund Amended Year-End Department Manager Actual Budget Estimate Request Proposed Fund: Fleet Services Oper & Maint Fund 10 - Personal Services Regular Wages $269,533 $275,160 $277,750 $282,370 $282, Overtime Wages $4,916 $7,500 $7,500 $7,500 $7, PPO-Health Insurance $3,701 $0 $0 $0 $ PPO Plus-Health Insurance $17,856 $38,860 $36,090 $39,460 $39, Blue Advantage-Health Insurance $38,169 $37,180 $36,030 $36,030 $36, Life Insurance $482 $720 $710 $720 $ Social Security $16,302 $17,060 $17,220 $17,510 $17, Medicare $3,813 $3,990 $4,030 $4,090 $4, Employer Pension Contribution-IMRF $51,557 $43,830 $44,250 $44,950 $44, Contingencies $0 $11,910 $0 $14,860 $14,860 Account Classification Total: 10 - Personal Services $406,327 $436,210 $423,580 $447,490 $447, Commodities Operating Supplies $13,125 $13,300 $13,300 $13,300 $13, Uniforms $957 $2,600 $2,600 $2,600 $2, Fuel $205,766 $434,000 $377,000 $377,000 $377, Vehicle Parts & Supplies $220,634 $181,000 $181,000 $209,500 $209, Accident Parts & Supplies $3,267 $7,500 $7,500 $7,500 $7, Cellular Telephone $3,000 $3,000 $3,000 $3,000 $3,000 Account Classification Total: 20 - Commodities $446,748 $641,400 $584,400 $612,900 $612, Contractual Services Training & Travel $1,683 $5,000 $5,000 $5,000 $5, Auditing Services $390 $400 $400 $400 $ Computer Service Contracts $3,195 $3,200 $3,200 $3,200 $3, Equipment Maintenance $1,509 $2,300 $2,300 $2,300 $2, Outside Vehicle Repair $71,462 $77,000 $77,000 $80,000 $80, Outside Repair-Accidents $10,948 $30,000 $30,000 $30,000 $30, Trfr to Fleet Services Reserve $10,956 $10,970 $10,970 $9,460 $9,460 Account Classification Total: 30 - Contractual Services $100,143 $128,870 $128,870 $130,360 $130,360 Fund Total: Fleet Services Oper & Maint Fund $953,218 $1,206,480 $1,136,850 $1,190,750 $1,190,

8 Fleet Services Vehicle Depreciation Schedule FY 2018 FLEET SERVICES DIVISION EQUIPMENT RESERVE LISTING FYE 2018 BALANCE FYE 2017 Plus Transfer LESS PLUS FYE 2018 BALANCE FYE 2018 FYE 2018 UNIT # FYE MODEL DESCRIPTION LIFE REPL EST REPL SALVG NET MONTH YEARLY ACCUM FYE 17 FYE 2018 YEARLY ACCUM NOTES PURC YEAR YRS YEAR COST VALUE COST RESERVE RESERVE RESERVE Reserve PURCH RESERVE RESERVE GENERAL FUND Village Hall Buildings VH Grand Caravan , , ,328 4,680 2,328 7,008 VH Grand Caravan , , ,640 2,496 2,640 5,136 Subtotal 42, , ,968 7, ,968 12,144 Central Services Total 42, , ,968 7, ,968 12, Police, Administration PA Ford Escape , , ,460 15,084 2,460 17,544 PA Ford Taurus Sedan ,000 4,000 21, ,148 18,852 21,000 2,148 0 PA Ford Escape , , ,460 15,084 2,460 17, Police, Patrol Subtotal 65,000 4,000 61, ,068 49, ,000 7,068 35,088 PP John Deere Gator , , PP Ford Transit Connect , , ,800 4,800 4,800 9,600 PP Ford Transit Connect , , ,800 4,800 4,800 9,600 PP Ford Transit Connect , , ,800 14,400 4,800 19,200 PP Ford Crown Victoria , , ,292 22,428 5,292 27,720 PP Ford Explorer , , ,300 13,208 3,300 16,508 PP Ford Explorer , , ,176 3,756 4,176 7,932 PP Ford Explorer , , ,308 3,756 7,308 11,064 PP Interceptor Sedan ,000 3,000 30, ,400 24,600 30,000 5,400 0 PP Interceptor Utility ,000 3,000 30, ,640 21,364 30,000 8,636 0 PP Interceptor Utility , , ,820 21,364 5,816 27,180 PP Interceptor Utility ,000 3,000 30, ,640 21,364 30,000 8,636 0 PP Ford Explorer , , ,848 15,484 5,844 21,328 PP Ford Explorer , , ,156 11,556 7,152 18,708 PP Ford Explorer , , ,156 11,552 7,156 18,708 PP Ford Explorer , , ,156 11,552 7,156 18,708 PP Ford Explorer , , ,748 6,004 6,748 12,752 PP Ford Explorer , , ,748 6,004 6,748 12,752 PP Ford Explorer , , ,748 6,004 6,748 12,752 PP Ford Explorer , , ,748 6,004 6,748 12,752 PP Interceptor Utility , , ,756 6,000 6,756 12,756 PP Ford Explorer ,000 3,000 30, ,104 25,896 30,000 4,104 0 PP Ford Explorer , , ,964 15,096 5,964 21,060 PP Ford Explorer , , ,112 8,676 8,112 16,788 PP Ford Explorer , , ,200 11,400 7,200 18,600 PP Ford Explorer , , ,200 11,400 7,200 18,600 PP Radar Speed Trailer , , ,008 Donation-Tracked for asset purposes Subtotal 812,000 12, ,000 13, , , , , , / / DUI/State Seizure/Fed Seizure PI Winnebago WFF Do not replace Subtotal

9 Fleet Services Vehicle Depreciation Schedule FY 2018 FLEET SERVICES DIVISION EQUIPMENT RESERVE LISTING FYE 2018 BALANCE FYE 2017 Plus Transfer LESS PLUS FYE 2018 BALANCE FYE 2018 FYE 2018 UNIT # FYE MODEL DESCRIPTION LIFE REPL EST REPL SALVG NET MONTH YEARLY ACCUM FYE 17 FYE 2018 YEARLY ACCUM NOTES PURC YEAR YRS YEAR COST VALUE COST RESERVE RESERVE RESERVE Reserve PURCH RESERVE RESERVE Police, Criminal Investigation & Juvenile PI Ford Fusion , , ,760 8,952 2,760 11,712 PI Ford E PI Ford Fusion , , ,532 7,320 2,532 9,852 PI Forester , , ,764 2,692 2,764 5,456 PI Dodge Caravan , , ,752 4,488 2,752 7,240 PI Ford Explorer , , ,864 9,804 3,864 13,668 PI Honda Accord , , ,628 2,628 2,628 5,256 Subtotal 137, ,000 1,441 17,300 35, ,300 53,184 Police Total 1,014,000 16, ,000 15, , , , , , Fire, Administration FA Ford Explorer ,000 6,000 27, ,376 22,256 2,372 24,628 FA Ford Explorer ,000 6,000 27, ,432 3,000 3,432 6,432 Subtotal 66,000 12,000 54, ,808 25, ,804 31, Fire, Fire and Rescue Services FR Ford Expedition SUV ,000 6,000 30, ,156 26,844 30,000 3,156 0 FR Ford Explorer ,000 6,000 24, , ,992 FR Ford Explorer ,000 6,000 27, ,432 3,000 3,432 6,432 Purch with Seizure funds Hold off purchase, batt Chief car FR10 FR Pierce Pumper ,000 6, , Back Line -- No Reserve FR Pierce Pumper ,000 60, ,000 2,940 35, ,480 35, ,760 Front line FR Pierce Pumper ,000 60, ,000 1,941 23, ,244 23, ,532 FR Pierce Pumper ,000 60, ,000 3,312 39,744 33,756 39,744 73,500 was meant to replace FR043 Back Line -- No Reserve FR Pierce Aerial Platform ,200,000 80,000 1,120, FR Pierce Aerial Platform ,200,000 80,000 1,120,000 3,691 44, ,279 44, ,571 Front line FR X4 F-350 Ext Cab , , ,996 22,500 6,996 29,496 hold off purchase FR X4 F-350 Crew Cab , , ,392 14,568 4,392 18,960 FR FIU Trailer , , , ,404 Subtotal 5,285, ,000 4,921,000 13, ,300 1,732, , ,300 1,863, Fire, Fire Prevention FP Ford Escape ,500 5,000 14, ,924 14, ,424 FP Ford Escape ,500 5,000 14, ,708 14, ,208 FP Ford Escape ,500 5,000 14, ,784 14, ,284 FP Ford E150 Van ,000 2,500 18, ,040 18, ,540 FE Surey Trailer (House) 26, , This was on surplus Subtotal 106,400 17,500 88, , , , Fire, Emergency Medical Service FM Ford F450 AMB. ALS ,000 10, ,000 2,397 28,764 66,156 28,764 94,920 FM Ford F450 AMB. ALS ,000 10, ,000 3,801 45, , ,000 45,612 4 FM Ford F450 AMB. ALS ,000 10, ,000 3,254 39, ,916 39, ,964 FM Ford F450 AMB. ALS ,000 10, ,000 2,904 34, ,468 34, ,316 FM Ford F450 AMB. ALS ,000 10, ,000 2,247 26,964 21,252 26,964 48,216 Subtotal 1,090,000 50,000 1,040,000 14, , , , , ,420 Fire Total 6,547, ,500 6,103,900 28, ,344 2,329, , ,340 2,379,

10 Fleet Services Vehicle Depreciation Schedule FY 2018 FLEET SERVICES DIVISION EQUIPMENT RESERVE LISTING FYE 2018 BALANCE FYE 2017 Plus Transfer LESS PLUS FYE 2018 BALANCE FYE 2018 FYE 2018 UNIT # FYE MODEL DESCRIPTION LIFE REPL EST REPL SALVG NET MONTH YEARLY ACCUM FYE 17 FYE 2018 YEARLY ACCUM NOTES PURC YEAR YRS YEAR COST VALUE COST RESERVE RESERVE RESERVE Reserve PURCH RESERVE RESERVE Community Development, Administration PL Chevy Impala , , ,892 8,208 5,892 14,100 Retain Subtotal 20, , ,892 8, ,892 14, Community Development, Env Code Enfor CE Dodge Caravan , , , ,000 0 CE Transit , , ,156 8,208 3,156 11,364 Subtotal 45, , ,156 8, ,156 11, CD, Building Services BD WD Escape , , ,496 2,496 2,496 4,992 BD Ford Focus Wagon , , ,652 6,756 2,652 9,408 BD Ford Focus , , ,024 10,932 3,024 13,956 BD Ford Focus Wagon , , ,652 6,756 2,652 9,408 Subtotal 80, , ,824 26, ,824 37, Community Development, Private Engineering Services PS Escape 2WD , , , ,000 Subtotal 20, , , ,000 Community Development Total 165, ,000 1,906 22,872 63, ,872 83, Public Works, Administration Subtotal Public Works, Street Maintenance & Reconstruction ST Ford F , , , ,996 ST x4 F ,000 12,000 23, , ,288 3,288 ST x4 F-250 w/liftgate ,000 12,000 26, , ,720 3,720 ST x4 F-250 w/liftgate ,000 12,000 26, , ,720 3,720 ST x4 F-250 Ext Cab ,500 12,000 24, ,496 14,496 2,496 16,992 ST Intl T/A Dump ,000 15, ,000 1,739 20, ,388 20, ,256 ST Peterbilt T/A Dump w/wing ,000 15, ,000 1,667 20, ,004 20,004 ST Sterling T/A Dump w/wing ,000 15, ,000 1,831 21,972 90,120 21, ,092 ST Intl S/A Dump ,000 15, ,000 1,591 19,092 70,464 19,092 89,556 ST Ford F550 Dump W/Plow ,000 10,000 57, ,844 27,792 5,844 33,636 ST F-550 Utility bucket truck , , , ,996 9,996 ST Intl T/A Dump ,000 15, ,000 1,743 20, ,256 20, ,172 ST Sterling T/A Dump ,000 15, ,000 1,923 23, ,852 23, ,928 ST Intl T/A Dump w/wing ,000 15, ,000 1,948 23, ,488 23, ,864 ST Intl S/A Dump ,000 15, ,000 1,729 20,748 60,540 20,748 81,288 ST Sterling T/A Dump ,000 15, ,000 2,502 30, , ,000 30,024 0 ST Peterbilt T/A Dump ,000 15, ,000 1,546 18,552 18,000 18,552 36,552 ST John Deere 524K ,000 10, ,000 1,429 17,148 45,000 17,148 62,148 ST Roller , , ,228 23,836 6,228 30,064 ST Bobcat S ,000 20,000 57, ,700 5,700 5,700 11,400 ST Bobcat Toolcat ,000 5,000 65, ,524 27,372 7,524 34,896 ST Elgin Pelican ,000 20, ,000 1,759 21, ,108 21,108 ST Elgin Pelican ,000 20, , , ,064 6, ,036 ST Ford F550 Dump W/Plow ,000 10,000 57, ,676 39,960 5,676 45,636 ST Econoline MP1226PF , , , ,908 2,636 ST Felling FT12IT , , ,164 4,164 1,164 5, transferred from EN for locates

11 Fleet Services Vehicle Depreciation Schedule FY 2018 FLEET SERVICES DIVISION EQUIPMENT RESERVE LISTING FYE 2018 BALANCE FYE 2017 Plus Transfer LESS PLUS FYE 2018 BALANCE FYE 2018 FYE 2018 UNIT # FYE MODEL DESCRIPTION LIFE REPL EST REPL SALVG NET MONTH YEARLY ACCUM FYE 17 FYE 2018 YEARLY ACCUM NOTES PURC YEAR YRS YEAR COST VALUE COST RESERVE RESERVE RESERVE Reserve PURCH RESERVE RESERVE ST Tack Distributor , , , ,632 1,632 ST Ton Asphalt Hotbox , , , ,204 3,204 ST Ton Asphalt Hotbox , , ,552 13,224 3,552 16,776 ST Bobcat Trailer , , , ,008 1,908 ST Cruise Night Trailer , , TS Striping Trailer , , , ,396 ST Leighboy Paver ,000 19, ,100 1,013 12,156 72,876 12,156 85,032 ST Hydload Trailer ,000 11, , ,116 2,112 ST Target 35HP Saw , , ,404 12,196 1,400 13,596 Retain ST WAUSAU WK , ,000 1,204 14, ,444 14,444 Retain Subtotal 3,722, ,900 3,409,600 30, ,432 1,379, , ,424 1,555, Public Works, Traffic Signals/Signs/Markings TS Ford F , ,000 3,333 39,996 40,000 39,996 79,996 TS Spray Paint Striper , , , ,644 TS Grafiti Trailer , , ,716 7,724 1,716 9,440 TS Striping Grinder , , , ,300 Subtotal 155, ,000 3,531 42,372 61, , , Public Works, Tree Planting/Trimming/Removal FO X4 F ,000 12,000 23, , ,288 3,288 FO Ford F550 1 Ton Dump ,000 10,000 57, ,808 45,384 5,808 51,192 FO Chipper Truck ,000 10,000 90, ,800 19,788 7,800 27,588 FO Aerial Lift ,000 10, ,000 1,157 13,884 34,992 13,884 48,876 FO Brush Chipper , , , ,424 11,424 Subtotal 452,000 42, ,000 3,517 42, , , , Public Works, Engineering Administration EN Focus Wagon , , ,796 6,012 2,796 8,808 EN WD Ford Escape , ,000 1,667 20, ,000 0 EN AWD Escape , , ,880 8,628 2,880 11,508 EN Ford Taurus Wagon , , ,640 6,792 2,640 9,432 EN AWD Escape , , ,873 8,631 2,873 11,504 EN AWD Escape , , ,616 10,908 2,616 13,524 Subtotal 130, ,000 2,817 33,805 40, ,805 54,776 Public Works Total 4,459, ,900 4,104,600 39, ,813 1,581, , ,805 1,855,728 FUND TOTAL 12,227, ,400 11,413,500 85,871 1,030,489 4,375, ,000 1,030,457 4,765,031 FLEET SERVICES FUND Fleet Services FS Toyota Prius ,500 4,000 18, ,600 (3,100) 18, Escape FS Ford F-350 Utility ,000 8,000 64, ,459 51,441 3,100 64,000 9,459 0 Subtotal 94,500 12,000 82, ,459 73, ,500 9,459 0 FLEET SERVICES FUND TOTAL 94,500 12,000 82, ,459 73, ,500 9,459 0 Street Light Contract Reduction 11-9

12 Fleet Services Vehicle Depreciation Schedule FY 2018 FLEET SERVICES DIVISION EQUIPMENT RESERVE LISTING FYE 2018 BALANCE FYE 2017 Plus Transfer LESS PLUS FYE 2018 BALANCE FYE 2018 FYE 2018 UNIT # FYE MODEL DESCRIPTION LIFE REPL EST REPL SALVG NET MONTH YEARLY ACCUM FYE 17 FYE 2018 YEARLY ACCUM NOTES PURC YEAR YRS YEAR COST VALUE COST RESERVE RESERVE RESERVE Reserve PURCH RESERVE RESERVE WATER & SEWER FUND Water and Sewer, Water Pumping & Treatment WP Utility w/crane ,000 5, ,000 1,099 13,188 13,180 13,192 26,372 WP Ford Ranger ,000 1,500 20, ,964 20, WP x4 F-250 w/liftgate ,000 12,000 26, ,816 3,096 3,816 6,912 WP Ford Focus Wagon , , ,844 8,604 2,844 11,448 WP Godwin CD150M , , ,996 3,996 3,996 7,992 Subtotal 310,000 18, ,500 2,032 24,384 48, ,500 24,388 52, Water & Sewer, Water Transmission & Distribution WT F , , ,532 11,260 6,536 17,796 WT F , , ,544 13,052 8,548 21,600 WT Sterling T/A DT W/PS ,000 15, ,000 1,321 15, ,584 15, ,440 WT T/A International DT ,000 15, ,000 1,298 15,576 45,420 15,576 60,996 WT x4 F ,000 12,000 23, , ,288 0 WT x4 F-250 w/liftgate ,000 12,000 26, ,816 3,096 3,816 6,912 WT Ford 550 Dump W/Plw , , ,628 49,752 8,628 58,380 WT Wheel Loader ,000 10, ,000 1,582 18,984 70,108 18,984 89,092 WT John Deere 410E Backhoe ,000 10, ,000 2,617 31,404 87,192 31, ,596 WT Forklift , , ,188 2,448 1,188 3,636 WT Open Top Trailer , , , ,032 Subtotal 1,036,000 74, ,000 9, , , , , Water & Sewer, Water Meter Reading & Maintenance WM Transit , , ,664 8,052 2,664 10,716 Subtotal 24, , ,664 8, ,664 10, Water & Sewer, Sanitary Sewer Maintenance SM Escape 4WD , , SM Prius ,200 4,000 18, ,484 18, ,284 SM Transit , , ,712 7,764 2,712 10,476 SM x4 F-250 w/liftgate ,000 12,000 26, ,148 26, SM x4 F-250 w/liftgate ,000 12,000 26, ,816 3,096 3,816 6,912 SM x4 F ,000 12,000 26, ,864 2,820 3,864 6,684 SM Dresser 515C Loader ,000 10, ,000 1,436 17,232 27,192 17,232 44,424 SM Sterling/Vaccon , ,000 3,410 40, ,232 40, ,152 SM INTL 7400 Flusher , ,000 2,668 32, ,968 32, ,984 SM John Deere 410E Backhoe ,000 10, ,000 1,042 12,504 49,956 12,504 62,460 SM Melroe Bob Cat ,000 18,000 52, ,868 52, ,868 SM Ford 1-Ton Dump , , ,620 36,544 7,624 44,168 SM Transit Connect , , , ,404 2,404 SM Wells Cargo Van Trailer , , , ,816 SM Bobcat Trailer ,000 1,200 8, ,548 7,248 8,800 1,548 (4) SM Vac-a-tee Trailer , , ,536 7, Subtotal 1,345,200 79,500 1,265,700 10, , , , , ,780 WATER & SEWER FUND TOTAL 2,715, ,000 2,543,200 22, ,236 1,125, , ,264 1,255,704 GRAND TOTAL ALL FUNDS 15,037, ,400 14,039, ,845 1,306,184 5,574, ,700 1,306,180 6,020,

13 Fleet Services COST CENTER DESCRIPTION Fleet Services is responsible for maintenance of the Village fleet and back-up generators. Fleet Services writes specifications for new equipment and procures this equipment through the competitive bid process. Maintenance activities include morning checks on police cars and preventive maintenance and both minor and major repairs for all Village vehicles. Fleet Services also oversees outside maintenance activities and purchases and maintains an inventory of parts and supplies for the maintenance of all equipment. Fleet Services is also responsible for the management and operation of the Village s fuel facility and system. Fund: Fleet Services Oper & Maint Fund Department: Public Works Cost Center: Fleet Services Amended Year-End Department Board Account Actual Budget Estimate Request Approved Number Account Description Regular Wages $269,533 $275,160 $277,750 $282,370 $282, Overtime Wages $4,916 $7,500 $7,500 $7,500 $7, PPO-Health Insurance $3,701 $0 $0 $0 $ PPO Plus-Health Insurance $17,856 $38,860 $36,090 $39,460 $39, Blue Advantage-Health Insurance $38,169 $37,180 $36,030 $36,030 $36, Life Insurance $482 $720 $710 $720 $ Social Security $16,302 $17,060 $17,220 $17,510 $17, Medicare $3,813 $3,990 $4,030 $4,090 $4, Employer Pension Contribution-IMRF $51,557 $43,830 $44,250 $44,950 $44, Contingencies $0 $11,910 $0 $14,860 $14, Operating Supplies $13,125 $13,300 $13,300 $13,300 $13, Uniforms $957 $2,600 $2,600 $2,600 $2, Fuel $205,766 $434,000 $377,000 $377,000 $377, Vehicle Parts & Supplies $220,634 $181,000 $181,000 $209,500 $209, Accident Parts & Supplies $3,267 $7,500 $7,500 $7,500 $7, Cellular Telephone $3,000 $3,000 $3,000 $3,000 $3, Training & Travel $1,683 $5,000 $5,000 $5,000 $5, Auditing Services $390 $400 $400 $400 $ Computer Service Contracts $3,195 $3,200 $3,200 $3,200 $3, Equipment Maintenance $1,509 $2,300 $2,300 $2,300 $2, Outside Vehicle Repair $71,462 $77,000 $77,000 $80,000 $80, Outside Repair-Accidents $10,948 $30,000 $30,000 $30,000 $30, Trfr to Fleet Services Reserve $10,956 $10,970 $10,970 $9,460 $9,460 Cost Center Total: Fleet Services $953,218 $1,206,480 $1,136,850 $1,190,750 $1,190,

14 11-12 This page intentionally left blank

15 Fleet Services Reserve Fund Summary* AMENDED YEAR END DEPT. BOARD BUDGET ESTIMATE REQUEST APPROVED Description Beginning Fund Balance $ 6,748,756 Revenues 1,136,100 1,288,750 1,471,730 1,471,730 Expenditures (710,000) (790,700) (833,700) (833,700) Difference Revenues Over/(Under) Expenditures $ 426,100 $ 498,050 $ 638,030 $ 638,030 Ending Fund Balance - Unrestricted $ 7,386,786 The Fleet Services Reserve Fund is an internal service fund. The purpose of the fund is to recover the costs of vehicle and equipment replacement. Therefore, this Fund recognizes depreciation and retained earnings. The Village of Lombard Fleet Services Reserve Fund receives revenues through interfund transfers from the General and Water and Sewer Funds. In addition, there are revenue sources from interest income, sale of vehicles, and miscellaneous revenue. Departments are required to contribute through the vehicle equipment reserve account that sets aside money annually for equipment replacement. The table shows a history of amounts paid for automotive machinery and other equipment for the last ten (10) years. Equipment Reserve Expenses 2018 $833,700 (Budget) ,700 (Estimate) ,595, ,504, ,535, ,141, A* 409, , ,120, ,750 * Please note that FY 2012-B was a seven (7) - month budget period, as the Village was transitioning from a June 1 fiscal year to a calendar year fiscal year which began January 1, Therefore, since a 7-month budget period is incomparable to a 12-month fiscal year, we have not included budget or actual data from FY 2012-B when presenting data from multiple years

16 Revenue Summary by Fund Amended Year-End Department Board Actual Budget Estimate Request Approved Fund: Fleet Services Reserve Fund Charges for Services $1,065,320 $1,064,600 $1,103,750 $1,306,230 $1,306,230 Fines and Forfeits $27,102 $36,500 $0 $0 $0 Miscellaneous $341,713 $35,000 $185,000 $165,500 $165,500 Fund Total: Fleet Services Reserve Fund $1,434,134 $1,136,100 $1,288,750 $1,471,730 $1,471,730 $10,000,000 $1,000,000 Fleet Services Reserve Fund Revenue Amended Budget 2017 Board Approved 2018 $100,000 $10,000 $1,000 Charges for Services Fines and Forfeits Miscellaneous 11-14

17 Revenue Detail by Fund Amended Year-End Department Board Account Actual Budget Estimate Request Approved Number Account Description Fund: Fleet Services Reserve Fund 40 - Charges for Services Transfer from General-Veh Rsrv $835,667 $774,590 $813,740 $1,030,520 $1,030, Transfer from Water/Sewer-Veh Rsrv $218,697 $279,040 $279,040 $266,250 $266, Transfer from Fleet O&M-Veh Rsrv $10,956 $10,970 $10,970 $9,460 $9,460 Account Classification Total: 40 - Charges for Services $1,065,320 $1,064,600 $1,103,750 $1,306,230 $1,306, Fines and Forfeits Court Supervision / PD Vehicle Fees $27,102 $36,500 $0 $0 $0 Account Classification Total: 50 - Fines and Forfeits $27,102 $36,500 $0 $0 $ Miscellaneous Interest on Investments $69,666 $35,000 $35,000 $35,000 $35, Sale of Assets $272,048 $0 $150,000 $130,500 $130,500 Account Classification Total: 70 - Miscellaneous $341,713 $35,000 $185,000 $165,500 $165,500 Fund Total: Fleet Services Reserve Fund $1,434,134 $1,136,100 $1,288,750 $1,471,730 $1,471,

18 Expenditure Summary by Fund Amended Year-End Department Manager Actual Budget Estimate Request Proposed Fund: Fleet Services Reserve Fund Commodities $607,408 $299,000 $300,700 $332,700 $332,700 Other Expenses $642,610 $0 $0 $0 $0 Property $1,345,207 $411,000 $490,000 $501,000 $501,000 Fund Total: Fleet Services Reserve Fund $2,595,226 $710,000 $790,700 $833,700 $833,700 $600,000 Fleet Services Reserve Fund Expenditures $500,000 Amended Budget 2017 Manager Proposed 2018 $400,000 $300,000 $200,000 $100,000 $0 Commodities Other Expenses Property 11-16

19 Expenditure Detail by Fund Amended Year-End Department Manager Actual Budget Estimate Request Proposed Fund: Fleet Services Reserve Fund 20 - Commodities Vehicle Parts & Supplies $1,850 $0 $1,700 $0 $ Automotive Equipment $605,559 $299,000 $299,000 $332,700 $332,700 Account Classification Total: 20 - Commodities $607,408 $299,000 $300,700 $332,700 $332, Other Expenses Depreciation $642,610 $0 $0 $0 $0 Account Classification Total: 40 - Other Expenses $642,610 $0 $0 $0 $ Property Automotive Equipment $1,345,207 $411,000 $490,000 $501,000 $501,000 Account Classification Total: 60 - Property $1,345,207 $411,000 $490,000 $501,000 $501,000 Fund Total: Fleet Services Reserve Fund $2,595,226 $710,000 $790,700 $833,700 $833,

20 Vehicle/Equipment Reserve COST CENTER DESCRIPTION This cost center provides for separate tracking of expenditures in the acquisition of new vehicles and depreciation of current vehicles. This cost center was created in FYE 2000 to show the reserve for the purchase of new vehicles separate from the operating and maintenance cost of Village vehicles. Fund: Fleet Services Reserve Fund Department: Internal Service Cost Center: Vehicle/Equipment Reserve Amended Year-End Department Board Account Actual Budget Estimate Request Approved Number Account Description Vehicle Parts & Supplies $1,850 $0 $1,700 $0 $ Automotive Equipment $605,559 $299,000 $299,000 $332,700 $332, Depreciation $642,610 $0 $0 $0 $ Automotive Equipment $1,345,207 $411,000 $490,000 $501,000 $501,000 Cost Center Total: Vehicle/Equipment Reserve $2,595,226 $710,000 $790,700 $833,700 $833,