Introduction. Agenda. Practicalities. 1. BELSPO 2. Hotel Capital 3. Transport to BELSPO and Hotel Capital 4. Meals and group dinner.

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2 Introduction Agenda Practicalities 1. BELSPO 2. Hotel Capital 3. Transport to BELSPO and Hotel Capital 4. Meals and group dinner Participants Organizing Committee

3 Dear AquaRES workshop participants, It is a real pleasure for us to welcome you in Brussels in the context of the AquaRES project and workshop. This project, which started in May 2014, involves the VLIZ (Flanders Marine Data and Information Centre), the ULB (Université Libre de Bruxelles) and the RBINS (Royal Belgian Institute of Natural Sciences). Its goal is to ensure and improve the quality, interoperability and public availability of three major Global Species Directories (WoRMS, RAMS and FADA). This leaflet covers several topics related to the meeting, namely a day- by- day planning, useful information on transport, workshop venue, hotel and meals (including the group dinner). At the end of the document, you will also find a list of participants including their expertise, address and picture. The first day of this workshop will be dedicated to a general introduction as well as two sessions covering the taxonomic groups which will be subject of the workshop. The second day will mainly focus on the IT tools developed by AquaRES team (e.g. tools for taxonomic checklist or tools for validate species distribution) and associated break- out sessions. Finally, during the last day, we will concentrate on forthcoming work and general conclusions. We thank you again for your participation and wish a very fruitful and productive AquaRES meeting. The organizing committee Lorenzo Bovit, Bruno Danis, Aaike De Wever, Quentin Jossart, Michel Kapel, Leen Vandepitte, Bart Vanhoorne

4 28 ember Time Topic Speaker Introduction & welcome 13:00 Welcome lunch 14:00 Introduction of the AquaRES project Aaike De Wever 14:20 Brief introduction of: the Freshwater Animal Diversity Assessment (FADA) Koen Martens 14:25...the World Register of Marine Species (WoRMS) Leen Vandepitte 14:30...the Register of Antarctic Marine Species (RAMS) Bruno Danis Taxonomic Groups 14:35 Annelida - Hirudinea - WoRMS Jürgen Kolb 14:40 Annelida - Hirudinea - FADA Boris Sket 14:45 Annelida - Oligochaeta - FADA & RAMS Patrick Martin 14:50 Annelida - Polychaeta - FADA Christopher Glasby 14:55 Annelida - Polychaeta - WoRMS Geoff Read 15:00 Crustacea - Amphipoda - WoRMS & FADA Risto Vainola 15:05 Crustacea - Cladocera - FADA Alexey Kotov 15:10 Crustacea - Copepoda - WoRMS & FADA Geoff Boxshall 15:15 Crustacea - Decapoda - WoRMS & FADA Keith Crandall 15:20 Crustacea - Mysida - WoRMS Jan Mees 15:25 Coffee break 15:40 Nematoda - FADA Ursula Eisendle 15:45 Platyhelminthes - WoRMS, RAMS & FADA Tom Artois 15:50 Rotifera - FADA Christian Jersabek 15:55 Gastrotricha - FADA Maria Balsamo 16:00 Tardigrada - WoRMS Roberto Guidetti 16:05 Tardigrada - FADA, RAMS Sandra McInnes 16:10 Ostracoda - FADA Koen Martens 16:15 Ostracoda - WoRMS, RAMS Simone Brandão 16:20 Questions and discussion on short presentations 18:00 End of the day 19:00 Group dinner 1

5 29 ember Time Topic Speaker 09:00 Summary of yesterday and aim of the day Quentin Jossart 09:15 Introduction to the FADA interface Aaike De Wever FADA from a user perspective FADA from an editor perspective 10:00 Introduction to the WoRMS interface Leen Vandepitte WoRMS from a user perspective WoRMS from an editor perspective (Editor accounts, Adding new taxa, Adding & linking references, Adding distributions/traits/notes/images, Identification keys, Checking unreviewed information) 10:45 Coffee break 11:00 Data exchange within AquaRES Data management & exchange using master databases Aaike De Wever Demonstrations 11:20 Central AquaCache Bart Vanhoorne / Lorenzo Bovit 11:40 WoRMS checklist publication tool Bart Vanhoorne / Lorenzo Bovit 11:55 WoRMS distribution entry tool Bart Vanhoorne / Lorenzo Bovit 12:10 FADA data import tool Michel Kapel 12:20 FADA checklist publication tool Michel Kapel 12:25 Questions on the demonstrations 13:00 Lunch 14:00 Break- out session (FADA or WoRMS- RAMS) Hands on discussion of data entry and tools 16:00 Coffee break 16:15 Break- out session (by organism group) Checking overlap among FADA, WoRMS & RAMS editors 17:15 Break- out sessions: by organism group (cont'd) or 17:15 Constructing the Antarctic species register Discussion on starting an Antarctic species register inc. terrestrial species 18:15 Questions and comments on the day sessions 18:30 End of the day 19:00 Group dinner 2

6 30 ember Time Topic Speaker 09:15 Reporting of different break- out sessions All participants Conclusions & remaining discussion items of the break- out session Group feedback 10:15 The European Journal of Taxonomy (EJT) and publication of checklists Koen Martens 10:30 Coffee break 10:45 Potential joint analyses and publications Importance of aquatic species lists Relationship freshwater & marine Gaps & overlaps WoRMS- FADA How to address gaps & overlaps Action points and follow- up 11:30 Conclusions Aaike De Wever 12:00 Closing lunch

7 The AquaRES workshop will take place in ember 2015, from Monday 28 th (1PM) to Wednesday 30 th (1PM). Contact persons: Mr Quentin Jossart: Mr Aaike De Wever: / BELSPO The workshop will be held in the Belgian Science Policy building (BELSPO): Avenue Louise Brussels - Belgium Tel: / Fax: A Wi- Fi connection is available in the building: Network: BELSPO- Guest / Password: belspo Hotel Capital The address of the Hotel is: Chaussée de Vleurgat Brussels Belgium The hotel is at 5-10 minutes walk from BELSPO. Tel: / Fax: / Mail: info@hotelcapital.be A Wi- Fi connection is available in the entire hotel. The breakfast is included in the room price (paid by the organisers). 3. Transport from Airport and train station From the Brussels Airport (Zaventem): Every 20 minutes, a train is leaving to Brussels Central station (20 minutes, 9 ). At the main entrance of the station, you can then take the bus 38 (to Héros, 2 ) and stop at Vleurgat (20 minutes). From this stop, you can go easily to BELSPO or to Hotel Capital (5 minutes walk, see the map below). Another possibility is to take a taxi that costs 45 (40 minutes trip). From the Brussels South Airport (Charleroi): Every 30 minutes, a bus (shuttle) is leaving to Brussels Midi station (50 minutes, 17 ). From this station, walk 1 minute to the stop Suède, then take the tram 81 (to Montgomery, 2 ) and stop at Bailli (25 minutes). From this stop, you can walk to BELSPO (5 minutes) or to Hotel Capital (10 minutes) (see the map below).

8 Another possibility is to take a taxi that costs 70 (50 minutes trip). From the Brussels Midi station: Walk 1 minute to the stop Suède, then take the tram 81 (to Montgomery, 2 ) and stop at Bailli (25 minutes). From this stop, you can walk to BELSPO (5 minutes) or to Hotel Capital (10 minutes) (see the map below). 4. Meals and group dinner For participants that have their rooms at Hotel Capital, the breakfast (already paid) can be taken at this hotel. The lunch will be provided for free on workshop days (directly at BELSPO). The participants are expected to pay their own dinners, except for the 29 th ember when a group dinner will be organized by the organizing committee. This location for the dinner will be announced during the workshop.

9 Editors Affiliation Expertise Presence Picture Artois, Tom Univ. Hasselt Platyhelminthes Balsamo, Maria Univ. di Urbino (Italia) Gastrotricha Boxshall, Geoff Natural History Museum (UK) Crustacea Copepoda Brandão, Simone Univ. Federal do Rio Grande do Norte (Brazil) Ostracoda Convey, Peter British Antarctic Survey (UK) RAMS Crandall, Keith George Washington Univ. (USA) Crustacea Decapoda

10 d'udekem, Cédric Royal Belgian Institute of Natural Sciences Crustacea, Amphipoda 29 Eisendle, Ursula Univ. Salzburg (Austria) Nematoda Glasby, Christopher Museum and Art Gallery of the Northern Territory (Australia) Annelida Polychaeta Guidetti, Roberto Univ. Modena (Italia) Tardigrada Jersabek, Christian Univ. Salzburg (Austria) Rotifera Kolb, Jürgen Massey Univ. (New Zealand) Annelida Hirudinea Kotov, Alexey Severtsov Institute (Russia) Crustacea Cladocera

11 Martens, Koen Royal Belgian Institute of Natural Sciences FADA, Ostracoda Martin, Patrick Royal Belgian Institute of Natural Sciences Annelida Oligochaeta McInnes, Sandra British Antarctic Survey (UK) Tardigrada Mees, Jan VLIZ - Flanders Marine Institute Crustacea Mysidacea 29 Read, Geoff National Institute of Water and Atmospheric Research (New Zealand) Annelida Polychaeta Segers, Hendrik Royal Belgian Institute of Natural Sciences Rotifera 29 Sket, Boris Univ. Ljubljani (Slovenia) Annelida Hirudinea

12 Van de Putte, Anton Royal Belgian Institute of Natural Sciences RAMS Vainola, Risto Univ. Helskini (Finland) Crustacea Amphipoda Verleyen, Elie Univ. Ghent RAMS 29

13 Organizing committee Affiliation Contribution Picture Bovit, Lorenzo VLIZ - Flanders Marine Institute IT developments Danis, Bruno ULB - Univ. Libre de Bruxelles RAMS ULB partner De Wever, Aaike Royal Belgian Institute of Natural Sciences Main coordinator FADA partner aaike.dewever@naturalsciences.be Jossart, Quentin ULB - Univ. Libre de Bruxelles Workshop organization qjossart@ulb.ac.be Kapel, Michel Royal Belgian Institute of Natural Sciences IT developments Vandepitte, Leen VLIZ - Flanders Marine Institute WoRMS VLIZ partner Vanhoorne, Bart VLIZ - Flanders Marine Institute IT developments