Inter-Regional Primary & Intermediate Schools Cross-Country Championships 2017 Thursday 28 September

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1 Inter-Regional Primary & Intermediate Schools Cross-Country Championships 2017 Thursday 28 September Ashbury Park, Timaru 9.30am 3.00pm Programme of Events 9.30am Course Open 9.30am Team Managers Meeting 10.20am Officials Briefing 10.30am Competitors Briefing 11.00am Year 5 Girls 2km 11.15am Year 5 Boys 2km 11.30am Year 6 Girls 2km 11.45am Year 6 Boys 2km 12.00pm Year 7 Girls 3km 12.20pm Year 7 Boys 3km 12.40pm Year 8 Girls 3km 1.00pm Year 8 Boys 3km 1.30pm Inter-Regional Relay 2.00pm Prize giving Information Entries: Cost : $20 per competitor Internet Banking to Cheques payable to SC Cross Country Rep Team Entries Close: 3 September 2017 Late entries : 17 September craig.motley@gmail.com Post: 399 Timaru-Temuka Highway, Levels, Timaru 7973 Event Manager Craig Motley craig.motley@gmail.com Phone: www.

2 INVITATION Primary Sport South Canterbury invites you to compete at the Inter-Regional Primary and Intermediate Schools Cross-Country Championships, to be held on Thursday 28 September 2017 at Ashbury Park, Timaru. VENUE: The event is being held at Ashbury Park, in Timaru. The course is accessible from Pringle Street (off SH 1) and Parkview Terrace. The best parking will be on Parkview Terrace particularly for buses. This is also very close to CBay Aquatic centre for the after race swim! COURSE: The course passes along the playing fields, and up and down the embankment in a series of 1 km loops. There are hills and undulations on the embankment. The surface is all grass. There are no water jumps or fences but there will be hay bales at two positions on the course which will need to be jumped on/over. The sub-surface is mainly sand so it is well drained. It might be slippery when wet, but there should be little or no surface water and mud. Spikes are still recommended. No bare feet are permitted due to the possibility of sharp stones, twigs and broken glass. See accompanying map for draft course. Final course may vary. ENTRIES: Each region may enter ten runners per race, as part of their regional team. These competitors are to be entered on the regional team entry form attached. Those selected for their regional team will be eligible for both individual and team medals. Their results will be eligible to be counted for the Phil Costley Shield for overall regional team results. Independent runners are also welcome to enter but will compete as representatives of their schools. These competitors will only be eligible for individual medals Entries Close: Entries close on 3 September Late entries will be accepted until 17 September 2017 (participation medals and name in programme not guaranteed for late entries). Late entry fee $30 per runner. Inter- regional team relay entry must be received on the official form (attached) at 1pm on 28 September Entries must be on the official entry forms (attached) and include the entry fees. Please entries to Craig Motley - craig.motley@gmail.com Cost: Cost of entry is $20.00 per competitor. Entry fee includes race number and pins, participation medal, and race programme. Late entry $30 per competitor. Please pay by internet banking to SC Cross Country Rep team a/c and put IRXC2017 plus regional (or individual) entrants name in the reference box. Alternatively cheques can be made payable to name above and posted to IRXC 2017, 399 Timaru-Temuka Highway, Timaru 7973.

3 Programme of Events 9.30am Course Open 9.30am Team Managers Meeting 10.20am Officials Briefing 10.30am Competitors Briefing 11.00am Year 5 Girls 2km 11.15am Year 5 Boys 2km 11.30am Year 6 Girls 2km 11.45am Year 6 Boys 2km 12.00pm Year 7 Girls 3km 12.20pm Year 7 Boys 3km 12.40pm Year 8 Girls 3km 1.00pm Year 8 Boys 3km 1.30pm Inter-Regional Relay 2.00pm Prize giving COMPETITION RULES 1. Competitors: The event is open to all children in school years 5-8. The school year is deemed to be the current year at school during Runners may only run in one race category i.e. their school year. 2. Inter-Regional Relay: The relay event consists of 8 x 1km laps of the cross country course. A team is made up of eight runners, one from each year and gender group. Only runners who have competed in the individual events can run in the relay. Runners may run in any order and must pass a baton. If for any reason, a runner cannot complete his/her lap, the runner listed on the next lap must run back and get their baton. They then proceed to complete the injured runner s lap before commencing their own lap. Regions may enter only ONE team and the running order must be handed in on the appropriate form to the results table by 1.00pm 3. Placings: Individual gold, silver and bronze medals will be awarded to the first three placings for each of the eight grades Team medals will be awarded to the four team members of the 1 st, 2 nd and 3 rd placed teams. The first four runners from a region will constitute a team. Individual runners who were not selected or are not entered as part of their regional team will be eligible for individual medals only and NOT team medals. The team calculation is based on the first four runners for each region ( A team), the next four runners for the region are the B team etc. In the case of a tie, the team with the highest placed fourth scoring runner will be ranked higher. e.g. Canterbury has 1 st, 2 nd, 12 th and 18 th for a total of 33 points. Wellington has 3 rd, 5 th 8 th and 17 th for a total of 33 points. Wellington is ranked higher on account of their fourth scorer s position 4. Points: The Phil Costley Shield will be awarded to the region with the most points from the nine races (including the 8 x 1km Inter-regional relay). For each race, five points will be awarded to the region with the winning team, four points to the region gaining second and three points awarded to the region in the third place etc. For the Phil Costley Shield only one regional team in each grade will count for points- i.e. only the A team counts, even if

4 the regions B team was 2 nd or 3 rd. Points for the 8 x 1km relay will be awarded the same way as the teams races. 5. Conduct: All athletes must participate in the spirit of fair play. Impeding a fellow competitor in any way such as pushing, tripping, shirt pulling or deliberate obstruction as well as shortening the course shall result in immediate disqualification and withdrawal from the race. Any problems/disputes must be lodged with the race referee, within 30 minutes of the race finish. UNIFORMS: Competitors should wear regional uniforms, appropriate shorts and shoes. Running spikes or off road shoes are recommended. Bare feet will not be permitted and the organisers accept no responsibility for any injuries sustained. (Note: whilst every effort will be made to set a safe course, it cannot be guaranteed to be free of sharp stones, twigs or broken glass). Where runners represent school teams instead of regions, uniforms identifying the school should be worn. Runners will be supplied with a race number which must be worn on the front of their singlet/shirt. Each bib will have a bar code allocated to that runner for timing purposes. POSTPONEMENT/CANCELLATION: The event will not be postponed or cancelled unless the Timaru District Council closes Ashbury Park. This will only occur in extreme conditions when the fields are unusable. Therefore, competitors and spectators must be prepared for all conditions. An area will be dedicated to team tents and we are hoping that additional shelter will be available for adverse weather conditions. The organisers of this event reserve the right to alter the course according to the conditions. GENERAL INFORMATION PRIZEGIVING: The prize giving ceremony will take place at the finish line as soon after the last event as possible. If wet an alternative venue will be available FIRST AID: Each region must bring their own first aid kit. Ice and first aid personnel will be available on site. Further information will be given at the team managers meeting prior to the event REFRESHMENTS/CATERING: A range of hot and cold food will be on sale throughout the day. Competitors should bring their own water bottles. A coffee van will be onsite. Prepacked lunches will be available for pre-ordering, details of which will be confirmed early next term PHOTOGRAPHS: A professional photographer will be present. She will be taking photographs throughout the event and these will be available to be viewed and purchased online. They will also be available to take team photos immediately prior to the event or as arranged. If you would like team photos please contact her directly. Please support our photographer. For details please contact Karyn Geary at karyngeary@gmail.com Photograph Costs 5 x 7 $ x 8 $ x 10 Laminated with names $15.00 Digital $12.50

5 ACCOMMODATION: Timaru, Temuka, Geraldine and Pleasant Point offer a range of accommodation from holiday parks, backpackers, school camps, motels and bachs. Please be aware that a large multisport event is being held in Geraldine starting Friday 29 th September so accommodation will be at a premium. RESULTS: Results will be posted on the day adjacent to the start / finish line. Full results will be ed to all Team Managers the day following the event. SPECTATORS: Spectators are very welcome to attend but we ask that they refrain from walking over the playing fields particular to prevent damage to these surfaces. The course is designed so that the majority of the races will be able to be seen from the centre without having to move around too much. We wish all runners good luck, great racing and most of all lots of fun. We hope you enjoy your stay in Timaru!