International Convention on Standards of Training, Certification and Watchkeeping for Seafarers (STCW), 1978, as amended; and Convention on the

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1 Guidance t assist with preparatins fr the Cncentrated Inspectin Campaign n Safety f Navigatin t be jintly cnducted by the Paris MU and Tky MU in 2017 The Paris MU and Tky MU will cnduct a jint Cncentrated Inspectin Campaign (CIC) n Safety f Navigatin frm 1 September t 30 Nvember Other reginal PSC regimes may als cnduct CICs n Safety f Navigatin in 2017, using the same r similar standard questinnaire. CICs typically fcus n specific tpics where high levels f deficiencies have been encuntered by PSCOs, r where new internatinal statutry requirements have recently entered int frce. They are cnducted annually and are cmbined with a regular PSC inspectin f a ship. Reginal PSC regimes, such as the Paris MU and Tky MU, ften seek t jintly cnduct CICs t enhance the harmnizatin f PSC measures wrldwide. This dcument prvides guidance and infrmatin n the CIC being jintly cnducted by the Paris MU and Tky MU based n the infrmatin available at the time f publicatin. It was develped t assist shipwners and peratrs prepare fr PSC inspectins invlving this CIC. Specific infrmatin and guidance is prvided fr each questin n the standard questinnaire. The infrmatin and guidance prvided in this dcument shuld nt be seen, in any way, as superseding r replacing relevant guidance prvided by a ship s flag State r n preparatins fr PSC inspectins in general. The results f the CIC are expected t be released by the Paris MU and Tky MU in mid-2018, and are anticipated t be reprted, alngside any recmmendatins, t the IMO Sub-Cmmittee n the Implementatin f IMO Instruments (III). Applicability f the CIC The CIC will, in whle r in part, be applicable t all ships, and will be cnducted n all ships eligible r due fr PSC inspectin in prts in the Paris MU and Tky MU regins during the perid f the CIC. Ships are expected t be targeted fr inspectin in accrdance with existing prcedures used by PSC authrities. Standard questinnaire fr the CIC The standard questinnaires prepared by the Paris MU and Tky MU fr use by PSCOs during the CIC are reprduced in this dcument n page 4 and page 5 respectively. The nly relevant difference between the tw questinnaires is that the Paris MU versin cntains regulatin references alngside each questin. The questinnaires were issued by press release n 31 July 2017 (see Paris MU and Tky MU). The 12 questins it cntains require a Yes, N r Nt Applicable answer frm the PSCO. N answers will result in a deficiency being issued. If N is selected fr questins marked n the standard questinnaire with an *, PSCOs are asked t use their prfessinal judgement regarding the seriusness f the deficiency t determine whether the ship may be cnsidered fr detentin. Relevant IMO instruments Internatinal Cnventin fr the Safety f Life at Sea (SOLAS), 1974, as amended; 1

2 Internatinal Cnventin n Standards f Training, Certificatin and Watchkeeping fr Seafarers (STCW), 1978, as amended; and Cnventin n the Internatinal Regulatins fr Preventing Cllisins at Sea (COLREG), 1972 as amended. Relevant IMO perfrmance standards Reslutin A.861(20), as amended Perfrmance Standard fr Shipbrne Vyage Data Recrders (VDR); Annex 3 f Reslutin MSC.74(69) Recmmendatin n Perfrmance Standards fr an Universal Shipbrne Autmatic Identificatin Systems (AIS); Reslutin MSC.128(75) Perfrmance Standards fr a Bridge Navigatinal Watch Alarm System (BNWAS); Reslutin MSC.163(78), as amended Perfrmance Standards fr Shipbrne Simplified Vyage Data Recrders (S-VDRs); Reslutin MSC.253(83) Adptin f the Perfrmance Standards fr Navigatin Lights, Navigatin Light Cntrllers and Assciated Equipment; and Reslutin MSC.333(90) Adptin f Revised Perfrmance Standards fr Shipbrne Vyage Data Recrders (VDR). Relevant IMO guidance Reslutin A.893(21) Guidelines fr vyage planning; Reslutin A.918(22), as amended IMO Standard Marine Cmmunicatin Phrases; Reslutin A.1052(27) Prcedures fr Prt State Cntrl, 2011; Reslutin A.1104(29) Survey Guidelines Under the Harmnized System f Survey and Certificatin (HSSC), 2015; Reslutin A.1106(29) Revised Guidelines fr the Onbard Operatinal Use f Shipbrne Autmatic Identificatin Systems (AIS); MSC.1/Circ.1222 Guidelines n Annual Testing f Vyage Data Recrders (VDR) and Simplified Vyage Data Recrders (S-VDR); MSC.1/Circ.1252 Guidelines n Annual Testing f the Autmatic Identificatin System (AIS); MSC.1/Circ.1474 Guidance n the Bridge Navigatinal Watch Alarm System (BNWAS) Aut Functin; MSC.1/Circ.1503/Rev.1 ECDIS Guidance fr gd practice; and STCW.7/Circ.24/Rev.1 Guidance fr Parties, Administratins, prt State cntrl authrities, recgnized rganizatins and ther relevant parties n the requirements f the STCW Cnventin, 1978, as amended. Relevant IHO Guidance > ENCs, ECDIS & S-100. Relevant ICS guidance Bridge Prcedures Guide, 5th Editin; and Steering Gear Test Rutines Checklist (2016) Other guidance Australian Maritime Safety Authrity Marine Ntice 6/2017 n nautical charts and publicatins; and Australian Maritime Safety Authrity Marine Ntice 7/2017 n ECDIS. 2

3 Imprtant Nte This dcument is intended as vluntary advice which shipwners and peratrs are nt in any way bligated t accept, althugh they are invited t cnsider its value in the cntext f their preparatins fr the Cncentrated Inspectin Campaign (CIC) n the Safety f Navigatin being held frm 1 September t 30 Nvember While the infrmatin in this dcument has been develped using the best infrmatin surces currently available, it is intended purely as infrmatin and guidance t be used at the user s wn risk. N respnsibility is accepted by ICS r by any persn, firm, crpratin r rganisatin wh r which has been in any way cncerned with the furnishing r supply f infrmatin, cmpilatin, publicatin r authrised translatin f this infrmatin, fr the accuracy f the infrmatin herein, r fr any missin r fr any cnsequences whatsever resulting directly r indirectly frm using the infrmatin cntained herein even if caused by want f due diligence r reasnable care. 3

4 Paris MU Standard Questinnaire 1 1 Paris MU (31 July 2017), Launch f Jint Cncentrated Inspectin Campaign n Safety f Navigatin (SOLAS chapter V) (Press Release). 4

5 Tky MU Standard Questinnaire 2 2 Tky MU (31 July 2017), Launch f Jint Cncentrated Inspectin Campaign n Safety f Navigatin (SOLAS chapter V) (Press Release). 5

6 Questin 1 Is ship's navigatin equipment in accrdance with its applicable safety certificate (SEC, PSSC, CSSC)? This questin addresses the cnfrmity f a ship s navigatinal systems and equipment with the equipment listed in the Recrd f Equipment fr the Carg Ship Safety Certificate (Frm C) and Recrd f Equipment fr the Carg Ship Safety Equipment Certificate (Frm E), r Recrd f Equipment fr the Passenger Ship Safety Certificate (Frm P), as applicable. CIC relevant requirements fr shipbrne navigatinal systems and equipment are set ut in SOLAS regulatin V/19 n Carriage Requirements fr Shipbrne Navigatinal Systems and Equipment and V/20 n Vyage Data Recrders. Statutry survey and certificate requirements are set ut in SOLAS chapter I. T address the specific CIC questin, the PSCO is expected t request t sight Frm C and Frm E, r Frm P, as applicable, and check that the equipment listed under Details f Navigatinal Systems and Equipment is the equipment installed n bard. If a N is recrded by the PSCO fr this questin, the PSCOs are asked t use their prfessinal judgement regarding the seriusness f the deficiency t determine whether the ship may be cnsidered fr detentin. Preparatins Ships shuld ensure that: A valid Frm C and Frm E, r Frm P, as applicable, is available n bard; and The shipbrne navigatinal systems and equipment listed in Details f Navigatinal Systems and Equipment in Frm C and Frm E, r Frm P, as applicable, crrespnds t the navigatin equipment present n bard the ship. Inspectin Ships shuld be prepared t shw the PSCO: A valid Frm C and Frm E, r Frm P, as applicable; and The presence and lcatin f shipbrne navigatinal systems and equipment which crrespnd t the list in Details f Navigatinal Systems and Equipment in Frm C and Frm E, r Frm P, as applicable. Additinal cmments Masters shuld be prepared t draw the attentin f the PSCO t the fact that the CIC shuld nt seek t duplicate the relevant initial, annual, peridical r renewal surveys carried ut by apprpriate trained and qualified surveyrs n behalf f the ship s flag State. Masters shuld nte that particular attentin may be paid t the equipment listed in Details f Navigatinal Systems and Equipment in Frm C and Frm E, r Frm P, as applicable, addressed in CIC questins 2, 5, 6, 7 and 11. 6

7 Questin 2 Des the ECDIS have the apprpriate up-t-date electrnic charts fr the intended vyage and is there a suitable back-up arrangement? This questin addresses: The availability f all nautical charts necessary t use ECDIS t plan and display the ship's rute fr the intended vyage and t plt and mnitr psitins thrughut the vyage; and The prvisin f adequate independent back-up arrangements in the event f an ECDIS failure. The carriage requirement fr ECDIS is set ut in SOLAS regulatin V/ and the carriage requirement fr nautical charts and publicatins is set ut in SOLAS regulatin V/ Ships fitted with ECDIS and ships using ECDIS t meet the chart carriage requirement f SOLAS shuld carry electrnic navigatinal charts (ENCs) r, where ENCs are nt available at all r are nt f an apprpriate scale fr the planning and display f the ship's vyage plan, raster navigatinal charts (RNC) and/r any necessary paper charts shuld be carried n bard. ENCs, RNCs and paper charts available n the bridge shuld be fficial (as defined in SOLAS regulatin V/2.2) and adequate 3 and up-t-date (as set ut in SOLAS regulatin V/27). Ships using ECDIS fr navigatin are required t have adequate, independent back-up arrangements 4 which shuld prvide a timely transfer t the back-up system during critical navigatin situatins and allw the ship t be navigated safely until the terminatin f the vyage. T address the specific CIC questin, the PSCO is expected t check that the ECDIS system and back-up arrangements are being effectively maintained t facilitate prper peratin and safety f navigatin. If a N is recrded by the PSCO fr this questin, the PSCOs are asked t use their prfessinal judgement regarding the seriusness f the deficiency t determine whether the ship may be cnsidered fr detentin. Preparatins Ships shuld ensure that: The safety management system (SMS) includes prcedures fr lading ENC and RNC charts and applying ENC and RNC updates t ECDIS. The SMS shuld als include prcedures fr applying crrectins t paper chart updates, if applicable; The type-apprval certificates fr all ECDIS are available n bard; All ECDIS, including ECDIS used t prvide an independent back-up arrangement, have been updated t cmply with the latest IHO ECDIS Standard, and are therefre capable f displaying ENCs crrectly using ECDIS Presentatin Library Editin 4.0; 5 All ECDIS, including ECDIS used t prvide an independent back-up arrangement, are laded with the apprpriate scale charts needed fr all phases f the next vyage. The charts shuld be updated using the latest ENC and RNC chart updates and the latest ntice t mariners available n bard; Recrds f ECDIS sftware maintenance are cmplete, up-t-date and available n bard; Recrds f all chart updates are kept in accrdance with the prcedures cntained in the SMS and are cmplete, up-t-date and available n bard; and 3 Particular attentin shuld be paid t ensuring that the available ENCs and RNCs cver the whle berth t berth vyage and are f an apprpriate scale (berthing, harbur, apprach, castal and general) fr the vyage phase. 4 Sectin 14 f Perfrmance standards fr electrnic chart display and infrmatin systems (ECDIS) (reslutin A.817(19), as amended) r Sectin 14 and Appendix 6 f Revised perfrmance standards fr electrnic chart display and infrmatin systems (ECDIS) (MSC.232.(82), as amended). 5 The previus editin f the IHO ECDIS Presentatin Library Editin 3.4 expires n 31 August

8 The independent back-up arrangement used n bard cnfrms t the details included in Details f Navigatinal Systems and Equipment in Recrd f Equipment fr the Carg Ship Safety Certificate (Frm C) and Recrd f Equipment fr the Carg Ship Safety Equipment Certificate (Frm E), r Recrd f Equipment fr the Passenger Ship Safety Certificate (Frm P), as applicable. Inspectin Ships shuld be prepared t shw the PSCO: The type-apprval certificate fr all ECDIS installed n bard; Recrds f ECDIS sftware maintenance and ECDIS sftware status infrmatin (in ECDIS) t demnstrate that the ECDIS cmplies with the latest IHO standard; The ECDIS, and the back-up ECDIS, if fitted, has all the fficial and up-t-date ENCs and RNCs which are adequate and necessary fr all phases f the next vyage; The latest ENC and RNC updates and ntices t mariners available n bard; Recrds f ENC, RNC and paper chart updates, as applicable; If the back-up arrangement is a fli f paper charts, the paper charts are the latest editins f the charts and that they have been crrected t the latest ntice t mariners available n bard; and If the back-up arrangement is a secnd ECDIS, the back-up is prvided with a separate, independent main and emergency pwer supply. Additinal cmments Masters shuld be prepared t remind the PSCO that, in accrdance with guidance frm the IHO, the IHO ECDIS Presentatin and Perfrmance Checks in Ships is nt intended fr, and is nt suitable t be used as, a carriage requirement cmpliance test fr ECDIS. Masters shuld be aware that: All nautical charts used fr navigatin are required t be issued fficially by, r n behalf f a Gvernment, authrized Hydrgraphic Office r ther relevant gvernment institutins (SOLAS regulatin V/2.2). A chart frm any ther surce cannt be used t meet the chart carriage requirements f SOLAS. If unfficial charts are in use n ECDIS an Unfficial data warning will be autmatically displayed; The Raster Chart Display System (RCDS) Mde in ECDIS shuld nly be used where there is n ENC cverage. RCDS Mde has reduced functinality and fficers perfrming navigatinal watchkeeping functins shuld be familiar with the limitatins f RCDS Mde and the paper chart fli back-up requirement; and ECDIS installed after September 2015 shuld have a type-apprval certificate which refers t IEC 61174(2015) t shw that it cmplies with the latest IHO ECDIS standard. ECDIS installed befre September 2015 but upgraded t meet the new IHO ECDIS standard shuld be prvided with evidence frm the manufacturer that the upgrade has been applied befre 1 September References MSC.1/Circ.1503/Rev.1 - ECDIS Guidance fr gd practice, Sectin A - Chart carriage requirement f SOLAS; > ENCs, ECDIS & S-100; and ICS Bridge Prcedures Guide, 5th Editin, Sectin 4.12, 4.13 and Annex 2. 8

9 Questin 3 Is there evidence that all watchkeeping fficers cmply with STCW requirements fr ECDIS? This questin addresses the training and certificatin f fficers perfrming navigatinal watchkeeping functins n bard ships fitted with ECDIS. The 2010 Manila Amendments t the STCW Cnventin, 1978, as amended, intrduced a cmpetence in the use f ECDIS t maintain the safety f navigatin int the mandatry minimum requirements fr perfrmance f navigatin functins by Masters, chief mates (management level) and fficers in charge f a navigatinal watch (OOW) (peratinal level). Training in the use f ECDIS is nt required fr thse wh serve exclusively n ships nt fitted with ECDIS equipment.6 Certificates f cmpetency (CC) issued in accrdance with the 2010 Manila Amendments t the STCW Cnventin, 1978, t fficers carrying ut navigatinal watchkeeping duties are evidence f having cmpleted all required apprved training and that the required standard f cmpetence has been achieved, including cmpetence in the use f ECDIS t maintain the safety f navigatin. Any limitatins related t ECDIS will be reflected n a certificate, indicating that its hlder has nt cmpleted training in the use f ECDIS. The knwledge, understanding and prficiency required in the use f ECDIS is generic t ensure relevant persnnel have the necessary skills fr basic peratin f all types f ECDIS equipment that may be installed n bard ships. There is n requirement fr the apprved training in the use f ECDIS t be type-specific r t be able prvide any evidence f training that is specific t the installed equipment. 7 T address the specific CIC questin, the PSCO wuld be expected t check that fficers carrying ut navigatinal watchkeeping duties each hld a valid CC issued in accrdance with the STCW Cnventin, 1978, as amended, withut any limitatins cncerning ECDIS. Preparatins Ships shuld ensure that: Officers carrying ut navigatinal watchkeeping duties each hld a valid CC issued in accrdance with the STCW Cnventin, 1978, as amended, withut any limitatins cncerning ECDIS; and A cpy f STCW.7/Circ.24/Rev.1 is available n bard t enable the Master t use the relevant IMO guidance, if necessary, t clarify the training requirements fr ECDIS and prvisin f the dcumentatin fr verificatin by PSCOs. Inspectin Ships shuld be prepared t shw the PSCO that fficers carrying ut navigatinal watchkeeping duties each hld a valid CC issued in accrdance with the STCW Cnventin, 1978, as amended, withut any limitatins cncerning ECDIS. Additinal cmments Masters shuld be prepared t remind PSCOs that there is n special r separate certificate related t ECDIS training required under the STCW Cnventin, 1978, as amended. Training related t ECDIS frms part f the CC issued t fficers carrying ut navigatinal watchkeeping duties. Masters shuld be: Aware that there has been sme misinterpretatin f the requirements f the STCW Cnventin, 1978, as amended, related t ECDIS by PSCOs and ther third-party inspectrs. In these cases, PSCOs and representatives frm third-party inspectin regimes have been 6 STCW chapter II (Master and Deck Department), specifically regulatin II/1 and sectin A-II/1, regulatin II/2 and sectin A-II/2, regulatin II/3 and sectin A-II/3. 7 STCW.7/Circ.24/Rev.1, paragraphs 11 t 14. 9

10 requesting s-called ECDIS training curse cmpletin certificates, and suggesting that the dcumentary evidence shuld reference the applicable IMO mdel curse; and Prepared t advise that there is n basis within the STCW Cnventin, 1978, as amended, r IMO Prcedures fr Prt State Cntrl, 2011 (A.1052(27)), fr PSCOs t require t see scalled ECDIS training curse cmpletin certificates. Any expansin f the inspectin t review such dcumentatin fr this specific CIC questin is nt aligned with the requirements f the STCW Cnventin, 1978, as amended, and related IMO guidance (STCW.7/Circ.24/Rev.1). References STCW.7/Circ.24/Rev.1 - Guidance fr Parties, Administratins, prt State cntrl authrities, recgnized rganizatins and ther relevant parties n the requirements f the STCW Cnventin, 1978, as amended (paragraphs 11 t 14); and MSC.1/Circ.1503/Rev.1 ECDIS Guidance fr Gd Practice, Sectin E ECDIS Training. 10

11 Questin 4 Can watchkeeping fficers demnstrate familiarizatin with ECDIS? This questin addresses the familiarity f fficers carrying ut navigatinal watchkeeping duties with ECDIS. Cmpanies are respnsible fr ensuring that seafarers, n being assigned t any f their ships, are familiarized with the installed equipment relevant t their rutine r emergency duties are set ut in STCW regulatin I/ This includes familiarizatin with ECDIS installed n bard fr thse fficers carrying ut navigatinal watchkeeping duties in accrdance with STCW sectin A-VIII/2. The safety management system (SMS) shuld include prcedures t ensure that new persnnel and persnnel transferred t new assignments related t safety and prtectin f the envirnment are given prper familiarizatin with their duties. Instructins which are essential t be prvided prir t sailing shuld be identified, dcumented and given. 8 T address the specific CIC questin, the PSCO may request t sight recrds r dcumentatin related t familiarizatin activities relating t the ECDIS installed n bard and may cnduct an assessment f the ability f fficers carrying ut navigatinal duties t use ECDIS t maintain safety f navigatin. If a N is recrded by the PSCO fr this questin, the PSCOs are asked t use their prfessinal judgement regarding the seriusness f the deficiency t determine whether the ship may be cnsidered fr detentin. Preparatins Ships shuld ensure that: The SMS includes Cmpany plicies and prcedures related t familiarizatin with ECDIS installed n bard; Officers carrying ut navigatinal watchkeeping duties have been familiarized with ECDIS installed n bard in accrdance with rutine and emergency duties; Familiarizatin with ECDIS installed n bard is recrded r dcumented in accrdance with plicies and prcedures in the SMS; and Officers carrying ut navigatinal watchkeeping duties are familiar with the ECDIS installed n bard. Inspectin Ships shuld be prepared t shw the PSCO: Recrds r dcumentatin f familiarizatin f fficers carrying ut navigatinal watchkeeping duties with ECDIS installed n bard; and If requested, a demnstratin f familiarity with ECDIS installed n bard by fficers that perfrm navigatinal duties n bard the ship. Additinal cmments Masters are advised that: A PSCO may cnduct an assessment f the ability f seafarers t maintain watchkeeping standards as required by the STCW Cnventin, 1978, as amended, nly if there are clear grunds fr the PSCO believing that such standards are nt being maintained because any f the fllwing have ccurred: Ship has been invlved in a cllisin, grunding r stranding, r 8 ISM Cde, sectin

12 There has been a discharge f substances frm the ship when under way, at anchr r at berth which is illegal under any internatinal cnventin, r Ship has been maneuvred in an erratic r unsafe manner whereby ruteing measures adpted by the Organizatin r safe navigatin practices and prcedures have nt been fllwed, r Ship is therwise being perated in such a manner as t pse a danger t persns, prperty, the envirnment, r a cmprmise t security. 9 The abvementined ccurrences that wuld permit an assessment are unlikely t have been met when a ship underges a CIC inspectin. Therefre any assessment cnducted by the PSCO may be cnsidered an exceptinal request when respnding t the CIC questin; and Whilst an assessment f cmpetency by a PSCO is required t cmmence with verificatin f certificates (addressed by questin 3 f the CIC), STCW sectin A-I/4 stipulated that an assessment can invlve requiring a seafarer t demnstrate the related cmpetency at the place f duty. 10 Masters are further advised that elements f an assessment culd be guided by the knwledge, understanding and prficiency related t ECDIS stipulated by the STCW Cnventin, 1978, as amended, fr fficers in charge f a navigatinal watch n ships f 500 grss tnnage r mre: 11 Capabilities and limitatins f ECDIS: Understanding f Electrnic Navigatinal Chart (ENC) data, data accuracy, presentatin rules, display ptins and ther chart data frmats; Knwledge f the dangers f ver-reliance n ECDIS; and Familiarity with the functins f ECDIS required by perfrmance standards in frce. Operatin, interpretatin, and analysis f infrmatin btained frm ECDIS: References Use f functins that are integrated with ther navigatin systems in varius installatins, including prper functining and adjustment t desired settings; Safe mnitring and adjustment f infrmatin, including wn psitin, sea area display, mde and rientatin, chart data displayed, rute mnitring, user-created infrmatin layers, cntacts (when interfaced with AIS and/r radar tracking) and radar verlay functins (when interfaced); Cnfirmatin f vessel psitin by alternative means; Efficient use f settings t ensure cnfrmance t peratinal prcedures, including alarm parameters fr anti-grunding and safety depth, prximity t cntacts and special areas, cmpleteness f chart data and chart update status, and backup arrangements; Adjustment f settings and values t suit the present cnditins; and Situatinal awareness while using ECDIS including safe water and prximity f hazards, set and drift, chart data and scale selectin, suitability f rute (refer t guidance prvided under questin 8), cntact detectin and management, and integrity f sensrs. MSC.1/Circ.1503/Rev.1 - ECDIS Guidance fr Gd Practice, Sectin E ECDIS Training. 9 STCW regulatin I/ STCW sectin A-I/ STCW table A-II/1 12

13 Questin 5 Can ship s VDR/SVDR recrd data fully? This questin addresses the ability f the Vyage Data Recrder (VDR) r Simplified-VDR (S- VDR) t recrd all data inputs required by SOLAS. The carriage requirements fr VDR and S-VDR are set ut in SOLAS regulatin V/20. VDR and S- VDR are subject t an annual perfrmance test as set ut in SOLAS regulatin V/18.8. The data that a VDR r S-VDR is required t recrded is prescribed in the perfrmance standard fr the VDR r S-VDR applicable t the date n which the equipment was installed n bard. 12 T address the specific CIC questin, the PSCO is expected t check that the VDR r S-VDR is peratinal and has been cnfirmed as being capable f recrding all the required data frm bridge and navigatin systems and equipment by an annual perfrmance test. If a N is recrded by the PSCO fr this questin, the PSCOs are asked t use their prfessinal judgement regarding the seriusness f the deficiency t determine whether the ship may be cnsidered fr detentin. Preparatins Ships shuld ensure that: The type-apprval certificate fr the VDR r S-VDR is available n bard; The certificate f cmpliance fr the VDR r S-VDR issued fllwing the mst recent annual perfrmance test is available n bard; The peratins manual fr the VDR r S-VDR is available n bard; Recrds f maintenance f the VDR r S-VDR are available n bard; and The VDR r S-VDR is peratinal with n active alarms and main and emergency pwer supplies are available. Inspectin Ships shuld be prepared t shw the PSCO: The type-apprval certificate fr the VDR r S-VDR; The lcatins f fixed, flat free and lng-term recrding mediums, as apprpriate; The availability f main and emergency pwer supplies; The VDR r S-VDR alarm panel and interpret any alarms which may be active; and The certificate f cmpliance fr the VDR r S-VDR issued by the manufacturer r a persn authrized by the manufacturer fllwing the mst recent annual perfrmance test. Additinal cmments Under the Harmnized System f Survey and Certificatin (HSSC), the annual perfrmance check fr a VDR r S-VDR may be carried ut: Up t 3 mnths befre the due date fr a passenger ship; and Between 3 mnths befre and 3 mnths after the due date fr a carg ship. If necessary, Masters shuld be prepared t: 12 VDR installed n bard n r after 1 July 2014 shuld cmply with Reslutin MSC.333(90) Adptin f Revised Perfrmance Standards fr Shipbrne Vyage Data Recrders (VDR). VDR installed n bard befre 1 July 2014 shuld cmply with Reslutin A.861(20) Perfrmance Standard fr Shipbrne Vyage Data Recrders (VDR) as amended by MSC.214(81). S-VDR installed n bard carg ships shall cmply with MSC.163(78) Perfrmance Standards fr Shipbrne Simplified Vyage Data Recrders (S-VDRs). 13

14 Advise the PSCO that the inspectin f the VDR r S-VDR shuld nt be a repeat f the annual perfrmance test, which shuld be carried ut by the manufacturer r a persn authrized by the manufacturer; and Remind the PSCO that the data required t be recrded by the VDR r S-VDR is determined by the perfrmance standard applicable at the time the equipment was installed n bard. References Reslutin MSC.333(90) Adptin f Revised Perfrmance Standards fr Shipbrne Vyage Data Recrders (VDR); Reslutin A.861(20), as amended Perfrmance Standard fr Shipbrne Vyage Data Recrders (VDR); Reslutin MSC.163(78), as amended Perfrmance Standards fr Shipbrne Simplified Vyage Data Recrders (S-VDRs); MSC.1/Circ.1222 Guidelines n Annual Testing f Vyage Data Recrders (VDR) and Simplified Vyage Data Recrders (S-VDR); and ICS Bridge Prcedures Guide, 5th Editin, Sectin

15 Questin 6 Is secnd and/r third stage remte audible alarm f BNWAS recgnized? This questin addresses familiarity with the peratin f the Bridge Navigatinal Watch Alarm System (BNWAS) installed n bard, with particular fcus n recgnitin f audible alarms used t alert the Master and fficers carrying ut navigatinal watchkeeping duties, and ther crew me The carriage requirement fr BNWAS is prvided in SOLAS regulatin V/ T address the specific CIC questin, the PSCO is expected t check that the Master and fficers carrying ut navigatinal watchkeeping duties are familiar with the peratin f the BNWAS and can recgnize the secnd stage remte audible alarm, and ther crew can recgnize the third stage audible alarm f the BNWAS. If a N is recrded by the PSCO fr this questin, the PSCOs are asked t use their prfessinal judgement regarding the seriusness f the deficiency t determine whether the ship may be cnsidered fr detentin. Preparatins Ships shuld ensure that: The BNWAS, including emergency call, mtin detectrs, flashing beacns, remte alarms, are peratinal; The means f selecting the peratinal mde and drmant perid n the main alarm panel is prtected frm mdificatin r change by anyne ther than the Master r an fficer authrized by the Master; The Master and fficers carrying ut navigatinal watchkeeping duties are familiar with the peratin f the BNWAS, in particular the emergency call, test and reset functins; and The Master and fficers carrying ut navigatinal watchkeeping duties and crew are familiar with the secnd and third stage audible alarms f the BNWAS installed n bard; and There is n means available t reset the BNWAS frm any psitin ther than the bridge. Inspectin Ships shuld be prepared t shw the PSCO: The type-apprval certificate fr the BNWAS; That the BNWAS is peratinal; That fficers carrying ut navigatinal watchkeeping duties are familiar with the visual and audible alarms n the bridge and can reset the alarm n the main alarm panel; That apprpriate prcedures are in place t prevent the mdificatin f the peratinal mde and drmant perid by anyne ther than the Master r an fficer authrized by the Master; That the Master and fficers carrying ut navigatinal watchkeeping duties are familiar with the secnd stage audible alarm f the BNWAS installed n bard; and That ther crew are familiar with the third stage audible alarm f the BNWAS installed n bard. Additinal cmments Masters shuld nte that, whilst this specific CIC questin is fcused n secnd and third stage alarms, it is anticipated that the scpe f the inspectin may als include general familiarity with the peratin f BNWAS. Masters shuld further nte that MSC.1/Circ.1474 states that the autmatic peratinal mde, if it is available, shuld nt be used. 15

16 References Reslutin MSC.128(75) - Perfrmance Standards fr a Bridge Navigatinal Watch Alarm System (BNWAS); MSC.1/Circ Guidance n the Bridge Navigatinal Watch Alarm System (BNWAS) Aut Functin; and ICS Bridge Prcedures Guide, 5th Editin, Sectin

17 Questin 7 Is the ship s Autmatic Identificatin System transmitting crrect particulars? This questin addresses the need fr AIS t transmit accurate static, vyage and dynamic data abut the ship and ther safety-related infrmatin, including safety related messages. The carriage requirements fr AIS are prvided in SOLAS regulatin V/ AIS is subject t an annual perfrmance test in accrdance with SOLAS regulatin V/18.9. T address the specific CIC questin, the PSCO is expected t check that AIS is peratinal and is transmitting accurate static, vyage and dynamic data abut the ship and can be used t transmit safety-related infrmatin, including safety related messages. Preparatins Ships shuld ensure that: The type-apprval certificate fr the AIS is available n bard; A cpy f the mst recent annual perfrmance test reprt is available n bard; The peratin manual fr the AIS is available; Recrds f maintenance f the AIS are available n bard; The Master and fficers carrying ut navigatinal watchkeeping duties are familiar with the prcedures fr updating vyage data, navigatinal status and ther safety-related infrmatin, including safety related messages; and The AIS is peratinal with all static 13 and vyage 14 data is crrect and up-t-date. In additin t navigatinal status being crrect, ther dynamic 15 data which shuld be available, even at a berth, shuld be crrect. This may include: GNSS psitin, time (UTC), heading and SOG (zer). Inspectin Ships shuld be prepared t shw the PSCO: The type-apprval certificate fr the AIS; A cpy f the mst recent annual perfrmance test reprt; Recrds f maintenance f the AIS are available n bard; That the Master and fficers carrying ut navigatinal watchkeeping duties are familiar with the prcedures fr updating vyage data, navigatinal status and ther safety-related infrmatin, including safety related messages; That the static data, vyage data and navigatinal status f the ship are crrect and up-t-date; and That any available dynamic data which is available at the berth frm ship sensrs is crrect. Additinal cmments Under the Harmnized System f Survey and Certificatin (HSSC), the annual perfrmance check fr AIS may be carried ut: Up t 3 mnths befre the due date fr a passenger ship; and 13 MMSI, callsign and name, IMO number, length and bean, type f ship and lcatin f electrnic psitin fixing system (EPFS) antenna. Refer t paragraph f Annex 3 t Reslutin MSC.74(69). 14 Ship's draught, hazardus carg (DG (dangerus gds) / HS (harmful substances) / MP (marine pllutants)), destinatin and ETA and Rute plan (waypints). Refer t paragraph f Annex 3 t Reslutin MSC.74(69). 15 Other than Navigatinal status, this is infrmatin available frm the ships sensrs. Refer t paragraph f Annex 3 t Reslutin MSC.74(69). 17

18 Between 3 mnths befre and 3 mnths after the due date fr a carg ship. Masters shuld nte that, whilst this specific CIC questin is fcused n transmissin f crrect data by AIS, it is anticipated that the scpe f the inspectin may als include general familiarity with the peratin f AIS, including sending and receiving safety related messages. If necessary, Masters shuld be prepared t: Advise the PSCO that the inspectin f the AIS shuld nt be a repeat f the annual perfrmance test, which shuld be carried ut by a qualified radi inspectr authrized by the administratin r a recgnized rganizatin; Remind the PSCO that a ship in prt may nt be able t display valid dynamic data fr all required data fields. This is nt an indicatin that the AIS is nt transmitting crrect data at sea; and Remind the PSCO that in accrdance with reslutin A.1106(29), manually entering the rute plan (waypints) as part f vyage data is ptinal and at the discretin f the Master. Master s discretin is cvered by SOLAS regulatin V/34-1. References Annex 3 f Reslutin MSC.74(69) Recmmendatin n Perfrmance Standards fr an Universal Shipbrne Autmatic Identificatin Systems (AIS); Reslutin A.1106(29) Revised Guidelines fr the Onbard Operatinal Use f Shipbrne Autmatic Identificatin Systems (AIS); MSC.1/Circ.1252 Guidelines n Annual Testing f the Autmatic Identificatin System (AIS); and ICS Bridge Prcedures Guide, 5th Editin, Sectin

19 Questin 8 Des the passage plan cver the whle vyage? This questin addresses the need t develp a berth t berth plan fr vyage prir t prceeding t sea. The requirement fr vyage planning and the identificatin f an apprpriate rute are prvided in SOLAS regulatin V/34 and STCW sectin A-VIII/2. Vyage planning shuld take int accunt the guidance and recmmendatins cntained in Reslutin A.893(21) n Guidelines fr vyage planning. T address the specific CIC questin, the PSCO is expected t check that appraisal, planning, executin and mnitring f a vyage is cnducted in accrdance with the prcedures in the safety management system (SMS) and taking int accunt the IMO Guidelines fr vyage planning. Preparatins Ships shuld ensure that: Vyage planning prcedures are included in the SMS; The Master and fficer(s) with respnsibility fr vyage planning are familiar with the vyage planning prcedures included in the SMS and the IMO Guidelines fr vyage planning; Detailed berth t berth vyage plans are develped using the prcedures in the SMS, taking int accunt the IMO Guidelines fr vyage planning. The plan shuld include crrect calculatins f safety depths, safety cnturs and bridge clearances, taking int accunt underkeel clearance requirements in the SMS and lcal navigatin rules; Safe rutes are identified and pltted n fficial, adequate 16 and up-t-date ENCs r RNCs and/r paper charts, as necessary. This shuld include, but is nt limited t: A rute which passes clear f charted hazards and cmplies with ruteing measures; A crss-track distance apprpriate t the phase f the vyage and size and maneuvring characteristics f the ship; Safety depths and safety cnturs, taking int accunt under-keel clearance requirements; and Identificatin f hazardus areas in the vicinity f the rute. Official, adequate and up-t-date nautical charts and publicatins 17 cvering at least the previus and next vyages are available n bard; Upn cmpletin f appraisal and planning, vyage plans are inspected and apprved by the Master befre the ship prceeds t sea. On ECDIS this shuld include using the rute-scanning functin and a visual inspectin f the charts at scale 1:1; 18 Vyages are executed in accrdance with the plan and any changes made theret during the vyage; Vyage plans are available n the bridge at all times t allw immediate access and reference t the details f the plan; and Adequate navigatin recrds are kept, in rder t demnstrate that the passage plan was clsely and cntinuusly mnitred, and t recrd changes t the plan made during the vyage. 16 Particular attentin shuld be paid t ensuring that the available ENCs r RNCs and/r paper charts, as necessary, cver the whle berth t berth vyage and are f an apprpriate scale (berthing, harbur, apprach, castal and general) fr the vyage phase. 17 Adequate nautical publicatins is cnsidered t mean that the nautical publicatins available cver all the areas f the planned vyage. 18 Scale 1:1 means the scale at which the chart was riginally intended t be displayed. 19

20 Inspectin Ships shuld be prepared t shw the PSCO: That the Master and fficer(s) with respnsibility fr vyage planning are familiar with the vyage planning prcedures in the SMS and the IMO Guidelines fr vyage planning; The previus berth t berth vyage plan, including any changes, apprved by the Master in accrdance with the prcedures in the SMS; The identified safe rute f the previus vyage, pltted n apprpriate scale ENCs r RNCs and/r paper charts, as necessary; If cmpleted, the next berth t berth vyage plan apprved by the Master in accrdance with the prcedures in the SMS; If cmpleted, the identified safe rute f the next vyage, pltted n apprpriate scale ENCs r RNCs and/r paper charts, as necessary; That fficial, adequate and up-t-date nautical charts and publicatins cvering at least the previus and next vyages shuld be available n bard; and Navigatin recrds frm the previus vyage, including evidence that the passage plan was clsely and cntinuusly mnitred, and recrds f changes t the plan made during the vyage. Additinal cmments Masters shuld be prepared t remind PSCO that it is nt always pssible t have a cmplete, berth t berth passage plan available n bard. Fr example, where the berth at the prt f call has nt yet been allcated and therefre a rute t the berth is nt yet available. Where this is the case, the Master and fficer(s) with respnsibility fr vyage planning shuld be prepared t explain the actins that will be taken t ensure that a cmplete berth t berth passage plan is available as sn as is reasnably practical. Masters are reminded that nautical publicatins may be available in electrnic frm prvided that this is apprved by the flag State as an alternative t paper cpies f nautical publicatins. References Reslutin A.893(21) Guidelines fr vyage planning; and ICS Bridge Prcedures Guide, 5th Editin, Sectin 2 20

21 Questin 9 Des all crew knw and respect the fficial wrking language as established and recrded in the ship's lgbk? This questin addresses the use f a ship s wrking language as established and recrded in the ship s lgbk. The requirements fr a wrking language t be established and recrded in the ship's lgbk n all ships is set ut in SOLAS regulatin V/14.3. The purpse is t ensure effective crew perfrmance in safety matters. The Cmpany, r the Master, as apprpriate, can determine the apprpriate wrking language fr the ship. Each seafarers is required t understand and, where apprpriate, give rders and instructins and t reprt back in that language. 19 SOLAS regulatin V/14.4 stipulates that English must be used n the bridge as the wrking language fr bridge-t-bridge and bridge-t-shre safety cmmunicatins, as well as fr cmmunicatins n bard between the pilt and bridge watchkeeping persnnel (reference is made t the IMO Standard Marine Cmmunicatin Phrases (A.918(22), as amended)), unless thse directly invlved in the cmmunicatin speak a cmmn language ther than English. In accrdance with sectin 6 f the ISM Cde, ship's persnnel are t be able t cmmunicate effectively in the executin f their duties related t the SMS, receive relevant infrmatin n the SMS in a wrking language r languages understd by them. 20 T address the specific CIC questin, the PSCO is expected t check that a wrking language has been established and recrded in the ship's lg-bk, and bserve whether seafarers n bard the ship are able t understand and, where apprpriate, give rders and instructins and t reprt back in that wrking language. If a N is recrded by the PSCO fr this questin, the PSCOs are asked t use their prfessinal judgement regarding the seriusness f the deficiency t determine whether the ship may be cnsidered fr detentin. Preparatins Ships shuld ensure that: A wrking language fr the ship has been established by the Cmpany, r the Master, as apprpriate and recrded in the ship's lgbk; Safety, security and envirnmentally critical infrmatin, prcedures and dcumentatin are available r psted, as required, in the wrking language and English, as apprpriate; All seafarers n bard the ship are able t understand and, where apprpriate, give rders, instructins and reprt back in the wrking language f the ship; English is used n the bridge as the wrking language fr bridge-t-bridge and bridge-t-shre safety cmmunicatins, as well as fr cmmunicatins n bard between the pilt and bridge watchkeeping persnnel, unless thse directly invlved in the cmmunicatin speak a cmmn language ther than English; and In cases where the wrking language f the ship is nt English, seafarers with duties that invlve bridge-t-bridge and bridge-t-shre safety cmmunicatin, r cmmunicating with pilts (i.e. bridge watchkeeping persnnel) are able t cmmunicate in English. Inspectin Ships shuld be prepared t shw the PSCO the ship s lgbk where the wrking language f the ship has been established and recrded. 19 SOLAS regulatin V/ ISM Cde sectin

22 Additinal cmments Masters are advised t nte that the specific CIC questin uses the terms knw and respect, which are nt fund in SOLAS regulatin V/14. As such, Masters are advised t cnsider knw and respect as meaning the ability t understand and, where apprpriate, give rders and instructins and t reprt back in that language, in accrdance with SOLAS regulatin V/14.3. References Reslutin A.918(22), as amended IMO Standard Marine Cmmunicatin Phrases; and ICS Bridge Prcedures Guide, 5 th Editin, Sectin , and

23 Questin 10 Is the crew familiar with the prcedure f emergency peratin f steering gear? This questin addresses the cnduct f emergency peratin f steering gear, but may als address the requirements fr testing and checking f steering gear. Requirements fr the cnduct f steering gear tests and drills are set ut in SOLAS regulatin V/26. In additinal, castal State r rules fr navigatin related t ruteing measures, may require testing and drills prir t entering specific areas. T address the specific CIC questin, the PSCO is expected t check that steering gear testing and drills are cnducted in accrdance with the requirements f SOLAS and the prcedures in the safety management system (SMS). If a N is recrded by the PSCO fr this questin, the PSCOs are asked t use their prfessinal judgement regarding the seriusness f the deficiency t determine whether the ship may be cnsidered fr detentin. Preparatins Ships shuld ensure that: The prcedures in the SMS cmply with the test, check and drill requirements in SOLAS regulatin V/26; All ship s fficers cncerned with the peratin r maintenance f steering gear installed n bard are familiar with its peratin and the prcedures in the SMS fr changing between systems and cnducting emergency steering prcedure drills; Blck diagrams shwing the change-ver prcedures fr remte steering gear cntrl systems and steering gear pwer units are displayed n the bridge and in the steering cmpartment; and Recrds f checks and tests (n mre than 12 hurs prir t departure) and emergency steering prcedure drills (at least nce every 3 mnths) are cmplete and up-t-date. Inspectin Ships shuld be prepared t shw the PSCO: All ship s fficers cncerned with the peratin r maintenance f steering gear installed n bard are familiar with its peratin and the prcedures in the SMS fr changing between systems and cnducting emergency steering prcedure drills; Blck diagrams shwing the change-ver prcedures fr remte steering gear cntrl systems and steering gear pwer units are displayed n the bridge and in the steering cmpartment; and Recrds f checks and tests prir t departure and emergency steering prcedure drills. Additinal cmments Masters shuld be prepared t cnduct an emergency steering gear drill if requested by the PSCO. Masters and chief engineers are recmmended, t cnsider the benefit f prviding a supplementary briefing t all apprpriate fficers and crew regarding the peratin f the steering gear installed n bard and the prcedures fr changing between systems. References ICS Bridge Prcedures Guide, 5th Editin, Sectin 4.2; and ICS Steering Gear Test Rutines Checklist (2016). 23

24 Questin 11 Are the exhibitin f navigatin/signal lights in accrdance with the requirements f COLREG 72? This questin addresses the crrect display f navigatin lights, but may als cnsider the crrect display f shapes. The reference t signal lights may als refer t the availability f a daylight signalling lamp. The requirements fr the display f navigatin lights and shapes are set ut in COLREG 21 Part C Lights and Shapes (regulatins 20 t 31, as applicable). Annex I f COLREG prvides requirements fr the psitining and technical details f lights and shapes. The emergency pwer supply arrangements fr navigatin lights, are set ut in SOLAS regulatin II-1/ (passenger ships) and regulatin II-1/ (carg ships). Nting that COLREG Part C light and Shapes des nt refer t signal lights, the requirement fr a daylight signalling lamp may als be cvered by this questin. The requirements fr a daylight signalling lamp is set ut in SOLAS regulatin V/ T address the specific CIC questin, the PSCO is expected t check that navigatin lights and shapes are available and the lights are peratinal (including when perating n emergency pwer) and can be used t crrectly determine the status, size, aspect and peratin f the ship. The daylight signalling lamp may als be checked. If a N is recrded by the PSCO fr this questin, the PSCOs are asked t use their prfessinal judgement regarding the seriusness f the deficiency t determine whether the ship may be cnsidered fr detentin. Preparatins Ships shuld ensure that: All navigatin lights are peratinal and have the crrect arcs f visibility; Screens fr navigatin lights shuld be prperly maintained t prevent deteriratin affecting the arc f visibility f lights; All navigatin lights are prvided with a main and emergency pwer supply; The daylight signalling lamp is available, peratinal and prvided with a surce f electrical pwer which is nt slely dependent upn the ship s pwer supply; Where a battery is used t prvide pwer t daylight signalling lamps, the battery shuld be charged and ready fr use; and Apprpriate day shapes are available n bard s that it is at least pssible t indicate that the ship is nt under cmmand, restricted in ability t maneuvre, cnstrained by draught, agrund and at anchr. Inspectin Ships shuld be prepared t shw the PSCO: That the navigatin lights are peratinal using bth main and emergency pwer supplies; That apprpriate day shapes are available n bard; and That the daylight signal lamp is available and peratinal with pwer supplied frm the ship and/r a battery supply. 21 Cnventin n the Internatinal Regulatins fr Preventing Cllisins at Sea, 1972 as amended. 24

25 Additinal cmments Masters shuld be prepared t remind the PSCO that the check f navigatin lights shuld nt be a repeat f the examinatin f navigatin lights cnducted during annual r renewal surveys f the ship. Masters shuld be prepared t demnstrate the availability and peratin f all navigatin lights and shapes, including thse used t indicate special cnditins r peratins if apprpriate. References Reslutin MSC.253(83) - Adptin f the Perfrmance Standards fr Navigatin Lights, Navigatin Light Cntrllers and Assciated Equipment; and ICS Bridge Prcedures Guide, 5th Editin, Sectin

26 Questin 12 Is the ship detained as a result f this CIC? This questin will be cmpleted by the PSCO after cnsidering the answers recrded against the rest f the questins n the questinnaire, particularly thse marked with a *. Details f any deficiencies shuld be indicated by the PSCO n the PSC reprt f inspectin. Additinal cmments Fr the purpses f ensuring that the results f the CIC are accurately reprted and cllated by the Paris MU and Tky MU, Masters shuld ensure that a N (and nt a Yes ) is recrded against this questin, unless the ships has been detained. Since a Yes is the psitive recrd fr all the ther questins n the standard questinnaire, there is evidently a pssibility fr cnfusin r recrding errr n this questin. 26