2017 North Raleigh Championship Meet Hosted by the Marlins of Raleigh

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1 2017 North Raleigh Championship Meet Hosted by the Marlins of Raleigh SITE: PARKING: A.E. Finley Athletic Center Ravenscroft School 7409 Falls of the Neuse Road Raleigh, NC Parking will be available in the main lot in front of the building. Please enter from the Falls of Neuse entrance and follow all the way back of campus. Follow signs for the Finley Center and enter through the front doors turn right. DATE: Sunday, July 16, 2017 TIMES: 10-unders: Warm-ups will be at 8am- meet starts 9:15am 11-Over: Warm-ups will be at 1pm- meet starts 2:00pm **any changes in warm-up times or start times will be sent to the main address contact given. All teams will receive a timer/kid pusher assignment and any changes to the meet on or before July 12, 2017 FACILITY: Ravenscroft is a six- lane, 25 yard pool, with non-turbulent lane ropes and permanently mounted starting blocks. The minimum depth at the start end of the pool is 12 feet. An automatic timing system and computer results will be used. 25 yard events will start from the blocks. Spectator seating is available in the balcony and will be WARM, please tell parents to dress accordingly. Please NOTE: All families that have a swimmer in the water can stand at the balcony railing. However, if your child is NOT in the water we ask that you sit and wait your turn. Thank you for your cooperation. The gymnasium will be set up with each team having a designated spot to sit. YOUR AREA NEEDS TO BE CLEANED before leaving your area. Please tell swimmers and parents that floor mats and basketball goals are not to be used- these are the property of Ravenscroft School. NOTE: NO FOOD ALLOWED ON DECK or in the GYMNASIUM- HOWEVER SWIMMERS MAY HAVE A PLASTIC BOTTLE FOR WATER. NO TOBACCO USE ALLOWED IN ANY PART OF THE BUILDING or Campus. No one is allowed on any part of the track or football field. ELIGIBILITY There is NO limit to the number of swimmers/relays that can be entered from your team in each age group. However, there

2 are no move ups. IE a 6 year old cannot swim in a 9-10 relay. Directions to downloading Hy Tek Lite are at the end of this meet information. The TM file to load onto Hy-tek Lite can be found at on June 1, 2016 or by ing ENTRIES: Entries are due Monday, July 10 th by 6pm. All Swimmers must have a time to enter the meet. A TM Lite file can be downloaded by going to - go down to the bottom where you see TM Lite and go to the right- you will see LITE to download. PLEASE MAKE SURE THAT EACH SWIMMER/PARENT SIGN THE WAIVER IN ORDER TO PARTICIPATE IN THE MEET. WAIVERS MUST BE GIVEN TO COACH CARA ON OR BEFORE THE START OF THE MEET! SENIOR SCHOLARSHIP: ENTRY LIMIT: ENTRY DEADLINE: 2017 MOR Graduating Seniors Scholarship. Please fill out (on the form at the end of the meet information) each graduating senior that is attending the NR Championships Meet that MOR hosts to be entered in the drawing for a $400 Scholarship from the Marlins of Raleigh Swim Team. This information MUST BE SENT VIA OR WITH MEET ENTRY BY JULY 11 th.. The Drawing will be on July 16, 2017 at the North Raleigh Champs Swim meet and announced at the meet Swimmers are limited to 4 individual events and can be on both the medley and freestyle relays- NO swimmer may move-up to next age bracket for relays. All entries done by hytek are due on July 10th. Please your entries to and If you need to hand deliver your entries, please me at the below for instructions on where to submit your entries- if you overnight your entries, please make sure you sign the part where a signature is not required. Please me to let me know you have delivered, sent or put in mailbox at Please send appropriate fees with your entry via mail unless other arrangements have been made. entries to AND ENTRY FEES: Individual Events-per event Relays Facility Fee per swimmer $4.50 $8.00 $10.00 Entry fees must accompany entries and are not refundable. Make checks payable to: MOR

3 MAIL ENTRIES & FEES TO: Cara Cameron 4904 Waters Edge Drive Suite 295 Raleigh, NC, Entries must include: 1. Correct entry fees. 2. Entry forms properly completed. 3. Received by dates on Entry deadline 4. Please do not send entries in a manner which requires signature for delivery. TIMING and OFFICIALS: Each team is required to provide timers for each session they compete. A specific number will be determined after entries are received and sent to the main contact for your club. Coaches will pick up the Coach/Volunteer package at check in and hand out their kid pusher and timer badges. CLERK OF COURSE And GYM AREA: AWARDS: WARM-UPS: SAFETY: Each team is asked to have their own kid pushers to get swimmers to the blocks. Each team will be given a deck pass for kid pushers (for every 15 kids, 1 is allowed). The coaches can pick these up at Check in. Each team will have an area clearly marked in the gymnasium to set up their towels and chairs. NO FOOD IS ALLOWED and we ask that everyone be respectful of this rule. WE will have a board in the gymnasium that will have the number of the event in the water so that you can begin preparing your swimmers to get to the blocks. Please pick up awards after the meet. In the event that the awards are not ready at that time, please supply us with your mailing address before you leave. Each team will be given specific warm-up times and lane assignments once all entries are received and put into Meet Manager. A contact is needed for the person responsible for making your swim club aware of any changes. Warm-up time is specific so please make sure your team is ready and in the water at your specified time. NO running or horseplay will be tolerated- no gum or food on deck or in the gymnasium. Anyone who has food in the gymnasium will be asked to leave the area. Coaches, the deck at Ravenscroft can be slippery. Please wear appropriate footwear and be careful going up and down the stairs. COACHES MEETING: A coaches meeting will be held at 9:05am by the starting console MEET DIRECTOR: Cara Cameron Pam Rocque AND Starter: Wade Martin

4 OFFICIALS: HOSPITALITY: CONCESSIONS: RELEASE STATEMENT: ANY USA Swimming Official or TSA Stroke and Turn INTERESTED IN STROKE AND TURN AT THIS MEET SHOULD CONTACT CARA CAMERON AT Hospitality will be open to officials, coaches, and meet workers. No swimmers allowed. Marlins of Raleigh will be selling some snack foods and drinks to be in the main lobby. Heat Sheets can be purchased in the hallway near where results are posted. T-shirts will be on sale in the lobby as well. USA Swimming, Inc., North Carolina Swimming, Inc, Marlins of Raleigh, and Ravenscroft School shall be held free and harmless from any and all liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event. PLEASE TAKE A MOMENT TO SEND CARA CAMERON A RESPONSE IF YOUR TEAM WILL BE ATTENDING THIS SWIM MEET. Please RSVP by June 10, 2017 (Approximate # of 10-under and 11-over you guess will attend) Thank you and we look forward to having you at the pool!!!

5 ORDER OF EVENTS Girls Boys 1 8-under 100 Medley Relay Medley Relay under 25 Freestyle Freestyle Freestyle under 25 Backstroke Backstroke Backstroke under 25 Breaststroke Breaststroke Breaststroke under 25 Butterfly Butterfly Under 100 Freestyle Relay Freestyle Relay Medley Relay Medley Relay Freestyle Freestyle Freestyle Backstroke Backstroke Backstroke Breaststroke Breaststroke Breaststroke Butterfly Butterfly Butterfly Freestyle Relay Freestyle Relay 62

6 Entry Summary Sheet 2016 North Raleigh Championship Meet Hosted by the Marlins of Raleigh July 16, 2016 Use this form for a summary of entries. 8-Un Girls Age Group Total # of Swimmers X $10.00 Total # Entries X $4.00 Total # Relays X $8.00 Total Entry Fee 8-Un Boys 9-10 Girls 9-10 Boys Girls Boys Girls Boys Girls Boys: Total Individual Entries/Fees Total Fees Make checks payable to: MOR Total Fees Return this summary sheet with entry fees, official rosters and entry forms to: Cara Cameron 4904 Waters Edge Dr., Suite 295 Raleigh, NC, USA Swimming, Inc., North Carolina Swimming, MOR, Ravenscroft School, and other governing bodies of the facilities shall be held free and harmless for any and all liabilities or claims for damages arising by reasons of injuries to anyone during the conduct of this event. Signature: Coach: Club: MAIN CONTACT # MAIN CONTACT This person will be notified of any changes or questions after receiving the entries. ** A check for all applicable fees is required for this to be a valid entry. PLEASE MAKE SURE TO READ ALL MEET INFORMATION CAREFULLY AND PREPARE YOUR MEMBERS FOR THIS MEET. PLEASE MAKE SURE TO HAVE A MAIN CONTACT PERSON ( NUMBER AND ADDRESS) FOR ANY INFORMATION THAT MUST BE RELAYED TO YOUR CLUB AT ANY TIME AFTER THE ENTRIES HAVE BEEN TURNED IN. THANKS, CARA CAMERON

7 Directions to use Team Manager Lite: This process will take you about 20 minutes. 1. Install TM Lite onto your compute Follow these steps to complete your entry that you will send to MOR North Raleigh Championships at 2. Click on File/Open and type in a database name to create your team file. 3. A System preference screen will appear. Fill in the choices of: Boys/Girls NO AGE UP DATE_ ADD THEIR AGE ACCORDING TO TSA SEASON Meet Name: 2014 North Raleigh Champs Default Team type: REC Team Reg: Other Using the TEAMS menu button, hit add your team name and abbreviation that swimmers will use at the meet to identify their team. 4. Enter your team roster using the ATHLETES menu button. All Swimmers MUST have their ages. A separate list should accompany your entries with each swimmers birth dates- please do not submit their birthdates in the program JUST THEIR AGES. From the Main Screen click FILE/IMPORT/MEET EVENTS and follow instructions. A meet event file (TM EVENT FILE) is available on or by ing Coach Cara Cameron at 5. Click on the MEETS button and then ENTRIES. Select BY EVENT or BY NAME to place athletes into the events and to add relays. Enter the swimmers time swith each event under custom. 6. Click on REPORTS/PERFORMANCE/ MEET ENTRIES to create a report of the meet entries to verify that all swimmer entries are complete and correct. Print this for your record and include a copy with your entry paperwork. 7. Upon verification, click FILE/EXPORT/MEET ENTRIES. The will create a zip-file of your entry. Copy it to a place on your computer that you can find easily. This is the file that you will to Good Luck. If you should have any questions, please don t hesitate to contact Cara Cameron at

8 Name: Age: Team: High School: Years swimming in TSA: University/College Attending: Name: Age: Team: High School: Years swimming in TSA: University/College Attending: Name: Age: Team: High School: Years swimming in TSA: University/College Attending:

9 Please read carefully before signing. This is a release of Liability and Waiver of Certain Legal Rights I,, the enrolled participant and/or the parent/guardian of the participant agree and understand that swimming is a hazardous activity. I recognize that there are risks inherent in the sport of swimming including, but not limited to, paralyzing injuries and death. The above participant (and parent/guardian of the participant) in the MOR North Raleigh Championship Swim Meet hereby agree to indemnify and hold harmless the Marlins of Raleigh Swim Team, its coaches, officers, directors, agents and employees against any liability resulting from injury that may occur to the participant while participating in the above mentioned program. The participant and parent/guardian of the participant also agrees to indemnify the Marlins of Raleigh Swim Team for any damages incurred arising from any claims, demand, action or cause of action by the participant. The participant authorizes any representative of MOR to have the participant treated in any medical emergency during their participation in the above mentioned program. Further, the participant and/or parent/guardian agrees to pay all costs associated with medical care and transportation for the participant. I have attached a note to this form regarding any medical/health problems of which the staff should be aware. I have carefully read the above liability release and sign it with full knowledge of its contents and significance. Signed: Date: (Participant) Signed: Date: (Parent/Guardian)

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