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1 DOUGLAS COUNTY COMMISSIONERS WORK SESSION Tuesday September 11, 2018 (BCC Conference Room) A G E N D A Time* 9:00 a.m. North East Douglas County Transportation Issues 10:30 a.m. Monitoring Report: 3.8 Communication with and Support of The BOCC *These times are estimates only and may fluctuate depending on length of each discussion.
2 DATE: SEPTEMBER 11, 2018 TO: DOUGLAS COUNTY BOARD OF COUNTY COMMISSIONERS FROM: DOUGLAS J. DEBORD, COUNTY MANAGER SUBJECT: North East Douglas County Transportation Issues Staff will discuss with the Board: 1. Elbert County development and Delbert Road resident concerns. 2. Inspiration Drive Core Knowledge Charter school traffic. 3. Gravel road paving program. 100 Third Street Castle Rock, Colorado Fax
3 PAVING HIGH TRAFFIC GRAVEL ROADS (With Average Daily Traffic Over 400)
4 Today s Presentation Several years ago, the county paved high traffic gravel roads on a fairly regular basis This presentation describes how we are planning to renew this procedure The program differs from the LID and CAPP processes LID and CAPP programs are paid with full or partial funding from adjacent landowners and are used to pave low traffic gravel roads The following program is designed as a process for paving high traffic gravel roads with county funds Commissioner input is desired
5 Purpose of the Program Certain gravel roads in the county have high traffic counts and high maintenance costs Many of our road maintenance service requests come from high traffic gravel roads Over time, paving these roads will save tax dollars, improve safety, and reduce complaints This program prioritizes which roads should be paved and in what order they should be paved
6 Process and Criteria This process will establish an ongoing list to provide the public with some resolution to the question: When will my road be paved? Public meetings will be conducted to present the plan to adjacent residents before proceeding All of the roads identified have traffic counts over 400 ADT which is the national standard set by AASHTO to designate very low volume roads The list of eligible roads will change over time as traffic increases on roads throughout the county
7 HIGH TRAFFIC GRAVEL ROADS 24 Hour Bi directional Traffic Count (ADT) Limits Length Street Name Count Date Start Stop Linear Feet Ponderosa Drive 862 May 2013 Lost Canyon Trail Woodland Trail 8,500 Flintwood Road 712 Sept Singing Hills Road Chinook Road 5,180 Winchester Way 609 July 2013 Ranger Road Roseridge Road 4,132 Bronco Drive 580 June 2013 Piney Lake Road Roundup Road 1,715 Boothill Drive 546 June 2013 Roundup Road Buckboard Road 1,833 Roundup Road 519 June 2013 Bronco Drive Boothill Drive 1,932 Heidemann Avenue 515 Sept Russellville Road Elbert Co. Line 7,524 Buckboard Road 467 June 2013 Boothill Drive Delbert Road 3,040 Best Road 461 July 2013 Andrews Road Spring Valley Road 22,176 Pine Creek Road 415 June 2011 S. County Hwy 67 Hill Drive 7,192 Total Miles 11.98
8 Annual Maintenance Costs (10 Year Average) Road Name Maintenance Costs Annual Cost per Mile Ponderosa Drive $56,232 $40,455 Flintwood Road $27,931 $16,145 Winchester Way $27,461 $23,471 Bronco Drive $9,915 $24,788 Boot Hill Drive $9,093 $45,465 Roundup Road $18,902 $17,876 Heidemann Avenue $72,132 $47,455 Buckboard Road $13,608 $27,216 Best Road $77,067 $17,357 Pine Creek Road $127,931 $41,135 Gravel Road Average Annual Maintenance Cost = $12,774 / Mile
9 Asphalt Paving Costs Road Name Project Cost Engineering / PWOPs Ponderosa Drive $336,590 PWOPS Flintwood Road $205,122 PWOPS Winchester Way $163,622 PWOPS Bronco Drive $67,912 PWOPS Boothill Drive $72,585 PWOPS Roundup Road $76,505 PWOPS Heidemann Avenue $934,224 Engineering Buckboard Road $120,380 PWOPS Best Road $2,753,502 Engineering Pine Creek Road $893,001 Engineering $5,623,442
10 Proposed Paving Budget High Traffic Gravel Roads Road Name Project Cost Priority Ponderosa Drive $336,590 1 Flintwood Road $205,122 2 Winchester Way $163,622 3 Bronco Drive $67,912 4 Boothill Drive $72,585 5 Roundup Road $76,505 6 Buckboard Road $120,380 7 Heidemann Avenue $934,224 8 Best Road $2,753,502 9 Pine Creek Road $893,001 10
11 Paving Project Locations
12 Ponderosa Drive 862 ADT Roundup 519 ADT
13 Flintwood Road 712 ADT
14 Winchester Way 609 ADT Roundup 519 ADT
15 Bronco Drive 580 ADT
16 Boothhill Drive 546 ADT
17 Roundup Road 519 ADT
18 Buckboard Road 467 ADT
19 Heidemann Avenue 515 ADT
20 Best Road 461 ADT
21 Pine Creek Road 415 ADT
22 Public Process A county representative will coordinate and arrange a venue to conduct a public informational meeting County staff will provide a formal meeting notification to the property owners adjacent to the proposed paving project Notifications will be sent via first class mail to property owners as they are listed on the County s assessment records The notification will contain a description of the proposed project, the meeting location, the meeting date, and the meeting time
23 Public Meeting Agenda Input from the public will be received Project parameters will be presented Possible road improvement considerations will be reviewed An anticipated paving schedule will be proposed
24 County Approval Verification of adequate budget resources to proceed with the project will be required prior to approval It will be the responsibility of the Douglas County Manager to provide final approval of the project
25 Final Notification Prior to Construction Upon approval of the project, another notification letter containing the project schedule and additional project information shall be sent to all property owners of record within the proposed area and to the neighborhood association representative (when applicable)
26 Benefits of Paving High Traffic Gravel Roads Less routine maintenance Reduced maintenance costs More efficient snow removal Improved air and water quality Better driving surface (not muddy) Improved skid resistance Less wear on vehicles Potential increase in property values
27 Questions?
28
29 DATE: SEPTEMBER 11, 2018 TO: DOUGLAS COUNTY BOARD OF COUNTY COMMISSIONERS FROM: DOUGLAS J. DEBORD, COUNTY MANAGER SUBJECT: 3.8 Monitoring Report: Communications with and Support of the BoCC Staff will discuss the annual monitoring report for 3.8: Communications with and Support of the BoCC. 100 Third Street Castle Rock, Colorado Fax
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WELCOME! Please complete a comment sheet as we value your feedback. 4 pm to 8 pm. September 15, Hosted by: AECOM on behalf of City of Calgary
WELCOME! Thank you for attending our open house. There will be no formal presentation today so please take the time to read the boards. If you have any questions, please do not hesitate to approach one
Program Overview Station
Program Overview Station Project Area Context Map 1 4 Globeville Landing Outfall Redesigning the existing Globeville Landing Park to address drainage needs and enhance park amenities. Park Hill Detention