WFDF 2017 Asia Oceanic Ultimate & Guts Club Championships Manila Philippines 17 th 20 th August, 2017 AOUGCC Bulletin #1 (Issued 21 st Feb 2017)

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1 WFDF 2017 Asia Oceanic Ultimate & Guts Club Championships Manila Philippines 17 th 20 th August, 2017 AOUGCC Bulletin #1 (Issued 21 st Feb 2017) The Philippine Flying Disc Association (PFDA) is looking forward to hosting the WFDF 2017 Asia Oceanic Ultimate & Guts Club Championships at the Ayala Alabang Country Club in Manila, the Philippines from the 17 th -20 th of August, 2017 in the Men s, Women s, Mixed and Master Men s Ultimate divisions. The tournament will also include a Guts division. Participating teams and National Federations are kindly asked to please do everything you can to support the TOC by respecting deadlines and by responding with all the necessary data efficiently. In order to ensure the TOC can successfully plan and run the event payments must be made on time. We are working hard to make all processes as simple as possible, however we need you to understand that deadlines are in place for good reasons and therefore any teams not meeting deadlines could risk losing their division bid offer. All Asia Oceanic WFDF National Federation (NF) members are invited to register teams to participate at AOUGCC. The WFDF Ultimate Committee have created a bid allocation list and NF s are encouraged to accept or decline their bids as soon as possible. Only CLUB TEAMS from regular, organizational and associate member organisations may participate. All players on a club team roster must be members of the National Association. This event is a club team event and therefore teams should not be a selection of National representative players. Below are the details that you need in order to start registering your teams. In addition, we have included some basic information to help you with planning and to assist with making your travel plans. More details will be available and posted on the official event website at NOTE: There are action points throughout this bulletin highlighted in red, please pay particular attention to these. If you have any urgent question, please the TOC on ask.aougcc2017@gmail.com. Urgent means that it affects whether or not you will enter a team. For other information, please see the website or wait for further instructions. We can t wait to see you all in Manila, Philippines at AOUGCC Karen Cabrera AOUGCC 2017 Event Director ask.aougcc2017@gmail.com Karina Woldt WFDF Event Manager karina.woldt@wfdf.org

2 EVENT DATES The tournament will run from Thursday 17 th Sunday 20 th August, 2017 (4 days). Registration, the Captain s & Spirit Captain s Meetings and the Opening Ceremony will take place on the first day (Thursday). The Opening Ceremony will take place on Thursday the 17 th August at 19:00. The Captains & Spirit Captains meetings will take place following the Opening Ceremony at the same location. Attendance by at least one (1) representative for EACH TEAM is required to attend each meeting. The following days 2,3 & 4 will consist of tournament games and the finals. We do expect each team (in uniform) to participate in the Parade of Nations during the Trading Night on Friday 18 th August. Saturday 19 th August will be the Players Party. The Final Day will be Sunday 20 th August, with the Medal and Closing Ceremonies taking place immediately after the finals. Should weather cause delays to play, the schedule will be adjusted accordingly to ensure the finals are played as scheduled on day 4.

3 LOCATION & MAPS AOUGCC will use the same venue all week. The Ayala Alabang Country Club is an 8 hectare grass field site hosting 13 fields. The venue is located around 30 minutes South of the Ninoy Aquino International Airport in Manila, Philippines. The venue has hosted the successful Manila Spirits for the past years. CLIMATE The expected average temperature during August for Manila ranges from degrees daily. The weather is a typical tropical climate with rain expected often. ACCOMMODATION AOUGCC TOC arranged accommodation will be limited. Please plan early. The TOC has partnered with hostels and serviced apartments for tournament Accommodation. Rooms will range from USD $20 to USD $60 per room (2 people). The accommodation will be in or around Alabang and Makati which is a 45 minute drive from the venue. To book your accommodation, please refer to the event Website in March for further instructions. Teams should book direct with the hotels using the code as supplied on the website.

4 TRANSPORT A transportation shuttle service will be provided for teams between the tournament hotels, the fields, registration venue and the parties. Please note: the shuttle bus is only available to those who purchase the event hotel package from the TOC. Access to buses will be clearly marked on your event accreditation. Buses will run on a pre-arranged timetable which will be advised closer to the event. There will also be additional vans available for teams to rent during the tournament. The Venue has parking available. FOOD & DRINKS Breakfast will be included in some accommodation options and available at your accommodation. Please check carefully when selecting your accommodation. Fruit will be available in the morning at the fields. Lunch during days 2,3,4 will be provided by the TOC. The cost of this is covered by your players fee. Sample lunch menu: rice, vegetable pork/ chicken/ meat & dessert. There will be a vegetarian option. Rice meals, eggs, sandwiches, fruit, alcoholic & non-alcoholic beverages and snacks will be available for purchase at the fields for anyone not wishing to pre-purchase a meal package. Fresh drinking water will be available throughout the venue and for players at each field. VISA s You are responsible for obtaining the correct paperwork to visit the Philippines to compete at AOUGCC Please note that we cannot provide specific advice on the process, but we do strongly recommend that you get started as soon as possible. The TOC can provide your team administrator with a letter confirming your team s registration at the event. To do that we generally require confirmation of the following details for all the members of your group: full name (as shown on passport), passport number, date of birth and role on team (i.e. player, coach, manager, etc). Please make sure you leave us some time to produce this document: do not assume that we can send it back the same day! Find out if you will need a hard copy with original signature obviously that will take extra time so please plan ahead. Please note: we cannot and will not provide a formal invitation to attend the event and non-ability to enter the Philippines is not grounds for a request of a refund for a team and/or player fees.

5 REGISTRATION, FEES & EVENT DEADLINES AOUGCC 2017 Divisions: Men s (M), Women s (W), Mixed (X), Master Men s (MM) & Guts (G) The fees are due as follows; Fee Cost Payment Deadline Team Registration ONLINE FORM PRIOR TO Friday 10 th March 2017 Team Fee (Ultimate) PHP 8000 Friday 17 th March 2017 Team Fee (Guts) PHP 2000 Friday 17 th March 2017 Player Fee (Early Bird) PHP 4000 Friday 21 st April 2017 Player Fee PHP 4500 Friday 19 th May 2017 Non-Player Fee PHP 2400 Friday 19 th May 2017 All fees are in Philippine Pesos PHP (Please ensure your payment is made in the right currency) The team fee is NOT reimbursable The player fee can be transferred but is NOT reimbursable (subject to certain exceptions and restrictions) The Non-Player Fee includes access to all event facilities, transportation, accreditation and a gift pack. This option should be chosen for anyone attending the event as part of a team who is not included on the team roster (ie- Administrative staff, coach, chaperone) All bank fees and transfer charges are at the cost of the payer if there are any outstanding monies they will be collected in cash during on-site event registration. To nominate your team for each division, please follow the steps carefully as outlined below: STEP 1 Complete on-line pre-registration form by using the following link: National federations are kindly asked to make all team nominations prior to the 10 th March, * If your National Federation is not nominating any teams, please still fill out the form so we can mark you off the list. STEP 2 On Saturday 11 th March, each National Federation will be sent the team bid confirmation and amount due via . Full team fee payment (prior to the 17 th March, 2017) will secure your teams bid in each division. Any teams not meeting the payment deadline risk losing their bid. Teams are kindly asked to ensure that their payments and transfers cover the cost of any banking fees. STEP 3 For any questions about the Team registrations process, please do not hesitate to contact WFDF Event Manager Karina Woldt karina.woldt@wfdf.org Please be sure to put AOUGCC Reg and your Country Code and Division in the subject (Eg: AOUGCC Reg, PHI, Men s).

6 Please make note of the event deadlines as outlined below failure to meet the deadlines could result in automatic loss of your team bid: You are kindly asked to supply information and make payments as soon as possible please do not wait until you are close to the deadline as this simply creates a bottleneck of work for WFDF and the TOC. We are not able to extend the deadlines nor make exceptions to the fees published please do not ask. The deadlines for AOUGCC 2017 are as follows; Task Notes Deadline Team registration Bid confirmation for team fees sent Team fee due NF to nominate which divisions they wish to register a team Friday 10 th March 2017 Team Fee will be firmed and the bid confirmatino sent via to each NF. Saturday 11 th March 2017 PHP 8000/ confirmation of payment Friday 17 th March 2017 Early bird Players Fee PHP 4000 Friday 21 st April 2017 NF to finalise team size for players fees sent Player & non-player fee due Players Briefing Book (PBB) released Submit Rosters Rosters Locked Number of players and number of Nonplayers to be ed to TOC Friday 12th May 2017 Players Fee will be firmed and an confirmation sent via to each NF. Saturday 13th May 2017 Players fee PHP 4500, Non Players fee PHP confirmation of payment Friday 19 th May 2017 This will outline all team and player registration requirements & event eligibility mandates. Friday 19 th May 2017 This will lock the number of people who will be accredited as part of the team. Friday 9 th June 2017 Changes after this date will be at the discretion of the TOC/WFDF and will require a doctors certificate for any injury swaps. Friday 16 th June 2017

7 MESSAGE FROM THE PFDA PRESIDENT Mabuhay from the Philippine Islands, We are looking forward to hosting the 2017 Asian Oceanic Ultimate and Guts Club Championships. We welcome all participating club teams and their supporters from countries all over South East Asia and Asian Oceanic in this prestigious event. We are also very excited to host a new discipline of disc sports to our country: GUTS. It will truly be something that both the Philippine and Asian Ultimate Communities will be interested to practice and master in time. This being the second WFDF event that Philippines in the last 5 years, you can be rest assured that we will do our best in providing all participants, spectators and partners an event to help further develop disc sports here in Asia. See you on the fields. Pinggoy Bautista President Philippine Flying Disc Association