Shebbear College HEALTH AND SAFETY POLICY. Next Review by Health and Safety Committee - September 2018

Transcription

1 Shebbear Cllege HEALTH AND SAFETY POLICY Reviewed by the Health and Safety Cmmittee 29 th September 2017 Ratified by Gverning Bdy 16 th Nvember 2017 Next Review by Health and Safety Cmmittee - September 2018 Plicy Review at Shebbear Cllege The Gvernrs acknwledge their respnsibility t ensure that this plicy is effective and fllws regulatry requirements. Gvernrs undertake a regular review (at least annually) t satisfy themselves that the implementatin f this plicy is effective. All staff wrking at Shebbear Cllege have access t this plicy and are t abide by its terms. The Gverning Bdy is cmmitted t: The prvisin f safe and healthy cnditins fr pupils, emplyees and visitrs. Cmpliance with all relevant Health and Safety legislatin. It is impssible t list every hazard likely t be present at any ne time and therefre everyne must be cntinually vigilant t ensure that any new hazards are identified and apprpriate arrangements implemented t cntrl the risks. Specialist advice shuld be btained where necessary. This plicy will be reviewed annually and amended as necessary. Cpies f all dcuments referred t in this reprt will be kept with the master cpy, held in Receptin by the Health and Safety Crdinatr. 1

2 CONTENTS 1. The Health and Safety Plicy Statement 2. The Organisatin fr Carrying ut the Plicy 2.1 Health and Safety Functin Diagram 2.2 Respnsibility f the Gvernrs 2.3 Respnsibility f the Headmaster 2.4 Respnsibility f the Bursar 2.5 Respnsibility f the Health and Safety Cmmittee 2.6 Respnsibility f the Estate Manager 2.7 Respnsibility f the Health & Safety C-rdinatr 2.8 Respnsibility f Sister 2.9 Respnsibility f the Catering Manager & Husekeeping Manager 2.10 Respnsibility f all Emplyees 2.11 Respnsibility f Class Teachers 2.12 Respnsibility f Pupils 2.13 Respnsibility f Visitrs, Members f the Public and Vlunteers 3. The Arrangements fr Implementatin f the Plicy 3.0 Risk Assessment 3.1 Accident/Incident Reprting and Investigatin 3.2 Alchl and Drugs 3.3 Asbests cntrl f 3.4 Audit health and safety cmpliance 3.5 Cmpetency fr Tasks 3.6 Cnfined Spaces wrk in 3.7 Cnsultatin with Emplyees 3.8 Cntractrs selectin f 3.9 Cntractrs use f 3.10 Curriculum Safety 3.11 Dangerus Substances and Explsive Atmspheres (DSEAR) 3.12 Disabled Persns 3.13 Display Screen Equipment 2

3 3.14 Driver Training 3.15 Electricity safe use f 3.16 Envirnment/Ventilatin/Temperature/Lighting/Waste Dispsal 3.17 Fire Preventin and Fire Emergencies 3.18 First Aid 3.19 Harassment 3.20 Hazardus Substances cntrl f 3.21 Hearing Cnservatin 3.22 Height wrk at 3.23 Husekeeping Standards 3.24 Infrmatin health and safety 3.25 Leginella 3.26 Lne Wrking 3.27 Management Meetings 3.28 Manual Handling 3.29 Mnitr and Review 3.30 New and Expectant Mthers 3.31 Off-Site and Nn-Curriculum Time and Activities 3.32 Permit t Wrk 3.33 Persnal Prtective Equipment 3.34 Plant and Machinery safe use f 3.35 Play Equipment (Outdr) 3.36 Premises 3.37 Shared Wrkplaces 3.38 Smking 3.39 Stress at Wrk 3.40 Temprary Wrkers 3.41 Terrrism, Bmb Threats and Suspicius Packages 3.42 Training and Instructin 3.43 Vehicles n Site 3.44 Vibrating Equipment 3.45 Vilence and Aggressin t Staff 3.46 Visitrs n Cmpany Premises 3.47 Welfare Facilities 3.48 Wrk Equipment and The Guarding f Dangerus Machinery 3.49 Yung Persns at Wrk 4. Appendix A Spare dcument withdrawn The Ofsted childcare fact sheet Serius accidents, injuries and deaths that registered prviders must ntify t Ofsted and lcal child prtectin agencies 5. Appendix B - Accident/Incident Reprting and Investigatin, and Near miss frms 6. Appendix C Cnfined Space Emergency Arrangements Frm 7. Appendix D Rules fr and Apprval f New Cntractrs Health and Safety Questinnaire 8. Appendix E - DSEAR Additinal Infrmatin Sheet fr mre infrmatin 3

4 9. Appendix F - DSE Wrkstatin Checklist 10. Appendix G - Spare 11. Appendix H Guide t COSHH Assessment 12. Appendix I - Hazardus Substances Assessment and Inventry Frms 13. Appendix J - Cntrlling nise at wrk Guidance n Regulatins 14. Appendix K Spare 15. Appendix L - Permit t Wrk frm 16. Appendix M - Ht Wrk Permit Frm 17. Appendix N General Risk Assessment Prfrma 18. Appendix O Suspicius Telephne Calls Frm 19. Appendix P - Emplyee Inductin Check List 20. Appendix Q - Wrk Equipment Risk Assessment Check List Appendices nt attached and are available frm the Health & Safety C-rdinatr 4

5 Annex A Shebbear Cllege Health and Safety General Plicy Statement The Gvernrs f Shebbear Cllege attach the utmst imprtance t the safety, health and welfare f its emplyees, pupils and all users f the cllege site. The cllege will cmply with the prvisins f the Health & Safety at Wrk Act 1974 and all subsequent regulatins. The Gvernrs f Shebbear Cllege bear ultimate respnsibility fr Health and Safety and have delegated the day t day respnsibilities t the Senir Management Team, with the Bursar leading n the subject. The Senir Management Team (SMT) will take steps as reasnable practicable t ensure that the cllege is a safe and healthy envirnment in which its emplyees, pupils, service users, cntractrs and ther persns affected by the peratins f the cllege can wrk. The SMT will make the necessary assessments, identify safety training and prvide infrmatin and supervisin fr emplyees at all levels. It will cnsult n a regular basis with all emplyees/staff representatives with regards t health and safety issues. It will prvide the necessary safety devices and prtective clthing, prvided that a safer wrking envirnment cannt be achieved by any ther means. Fcus The Cllege s wrk prgrammes will, s far as is reasnable practicable, adpt gd safety practices. Including: The safe use, strage, handling and transprt f articles and substances. The prvisin f adequate infrmatin, instructin, training and supervisin fr emplyees including temprary emplyees and cntractrs. The prvisin f safe machinery and equipment which has been regularly maintained. This includes the peratin and maintenance f plant and systems f wrk. The prvisin f a safe and healthy place f wrk, including access and egress t and frm the premises, and adequate facilities and arrangements fr the welfare f emplyees at wrk. Cnsideratin f the safety f children, parents, cntractrs and any thers accessing the premises including thse wh hire the site r undertake leisure activities within the cllege grunds. C-peratin All aspects f health and safety remain a management respnsibility. Hwever, a safe and healthy wrkplace can nly be achieved with the full c-peratin f every emplyee. Emplyees are duty bund t act respnsibly and t prevent persnal injury t themselves and t thers. They must als safeguard all persns t whm the cllege wes a duty f care, namely peple wh may cme int cntact with their wrk; pupils, parents, visitrs etc. All cllege emplyees must therefre: Obey all the safety rules and prcedures, including the wearing f prtective clthing and the use f prtective devices if they are specified by the cllege risk assessments. Exercise their awareness, alertness, self-cntrl and cmmn sense at wrk. Reprt prmptly t their department head r all hazards, ptential hazards, defects in equipment and any shrtcmings in the cllege s wrk systems r prcedures. Emplyees shuld nt be in any dubt that the cllege will apply disciplinary prcedures t any emplyee wh is in breach f the cllege s health and safety plicy. This includes any specific safe systems f wrk, instructins, training and prcedures laid dwn fr the prtectin f thse invlved in the cllege s peratins, and fr thse wh may becme invlved in them. 11

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7 2 ORGANISATION FOR CARRYING OUT THE POLICY The purpse f the Shebbear Cllege Health and Safety Plicy is t ensure that risks t peple and prperty are eradicated r minimised, and where the risk remains it is managed apprpriately. This plicy applies t all users f the Cllege and its facilities, including gvernrs, teaching staff, supprt staff, vlunteers, pupils and their parents/guardians/relatives, cntractrs, temprary and peripatetic staff, visitrs and all ther persns having legitimate presence n the site. The cllege site is defined as the entire campus including grunds, sprts fields, buildings (permanent and temprary) and facilities wned by r in the cntrl f the Cllege. This plicy is t be bserved and implemented by all Cllege teaching and supprt staff at all times. 2.1 HEALTH AND SAFETY FUNCTION DIAGRAM 13

8 2.2 RESPONSIBILITY OF THE GOVERNORS The Gvernrs have verall respnsibility fr Health and Safety (H&S) and must mnitr that the Cllege is meeting its bligatins by checking that plicies and prcedures are implemented in accrdance with requirements. They are respnsible fr ensuring that all arrangements utlined in this plicy are adhered t and updated as necessary. In additin, the Gvernrs are respnsible fr ensuring: The Health and Safety Plicy is prepared, implemented and regularly reviewed t ensure it remains valid; Identify and evaluate all risks relating t; the premises, schl activities, educatinal visits, schl-spnsred events; Identify and evaluate risk cntrl measures in rder t select the mst apprpriate means f minimising risk t staff, pupils and thers; Create and mnitr the management structure t enable the implementatin f H&S; Health and Safety is an agenda item at Gvernr s meetings (Prperty Cmmittee); An individual gvernr is given specific respnsibility fr Health and Safety (Mr Lester Bird - Chartered Surveyr); The Gvernr with specific Health and Safety respnsibilities and the Headmaster will receive Health and Safety management training where required and are deemed t be cmpetent; Assistance is btained frm specialists as required; In particular, the Gverning Bdy undertakes t prvide: A safe place fr staff and pupils t wrk including safe means f entry and exit; Plant equipment and systems f wrk which are safe; Safe arrangements fr handling, strage and transprt f articles and substances; 14

9 Safe and healthy wrking cnditins which take int accunt all apprpriate statutry requirements, cdes f practice and guidance; Supervisin, training and instructin is given s that all gvernrs, staff and pupils can perfrm their schl-related activities in a healthy and safe manner. All staff will be given health and safety training which is apprpriate t their duties and respnsibilities. Wherever training is required by statute r cnsidered necessary fr the safety f staff, pupils and thers, the Gverning Bdy will ensure, that such training is prvided. Pupils will receive infrmatin and as cnsidered apprpriate t the schl-related activities which they are carrying ut. All training will be updated as required; The required safety and prtective equipment and clthing tgether with infrmatin n its use is prvided; Adequate welfare facilities. 2.3 RESPONSIBILITY OF THE HEADMASTER The Headmaster is respnsible fr ensuring that the Cllege cmplies with this Health and Safety plicy in every respect, t keep the senir management team and all emplyees infrmed f this plicy and any changes t it, t ensure that the necessary resurces fr implementatin are available and t reprt t Gvernrs regularly. It is the Headmasters duty directly r thrugh delegatin as detailed belw and in accrdance with the law t: Have respnsibility fr the day t day maintenance and develpment f safe wrking practices and cnditins fr teaching staff, nn-teaching staff, pupils, visitrs and any ther persn using the premises r engaged in activities spnsred by the schl and will take all reasnably practicable steps t achieve this end thrugh the heads f departments, senir members f staff, teachers and thers as apprpriate; The Headmaster is required t take all necessary and apprpriate actin t ensure that prper health and safety standards are maintained at all times. In particular, the Headmaster will, n a day-t-day basis, be respnsible fr: Ensuring, at all times, the health, safety and welfare f staff, pupils and thers using the schl premises r facilities r services r attending r taking part in schl-spnsred activities; Arrange systems f risk assessment t allw the prmpt identificatin f ptential hazards, and where apprpriate ensure that the Gverning Bdy are made aware f the findings; 15

10 Identify the training needs f staff and pupils and ensure, that all members f staff and pupils wh have identified training needs received adequate and apprpriate training and instructin in health and safety matters; Ensure that any defects in the premises, its plant, equipment r facilities which relate t r may affect the health and safety f staff, pupils and thers are made safe in a timescale cmmensurate with the risk; Cllate accident and incident infrmatin and, when necessary, carry ut accident, incident and near misses investigatins and implement any remedial actin t prevent reccurrence; Mnitr the management structure, in cnsultatin with the gvernrs; cnsult with members f staff, including Safety Representatives, n health and safety issues; Encurage staff and thers t prmte health and safety. 2.4 RESPONSIBILITY OF THE BURSAR The Bursar is respnsible fr the day-t-day arrangements utlined in this plicy and will lead Health and Safety at the Cllege. The Bursar s respnsibility shall include: Advising the Gvernrs n the implementatin f this plicy and n any revisins required; Priritise actins where resurces are required; Ensure that the Health and Safety Cmmittee Meeting takes place, chair the meetings and ensure minutes are recrded and recmmendatins are acted n; Be familiar with the Health and Safety Regulatins and cmpany plicy applicable t their area f respnsibility and insist that the prescribed standards are bserved; Ensure, s far as is reasnably practicable, that safe systems f wrk are in place and that a safe wrking envirnment is maintained; Supprt thse with Health and Safety respnsibilities and regularly review that the wrk that is being undertaken t ensure it is t a high standard; 16

11 Ensuring that all emplyees are prvided with a cpy f the Health and Safety Plicy Statement with their emplyment inductin pack and that the Health and Safety Crdinatr is made aware f any new members f staff s that inductin training can be carried ut; Set a persnal example and encurage a safe attitude twards wrk amngst all emplyees. Emplyees, pupils and visitrs are actively encuraged t make cntact with the Bursar regarding health and safety matters. 2.5 RESPONSIBILITY OF THE HEALTH AND SAFETY COMMITTEE The Shebbear Cllege Health and Safety Organisatin is based upn the structure f the Health and Safety Cmmittee. The Cllege Health and Safety Cmmittee meet termly t review issues and cncerns, the rlling prgramme f health and safety audits, and t cnsider plicy. Minutes f meetings are circulated t Cmmittee members, the Headmaster and the bard f Gvernrs. Cpies will nrmally be available t any interested persn frm the Health and Safety Crdinatr n request. It is intended that mst health and safety matters shuld be dealt with prmptly within each department f the Cllege. Only in exceptinal circumstances shuld it be necessary t refer matters t the Health and Safety Cmmittee. Having said that this is a useful frum t discuss issues and agree an apprpriate directin/apprach. The Cmmittee is a standing cmmitment and is t be attended by the fllwing: Bursar (Chair) Health and Safety Crdinatr (Secretary) Deputy Head Pastral Deputy Head - Academic Head f Prep Schl Head f Barding Estate Manager Catering Manager Head f PE Head f Science Lead Schl Nurse The duties f the Cmmittee include: T assist in the develpment f schl safety rules and safe systems; T mnitr the effectiveness f the safety cntent f staff training; 17

12 The study f accidents, ntifiable diseases, statistics and trends; The examinatin f safety audit reprts and cnsideratin f ther submitted reprts; T mnitr the adequacy f health and safety cmmunicatin and publicity in the schl; T assist in dealing with prblems invlving health and safety in accrdance with agreed cllege prcedures; T make recmmendatins t the Gvernrs. Implementing the Health and Safety Plicy and mnitring the Health and Safety standards f the Schl n a day t day basis, reprting any prblems that cannt be rectified t the Bursar; Advise the Headmaster f situatins r activities which are ptentially hazardus t the health and safety f staff, pupils and visitrs; Advise n Health and Safety Laws, Regulatins and Directives; Cmplete fire risk assessments, PAT testing and nn-departmental risk assessments annually and fire inspectins termly. Regularly carry ut audits, site surveys and accident investigatin. Reprt the findings t the Gvernrs and Health and Safety Cmmittee; Carry ut any imprvements r changes identified by the Health and Safety Cmmittee r advised by specialised Health and Safety firms cntracted by the Cllege; Identify the training needs f staff and pupils and ensure that all members f staff and pupils wh have identified training needs receive adequate and apprpriate training and instructin in health and safety matters; Carry ut fire safety and health and safety inductin training fr all new members f staff; Mnitr that accidents, illnesses and incidents are reprted and investigated and prper ntificatins are made t HSE; Supprt and mnitr line managers in their preparatin and review f health and safety arrangements; including planning, preparatin and review f risk assessments and cmpletin f thrugh examinatins, tests and inspectins; Ensure that there are safe systems f wrk and that members f staff and students use the prtective equipment prvided; Advise n and mnitr statutry inspectins n plant and equipment; Recmmend prcedures t be dcumented t the Health and Safety Crdinatr and prvide infrmatin where required; Dcument all Health and Safety wrk carried ut and prvide the Health and Safety 18

13 Crdinatr with all recrds in relatin t Health and Safety, including training, risk assessments and fire drills. 2.6 RESPONSIBILITY OF ESTATE MANAGER In additin t the respnsibilities f emplyees (sectin 2.10) the Estate manager has the fllwing day t day respnsibilities with regards t Health and Safety: Matters relating t buildings and premises and their fitness fr purpse; Health and Safety practices f site and grunds maintenance; Liaisn with utside cntractrs and anyne visiting r using the premises, verseeing the premises, verseeing the planning and safe executin f the wrk r any ther activity; Health and Safety briefing f all external cntractrs; Overall respnsibility fr Leginella safety including carrying ut an annual risk assessment; Advise the Health and Safety Crdinatr f any health and safety training needs identified fr staff under his management; Ensure that adequate access and egress is maintained at all times; Prvide safety equipment/clthing and ensure its prper use by all persnnel; Make certain that peratrs wh use equipment have been fully trained t use such equipment; Ensure that all equipment, including pwer and hand tls are maintained in gd cnditin; Ensure that adequate firefighting equipment is available and replace used r defective equipment; Ensure that all cntractrs cmply with cmpany safety prcedures; Recmmend prcedures t be dcumented t the Health and Safety Crdinatr and prvide infrmatin where required; Implementing the Health and Safety Plicy and mnitring the Health and Safety standards f the Schl n a day t day basis, reprting any prblems that cannt be rectified t the Bursar; Advise the Bursar r Health & Safety Crdinatr f situatins r activities which are ptentially hazardus t the health and safety f staff, pupils and visitrs; Carry ut any imprvements r changes identified by the Health and Safety 19

14 Cmmittee r advised by specialised Health and Safety firms cntracted by the Cllege; Ensure that there are safe systems f wrk and that members f staff use the prtective equipment prvided; Advise n and mnitr statutry inspectins n plant and equipment, including play equipment. 2.7 RESPONSIBILITY OF THE HEALTH AND SAFETY COORDINATOR In additin t the respnsibilities f emplyees (sectin 2.10) the Health and Safety Crdinatr has respnsibility fr the fllwing: Review the Health and Safety Plicy annually; Take and circulate minutes fr the Health and Safety Cmmittee meetings; Prvide members f staff with Health and Safety dcuments where required. Maintain an electrnic Health and Safety flder that will give members f staff access t Health and Safety frms and dcuments; Review all risk assessments that are prvided by a range f staff. Cpy risk assessments t the apprpriate flder when cntent has been reviewed and apprved; Actin any training needs as identified by the Health and Safety Cmmittee, Estate Manager r any ther senir member f staff nce apprved by the Bursar; Hld all Health and Safety paperwrk and training recrds; Mnitr the Health and Safety training needs; advise the Bursar when training needs t be renewed and bk necessary training nce apprved; Hld relevant infrmatin n health and safety which will include Health and Safety Executive (HSE) guidance ntes, cdes f practice and cpies f this plicy and its appendices. Implementing the Health and Safety Plicy and mnitring the Health and Safety standards f the Schl n a day t day basis, reprting any prblems that cannt be rectified t the Bursar; Advise n Health and Safety Laws, Regulatins and Directives; Ensure that fire risk assessments, PAT testing and nn-departmental risk assessments are cnducted annually r as required, regularly carry ut audits, site surveys and accident investigatin. Reprt the findings t the Gvernrs and Health and Safety Cmmittee; Identify the training needs f staff and pupils and ensure that all members f staff and pupils wh have identified training needs receive adequate and apprpriate training and instructin in health and safety matters; Carry ut fire safety and health and safety inductin training fr all new members f staff; Mnitr that accidents, illnesses and incidents are reprted and investigated and prper ntificatins are made t HSE; 20

15 Supprt and mnitr line managers in their preparatin and review f health and safety arrangements; including planning, preparatin and review f risk assessments and cmpletin f thrugh examinatins, tests and inspectins; 2.8 RESPONSIBILITY OF LEAD SCHOOL NURSE In additin t the respnsibilities f emplyees (sectin 2.10) the Cllege Schl Nurse has respnsibility fr the fllwing: Carry ut annual risk assessments and regular safety inspectins fr their area f respnsibility and take crrective actin where necessary. (See Sectin 3.0); Prepare and keep accident reprts where an injury is sustained; Reprt injuries, diseases and dangerus ccurrences under the 1995 RIDDOR regulatins and prvide the Health and Safety Crdinatr with the infrmatin necessary t enable investigatin and implementatin f measures t prevent recurrence; Prvide infrmatin t the Health and Safety Cmmittee n any issues that have arisen, what actins were taken and what actins are recmmended t prevent recurrence. 2.9 RESPONSIBILITY OF THE CATERING MANAGER & HOUSEKEEPING MANAGER In additin t the respnsibilities f emplyees (sectin 2.10) the Catering Manager and Husekeeping Manager have respnsibility under the COSHH regulatins fr the fllwing: Carry ut annual risk assessments and regular safety inspectins fr their area f respnsibility and take crrective actin where necessary. (See Sectin 3.0); That cleaning and catering staff are infrmed f the hazards and the necessary precautins as described in the risk assessment; That the precautins are taken; That the specified persnal prtective equipment is kept available, maintained in gd cnditin and is used. T this end the Catering Manager and Husekeeping Manager must carry ut a necessary checks f equipment as apprpriate. 21

16 All husekeepers and catering staff are legally required t make full and prper use f the persnal prtective equipment prvided t prtect their healthy. They are als required t reprt immediately any defect in that equipment t their Line Manager RESPONSIBILITY OF ALL EMPLOYEES It is the respnsibility f all emplyees, including temprary and vlunteers, t cperate in the implementatin f this Health and Safety Plicy within their areas f influence. All emplyees have a legal duty t ensure their wn safety and the safety f thers (e.g. clleagues, visitrs, cntractrs, pupils) under the Health and Safety at Wrk etc. Act Emplyees must therefre ensure that they: Carry ut annual risk assessments and regular safety inspectins fr their area f respnsibility and take crrective actin where necessary. (See Sectin 3.0); Act in the curse f their emplyment with due care fr the health, safety and welfare f themselves, ther emplyees and ther persns; Observe all instructins n health and safety issued by the Cllege r any ther persn delegated t be respnsible fr a relevant aspect f health and safety; Act in accrdance with any specific health and safety training received; Reprt all accidents in accrdance with current prcedure; C-perate with ther persns t enable them t carry ut their health and safety respnsibilities; Infrm their line manager f all ptential hazards t health and safety, in particular thse which are f a serius r imminent danger; Infrm their line manager f any shrtcmings they cnsider being in the schls health and safety arrangements; Exercise gd standards f husekeeping and cleanliness; Knw and apply the prcedures in respect f fire, first aid and ther emergencies; Cperate with the appinted Health and Safety Representatives; Carry ut an apprpriate risk assessment when an activity pses a ptential risk; Familiarise themselves with prcedures fr emergency evacuatin; Set a persnal example thrugh safe behavir and cmpliance with this plicy; Implement safe methds f wrking thrughut their area f respnsibility; Effectively apply health and safety regulatins, rules, prcedures and cdes f practice; 22

17 Instruct staff, pupils and thers under their jurisdictin in safe wrking practices; Instruct new emplyees wrking within their area f respnsibility in safe wrking practices; Take psitive, crrective actin where necessary t ensure the health and safety f all staff, pupils and thers; Ensure that all plant, machinery and equipment in the department in which they wrk is adequately guarded, in safe wrking rder and restricted t authrised persns nly; Ensure that apprpriate prtective clthing and equipment, first aid and fire appliances are prvided and readily available in the department in which they wrk; Crrectly stre and label any hazardus and highly flammable substances in the department in which they wrk, and minimise expsure; Mnitr the standard f health and safety thrughut the department in which they wrk and encurage staff, pupils and thers t achieve the highest practicable standards f health and safety; Ensure that all health and safety infrmatin is cmmunicated t the relevant persns; Reprt any health and safety cncerns t the Health and Safety Crdinatr. Emplyees, pupils and visitrs are actively encuraged t make cntact with the Health and Safety Crdinatr regarding health and safety matters RESPONSIBILITY OF CLASS TEACHERS In additin t the respnsibilities f emplyees (sectin 2.10) class teachers are expected t: Carry ut annual risk assessments and regular safety inspectins fr their area f respnsibility and take crrective actin where necessary. (See Sectin 3.0); Exercise effective supervisin f their pupils and t knw the prcedures in respect f fire, first aid and ther emergencies, and t carry them ut; Fllw the particular health and safety measures t be adpted in their wn teaching areas as laid dwn in the relevant Cdes f Practice e.g. CLEAPS, if issued, and t ensure that they are applied; Give clear ral and written instructins and warnings t pupils where necessary; 23

18 Fllw safe wrking prcedures persnally; Require the use f prtective clthing and guards where necessary; Make recmmendatins t their Headmaster r Head f Department n health and safety equipment and n additins r necessary imprvements t plant, tls, equipment r machinery; Integrate all relevant aspects f safety int the teaching prcess and, where necessary, give special lessns n health and safety in line with Natinal Curriculum requirements fr safety educatin; Avid intrducing persnal items f equipment (electrical r mechanical) int the schl withut prir authrisatin; Reprt all accidents, defects and dangerus ccurrences t their Head f Department and the Health and Safety Crdinatr; Set a persnal example and encurage a safe attitude twards wrk amngst all emplyees RESPONSIBILITY OF PUPILS Pupils are expected t: Exercise persnal respnsibility fr their wn Health and Safety and that f their classmates; Observe standards f dress and behavir cnsistent with the safety f themselves and thers; Observe the rules f the Cllege and, in particular, the instructin f teachers; Use and nt wilfully misuse, neglect r interfere with facilities r equipment prvided fr their health and safety. Teachers are required t ensure that Pupils adhere t the abve expectatins RESPONSIBILITY OF VISITORS, MEMBERS OF THE PUBLIC AND VOLUNTEERS Visitrs and members f the public are requested t c-perate with the health and safety arrangements put in place by the schl t prtect them when using the schl premises r land. 24

19 Where vlunteers are emplyed t undertake wrk n behalf f the Schl they will be regarded as emplyees (see 2.10). Line managers will therefre have respnsibilities fr undertaking, in particular, thrugh risk assessment and implementatin f cntrl measures, tgether with ensuring that vlunteers have received adequate infrmatin, instructin, training and supervisin fr the tasks they will be undertaking. 3 ARRANGEMENTS FOR IMPLEMENTATION OF THE POLICY This sectin prvides guidance fr thse respnsible fr health and safety n hw t minimise health and safety risks. 3.0 RISK ASSESSMENT Risk assessments will be carried ut and reviewed at regular intervals by a cmpetent persn n all hazards relating t activities, equipment and prcesses that carry a significant risk at the wrkplace, in rder that the Clleges bligatins are met under the Management f Health and Safety at Wrk Regulatins The fllwing definitins are applicable: Hazard is a cnditin r situatin with the ptential t cause harm (injury r damage); Risk is the chance f smething adverse (injury r damage) arising frm the hazard; Likelihd is the chance realisatin f the risk at sme pint in time ver a defined perid; Cntrl measures are measures tailred t a particular set f risks intended t restrict and/r cntrl the risk within tlerable limits prprtinate t cst; The assessment represents the ptential severity f a hazard, cmbined with the likelihd f the hazard achieving its ptential t d harm, after taking any cntrl measures int cnsideratin. Emplyees will be infrmed f the findings f risk assessments tgether with the cntrl measures in place designed t reduce risks t the lwest level s far as is reasnably practical. If a prblem r hazard either ccurs r appears likely t ccur, it shuld whenever pssible be dealt with by the member f staff wh identifies the hazard r risk, withut endangering themselves r thers. If it is nt pssible t deal with the hazard r risk, withut endangering themselves r thers. If it is nt pssible t deal with the hazard r risk in this manner, the Health and Safety Crdinatr is t be ntified. If the Health and Safety Crdinatr cannt reslve the prblem, he/she will refer it t the Bursar. Serius r repeated prblems are t be ntified t the Health and Safety Cmmittee. Please refer t the Written Risk Assessment Plicy fr guidance n hw t cmplete a risk assessment. This can be fund n the schl website, n the T drive r frm the H&S Crdinatr. 25

20 Refer t Appendix N Sample Risk Assessment 3.1 ACCIDENT/INCIDENT REPORTING, AND INVESTIGATION All accidents and incidents (including near-miss and vilent incidents) must be reprted t the apprpriate line manager/supervisr s that the cause can be ascertained, the cntrl measures re-evaluated and actin taken t prevent recurrence. Shuld an accident ccur: First aid shuld be administered by suitably qualified staff; If necessary, a request fr an ambulance shuld be made by telephning 999. The persn shuld be made as cmfrtable as pssible until the ambulance arrives. A member f staff shuld accmpany the persn in the ambulance; In the case f serius accidents, the site shuld be islated and nthing shuld be disturbed until the investigatin has taken place. A member f the Senir Management Team shuld be cntacted as a matter f pririty. The manager may als need t invlve the Plice and initiate arrangements t cntact the injured persn s family. All accidents and incidents, n matter hw minr, must be recrded in the Accident Bk by the Schl Nurse and the details reprted t the Health and Safety Executive if classified under RIDDOR. Under the Reprting f Injuries, Diseases and Dangerus Occurrences Regulatins the Cllege must ntify the Health and Safety Executive (HSE) f: Any accidents (including acts f vilence t peple at wrk) t emplyees causing either death r majr injury; Certain industry related diseases and dangerus ccurrences; Any injury resulting in emplyee absence frm wrk f mre than 3 days excluding the day f the injury; Any accidents n campus t members f the cllege cmmunity r members f the public which result in death r them being taken t a hspital fr treatment. Accidents t pupils, which are attributable in sme way t wrk rganised by the schl r t schl plant r use f a hazardus substance, r t the cnditin f schl premises, and which cause an injured pupil t be taken t hspital fr treatment must be reprted. Nn curriculum sprts injuries, unless caused by defective equipment r premises, are nt reprtable. Serius gas incidents are als reprtable. All vilent incidents shuld be reprted t the Headmaster. Injuries t emplyees which are reprtable: Fracture ther than t fingers, thumbs r tes; Amputatin; 26

21 Dislcatin f shulder, hip, knee r spine; Lss f sight (temprary r permanent); Chemical r ht metal burn t the eye r any penetrating injury t the eye; Injury resulting frm an electric shck r electrical burn leading t uncnsciusness r requiring resuscitatin r admittance t hspital fr mre than 24 hurs; Any ther injury leading t hypthermia, heat-induced illness r uncnsciusness r requiring resuscitatin r requiring admittance t hspital fr mre than 24 hurs; Uncnsciusness caused by asphyxia r expsure t a harmful substance r bilgical agent; Acute illness requiring medical treatment r lss f cnsciusness arising frm absrptin f any substance by inhalatin, ingestin r thrugh the skin; Acute illness requiring medical treatment where there is reasn t believe that this resulted frm expsure t a bilgical agent r its txins r infected material. Dangerus Occurrences: Cllapse, verturning r failure f lad-bearing parts f lifts and lifting equipment; Explsin, cllapse r bursting f any clsed vessel r assciated pipewrk; Electrical shrt circuit r verlad causing fire r explsin; Any unintentinal explsin, misfire, failure f demlitin t cause the intended cllapse, prjectin f material beynd a site bundary, injury caused by an explsin; Accidental release f a bilgical agent likely t cause severe human illness; Cllapse r partial cllapse f a scaffld ver five meters high, r erected near water where there culd be a risk f drwning as a result; When a dangerus substance being cnveyed by rad is invlved in a fire r released; Unintended cllapse f any building r structure under cnstructin, alteratin r demlitin where ver five tnnes f material falls, including a wall r flr in a place f wrk, any false wrk; Explsin r fire causing suspensin f nrmal wrk fr ver 24 hurs; Sudden, uncntrllable release in a building f 100kg r mre f flammable liquid, 10kg f flammable liquid abve its biling pint, 10kg r mre f flammable gas r 500kg f these substances if the release is in the pen air; 27

22 Accidental release f any substance which may damage health. Reprtable Diseases Include: Pisnings; Skin diseases such as ccupatinal dermatitis, skin cancer, chrme ulcer, il flliculitis/acne; Lung diseases including ccupatinal asthma, farmer s lung, asbestsis, mesthelima; Infectins such as leptspirsis, hepatitis, anthrax, leginellsis and tetanus; Other cnditins such as ccupatinal cancer, certain musculskeletal disrders, decmpressin illness and hand-arm vibratin syndrme. There are different and cmplementary requirements fr reprting certain accidents t EYFS and childcare pupils. The Accident Bk is kept in Medical Centre. It is the respnsibility f all emplyees t prvide cmplete and accurate infrmatin t enable management t find ut what went wrng, learn lessns and take actin t prevent and reduce such accidents/incidents in the future. Refer t: Accident Bk, kept in the Medical Centre Appendix B Accident/Incident reprting and investigatin frm Shebbear Cllege First Aid & Health Care Plicy held n the Staff (T) Drive / Plicies 3.2 ALCOHOL AND DRUGS Yu must nt drink alchl n the Cllege s premises, ther than at an rganized scial functin. Any emplyee wh is fund cnsuming alchl n the Cllege s premises r is fund t be intxicated at wrk will nrmally face disciplinary actin n the grund f grss miscnduct under the Cllege s disciplinary prcedure. Existing and prspective emplyees may be asked t underg a medical examinatin, which will seek t determine whether he/she has taken a cntrlled drug r has an alchl abuse prblem. A refusal t give cnsent t such an examinatin r a refusal t underg the screening will result in the immediate withdrawal f any ffer made t prspective emplyees. The pssessin, use r distributin f drugs fr nn-medical purpses n the Cllege s premises is strictly frbidden and a grss miscnduct ffence. 28

23 If yu are prescribed drugs by yur dctr which may affect yur ability t perfrm yur wrk yu shuld discuss the prblem with yur manager r supervisr. The Cllege reserves the right t require yu t underg a medical examinatin r alchl r drug test at its discretin at any time in rder t check fr cmpliance with this plicy. If yu refuse t underg a medical examinatin r test yur refusal will nrmally be treated as grss miscnduct. The Cllege reserves the right t search yu r any f yur prperty held n Cllege premises at any time if there are reasnable grunds t believe that this plicy is being r has been infringed r fr any ther reasn. If yu refuse t cmply with these search prcedures, yur refusal will nrmally be treated as grss miscnduct. The Cllege reserves the right t infrm the plice f any suspicins it may have with regard t the use f cntrlled drugs by its emplyees n the Cllege premises. 3.3 CONTROL OF ASBESTOS Lead: Estate Manager We will maintain a register cntaining the lcatin and cnditin f all instances f asbests cntaining materials (ACM s) n site, lcated in the Estate Managers and Health & Safety Crdinatrs ffices. The estate manager will lead the cntrl f asbests and will arrange/carry ut peridic inspectins f all identified ACM s t ensure it cntinues t remain in a safe cnditin. The Cllege will: Cmply with all regulatins cncerning the cntrl f asbests; Remve asbests cntaining materials where the risk t building users is unacceptable. The estate manager is respnsible fr: Ensuring that all staff members are aware f the cntent f the asbests reprt, especially caretakers and ther staff invlved in building maintenance; Ensuring that a cpy f the reprt is kept in an accessible place within the establishment fr reference; When necessary, warning ther users f the building, and cntractrs, f the presence f asbests material; Preventing any unlicensed cntractr frm carrying ut wrk which may disturb asbests in buildings; Ensuring that access t any area in the building which presents an unacceptable risk due t the presence f asbests is prevented; Mnitring wrks in cnnectin with sealing, repairing and remving asbests material, as required by current legislatin; Maintaining an nging prgram fr mnitring the cnditin f the asbests 29

24 materials within the Cllege buildings; Carrying ut suitable risk assessments fr wrk in buildings which may cntain asbests; Arranging fr apprpriate emergency actin when required t remve r encapsulate asbests material fund t be in a ptentially hazardus cnditin; Arranging fr the safe remval r encapsulatin by licensed cntractrs f any asbests material that may be disturbed r damaged by scheduled r nn-scheduled wrks; Recrding any exchange f infrmatin in relatin t asbests in the Cllege, in the asbests crrespndence file, this will be held in the Health & Safety Crdinatrs Office; Appinting an independent cnsultant hygienist, when necessary, t mnitr wrks and carry ut air tests; Ensuring that any release f fibres in excess f cntrl limits is prperly dealt with and, when necessary, reprted t the Health and Safety Executive; Ensuring that fur stage clearance test results are satisfactry befre the area f wrks is reccupied; Recrding all rders placed and test results btained and updating survey recrds as required t maintain an accurate recrd. Users f the schl are respnsible fr: Reprting any suspect material which is disturbed r fund t be damaged r in a friable cnditin immediately t the Estate Manager. In sme cases, it will be apprpriate t invlve the Bursar wh will ntify the Health and Safety Executive f any dangerus ccurrence under the requirements f the RIDDOR 1995 and liaise with all interested parties. Refer t: The Asbests Register, kept in the Estate Manager s Office Shebbear Cllege Asbests Plicy 3.4 HEALTH AND SAFETY COMPLIANCE AUDIT The Health and Safety Audit prcess is used t assess and imprve upn health and safety management within the Cllege. Having made the necessary arrangements fr implementing the Cllege Health and Safety Plicy and established acceptable standards, it is necessary t prvide assurance that thse arrangements and standards are being effectively applied. 30

25 An independent cmpetent persn (external cmpany) nminated by the Bursar will carry ut a cmprehensive audit f the Health and Safety Management System and its effectiveness n the Cllege s premises and wrking practices as necessary. The audit will cmprise a review f the existing Health and Safety Plicy and Prcedures and an examinatin f the activities and recrds against the standards described in the apprpriate plicies and prcedures. At the cnclusin f the audit, a verbal reprt f the findings will be given, which will be fllwed up by a written reprt, identifying any deficiencies tgether with recmmendatins fr risk imprvement. 3.5 COMPETENCY FOR TASKS The management recgnises its respnsibility t ensure that persns emplyed by the Cllege are cmpetent t carry ut their duties in such a manner s as nt t put at risk their wn health and safety r the health and safety f thers wh may be affected by what they d. Only thse persns wh are able t demnstrate t management that they have the necessary skills, experience and training will be allwed t wrk withut direct supervisin. In rder t be satisfied that health and safety standards are being maintained, line managers will carry ut inspectins f wrk in prgress, withut ntice, and recrd their findings. Where standards fall belw thse required, recmmendatins will be made t imprve perfrmance and, if cnsidered necessary, the persn s wrk activities will be restricted until the required imprvement has been made. Emplyees will be bserved by their line manager/supervisr carrying ut their full range f tasks that represents their jb t ensure that wrk is undertaken in a cmpetent manner withut cmprmising their wn health and safety, the health and safety f their clleagues r f anyne else wh may be affected by what they d. Where perfrmance is fund t be less than satisfactry additinal training will be prvided t achieve the required level f cmpetence. Refer t Training Recrds, held in individual Persnnel Files/ r by H&S Crdinatr 3.6 WORK IN CONFINED SPACES Lead: Estate Manager The Cllege recgnises the need t take all reasnable steps t secure the health and safety f emplyees wh are required t make entry int a cnfined space (any space f an enclsed nature where there is a risk f death r serius injury frm hazardus substances r dangerus cnditins e.g. lack f xygen) and f thers wh may be called upn t rescue them in the event f an emergency. The Cllege will endeavur t avid the need fr entry t a cnfined space but where this is unavidable a suitable and sufficient assessment f the risks will be carried ut and a safe 31

26 system f wrk established, with adequate emergency arrangements in place, befre the wrk begins. Infrmatin, instructin and training will be prvided t ensure that thse emplyees invlved, and any thers affected by their wrk activities, are aware f the hazards and that the cntrl measures are in place t reduce the risks t the lwest level s far as is reasnably practical. A frmal permit-t-wrk will be issued befre any persn is allwed t enter r wrk in the cnfined space. Refer t Appendix C - Cnfined Space Emergency Arrangements Frm 3.7 CONSULTATION WITH EMPLOYEES The Cllege recgnises that cnsulting emplyees n health and safety matters is very imprtant in creating and maintaining a safe and healthy wrking envirnment. Cnsultatin nt nly invlves emplyers giving infrmatin t emplyees but als listening t and taking accunt f what emplyees say befre making any health and safety decisins. Emplyees shuld therefre make their views knwn n matters t d with their health and safety at wrk t their line manager/supervisr r thrugh their safety representative. (Health & Safety Cmmittee members) These views will be taken int cnsideratin and discussed at management meetings befre any health and safety decisins are reached. 3.8 SELECTION OF CONTRACTORS Lead: Estate Manager The Cllege emply, frm time t time, the services f ther cmpanies (cntractrs) t carry ut wrk n its behalf at the premises. Prir t awarding wrk t new cntractrs, management will require dcumentary evidence that the cntractr is aware f its legal bligatins twards health and safety. The Estate Manager will manage the selectin and use f cntractrs. In cases f wrk f a critical nature, the cntractr will be required t cmplete a Health and Safety Questinnaire and, where apprpriate, prepare a frmal Methd Statement and Risk Assessment(s) fr apprval by the Cllege prir t the cmmencement f any wrk. Guidelines fr selecting cntractrs include: Checking the cmpetence f cntractrs and visiting wrkers; Examining risk assessments as apprpriate t check that cntractrs and thers have crrectly interpreted any site specific cnditins etc.; Having clearly identified persnnel wh are pints f cntact fr cntractrs and visiting wrkers; 32

27 Having all significant and unusual hazards and risk n site clearly identified; Exchanging infrmatin n hazards and risks. Refer t Appendix D Rules fr and Apprval f New Cntractrs Health and Safety Questinnaire 3.9 USE OF CONTRACTORS Lead: Estate Manager Anyne entering any site premises fr the purpse f carrying ut specialised wrk must be regarded as a cntractr. Because f this, the same kinds f cntrl measures must be applied t all wh wrk n Cllege premises. The Cllege will infrm the cntractr, in writing, f any hazards, which culd put the cntractr s persnnel r the Cllege s emplyees at risk, tgether with the measures necessary t reduce the risk(s) t an acceptable level. Prir t the cmmencement f wrk, cntractrs will be required t prvide an assessment f the risk(s) they may create, tgether with the measures t be taken t reduce the risk(s) t an acceptable level. In additin, cntractrs must: Have their wn health and safety plicy and Public Liability Insurance; Cmply with the requirements f this health and safety plicy and c-perate with the management f Shebbear Cllege in prviding a safe place f wrk and a safe system f peratin and must prvide and use persnal prtective equipment and clthing, as necessary, fr the safe executin f their wrk; Only use cmpetent and suitable persns and gain the cnsent f the management f Shebbear Cllege t engage persns ther than their direct emplyees; Ensure that their managers, supervisrs and emplyees are aware f the bligatins placed upn them with regards t health and safety. Arrangements fr mnitring and cntrlling wrks in prgress. Key areas t fcus attentin are: Segregatin f traffic and pedestrians; Segregatin f cntractrs and ccupants f the schl (where pssible); Safe systems f wrk t ensure that wrks undertaken within ccupied areas f the premises are adequately cntrlled; Implicatins n fire precautins due t pssible increased risk and interference with fire alarm; System and rutes f evacuatin; 33

28 Safeguarding the welfare f students, staff and visitrs CURRICULUM SAFETY Lead: Deputy Head - Academic The Cllege recgnises that prgrammes f study require that children shuld be taught hw t identify and reduce risks in the way that they wrk. A balance must be achieved between independent learning and the necessary supervisin t ensure safety. Teachers will ensure that they are familiar with all risks which might arise frm the tls, equipment, materials and prcesses they plan fr children t use. All nn-teaching assistants must be infrmed f the safety prcedures and practices relating t any f the activities that they supprt. Schemes f wrk will be reviewed t assess the risk in all activities in rder t determine: Where clse supervisin is required; Suitable grup size; Suitability fr whle class participatin; Where particular skills need t be taught; Persnal prtective equipment (PPE); Levels f hygiene required DANGEROUS SUBSTANCES AND EXPLOSIVE ATMOSPHERES (DSEAR) DSEAR was intrduced in rder t prvide prtectin against certain risks, such as fire r explsin. These risks may arise frm the use f, creatin f, r strage r dangerus substances in the wrkplace. The regulatins apply t any substance r preparatin (mixture f substances) which because f its prperties r the way it is used culd expse emplyees t harm frm fires and explsins. Such substances r preparatins include: Petrl Liquefied petrleum gas (LPG) Paints Varnishes Slvents Dusts DSEAR details the minimum standards required fr the prtectin f emplyees whilst using, handling and string dangerus substances. They als require emplyers t prvide prtectin where explsive atmspheres are present, r have the ptential t be present, in 34

29 the wrk place. Dangerus Substances A dangerus substance means: A substance r preparatin which is explsive, xidizing, extremely flammable, highly flammable r flammable, whether r nt that substance r preparatin is classified under CHIP; A substance r preparatin that due t its physic-chemical r chemical prperties and its use r presence in the wrkplace creates a risk; Any dust whether in the frm f slid particles, fibrus material r therwise which can frm an explsive mixture with air r an explsive atmsphere. In general terms, t determine whether dangerus substances are present in the wrkplace, emplyers will need t carry ut the three fllwing steps: Step 1: check whether the substance r preparatin has been classified under CHIP, as detailed abve. Step 2: assess the physical and chemical prperties f the substance and the wrk prcess invlved t see whether the wrk activity creates a ptential fr fire, explsin r similar event. Step 3: check t see if the wrk activity invlves the creatin r handling f ptentially cmbustible r explsive dusts. Risk Assessments Dangerus Substances Where a dangerus substance is present r is liable t be present in a wrkplace, the emplyer must ensure a suitable and sufficient risk assessment is carried ut. This will identify any emplyees, cntractrs, and any ther persns wh may be affected by the wrk prcess r task, and shuld be carried ut befre any activities invlving dangerus substances cmmence. Explsive Atmspheres DSEAR defines an explsive atmsphere as a mixture, under atmspheric cnditins, f air and ne r mre dangerus substances in the frm f gases, vapurs mists r dusts in which, after ignitin has ccurred, cmbustin spreads t the entire unburned mixture. DSEAR requires that areas where explsive atmspheres may ccur are classified int nnhazardus and hazardus wrkplaces: A nn-hazardus wrkplace is ne where an explsive atmsphere is nt expected t ccur in such quantities as t require special precautins, fr example, a small spillage frm a bttle f slvent. A hazardus wrkplace is ne where an explsive atmsphere may ccur in such quantities that it requires special precautins t prtect the health and safety f the 35

30 wrkfrce. Once an area has been identified as hazardus it shuld be classified int znes, based n the frequency and persistence f the ptential explsive atmsphere. These wrkplaces and znes shuld be identified as part f the verall risk assessment. Emplyers are required t assess the likelihd and scale f effects arising frm any freseeable accident, incident r emergency and put in place adequate arrangements fr dealing with thse events. Refer t Appendix E - DSEAR Additinal Infrmatin Sheet fr mre infrmatin DISABLED PERSONS The Cllege will give full and prper cnsideratin t disabled peple wh apply fr jbs, having regard t making reasnable adjustments fr their particular aptitudes and abilities t allw them t be able t d the jb. Managers are required t include disabled peple in training prgrammes and make reasnable adjustment t maintain the services f an emplyee wh becmes disabled by, fr example, prvisin f special equipment, reduce wrking hurs and the like. Peple wh have any frm f disability which they feel might have particular relevance t their health and safety whilst wrking the Cllege shuld cntact their line manager in rder that systems f wrk and precautinary measures may be discussed and implemented as required. Fire stewards will be instructed as t any additinal duties they may have where their area f respnsibility includes accmmdatin which is r may be ccupied by a disabled persn. Reasnable adjustments will be made t the premises and/r the emplyment arrangements t ensure that disabled peple have access t gds, prvisins and services prvided by the Cllege DISPLAY SCREEN EQUIPMENT Lead: Department Heads and Line Managers The regulatins require the emplyer t cnsider the fllwing: Whether their members f staff regularly use DSE (previusly VDU) as a significant part f their nrmal wrk (daily, fr cntinuus perids f an hur r mre); Whether they use a keybard, muse r ther input device; Whether they cmplain f discmfrt, aches and pains. The regulatins require that a frmal assessment f DSE wrkstatins be made in rder t identify any risks t health as a result f use f the wrkstatin itself. It is als a requirement that subsequent actin t reduce risks is identified. The risks t be cnsidered include upper limb pains and discmfrt, adverse effects n the eye and eyesight, tgether with general 36

31 fatigue and stress. Departmental heads and line managers will be respnsible fr assessing display screen equipment in their areas. The regulatins give display screen equipment users an entitlement t eye and eyesight tests by a cmpetent persn: When they first becme a user; At subsequent intervals recmmended by the cmpetent persn, usually every tw years; On experiencing visual difficulties which may reasnably be cnsidered as relating t display screen wrk. Designated users f display screen equipment are entitled t reimbursement f csts relating t an eyesight test. The full cst f an eyesight test is t be refunded. The regulatins d nt apply t members f staff wh use DSE infrequently r fr shrt perids f time. Training DSE Users shuld be prvided with health and safety training in the use f wrkstatins befre they becme users and whenever the rganisatin f the wrkstatin is substantially changed. Such training will cver: Desirability f pstural change; Use f adjustment mechanisms r equipment; Use and arrangement f wrkstatin cmpnents t facilitate gd psture and prevent verreaching and glare. The minimum training required fr a cmpetent assessr is a half day training curse. Refer t: Appendix F - DSE Wrkstatin Checklist 3.14 DRIVER TRAINING Lead: Estate Manager The Headmaster is respnsible, in cnjunctin with the driver, fr ensuring that vehicles kept r hired by the schl are perated in accrdance with the law. We nte that driving is bth necessary fr wrking at the Cllege fr many and that it als represents a hazardus activity and will take the necessary steps t reduce the identifiable risks as far as pssible. All drivers must hld a current and valid driver s license. Drivers must cmplete a minibus familiarizatin with the Head f Maintenance. 37

32 Cllege vehicles will be maintained by the Head f Maintenance in accrdance with the manufacturers recmmended service schedule and any faults r defects shuld be reprted t the schl receptinist r H&S Crdinatr immediately. Emplyees wh are required t use their private vehicles fr fficial business are persnally respnsible fr ensuring that the driver has a valid license and apprpriate insurance and that the vehicle is radwrthy and fitted with a suitable seat belt fr each passenger. Driving fr lng perids withut a rest break increases the risk f accidents; breaks shuld be taken at least every tw hurs r whenever tiredness becmes evident. Staff are als reminded that, despite its familiarity, driving n the rads is by far the mst hazardus activity mst f them ever undertake. All users f Cllege vehicles will drive within the rules f the Highway Cde and will als bserve specific rules (e.g. speed limits) f third party cmpanies whilst making site visits THE SAFE USE OF ELECTRICITY Misuse and abuse f electricity is ne f the mst significant causes f fires in wrkshps, n cnstructin sites and in ffices. Remember that faulty electrical equipment can kill. Reprt faults immediately t Head f Maintenance r the H&S Crdinatr. All persnnel shuld bserve the fllwing arrangements: Visually check electrical equipment befre use. All electrical faults are t be reprted t the Head f Maintenance r the H&S Crdinatr. The Estates Manager r Head f Maintenance will arrange fr the apprpriate repairs t be carried ut; D nt attempt t repair faulty electrical equipment. Only authrised and cmpetent electricians may repair electrically pwered equipment; N emplyee, pupil, cntractr r visitr is allwed t bring any item f electrical equipment nt the premises until it has been tested and a recrd f such test is included in the electrical equipment recrds file; Machines shuld be switched ff frm the mains when left unattended fr lng perids; Flexible cables shuld be s psitined that they d nt cnstitute a tripping hazard r are subject t mechanical damage;the fixed electrical wiring installatin and the prtable/transprtable electrical appliances at the premises will be inspected and tested by a Cmpetent Persn at regular intervals. Refer t the Prtable Electrical Equipment Inspectin and Test Register, held by the H&S Crdinatr 3.16 ENVIRONMENT/VENTILATION/TEMPERATURE/LIGHTING/WASTE DISPOSAL Effective and suitable prvisin is made fr ventilatin, temperature and lighting, s far as is 38

33 reasnably practicable. Shebbear Cllege is cmmitted t ensuring the health, safety and welfare f its emplyees and thers wh may be affected by the waste materials, which result frm ur wrk. It is in everyne s (and the envirnments) interest t familiarize themselves with the Cllege s waste dispsal prcedures fr the dispsal f any waste prducts generated as part f ur nrmal wrk activities. This shuld, in all cases, be in accrdance with statutry requirements. The waste dispsal arrangements will be regularly reviewed by the Estates Manager. Recycling initiatives will be taken where reasnably practicable in rder t help prtect the envirnment and make better use f resurces FIRE PREVENTION AND FIRE EMERGENCIES Lead: Fire Officer The Cllege Fire Safety Officer ensures that a Fire Actin ntice giving detailing instructins n the actin t be taken in the event f a fire r ther emergency, the pints f assembly and the facilities available, is displayed in every classrm, wrk rm and ffice. In general, emplyees shuld seek t ensure gd standards f husekeeping at all times. A clean and tidy wrkplace is less likely t be a surce f fire. Any act r missin, which yu believe may cnstitute a fire risk, shuld be immediately ntified t yur line manager r supervisr, wh will take the apprpriate actin. Legislatin requires schls t carry ut a risk assessment f fire precautins and t prvide and maintain, where necessary, apprpriately prtected emergency rutes and exits, firefighting equipment, fire alarms, autmatic fire detectrs, emergency lighting, alarm activated dr clsing devices, firefighting measures and training and practice in prcedures including calling the emergency services and in emergency drills. It shuld be nted that it is nt always a requirement f the regulatins t upgrade aged premises t the standards required fr new building wrks. Further assessments are needed when there is change f use f premises e.g. fr pen days, schl plays and cncerts and fr sprts days. Firefighting equipment will be prvided and emergency lighting and fire alarm pints fitted as apprpriate, fllwing the fire Risk Assessment. The Fire Officer must ensure that firefighting equipment is regularly tested and inspected t meet legal requirements. He must als ensure that the fire alarm is tested at weekly intervals by activating an alarm pint in rtatin, such as t test every alarm pint ver a set perid f time. There shuld be regular liaisn with lcal fire fficers (Hlswrthy, Hatherleigh and Bidefrd). All staff must familiarize themselves with, and must ensure that they fully understand, the instructins f the emergency prcedure. Fire marshalling areas will be identified and lcated in areas beynd any danger frm fire. Emplyees will be made aware f where they have t reprt in case f fire. Fire alarms will be activated peridically, withut prir ntice t emplyees, t test the efficiency f the fire evacuatin prcedure. 39

34 Under n circumstances must emplyees put themselves r thers at risk in a fire situatin. The Fire Officer has respnsibility fr the implementatin f the Fire Preventin and Safety Plicy: Detailing any significant findings frm the fire risk assessments and any actin taken; Testing and checking f escape rutes, including final escape rutes, including final exit lcking mechanisms, such as panic devices, emergency exit devices and any electrmagnetic devices; Testing f fire-warning systems, including weekly alarm test and peridic maintenance by a cmpetent persn; Recrding f false alarms; Testing and maintenance f emergency lighting systems; Testing and maintenance f fire extinguishers and fire blankets etc.; Testing and maintenance f ther fire safety equipment such as fire-suppressin and smke cntrl systems; Recrding and training f relevant peple and fire evacuatin drills; Planning, rganising, plicy and implementatin, mnitring, audit and review; Maintenance and audit f any systems that are prvided t help the fire and rescue service; The arrangements in a large multi-ccupied building fr a crdinated emergency plan r verall cntrl f the actins yu r yur staff shuld take if there is a fire; All alteratins, tests, repairs and maintenance f fire safety systems, including passive systems such as fire drs. If yu discver a fire: General instructins t be bserved by all staff In the event f a fire, it is the primary duty f all cncerned t prevent injury r lss f life; If yu discver a fire, n matter hw small, immediately SOUND THE ALARM Attack the fire, if pssible and within yur capability, using the appliances prvided but withut taking persnal risk; 40

35 If it is nt pssible t attack the fire r if yu are nt sure which fire extinguisher t use, assist in the evacuatin f the area r building, ensuring that all drs are clsed behind yu; Evacuate t yur designated assembly pint; Re-entry f the building is strictly prhibited until the fire brigade fficer in charge declares it is safe t d s. Summary In the event f fire, the 3 mst imprtant actins are, in chrnlgical rder, t: - Raise the alarm; Summn the fire brigade; Evacuate the building attempts t extinguish the fire shuld nly be made if it is safe t d s IF IN ANY DOUBT, GET OUT!! Refer t the Fire Risk Assessment/Inspectin Recrds, held by Health & Safety Crdinatr 3.18 FIRST AID The management recgnise its respnsibilities twards its emplyees t prvide adequate and apprpriate equipment, facilities and persnnel t enable first aid t be given t preserve life and t minimize the cnsequences f illness r injury, until medical r nursing help is available. Suitable stcked first aid bxes will be prvided and, as a minimum, a respnsible persn will be appinted t take charge f first aid arrangements (take charge when smene is injured r falls ill and maintain the cntents f the first aid bxes). One r mre trained First Aider emplyees may be required, fllwing n-ging first aid assessment at the premises. In the event f a majr accident all emplyees have access t the ffice telephne and must dial 999 t btain assistance frm the ambulance service. All emplyees will be infrmed in their inductin training f the arrangements made fr the prvisin f first aid, including facilities available, the lcatin f the first aid bxes and the names f the qualified first aiders. Details f the qualified first aiders will be kept in receptin by the Health and Safety Crdinatr. Refer t the List f Qualified First Aiders, n numerus ntice bards acrss the campus. Receptin, kitchen, Staff Rms, Medical Centre, Maint Office etc HARRASSMENT Harassment pllutes the wrking envirnment and can have a devastating effect n the health, cnfidence, mrale and perfrmance f thse affected by it. It may als have a 41

36 damaging effect n ther emplyees nt themselves the bject f unwanted behavir wh are witness t it r wh have knwledge f the behavir. All emplyees are entitled t a wrking envirnment which respects their persnal dignity and which is free frm such bjectinable cnduct. Harassment is a disciplinary ffence and it will nrmally be treated as grss miscnduct. What is harassment? Harassment is either: Unwanted cnduct (whether verbal r nt) which is f a sexual r racial nature r ther cnduct based n smene s race, gender, marital status, disability, sexual rientatin, religius r ther philsphical belief which affects the dignity f men r wmen at wrk; Bullying f clleagues by intimidatry behavir; Unfavurable cnduct at wrk, whether verbal r nn-verbal, twards smene based n his/her race r gender r marital status r disability r sexual rientatin r religius r ther philsphical belief which culd affect his/her dignity at wrk. A single incident can amunt t harassment if sufficiently grave. Anyne wh believes that he r she may have been the victim f harassment shuld raise the matter thrugh the Cllege s grievance prcedure CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (C..S.H.H) Full cmpliance with the Cntrl f Substances Hazardus t Health (CSHH) Regulatins 2002 will be adpted: By implementing and maintaining risk assessments and the recrds f all hazardus substances/activities; By prviding and maintaining cntrl measures as apprpriate; By hlding, and making available t peratrs in their area f use, a list f the relevant hazardus substances and cpies f risk assessments and material safety data sheets; All hazardus substances held within the Cllege shuld be reprted t the Health and Safety Crdinatr by the Head f Department t ensure that the list f hazardus substances is kept up t date; By ensuring that emplyees are prperly infrmed, trained and supervised. The list f hazardus substances will be kept in receptin by the Health and Safety Crdinatr. 42

37 Refer t: Appendix H Guide t CSHH Assessment Appendix I - Hazardus Substances Assessment and Inventry Frms COSHH Risk Assessment Recrds, held by the Health & Safety Crdinatr Pesticides Lead: Estates Manager The Cllege is respnsible t take all reasnable precautins t ensure that any pesticides are stred and transprted s as t prtect peple and animals, and t safeguard the envirnment. Special care is needed t avid water pllutin. The pesticide stre is t be large enugh t hld the maximum capacity f pesticides likely t be kept at any ne time. Stres shuld be suitable sited, designed t hld spillage, ventilated, resistant against fire and if pssible frst and kept lcked unless in use. Relevant clthing and equipment must be stred apprpriately. Everyne wh uses a pesticide must be trained and cmpetent t d s and the Cllege must prvide its wrkers with sufficient training, instructin and guidance t ensure that prducts are used safely, efficiently and humanely. A COSHH assessment must be undertaken n pesticides that present a significant risk. Prduct must nly be used in accrdance with the infrmatin n the label and there must be n unauthrized mixing f chemicals. Persnal prtective equipment needs t be identified as part f the assessment. As a minimum this shuld include glves, cveralls and a face shield t the apprpriate Eurpean Standard. A limited number f prducts may require the peratr t wear a respiratr with a filter designed fr rganic vapurs. Strage arrangements must be recrded n the COSHH assessment. It is particularly imprtant that unauthrized access t pesticides is prevented. Prducts can be stred in a fire resistant place, such as a chemsafe. Measures shuld als be taken t cntain spillages, fr example by using bunds. Cncentrated unused pesticides can nly be dispsed f via a cmpetent cntractr. The Cllege will adhere t all legislative requirements cncerning the dispsal f waste. Refer t the Pesticides Recrds, held in the Estate Manager s Office 3.21 HEARING CONSERVATION The Cntrl f Nise at Wrk Regulatins identify the fllwing expsure limit values and actin values: The lwer expsure actin values are- A daily r weekly persnal nise expsure f 80dB (A-weighted); and a peak sund pressure f 135dB (C-weighted). The upper expsure actin values are- A daily r weekly persnal nise expsure f 85dB (A-weighted); and a peak sund pressure f 137dB (C-weighted). 43

38 The expsure limit values are- A daily r weekly persnal nise expsure f 87dB (A-weighted); and a peak sund pressure f 140dB (C-Weighted). The management will ensure that adequate measures are taken t cntrl the risk f hearing damage. If cnsidered necessary, a nise level survey will be carried ut in all departments t establish the expsure levels and determine adequate cntrl measures. Apprpriate actin will be taken t reduce the nise levels f all wrk equipment at surce. Hearing prtectin requirements will be clearly cmmunicated t emplyees and apprpriate PPE will be prvided. A guide t Nise Levels Activity Quiet ffice Nrmal cnversatin Lud radi Tractr cab Pwer drill Heavy lrry (7m away) Rad breaker Chain saw Jet aircraft taking ff (25m away) Prbable Nise Level db db db db db db db db 140 db Expsure Actin Values A risk assessment must be carried ut if any emplyee is likely t be expsed t nise at r abve the lwer expsure actin values. A persn s daily nise expsure depends n bth nise level and length f expsure. Test The nise is intrusive but nrmal cnversatin is pssible Yu have t shut t talk t smene 2m away Yu have t shut t talk t smene 1m away Prbable Nise Level 80 db 6 hurs 85 db 2 hurs 90 db 45 minutes A risk assessment will be needed if the nise is like this fr mre than: A risk assessment must be carried ut if any emplyee/pupil is likely t be expsed t nise at r abve the lwer expsure actin values. A risk assessment must be carried ut fr teaching staff wh wrk in the music department and users f wdwrking machinery and users f grunds equipment. Hearing prtectin fr pupils may be necessary if expsed t excessive nise when making music. 44

39 Refer t Appendix J - Cntrlling nise at wrk Guidance n Regulatins 3.22 WORK AT HEIGHT The Cllege recgnises that falls frm height at wrk cntinue t be the biggest single cause f fatal and serius injury and will, therefre, be avided where pssible. Many accidents invlve falls frm rfs, thrugh fragile materials, frm ladders and frm leading edges. Wrk at height will relate t all heights where a persn culd fall a distance liable t cause persnal injury if apprpriate measures are nt taken. Wrk includes mving arund at a place f wrk (except by a staircase in a permanent wrkplace) but nt travel t r frm a place f wrk. The law lays dwn the detailed requirements fr: Existing places f wrk and means f access fr wrk at height; Cllective fall preventin (fr example, guard rails and te bards); Wrking platfrms; Cllective fall arrest (such as nets and airbags); Persnal fall prtectin (such as wrk restraints, wrk psitining, fall arrest and rpe access); Ladders and step ladders; Inspectin reprts (fr wrking platfrms in cnstructin). Duties f the Emplyer: As an verriding principle the emplyer must d all that is reasnably practicable t prevent anyne falling. This can best be dne by fllwing the three stage hierarchy f cntrl t manage and select equipment fr wrk at height as set ut belw: AVOID Try t avid wrk at height where pssible; PREVENT Use wrk equipment r ther measures t prevent falls where wrking at height cannt be avided; MINIMISE Where the risk f a fall cannt be eliminated, use wrk equipment r ther measures t minimise the distance and cnsequences f a fall shuld ne ccur. The Duty Hlder is the persn wh has respnsibility fr cntrlling the risks. Depending n the circumstances this culd be the Headmaster, a manager, a teacher, a caretaker, a cntractr r a sub-cntractr. Duty Hlders are required t ensure that: All wrk at height is prperly planned, rganised and risk assessed with the apprpriate cntrl measures are put in place t mitigate the risks; All wrk at height takes accunt f weather cnditins that culd endanger health and safety; 45

40 Thse invlved in wrk at height are trained and cmpetent; The place where wrk at height is dne is safe; Equipment fr wrk at height is apprpriately inspected; The risks frm fragile surfaces are prperly cntrlled; The risks frm falling bjects are prperly cntrlled. Duties f Emplyees: Emplyees must: Reprt any safety hazard t their manager; Use the equipment supplied (including safety devices) prperly, fllwing receipt f apprpriate training and instructin HOUSEKEEPING STANDARDS The management recgnises that hazards can be created by pr husekeeping standards. It is essential that: Passageways, exits and access t all firefighting equipment must be kept clear. Fire drs shuld be kept clsed at all times and shuld nt be prpped pen. All spillages, hwever minr, shuld be cleaned up immediately. Emplyees shuld nte that a lack f care when stacking materials and bjects might create hazards fr their fellw emplyees frm falling bjects and lifting injuries in the lng term. Individual line manager/supervisrs will be respnsible fr achieving and maintaining, high standards f husekeeping in the areas ver which they have cntrl. Frmal husekeeping inspectins will be undertaken at regular intervals t ensure that the abve standards are being maintained SAFETY INFORMATION Safety infrmatin is prvided in the frm f inductin and nging training, as apprpriate and by safety signs and ntices psted arund the premises LEGIONELLA Lead: Estate Manager Leginnaires disease is a ptentially fatal frm f pneumnia caused by the inhalatin f leginella bacteria via cntaminated water drplets knwn as aersls. Leginella bacteria 46

41 are cmmn in natural water curse, such as a rivers and pnds and may cntaminate and grw in ther water systems such as ht and cld water services. They survive lw temperatures and thrive at temperatures between 20 C - 45 C if cnditins are right, fr example a supply f nutrients frm rust, sludge, scale, algae and ther bacteria. They are killed by high temperatures. It is the respnsibility f the Estate Manager t: Identify and assess surces f risk; Prepare a scheme (r curse f actin) fr preventing r cntrlling the risk; Implement and manage the scheme appinting a persn t be managerially respnsible; Keep recrds and check that what has been dne is effective; The risk assessment is the respnsibility f the Estate Manager, wh shuld ask the fllwing: Are cnditins present which will encurage bacteria t multiply? Fr example is the water temperature between C? Is it pssible that water drplets will be prduced and, if s, culd they be dispersed ver a wide area? Fr example, cnsider shwers. Is it likely that anyne particularly susceptible will cme int cntact with the cntaminated water drplets? High Risk Systems Cling twers, evaprative cndensers and ht and cld water systems have been assciated with utbreaks. Other ptential surces where precautins might be needed include humidifiers and spa baths. Preventing r Cntrlling the Risk If a risk is identified which cannt be prevented, a regime f precautinary measures shuld be established t cntrl and where pssible prevent the Leginella Bacterium frm prliferating int sufficient numbers t cause harm. The fllwing measures are all essential: Careful planning; Implementatin f a successful management plicy; Emplyment f cmpetent staff; Attentin t prper cntrl strategies. The Cllege shuld cnsider whether the risk f leginella can be prevented in the first place 47

42 by lking at the type f water system that is needed. Hwever, it is essential that a written scheme which sets ut hw the emplyer intends t cntrl the risk f leginella is prepared. Refer t the Shebbear Cllege Leginella Plicy LONE WORKING Lne wrking will rdinarily nly be permitted when all apprpriate cntrl measures are in place and have been validated as whlly effective. Wrking alne can create risks which heighten the dangers f any jb s the key precautin is t be aware f this and take sensible persnal measures. Line managers will ensure that lne wrking is risk assessed and that apprpriate cntrl measures are put in place t mitigate thse risks. Cntrls might include mbile phnes, radis, in-ut bards and ther means f mnitring staff whereabuts. In additin, staff are required t take sme frmal steps t prtect themselves and these are listed belw: When wrking alne, in an islated area f the building, fr example, with all drs clsed, make certain that smene is aware f yur presence; Check that the wrk being dne has been subject t a risk assessment and check the assessment yurself sme wrk may have already been identified a requiring the assistance f a secnd persn; If pssible, and if it has been arranged befrehand, keep in regular cntact with smene else, fr example, by using a mbile telephne t call in t their ffice indicating yur mvements every cuple f hurs; D nt put yurself at risk if yu d nt feel safe, discuss the situatin with yur immediate manager MANAGEMENT MEETINGS The health and safety f ur emplyees and f thers affected by ur activities, is f paramunt imprtance and the subject ught t be n the agenda fr discussin at apprpriate Management meetings MANUAL HANDLING As part f the Cllege s risk assessment prcess, all peratins invlving manual handling will be identified and the significant risks assessed. Where reasnably practical, manual handling peratins will be eliminated but, where this is nt reasnably practicable, peple whse duties include the manual handling f lads will receive such training as is apprpriate t prtect their health and safety. Training needs will be identified and reslved by the Estate Manager. It is the respnsibility f Shebbear Cllege t ensure the safety f emplyees during manual 48

43 handling peratins. Managers and supervisrs are respnsible fr rganising wrk rutines and ensuring that emplyees fllw the apprpriate safe systems f wrk and make full and prper use f any mechanical handling equipment prvided. It is the respnsibility f emplyees t fllw the apprpriate safe systems f wrk and make full and prper use f any mechanical handling equipment prvided. Back strains can be avided if lifting is carried ut in the crrect manner, e.g. with leg and arm muscles rather than back muscles. Emplyees shuld als be mindful f their wn capabilities and shuld nt lift anything that they believe t be t heavy. Always seek assistance. As part f the Cllege s risk assessment prcess, the hazards arising frm all manual handling peratins will be identified and the significant risks assessed. Fur key criteria will be taken int cnsideratin: The task The lad The wrking envirnment The individuals capacity What are the Hazards? When lifting, pulling, pushing r in any ther way mving r hlding still any material r bject, the physical effrt can cause injury t the persn cncerned. Mre than 25% f the lst time accidents reprted t the HSE is the result f injuries sustained during manual handling peratins. The mst cmmn injuries arising frm manual handling are basically muscul-skeletal prblems, strained back, meaning any strain t muscles, ligaments and tendns. The same then applies t shulder, neck, arms, wrists, etc. Reducing the Risk f Injury In cnsidering the mst apprpriate cntrls, an ergnmic apprach t designing the manual handling peratin will ptimise the health, safety and prductivity assciated with the task. The task, the lad, the wrking envirnment, individual capability and the interrelatinship between these factrs are all imprtant elements in deciding ptimum cntrls designed t fit the peratin t the individual rather than the ther way rund. Techniques f risk reductin include: Mechanical assistance Imprvements in the task Reducing the risk f injury frm the lad Imprvements in the wrking envirnment Individual selectin. Manual handling is ne f the mst cmmn causes f injury in the wrkplace. Listed belw are sme imprtant tips n aviding injury. Remember if in dubt, dn t lift. Heavy items, r even lighter nes when held away frm the bdy, may cause injury. Such items shuld nly be mved if it is necessary t d s. Large bxes f material shuld be 49

44 brken dwn and mved in sectins. Wherever practicable, the lad shuld be lightened. If bjects require regular mvement, cnsider btaining and using a mechanical aid such as a trlley. Use the lift nt the stairs. Use a trlley nt brute strength. If smething has t be mved and there is ptential fr harm, make use f the crrect techniques t minimise the prblem. Injuries may be avided by using the bdy carefully, taking care nt t strain r cause undue pressure upn the spine r the stmach. N specific weights which peple can safety lift are laid dwn in general regulatins as much depends n specific circumstances and the capability f the persn. The fllwing are suggested guidelines: Individual lifting Team handling individual capacities 25 kilgrams maximum (reduced by ne third fr females) The safe capacity f a 2-persn team is tw thirds f the sum f their The safe capacity f a 3-persn team is ne half f their individual capacities. Only each individual can judge hw much they shuld mve. If the individual is verweight, underweight r has ther special medical prblems extra care must be taken. A number f fundamental principles shuld be fllwed: Think befre acting; Examine the lad fr awkward shapes r mving parts; Plan the rute; Is there enugh space t handle the bject safely? Ask fr assistance if necessary; Assess the lad/envirnment determine if it is t heavy, unstable r naturally hazardus. Will there be a secure and even fting? Is there a mechanical aid available, etc.? Crrect grip an bject is less likely t be drpped if it is held firmly in the palms f the hands rather than with the fingers. This ensures a mre secure grip and allws the arms t be kept straight, transferring the weight f the lad t the bdy; Arms clse t bdy a weight carried clse t the bdy will enable the whle bdy t supprt the lad. The bdy is capable f supprting tremendus weight withut stress; Chin in tucking in the chin will elngate the neck and prevent injury in that regin. It als enables easier breathing and facilities crrect psture; Straight back the maintenance f a straight back is the mst imprtant principle f all. By keeping the back straight, pressure n internal rgans is reduced and there is 50

45 n pressure n the discs f the spine. Back muscles are then unlikely t be strained; Ft psitin the bdy must be in balance when lifting r carrying, therwise the lifter is likely t fall r cause undue strain trying t maintain balance. Putting ne ft frward and t the side f the bject gives better balance and cntrl whilst lifting; Use f legs the leg muscles are the strngest in the bdy and shuld be used as much as pssible when lifting heavy bjects. Bending at the hips and knees whilst keeping the back straight allws these strng muscles t wrk well and safely. Lifting, carrying and mving bjects shuld be limited t the extent that yu are cnfident f ding s withut risk f persnal injury if in dubt, dn t lift. Staff trained in safe handling techniques shuld make n the spt assessments befre carrying ut any manual handling tasks. A written risk assessment needs t be cmpleted fr activities which carry a significant risk f manual handling injury. This assessment will require updating whenever any relevant factrs change and shuld be kept n file fr reference purpses. Training Training is an imprtant aspect in the cntrl f manual handling activities. This enables emplyees t identify fr themselves gd and bad mvement and t apply the principles f safe handling t all manual handling activities. It prmtes gd back care by encuraging emplyees t adpt a lifestyle aimed at preventing pstural stress and back care injury. Recrd Keeping Managers shuld retain infrmatin abut members f staff wh have received training. Accurate recrds are required shwing: Signed attendance fr mrning/afternn sessins Curse cntent, supprted by literature and materials issued t curse participants Recrds f training with specific equipment and when it is t be used Recrds f training updates/refresher training. Manual Handling is specifically cvered in the Cllege prfrma Risk Assessment MONITORING AND REVIEW The effectiveness f the Cllege health and safety plicy is mnitred by actively inspecting and auditing the cntrl measures in place and reacting t accidents/incidents invlving cllege persnnel r at wrkplaces cntrlled by the Cllege as they ccur. Any amendments t the safety plicy cnsidered necessary as a result, shuld be advised t the Health and Safety Crdinatr fr their cnsideratin and, if apprved, included in the next peridic review/revisin, r sner, if cnsidered necessary. 51

46 3.30 NEW AND EXPECTANT MOTHERS Any female staff emplyed r t be emplyed shall be advised n recruitment that they are required t advise their manager, in writing as sn as pssible, shuld they becme either pregnant r a new mther (that is a wman wh has given birth within the last six mnths and wh is breast-feeding). On receipt f a frmal ntificatin f pregnancy, recent birth r breast-feeding, the manager shall review the risk assessments relevant t that persns wrk in accrdance with Regulatin 16 f the Management f Health and Safety at Wrk Regulatins Fr any risks t which the pregnant r new mther is ptentially expsed and which represent an additinal risk because f the pregnancy, recent birth r breast-feeding, effrts shall be made t reduce the risks. Particular nte shall be made f any representatins made by the wmen s medical advisrs (GP r antenatal/pst-natal team). Fllwing actin t reduce the risks, they shall be reassessed. If the risks remain significant, the pregnant r new mther shall be reassigned t ther wrk fr which the risks are assessed as nt significant. If it is nt pssible t reassign the wrker t lw risk wrk, she shall be placed n paid health and safety leave until either she ceases t be pregnant r new mther r suitable alternative wrk may be fund. Shebbear Cllege will prvide and maintain a suitable, rm r area where pregnant and nursing mthers may take their rest breaks in a degree f privacy and calm OFF-SITE AND NON-CURRICULUM TIME AND ACTIVITIES Nn curriculum time and activities can be inherently hazardus where the risks f injury resulting frm an interface with mtr vehicles r inadequate facilities, equipment, prcedures r supervisin are prprtinately large. Risk assessments will be carried ut and any significant findings will be cmmitted t writing. Refer t Off-Site Activities Risk Assessment Recrds, held by the Health & Safety Crdinatr 3.32 PERMIT TO WORK The management recgnises their legal bligatins t prvide safe systems f wrk and where freseeable, highly dangerus, wrk activities are t be undertaken, a Permit t Wrk System will apply. The Permit t Wrk system is a frmal written dcument used t cntrl certain types f wrk that are ptentially hazardus e.g. entry int vessels, ht wrk, pipeline breaking. It specifies the wrk t be dne and the precautins t be taken and wrk will nt begin until safe prcedures have been defined which prvide a clear recrd that all freseeable hazards have been cnsidered. A permit is needed where, fr example, maintenance wrk can nly be carried ut if nrmal 52

47 safeguards are drpped r when new hazards are intrduced by the wrk. Under n circumstances will the Permit t Wrk system be used t sanctin unsafe practices. Refer t Appendix L - Permit t Wrk Frm Appendix M - Ht Wrk Permit Frm 3.33 PERSONAL PROTECTIVE EQUIPMENT The management recgnises their respnsibility t prtect the health and safety f their emplyees by prviding safe systems f wrk, suitable and safe wrk equipment and engineering cntrls. The prvisin f PPE is therefre viewed as a last resrt and is the by-prduct f the Cllege s risk assessment prgramme. Any PPE purchased by the Cllege will cmply with the apprpriate British/Eurpean/Internatinal Standard. Prir t the issue f PPE, users will be given instructin n its crrect use, where and when required t use the PPE, hw t lk after it prperly and the arrangements fr replacing wrk r damaged equipment. Emplyees issued with PPE are t receive infrmatin and training as t its crrect use. Their attentin will be drawn t their legal duty t take care f their PPE and t wear it at all times necessary. Staff issued with PPE fr a particular activity are statutrily bliged t wear it and emplyers are statutrily bliged t enfrce its use when apprpriate THE SAFE USE OF PLANT AND MACHINERY Emplyees f Shebbear Cllege have the respnsibility t use any plant r wrk equipment prvided in the crrect manner. In rder t fulfil this respnsibility, emplyees shuld bserve the fllwing prcedures: Emplyees must nt perate machinery that they are nt trained and authrised t use; Emplyees shuld switch ff machinery befre carrying ut any adjustments; Reprt all defects and damage t plant and machinery, including safety equipment shuld be reprted t the line manager r supervisr PLAY EQUIPMENT (OUTDOOR) This sectin is cncerned primarily with utdr play equipment where items f equipment are permanently installed and where there is frmal full-time supervisin f play activities. Safety shuld permeate every stage in the prvisin f play equipment frm planning, designing, chsing and installing equipment t mnitring and maintaining the facilities. 53

48 When purchasing new r replacing existing utdr play equipment it is imprtant that Heads f establishments satisfy themselves s t the level f safety affrded by the design, cnstructin and installatin f particular items f equipment. Under health and safety legislatin the establishment shuld carry ut a risk assessment f play equipment t determine what precautins are needed. Part f this assessment will invlve deciding whether the equipment cmplies with the relevant British standards. It may be necessary t make sme mdificatins f replace certain items if the equipment predates recent standards. Frm research and studies int accidents which ccur in play areas, it has been pssible t identify the fllwing factrs which appear t cntribute t accidents: Prly designed equipment Pr lcatin and layut Inadequate maintenance prcedures Incrrect installatin f equipment Lack f facilities apprpriate fr the age f the child Inapprpriate use f equipment It is essential that the Cllege cnsiders such factrs in develping their arrangements fr use f utdr play equipment. Equipment and its cmpnents shuld be inspected as per the relevant British Standards and shuld include: Schl days: Visual checks t identify any hazards that can result frm vandalism, use r weather cnditins; Every term: Operatinal inspectin t check the peratin and stability f the equipment, and t lk fr wear. A written recrd shuld be kept; Annually: Main inspectin f the verall cnditin f the equipment, fundatins and surfaces. The annual main inspectin shuld be carried ut by a cmpetent persn in strict accrdance with the manufacturer s instructins PREMISES The Cllege premises will be kept safe, tidy and well maintained by the Husekeeping Manager. Frmal inspectins will take place n a regular basis. Any trees which culd affect the safety f pupils, emplyees r thers shuld be regularly inspected and maintained by the Estate Manager. Accessible and signed gas stp ccks and electric islatin switches shuld be prvided in dedicated practical wrk areas such as in the labratries, science preparatin rms, wrkshps, biler huses, kitchens and similar areas. All glazing shuld be f the crrect standard r shuld be filmed and any elevated pening windws frm which a persn might fall must be safeguarded. Windws which pen nt areas where peple walk can create risk t the passers-by, which shuld be prevented by restricting the windw penings. 54

49 3.37 SHARED WORKPLACE Shebbear Cllege will, in accrdance with Regulatin 11(1) f the Management f Health and Safety at Wrk Regulatins 1999, c-perate with ther emplyers within a shared wrkplace ccupancy s far as is necessary t enable them t cmply with their legal duties and any prhibitins impsed upn them by r under the relevant statutry prvisins and by Part II f the Fire Precautins (Wrkplace) Regulatins The Cllege will als c-rdinate any measures taken t cmply with ther health and safety laws and take all reasnable steps t infrm ther emplyers abut risks frm ur wrk activities SMOKING (this includes E-cigarettes and Vaping) Shebbear Cllege is cmmitted t prviding a safe and cmfrtable wrking envirnment within its premises and this applies t tbacc smking, E-cigarettes and Vaping. Due t the evidence f health risks assciated with passive smking, the discmfrt suffered by nnsmkers expsed t tbacc smke and existing legislative requirements, tbacc smking, E-cigarettes and Vaping n the premises is prhibited. Any infringement f the smking plicy by staff, in the first instance, will be dealt with under Cllege disciplinary prcedures. Visitrs, cntractrs and temprary staff will be expected t abide by the terms f the smking plicy. Every line manager/supervisr is respnsible fr ensuring that this plicy is implemented STRESS AT WORK We accept that sme wrk activities have the ptential t cause stress, particularly at busy times. Care is taken in recruitment plicy t ensure each emplyee s wrklad is reasnable. Managers, when perfrming risk assessments n the activities f their department, will pay special attentin t ptential risks frm stress and signs f stress at wrk will be nted. The Cllege (if deemed apprpriate) will ffer an emplyee assistance scheme which will ffer cnfidential and individual cunselling t emplyees wh may need it. Any emplyee with clear stress-related prblems shall receive (if requested) apprpriate cunselling and help frm the Cllege (emplyee) assistance scheme but it is understd that this is nt an alternative t lking at the cause f the stress and, if wrk-related, seeking t alter the structure and wrking arrangements f the jb. Fllwing actin t reduce the risks, they shall be reassessed. If the risks remain unsustainable by the emplyee cncerned, effrts shall be made t reassign that persn t ther wrk fr which the risks are assessed as tlerable. If it is nt pssible t reassign the wrker t wrk which the emplyee cncerned is capable f carrying ut, the prcedures fr lng-term ill health shall be applied in accrdance with 55

50 bth the Cllege s plicy n such matters and emplyment law TEMPORARY EMPLOYEES Shebbear Cllege is cmmitted t the prtectin f all emplyees whether temprary r fulltime and will, therefre, apply identical standards twards prtecting the health and safety f temprary emplyees as it des t thse emplyed n a permanent basis. Temprary wrkers shuld cmply with all health and safety precautins/rules and, if in any dubt as t what these are, shuld clarify the psitin with their line manager/supervisr TERRORISM, BOMB THREATS AND SUSPICIOUS PACKAGES Any threat received shuld be treated with the utmst seriusness, the Fire Brigade and the Headmaster shuld be infrmed immediately. Unless the call is clearly a hax, the establishment must be cleared at nce using the nrmal fire drill and a check made t ensure that all staff, students and visitrs are ut f the buildings. The plice need t be given whatever details may be available, fr example time f call, descriptin f vice f caller, alleged time f explsin etc. See Appendix O. The Headmaster r SMT members may nly allw peple t re-enter the buildings after cnsultatin with the emergency services in charge at the scene. Infrmatin n dealing with suspect packages is as fllws: Bilgical r Chemical Threats by Pst: This advice takes full accunt f dcumentatin published by the HSE. The gvernment des nt believe that the verall level f threat t the UK has increased beynd the heightened levels fllwing the events f 11 September Hwever, clleagues shuld be aware f the practical steps that they shuld take immediately if they receive a suspect package r cme int cntact with a chemical substance r bilgical agent, such as anthrax. Terrrist r criminal incidents f this nature are extremely rare. Hwever, if there is a cncern that a suspect bilgical/chemical package has been received, sensible steps can be taken t minimize the risk f expsure and the pssibility f harm. If Clleagues are in any dubt abut a package, d nt tuch it, mve it r pen it; instead call the plice n 999. Sme items that can trigger suspicin include: Discluratin, crystals n surface, strange durs r ily stains Envelpe with pwder r pwder-like residue Excessive tape r string Unusual size r weight, given the size Lpsided r ddly-shaped envelpe Pstmark that des nt match return address Restrictive endrsements such as Persnal r Cnfidential Excessive pstage 56

51 Handwritten, blck printed r prly-typed addresses Incrrect titles Title but n name Misspellings f cmmn wrds N return address Items addressed t individuals that are n lnger with rganizatin What t d if clleagues believe they have received a cntaminated package: D nt tuch the package further r mve it t anther lcatin; Shut windws and drs in the rm and leave the rm, but keep themselves separate frm thers and available fr medical examinatin; Switch ff any rm air cnditining system; Ntify the building manager wh shuld ntify the plice, switch ff the building air cnditining system, clse all fire drs and windws and ensure that persnnel are evacuated TRAINING & INSTRUCTION There is a substantial cmmitment by the Cllege t identify safety training needs, t carry ut that training and t measure the cmpetence f trainees. Strng emphasis will be placed n safety and health aspects f training. Line managers within the schl will undertake a training needs analysis t identify the cmpetency requirements f specific jb rles in terms f health and safety, and will ensure that apprpriate training is delivered. The training needs analysis will be reviewed n an annual basis r n the intrductin f new legislatin. Line managers shuld reprt all training needs t the Health and Safety Crdinatr wh will als hld all training recrds. Shebbear Cllege expects that all emplyees will c-perate in the training prvided. Certain tasks in the Cllege peratins require strict safety prcedures be fllwed. Where this arises the emplyee invlved will receive special instructin. It is essential that n persn shuld attempt a ptentially hazardus task withut training. Training recrds will be maintained and kept by the Health and Safety Crdinatr. Inductin training: All new emplyees receive general health and safety inductin training by the Health and Safety Crdinatr and by their manager fr individual jb cntent. Inductin training will include, but nt be restricted t, emergency prcedures, the crrect use f PPE, first aid prcedures, risk assessment, accident reprting and the measures t be taken t reduce risks frm knwn hazards in their wrk area. All new emplyees/trainees will wrk under the direct supervisin f an appinted persn until such time as their line manager/supervisr is satisfied that the individual has achieved 57

52 the required level f knwledge and experience. Emplyee Duties: Every emplyee has a duty t: Use any equipment r prcess in accrdance with the training and instructins received frm the emplyer; Infrm the emplyer (i.e. line manager) f any: Wrk situatin which a persn with their training and instructin wuld reasnably cnsider t be a serius and immediate danger t health and safety; Matter which a persn with their training and instructin wuld reasnably cnsider t be a shrtcming in the emplyer s prtectin arrangements fr health and safety. Refer t: Inductin Training Recrd, held in Individual Persnnel files Appendix P Emplyee Inductin Check List 3.43 VEHICLES ON SITE The gvernrs will endeavur t: Segregate access vehicular and vulnerable (pedestrians and cyclists) traffic; Design-ut vehicular and vulnerable traffic rute cnflicts, bth at access and n-site; Wherever pssible avid same-access fr all VIBRATING EQUIPMENT We will identify all emplyees wh may be expsed t the risks frm vibrating equipment. This may be in the frm f hand-arm vibratin arising frm the use f tls such as chipping hammers, angle grinders and abrasive wheel saws, r it may be in the frm f whle bdy vibratin frm driving ff-rad vehicles, HGV s r buses, r being std n vibrating machinery. Expsure Limit Values and Actin Values Fr hand-arm vibratin: The daily expsure limit value (ELV) is 5m/s2 A (8) The daily expsure actin value (EAV) is 2.5 m/s2 (8) 58

53 Fr whle-bdy vibratin: The daily expsure limit value (ELV) is 1.15 m/s2 A (8) The daily expsure actin value (EAV) is 0.5 m/s2 A (8) Risk Assessment A suitable and sufficient risk assessment must be carried ut t enable Managers t make a valid decisin regarding the measures necessary t prevent r adequately cntrl the expsure f their emplyee s. Where it is nt reasnably practicable t eliminate risk at surce and an expsure actin value is likely t be reached r exceeded, Managers must reduce expsure t as lw a level as is reasnably practicable. Management shuld nte that expsures belw the expsure actin value are nt risk free, s actin shuld nt stp at this level f expsure if further reductins can be achieved at a reasnable cst. If it is discvered thrugh risk assessment, mnitring r vibratin measurements that the expsure limit value is exceeded then Managers must: Immediately reduce the emplyee s expsure t vibratin t belw the limit value; Identify the reasn fr that limit being exceeded; Mdify the measures taken t prevent it being exceeded again. The abve will nt apply where an emplyee s expsure t vibratin is usually belw the expsure actin value but varies markedly frm time t time and may ccasinally exceed the expsure limit value, prvided that: Any expsure t vibratin averaged ver ne week is less than the expsure limit value; There is evidence t shw that the risk frm the actual pattern f expsure is less than the crrespnding risk frm cnstant expsure at the expsure limit value; Risk is reduced t as lw a level as is reasnably practicable, taking int accunt the special circumstances; The emplyees cncerned are subject t increased health surveillance, which is a prgramme f systematic health checks t identify early signs and symptms f disease and t allw actin t be taken t prevent its prgressin VIOLENCE AND AGGRESSION TO STAFF Shebbear Cllege is cmmitted t prviding a safe and healthy wrkplace including the prtectin f all staff frm aggressin and vilence as far as it is able. Risks t persnal security, premises and prperty will be assessed thrugh the risk assessment prcess. Security in the schl is the respnsibility f the Headmaster and the Gverning Bdy. Managers are respnsible fr assessing the risk f vilence t staff and 59

54 where vilence is identified as a significant risk line managers will ensure that apprpriate cntrl measures are put in place. Staff shuld reprt incidents f vilence and aggressin in the same manner as accidents. The Cllege take these matters very seriusly and any evidence f prblems will result in a review t seek better methds f eliminatin and cntrl. Recrds shuld be taken f the actins taken t minimise and cntrl the risk vilence and aggressin by line managers and submitted t the Health and Safety Crdinatr, wh will hld the recrds in receptin VISITORS ON COMPANY PREMISES All persns nt directly emplyed by the Cllege wh visit the premises will reprt t the receptin area side entrance t sign in and be issued a visitrs badge, which is kept by the receptinist. The receptinist will infrm the visitrs hst wh will cme t the receptin area t meet the visitr. N unaccmpanied visitr(s) will be allwed t enter beynd the receptin area. Visitrs are the respnsibility f the knwn member f staff with whm they have an appintment and in the case f an emergency it is the respnsibility f that persn t lead the visitr ut f the building t the Assembly Pint. Visitrs will be prvided with, and expected t wear, any necessary PPE. When in a designated wrkshp area, they must keep within any marked areas and must bey the Cllege s health and safety rules at all times. On leaving the premises, the visitr(s) will be escrted back t the receptin area where they will bk/sign ut. Refer t: The Visitrs Bk, held in Receptin WELFARE ACTIVITIES Adequate welfare facilities will be prvided and maintained by the Cllege. Suitable and sufficient sanitary cnveniences and washing facilities will be maintained in a serviceable cnditin, cleaned at regular intervals and equipped with adequate lighting. A supply f cld/warm/ht running water, sap and clean twels, r ther suitable means f cleaning and drying, will be available, cnveniently situated, accessible and kept in a clean and rderly cnditin. An adequate supply f whlesme drinking water will be available and suitable rest and eating facilities will be prvided at readily accessible places. 60

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