FORT LANGLEY CANOE CLUB EXECUTIVE MEETING Monday, July 8:00 pm 9167 Glover Road, Fort Langley, BC MINUTES

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1 FORT LANGLEY CANOE CLUB EXECUTIVE MEETING Monday, July 8:00 pm 9167 Glover Road, Fort Langley, BC MINUTES A B C Item C-1 MINUTES: PRESENT: Cheryl MacIntosh, Dave Longman, Sara Strachan, Karen Corness, Joanne Bolam, Glenda Grassmuck, Catriona Eigenfeldt Regrets: Bob Anderson WELCOME Call to order. The meeting commenced at 8:05 AGENDA MOTION by Karen to adopt the agenda as amended Seconded by Catriona. MINUTES OF LAST MEETINGS MOTION by Grant to accept the minutes of the meeting as amended. Seconded by Karen. D REPORTS Item D-1 TREASURER Item D-2 DIVISIONS REPORTS Reports are attached to these minutes. All divisions/disciplines/ committee representatives are required to provide reports for inclusion in minutes. To shorten exec meetings, reports are to be received by Exec prior to meeting for preview. Reports are not read out at meeting. Questions from reports addressed at meeting. All discussion items under Business. A month end financial statement is sent to each executive member prior to meeting for review. Statements are available to any member upon request. MOTION by Joanne to adopt the financial reports as distributed. Seconded by Catriona. Dragon Boat (DB) (attached) Flatwater/Sprint (FW) (attached) Voyageur/Rec Canoe (VOY) (attached) Outrigger Canoe (OC) (attached) MOTION by Dave to adopt the reports as submitted. Seconded by Grant. Item D-3 Safety Tabled to next meeting E Item E-1 CLUBItem E-1.1 General Item E-1.1 General BUSINESS ARISING FROM THE MINUTES

2 A B C Item C-1 MINUTES: PRESENT: Cheryl MacIntosh, Dave Longman, Sara Strachan, Karen Corness, Joanne Bolam, Glenda Grassmuck, Catriona Eigenfeldt Regrets: Bob Anderson WELCOME Call to order. The meeting commenced at 8:05 AGENDA MOTION by Karen to adopt the agenda as amended Seconded by Catriona. MINUTES OF LAST MEETINGS MOTION by Grant to accept the minutes of the meeting as amended. Seconded by Karen. D REPORTS Item D-1 TREASURER Item D-2 DIVISIONS REPORTS Reports are attached to these minutes. All divisions/disciplines/ committee representatives are required to provide reports for inclusion in minutes. To shorten exec meetings, reports are to be received by Exec prior to meeting for preview. Reports are not read out at meeting. Questions from reports addressed at meeting. All discussion items under Business. A month end financial statement is sent to each executive member prior to meeting for review. Statements are available to any member upon request. MOTION by Joanne to adopt the financial reports as distributed. Seconded by Catriona. Dragon Boat (DB) (attached) Flatwater/Sprint (FW) (attached) Voyageur/Rec Canoe (VOY) (attached) Outrigger Canoe (OC) (attached) MOTION by Dave to adopt the reports as submitted. Seconded by Grant. Item D-3 Safety Tabled to next meeting E Item E-1 CLUBItem E-1.1 General Item E-1.1 General BUSINESS ARISING FROM THE MINUTES

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4 1.1.1 Coach Boats and Motors - Theft and replacement of motor The chain at the top of the Canoe Dock ramp was cut, the cable and locks were missing from the motor. Dave has filed a claim, and has a quote on a new motor. He will confirm deductible. Will confirm new boat is covered. Grant and Catriona nothing new to report Fort Langley Historic Site and Township FLCC Strategic Plans Voyageur and dragon boat still working on their strategic plans Criminal Records Bob - tabled Check FLCC policy Communications Joyce is continuing to do newsletters. Exec will meet with Joyce. We will met at ATC to use a computer and TV screen and Joyce will show Executive what things are stored and how to access Use of PFD s (Transport Canada not approved) It was agreed that all PFD s must be coast guard approved or members cannot use boats or equipment. Members have been notified through club facebook and s. This must be enforced by using club pfds. E2 Treasurer Also see report attached. 2.1 CRA Dave advised he is still dealing with CRA to prove that he is now the FLCC rep. He forwarded them a copy of the AGM Minutes and is now waiting to hear back. 2.2 CC and books Is continuing to review credit card payment processes with Joyce hoping to simplify 2.3 FW monthly recon Advised that he is forwarding two cheques per month to Flat Water. One at mid-month and one at end of month, to reconcile. Item E3 Safety 3.1 Safety Training for Divisions 3.2 CPR Training and where to place AED s Tabled to next month Tabled to next month Item E4 Facilities/Inventory 4.1 Voyageur Hoist A laminated set of instructions to be posted. Bills submitted BCS claim. This project is now complete. 4.2 Dock Expansion Project Cheryl to contact Jonathan Wilkins to ask for update 4.3 Fort Heritage Society/Joseph Haldi House 4.4 Maintenance Committee and General Maintenance Item E-5 DRAGON BOAT Safety issue: Dragon Boats turning before the bridge Grant reviewed that Langley Heritage Society is to put together a business plan which must provide a way to generate money for the Township. At present the TOL is receiving money by renting facility for movie shoots. Grant will confirm if Trinity Western University has been given a one year extension to June Catriona is looking for volunteers for work on pub dock. It was agreed that for larger jobs, such as dock repairs, we aquire quotes from companies to do work. Karen Corness - Also see report attached. Karen read a letter received from Dan Peebles, on his concerns with boats turning upriver of the bridge. Dan s letter, well written and made good points, was discussed at length. MOTION by Karen that Executive enforces a rule that all boats must go through bridge, and not turn upriver of the bridge to return to the Caneo Dock. The motion was not Seconded. Not carried. Exec asked Karen to thank Dan on behalf of the Executive for his time and input on this matter.

5 Item E-6 FW/SPRINT 6.1 Storage Container at Salmon River Grant Rawstron - Also see report attached. FW have received a donated 40' storage container which will be placed at the Salmon River shortly. Item E-7 OUTRIGGER Joanne Bolam - Also see report attached. - One metal OC1 iako missing. Joanne has spoken to Jonathan Wilkins and he may be able to have replacement made. - Joanne to meet Grant to discuss upper storage issues. 7.1 Time for huli s Calmar will be only boat used for huli s. Joanne will organize assessors. Teams are to contact OC Rep to are times th boat on water Calmar will be docked on E finger west end. 7.3 OC Open House Planing to hold in August. Exec agreed need experienced steersperson and stroke in each boat, and will have safety boats at event as new participants will not have huli'ed. Will advertise event in local papers. Will promote to participants a six-week learn-to-ocprogram. 7.4 C-Lion OC1 purchase No confirmed date for delivery Item E-8 VOY/REC Glenda Grassmuck - Also see attached report. 8.1 Boat use by other Flat Water has been regularly using Voyageurs for summer programs divisions and not booking. All boats need to be booked before use to ensure there is no conflict. During Freshet, FW were not meeting club policy as to required experienced paddlers. When Flat Water uses Voyageurs for their outings, who is covering insurance and who will receive any profits? Grant to look in to all of these issues. 8.2 Brigade Days Plans for two trips: Friday to Monday Hope to Fort Langley and Monday only Mission to Fort Langley. Notice has gone out to club members. Non-members welcome to join one day trip for dropin fees plus trip fees. For weekend trip, non-members must join as associate members for $25.00 plus trip fees. Pitt Meadows Club had borrowed one of the voyageur canoes for their summer programs (since Sunshine Coast Brigade), which is to be returned before Brigade Days as we are unsure the number of boats we will need. 8.3 Sunshine Coast As requested by exec, Glenda wrote a letter to Sunshine Coast Brigade organizers concerning misunderstanding of use our canoe at their event, and received a nice reply. 8.4 Cranberry Festival Plans have started Susie Tuttle will do registration again this year. Johanna M has made pinnies from old Cranberry Tshirts for all volunteers to wear to be easily identifiable at event. F NEW BUSINESS F1 Disposal of Elite DB10 F2 Security motors Doug Kazakoff had agreed club made dispose of Elite. Bob to take pictures to forward to Dean Fortin who wants it as a mold. In exchange it was suggested we will investigate a future deal on a refurnbished BUK. Karen wondered if a BUK drum may be needed more than an addtional BUK. Due to recent criminal activity, these measures were decided: - Paint motors a bright fluorescent colour so that no one would want to steal them - Put a large FLCC logo on all boats - Make sure all serial numbers are on inventory list F3 Club training re: security Locks and lines at Riverside and Canoe Dock continue to be and boat moorage incorrect secured. Exec agreed additional training required. OC - Correct tie-up/lock training will be done with Huli drills. There are videos available on the web site. DB - steersperson is responsible Karen will follow up.

6 F4 Boathouse space F5 meeting with Joyce May F6 FCKC post-season mtg F7 Dragon Boat Canada AGM Nomination and F8 Paddlesport dock security G Item G-1 Next Meetings H Item H-1 Meeting Adjournment Voy and FW - not having any issues - the boat house is left unlocked sometimes, Grant (FW), Glenda (Voy) and Joanne (OC1s) will discuss with their members. SUPS stored in doorway - Grant to ask Flat Water to move. Discussed under E.1.5 FLCC Communications This will be arranged for the end of September Executive agreed (via ) and is grateful to Jonathan Wilkins to represent FLCC at the upcoming DBC AGM. FLCC will nominate him to the DBC board for upcoming season On-going youth summer activity on Paddlesport Dock, including drinking and damaging property. FLCC members to report any activity to TOL and RCMP. TOL is responsibility and will be watching this issue more closely. ToL have posted new signs NEXT MEETING(S) Next executive meeting: Monday August 8:00 Fort Langley Community Hall ADJOURNMENT MOTION by Glenda to adjourn. Second by Catriona The meeting adjourned 10:15 pm Submitted by Sara Strachan Attachments: Combined Reports Dragon boat Report - Karen Corness - July 2017 July continued to be a busy month for regattas. After Concord Pacific, teams participated in regattas at Nanaimo and Harrison with excellent results. Fast and Furious and Titanium are preparing for Nationals in Wellington, Ont. at the beginning of August. As the teams practice hard for these regattas, John Spencer continues to make sure that all boats are in good repair. July saw many dragon boat outings for adults and students. Gayle Brooks has been coordinating these outings with the help of many volunteers. The shortage of steerspersons is being addressed. New steerspersons continue to practice under the mentorship of level 3 steerspersons. A few level 1 steerspersons have been assessed. Dan Peebles and his committee continue to work on updating the steering manual and assessment documents. Sprint Report - Grant Rawstrom - July 2017 July is a busy month for us! Programs are in full swing including; weekly Summer Camps, Sprint Summer program, Masters Paddling, KayakFit and Drop-In kayaking. Drop-In kayaking was added the end of June and run Tuesday evenings. This offers another opportunity to introduce new paddlers to the club. Both KayakFit and Drop-In nights have seen consistent participants, who are enjoying being back on the Bedford Channel. The recreational boats were moved back over to the Bedford Channel on July 16th. Boats, paddles and life-jackets were transported back and forth multiple times per day for our Summer camp and evening programs. Staff and volunteers did a great job prepping the space allocated for the container. The date of the container placement is to be determined. This will reduce the amount of time spent transporting back and forth and greatly increase security of our recreational boats and equipment.

7 I am very happy to announce our 2017 Summer Camps are almost full. With the increase of the amount of participants and price per week our summer camps should be our biggest source of revenue. Lauryn, Ryan, Devon and Kirsten have been working hard on making each day fun and exciting for the kids. July events for the Sprint Team include: Paddle-a-thon, Provincials/B.C Cup #2, Grouse Grind Hike and Ridge Invitational Regatta. The Sprint Team paddled in our Paddle-a-thon July 8th. Our paddlers surpassed the goal of 150km to reach a total of 171km! We had great representation from all FCKC age groups at this event. Provincials and B.C Cup #2 were cancelled due to the B.C wildfires. Provincial qualification races will be held in conjunction with the Ridge Invitational Regatta next weekend. Elliot Hoyt and Ben Muench will represent FCKC at this years Nationals held in Welland, ON. Hosted by the Western Ontario Division of CanoeKayak Canada, CanoeWelland2017 will see up to 1,800 athletes compete to be named Canada s best paddlers of the year. Borrowing of boats has been organized through South Niagara Canoe Club to avoid the cost of boat transportation. The Sprint Team will hike the Grouse Grind for the second year! This is a great team building opportunity, good workout and a chance to enjoy the mountain views. It is open to all ages, families are encouraged to join in. The number of youth hanging out, drinking, smoking and swimming on the dock has drastically increased from last year. This has been a disturbance for all user groups. Many calls have been made to the Langley Police Non-Emergency. TOL have placed signs at the top of the gate, on both boathouses and spikes on the top of the boathouse to deter people from jumping off the roof. The situation will continue to be monitored by staff. The Canada Summer Games women s kayak and men s canoe teams will hold their final crewboat training camps at FCKC next week. FCKC s own, Meghan Cheung will train with the womens team while Liam Stewart will train with the men s canoe team. A technical session is set up for the FCKC athlete to learn from the Provincial Coaches, (Blake Dalton, Cory Rublee) and best U21 athletes Freshet is over!! OC Report - July, Joanne Bolam For the upcoming Harrison race we will be hauling 4 boats. The Bradley is still being worked on, but will be ready to go and then back on the water in Ft. Langley. One OC incident where the tide and freshet and miscalculation pushed an OC onto the reflector logs at the canoe dock. No one hurt, no damage. The OC 1 s will be locked and only those members paying for usage will get a key Voyager Report - July Glenda Grassmuck On Saturday, July 15 we supplied three voyager canoes to DRBIPA. Fortunately the river had receded enough that we could pull the canoes up onto the beach area. We had 15 volunteers to help the 130 people who enjoyed a 20 minute paddle down the river. Glenn was on hand to show us how the new hoist works. We took turns using the wheel and successfully lowered then raised our third canoe. Jonathan has taken Glenn s invoice to the B.C.S. so hopefully some money will be forthcoming. Glenn showed us how a fourth canoe could be added to the hoist arrangement. Perhaps a new canoe could be added to next year s budget?

8 After our busy morning some hardy souls went for a paddle, and then for a potluck and movie night at Debi Collins's home. What would a voyager report be without a potluck? Julie Kell has asked Joyce to advertise Brigade Days August 7 th in our newsletter. We are hoping for a good turnout this year. Perhaps a challenge to the executive! Member at Large Report July Catriona Eigenfeldt No changes in the areas of: Gas volunteer system working Cleaning. Volunteer system working for chicken coop and boat house organizing Locks. Volunteer system working Motors: John S. in charge updates to be discussed. Motors: discuss update regarding stolen motor Coach boats: feedback. New boat working well. Maintenance: requested that we add to the next newsletter and expression of interest for volunteers for an August general dock maintenance crew powerwashing, some board replacement. Dates TBA - Need to discuss major maintenance issues and plan to get items completed. Security and risk analysis: would like to discuss security/risk analysis I was away for 2 ½ weeks in July so THANK YOU to Joanne Bolam for overseeing the locks/keys and MAL contact.