ELIGIBLE VOTERS PRESENT: 67

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1 Fort Langley Canoe Club ANNUAL GENERAL MEETING Monday, February 22, 7:30 pm Fort Langley Community Hall-upper hall 9167 Glover Road, Fort Langley, B.C. Bob Anderson Jaye Barbour Pat Barker Reva Berman Allen Black Brenda Blair Marilyn Brooks Gayle Brooks Cheryl Bublitz Jean Chan Debbie Cheong Fernanda Clint Karen Corness Denise Crook Bonnie Cunningham Janet Dean Sharon Delany Mario DeSantis Sharon DeSantis Gralin Doubleday Emily Duquette Terry Dunne Kelley Fripps-Cheung ELIGIBLE VOTERS PRESENT: 67 Hazel Halliday Elizabeth Heal Crystal Helliar-Nash Glenn Howes Marlene Hoyt Catherine Jacobs Carolyn Jeffreys Julie Kell Carolyn Kessler Jerry Langley Karen Langley Ben Lee Marilyn Leibel Linda Li Barbara Maestri Paula McCallum Louise Messner Alison Minto Debbie Morrison Johanna Mramor Susan Murray Beverley O Connor Lynda Paquette Linda Pound Adelita Ragnitz Lorena Ramak Grant Rawstron Emily Raymond Margaret Riches Kathy Roddham Tammy Rogerson Debbie Scott Beverley Short Dianne Shrimpton John Spencer Betty Stockli Sara Strachan Pamela Sutherland Sue Tuttle Diane Twist Cec Welk Jonathan Wilkins Barb Ydenberg Bhree Young ELIGIBLE VOTERS PRESENT with proxy vote(s): 10 =14=24 (plus proxy votes) see attached for detailed proxy list, voters Judy Fawcett Mark Forsythe Sharon Good Susan Hillier

2 Colleen Littledale Cheryl MacIntosh Terry McMullen Maureen Spencer Suzanne Waddell Alison Wilkins Representing 5 proxy voters The club has 330 eligible members. For a quorum, 50 members eligible to vote are required. Quorum has been met. As per Part (3) of the bylaws, a quorum is 15% of the members eligible to vote, but never less than 5 persons. Each voting member present can carry a maximum of 9 proxies. A Item I Agenda B WELCOME Call to order. The meeting commenced at 7:30 pm with welcome and introductions. MOTION by Susan Murray to adopt the agenda as circulated. Seconded by Louise Meissner OLD BUSINESS Item II Adoption of Minutes March 5, 2013 Item III. i Consideration of Financial Statements; Budgets; Proposed Capital Expenditures MOTION by Marlene Hoyt to accept the minutes from March 2, 2015 AGM as amended. Seconded by Sharon Good Financial statements, budgets, and proposed capital expenditures were sent to all members. The treasurer was thanked for her clarification of the financial statements. MOTION by Sue Tuttle to accept the amended 2014 financial statement as distributed. Seconded by Jonathan Wilkins MOTION by Sue Tuttle to accept the 2015 financial statements as distributed. Seconded by Kelley Cheung Motion by Sue Tuttle to accept the budgets and proposed purchases for 2016 as distributed. 2

3 Seconded by Jonathan Wilkins Item IV Reports Cheryl MacIntosh presented the Commodore s Report giving an overview of the events and highlights of this past year. The following reports/items (along with notice of the AGM) were sent to all members prior to the AGM Agenda Proxy 2015 AGM minutes Proposed financials, budgets and purchases Nominees information See attached reports: Commodore s report, by Commodore Cheryl MacIntosh Item V Unfinished Business i Membership Fees ii Executive Term of Office Item VI Election of Directors MOTION by Sue Tuttle that the FLCC Bylaws be amended to include: Part 2 - Membership Add: 7. c. The yearly membership fees will include any increase in insurance costs. Seconded by Kelley Cheung MOTION by Louise Margaret Meissner that FLCC Bylaws be amended to read: Item 24. (3) All Executive members are elected for a one -year term. Seconded by Cec Welk In favor, three opposed. Chairperson Jean Chan handed the meeting over to Johanna Mramor for the election of directors. The following members stood for positions of: Commodore: Cheryl MacIntosh Vice Commodore: Bob Anderson Treasurer: Sue Tuttle Secretary: Cec Welk 3

4 FW (Sprint Racing) Coordinator: Grant Rawstron DB Coordinator Joyce May OC Coordinator: Gralin Doubleday Voyageur Coordinator: Debbie Scott Member at Large: Dianne Shrimpton The Election Officer called three times for each of the nine positions to be filled. Cheryl MacIntosh was acclaimed in the position of Commodore. Bob Anderson was acclaimed in the position of Vice Commodore. Sue Tuttle was acclaimed in the position of Treasurer. Cec Welk was acclaimed in the position of Secretary. Grant Rawstron was acclaimed in the position of Flatwater (Sprint) Coordinator. Joyce May was acclaimed as Dragonboat Coordinator. Gralin Doubleday was elected in the position of OC Coordinator. Debbie Scott was acclaimed in the position of Voyageur Coordinator. Dianne Shrimpton was acclaimed in the position of Member At Large: Motion by Jean Chan for a vote of thanks to the outgoing executive members: John Spencer and Denise Crook. Seconded by Cec Welk All in favor. C D Item H-1 Meeting Adjournment NEW BUSINESS ADJOURNMENT round of applause MOTION by Judy Fawcett, seconded by Sara Strachan to adjourn the meeting. The meeting adjourned at 8:30` pm. 4

5 Minutes by: Cec Welk, Secretary Voter/proxy information by: Cec Welk, Secretary Attached below: Proxy Carriers Commodore s Report Divisional Summaries: year in review 5

6 TOTAL ELEGIBLE VOTES: In attendance (non-proxy carriers as seen on page one): In attendance and proxy carriers: (left column below) Carrying these proxies: (right column below) Judy Fawcett Mark Forsythe Sharon Good Susan Hillier Collen Littledale Cheryl MacIntosh Terry McMullen Maureen Spencer Suzanne Waddell Alison Wilkins Elaine Barr Catherine Forsythe Joan Rebman Marion Cox Anne Charlton Anneke VanLeeuwen Debbie McMullen Linda Rose Connie Thompson Karen Morley Sydnie Digby Joanne Ferguson Judy Langlois Vicki Whiteley COMBINED REPORTS AGM February 17, 2014 Commodore s Report Treasurer s Report Financial Reports available on request - Profit/Loss - Purchases - Budgets Commodore s Report Submitted by Cheryl MacIntosh Commodore and Divisions Report AGM February by Commodore Cheryl MacIntosh 6

7 FLCC continues to grow - we had 625 members in It's amazing to see so many recreational and competitive paddlers of all disciplines on the water in Fort Langley as well as representing FLCC at regional, national and international events and regattas. This report may seem long but with such a big club and so many things happening there is a lot to say, and we want to be sure to hit the highlights for each division as well as the club itself. I hope I have not missed anything. This year the club purchased another new motor with the intention to replace one motor each year, as well as ensure annual maintenance is done. As we strive to meet the growing needs, we stored two safety boats on the water this year with the third ready to go in the boathouse. As the needs keep growing we appreciate the cooperation between divisions while sharing the boathouse, storage, docks and equipment. FLCC is a volunteer run club, and I want to thank all the members who step up throughout the year. FLCC could not run without our volunteers. For this evening, Dianne has prepared 2016 volunteer signup sheets for various roles which we hope you will sign this evening. She promises she will contact every person who signs up as we understand in the past this has been an issue. A special thank you to the 2015 board members who gave so much of their time and expertise to the club. John and Denise are stepping down from the board but they will remain involved as John will be Maintenance Manager and Denise will be on the DB Committee. And lastly a big thank you to all those who have put their names forward to stand for the board in Your leadership and willingness is appreciated. Voyageur continues to enjoy their weekly recreational paddles, as well as monthly trips that are enjoyed by other divisions' members. This weekend is the paddle to breakfast at Bruce's Market and in a couple weeks is the paddle to Golden Ears bridge with a hotdog roast on the way home. The voyageur division is a great entry point to the club but also provides many community activities. The annual Edge Program was the biggest ever with about 90 Walnut Grove grade 11 students on the water for a day trip to Kanaka Creek. Our voyageur regatta in conjunction with the Cranberry Festival was as popular as ever. There are numerous outings for the community included Girl Guides and Langley Water Weeks. Several members joined the Voyageur Brigade paddling our voyageur canoe through the Badlands of Alberta in In 2016 they are preparing to enjoy the Broughton Archipelago at the North end of Vancouver Island (Janet Megahy has information and will meet anyone interested after the meeting). FLCC is involved in co-planning the 2017 Voyageur Brigade paddle down the coast to connect with other trips across Canada to celebrate Canada's 150 th anniversary. Our fleet expanded with the addition of another voyageur canoe which is needed for the Cranberry races and big outings. Plans are in the works to install a boat lift to enable two boats to be stored in the boathouse rafters for easy access. DB continues to be the biggest division in the club including all levels of recreational to competitive teams. This past year the new DB Steering Manual and DB Safety Manual were compiled. We implemented the steering assessments and mentor-ship program 7

8 which had a positive response and we are looking for on-going improvements. We also held our first FLCC DB Drummer Forum where experienced drummers shared their knowledge. We had numerous community outings, both schools and corporate groups, which is a great way to introduce our sport to the community. A huge thank you to Gayle Brooks for organizing these outings, as well as all the volunteer steers, callers and dock help. Congratulation to all teams representing FLCC in 2015 at local and international regattas, and especially those Fast & Furious and Titanium members racing DB10s at the Pan Pacific Games in Welland, winning three bronze medals (we are currently looking into the purchase of a pair of DB10s). All the teams are getting ready for the 2016 season. Titanium Women qualified to race at Worlds in Australia in a few short weeks and we wish them well. We also have some new teams forming. One has already booked their practice times: Ex-sighted for visually impaired paddlers. We are excited to welcome them to FLCC. The OC division saw the addition of a fifth boat to our fleet as well as a dedicated outrigger trailer, both of which help serve the needs of our paddlers for training and racing purposes. FLCC hosted two OC races in Our annual FLCC River Run in the spring was popular with 47 boats entered. We held our first Fall Small Boat regatta which we hope will become popular. We had 180 members huli this fall and 42 OC6 winter practice slots are booked. There has been increased interest among club members to discover outrigger canoeing and the desire and number of crews attending race events continues to increase. Some of our members have been training very hard to attend the 2016 IVF World OC Sprints in Australia this May, so congratulations to those FLCC members who have been selected to paddle on Team Canada: Cheryl Bublitz, Ann Mohs, Lani Schultz, Allison Wilkins, Bob Anderson, Doug Kazakoff, Darrell Smith and Jonathan Wilkins. Within a month, FLCC is excited to host a training clinic for those going to the IVF World OC Sprints. On March 12 & 13 there will be approximately 70 paddlers, all going to Worlds, training on the Bedford Channel. FLCC is honoured to support this clinic. The constant increase in participation and dedication to be competitive, poses new and exciting challenges for the division and members. We need to examine new initiatives as to how things are done and how we can foster increased cohesiveness within the division in order to better serve the members and represent FLCC. The Sprint Canoe/Kayak division had a good year. The youth Sprint program, under Ben Muench's coaching, had a number of successes in local regattas. The athletes were grateful to Ben for fitting year-round training for them around his university studies. It was also encouraging to see Ben taking further coaching certification courses to develop his skills. Meghan Cheung also furthered her coaching education to compliment her swimming coaching skills. We congratulate Meghan and her sister Lauryn Cheung who were both selected for Team BC and came home with Gold medals from the Western Canadian Summer Games. Ben, with the help of members Lauryn and Ryan Hayes, ran the summer camps and programs successfully with adult programs often in high demand. We have a small but growing group of adult members that are enjoying paddling the Bedford Channel - some recreational and others in Sprint boats with a coached competitive group. With the addition of a full time coach, Emily Raymond, to our 8

9 coaching team we anticipate a great season ahead. Emily is a former National team member with a lot of experience paddling and coaching in a large Sprint Canoe Club in Ottawa. The Sprint Canoe/Kayak division had some great success in Ben Muench coached the Sprint members, and with the help of other Sprint members, ran the summer community and school programs. These are a great way to get community members and youth on the water as well as a source of revenue for the Sprint division. Congratulations to FLCC members Meghan and Lauryn Cheung who achieved gold at the Canadian Western Games and were selected to go to Nationals in Ottawa. We are excited the Sprint division has been successful in hiring a full-time coach in We're pleased to introduce Emily Raymond. She brings a lot of experience to the club and we hope to see a surge in participation numbers and development of the Sprint division in 2016 and beyond. FLCC had our first complete season with the newly expanded Canoe Docks, which were much appreciated by the members, but already we are short of dock space for our expanding fleet of big boats. After exploring upstream with no good solution, we have now contacted the Township of Langley regarding adding new FLCC docks downriver with access from the Paddlesport Dock. The Township seems in favour but they await input from other Paddlesport Dock user groups. These plans are in the very early stages and we are looking for members to join the Dock Expansion Committee contact the board if you are interested. In preparation to pursue this avenue we have included funds in our budget so when Township approval is given we can move forward quickly (dock expansion was discussed under Financial Reports before member approval of 2016 budget). This dock expansion will address the lack of dock space but we continue to struggle with lack of on-land storage, especially for our expanding fleet of trailers. We have been looking for accessible parking for our many large trailers and if anyone has suggestions or leads please contact the board. We also have no Clubhouse and this is an on-going discussion topic. Recently, FLCC have been included in community discussions about future development of Bedford House with the possibility of a Clubhouse and community usage. These plans are in the very early stages but FLCC will continue to pursue options. As you can see FLCC continue to thrive, and change as it grows. The board always welcomes input from it's members (we are still asking for member input to update our strategic plans). And, of course, we encourage everyone to volunteer as we anticipate another busy year in PO Box 1098, Fort Langley, BC V1M 2R7 fortlangleycanoeclub.ca 9