Committee Meeting MINUTES. Roger Warren. Robbie Crawford. William Pittman. Stephanie Tillerson, Town Administrator. Dorota Szubert, Town Treasurer

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1 i Pa None MINUTES April 14, 2016; 1:00 PM Kiawah Island Municipal Center Council Chambers individual application and makes its decisions using goals outlined in state guidelines which description of the impact of the use of SATAX funding on tourism to the Island. noted in the past several years the applications have become more refined in detail and and effort that was put forth in the applications that were submitted for evaluation. He seconded by Mr. Warren and was carried unanimously. Petra Reynolds, Town Clerk Dorota Szubert, Town Treasurer Stephanie Tillerson, Town Administrator Robbie Crawford Roger Warren Judy Chitwood Present: Dan Hubbard, Chairman the Freedom of Information Act and the Town of Kiawah Island requirements. Call to Order: Mr. Hubbard called the meeting to order at i:oo pm. II. FOIA: Notice of this meeting has been published, posted, and faxed in accordance with III. Roll Call: Bill Blizard Pam Harrington William Pittman Also Present: John Labriola, Council Liaison IV. Approval of Minutes: A. SATAX Meeting Minutes of April 16, 2015 Mr. Blizard made a motion to approve the minutes of April 16, The motion was V. Old Business: VI. New Business: A. General discussion of SATAX guidelines Mr. Hubbard welcomed all the applicants in attendance and thanked them for the time Mr. Hubbard reviewed the process by which the Committee will make its decision on each Committee Meeting State Accommodation Tax

2 2 Page th personal experience brought to the implementation of the SATAX funding process. their many years of service, the contribution of their personal time, their diligence and Mr. Hubbard also welcomed the Members of the SATAX Committee. He thanked them for recommendation to refer it to the Town for funding. Committee Members discussed each application and made a recommendation for a funding amount, made a recommendation not to fund the application, or made the spreadsheet with the average of the aggregate recommendations for each application. Following the break during which the ratings were tabulated, members received a Applicant Creativity If it meets Guidelines of State for Category Tourism Attractiveness Economic Impact Committee members completed their tally sheet rating each event on: in order to make a more cohesive recommendation. Committee members engaged in an in-depth discussion of the applications from the Town coverage. Members tried to determine a base figure for year-around coverage, using the increase in the expense of a time period from May 1S continuing through September 15 of Kiawah Island requesting funding for Charleston County Deputy and Beach Patrol Freshfields Events Promotion TOKljFreshfietds \ illage 5 15, Alligator Documentai-, and S mposium Kiawah Island Concer a,cv $ ;5,000.OO Marketing & Advertising Promoting Tour TOKI/Preshflelds Village S 50, The Wiidside Guest Pocket Guide KICAKINHC S Public Access Events TOKI j Kiawah Island Goif Resort s o,ooo.oo Kiawah stand Motoring Retreat Kiawah stand Motoring Retreat S 90, Beach patrol Town of Kiawah Island $ 194, Charleston Count, SherriH Deputies Town of Kiawah Island $ 5ot,6.oo reviewed, asked questions of the representatives and discussed in-depth each application. The following applications were presented by their representatives. Committee Members have the opportunity to ask questions after the presentation. presentation to no more than five minutes and requested that the Committee Members Committee. He indicated the Committee will hear presentations from each of the eight applicants who have submitted a proposal. He asked applicants please restrict their Mr. Hubbard explained the Committee s presentation process for an application to the B. Applications for Fiscal Year Committee was not a deciding body. It makes a recommendation to the Town s Ways and are designed to increase tourism and revenue to Kiawah. He reminded the attendees this Means Committee and they, in turn, make a recommendation to the Town Council.

3 3 Page by Mrs. Harrington and unanimously approved. Island maps. Kiawah Island Community Association and the Conservancy. The motion was seconded of representatives of the Town, Community Association, Resort, and Conservancy. The Ms. Harrington made a motion to recommend to the Ways and Means Committee a amount of $360, to the Town of Kiawah Island (TOKI) for Charleston County Requested: $501,464 Sherriff Deputies. The motion was seconded by Mr. Pitman and unanimously approved. unanimously approved. funding amount of $142, The motion was seconded by Mr. Crawford and Town of Kiawah Island Following discussion, Mr. Warren made a motion not to recommend funding to the made a recommendation to the Ways and Means Committee to use any unallocated app would provide a consolidation of the information provided in all the different SATAX funding as a base for the development of a Kiawah Island App by a Committee Mrs. Chit wood and unanimously approved. Mr. Warren abstained from voting. amount of $420, to the Kiawah Island Golf Resort. The motion was seconded by Mr. Warren stated with a low funding level for this application the Committee would 5) Charleston County Sheriff Deputies- Seasonal Coverage by Mr. Blizard and unanimously approved. amount of $27, to the Kiawah Island Motoring Retreat. The motion was seconded Mr. Warren made a motion to recommend to the Ways and Means Committee a funding Requested: $90,000 9) Kiawah Island Motoring Retreat Kiawah Island Motoring Retreat Requested: $15,000 KICA/ KINHC 8) The Wildside Guest Pocket Guide Requested: $420,000 TOKI / Kiawah Island Golf Resort 7) Public Access Events Requested: $194,220 Town of Kiawah Island 6) Town of Kiawah Island Beach Patrol

4 otal Mrs. Harrington made a motion to recommend to the Ways and Means Committee a The motion was seconded by Mrs. Harrington and unanimously approved. Mr. Warren made the request to round up, to the nearest thousand, all the recommended Project Chitwood and unanimously approved. Harrington and unanimously approved. Requested: $50,000 Requested: $15,000 funding amount of $12, to Freshfields Village. The motion was seconded by Mrs. amount of $39, to Freshfields Village. The motion was seconded by Mrs. Requested: $35,000 funding amounts made by the Committee. amounts are as follows: make a recommendation that the Town look at possibly funding the project through After calculation of the vote tabulation, discussion, and recommendation, the funding its Environmental Committee. Mr. Hubbard stated with a low funding level for this application the Committee would Mr. Warren made a motion not to recommend funding the Kiawah Island Conservancy. TOKI/Freshfields Village 10) Freshfields Marketing and Advertising Promotion Tourism 41 Page otal in e<cess c Funding s 2SO.6S s (6,noo otal Available fo, Funding 2016 S 1, S 1,100,000 S S S 1,004,000 Alligator Documentary and Symposium s 35, Freshfields Events Promotion s i5,000 S 2,oo0 rsiarkezinig 3.. Advertising Proinotin Tourisr S ,000 Kiawah Island.otoriri3 Retreat S S 23,000 Public Access Events S 4O.0O0 S 4t0,000 The tvildside Guest Pocket Guide S 5,0Oo S Beach Patrol S 94.t0.0O S Charlestori Coijntv Sheiriff Deputies S 50,4ö4.0Q $ Application Request Recommended 20,6 SATAX Committee Kiawah Island Conservancy 12) Alligator Documentary and Symposium TOKI/Freshfields Village ii) Freshfields Events Promotion Tourism

5 5IPage None Date: Dan Hubbard, 2017 Chairman Respectfully Submitted, Mrs. Chitwood made a motion to adjourn the meeting at 3:25 pm. The motion was seconded VII. Citizens Comments: VIII. Adjournment: funding. The motion was seconded by Mr. Blizard and unanimously passed. Approved by, Petra S. Reynolds, Clerk undertaking an initiative in the development of an App to be used by visitors and residents on Kiawah to locate and guide them around the Island with any unallocated Mr. Hubbard made a motion to recommend the Way and Means Committee consider by Mr. Warren and unanimously passed. / 1