Should you require any further information please do not hesitate to contact T Haling at

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1 2015 INTER-SCHOOLS HORSE EXTRAVAGANZA October 2015 (Sat-Tues) at AELEC, Tamworth FOR BOTH PRIMARY AND SECONDARY STUDENTS Hosted by ISHE Tamworth Inc. (affiliated with Equestrian Australia) Entries Open: Early August 2015 Enter online at All camping and stable bookings to be completed through AELEC at or contact AELEC direct on (02) , Fax: (02) , Should you require any further information please do not hesitate to contact T Haling at ishetamworth@gmail.com. Ages will be from 5 years to 16 years + The age of competitors will be their age as at 31 December 2015 All riders to be a member of ISHE ($10.00 event membership) or an EA member. ACCESS TO FACILITIES: The gates to AELEC will be opened on Friday at 7.00 am for campers, horses and competitors. Day competitors must park in the day car park (western side of Main Stadium). For all group bookings please contact AELEC direct for stabling. CAMPING FEES: STABLING FEES: CLEANING BOND: TACK ROOM: $24.00 per camp site, per night (195 powered sites). No electric fences. $24.00 per stable, per night (min. 2 night stay) $40.00 per stable fully refundable if stables are completely stripped of all bedding prior to departure $16.00 per tack room, per night. ENQUIRIES: Working Horse Challenge: Leah Maynes - leah.maynes@bigpond.com Sporting: Victor Collett - jodie.victor@bigpond.com Rings Events: Tracey Parsons - tracey.m.parsons@det.nsw.edu.au Showjumping: Miriam Henry - mkinthehills@hotmail.com Dressage: Renata Davidson - johndavo@bigpond.com ODE: Tania Haling/TIE - ishetamworth@gmail.com Merchandise: Fiona Porter/S Penrose - fionaporter@bigpond.com Photographers: Fiona Porter - fionaporter@bigpond.com Volunteer s Roster: Amanda Kennett - foodsense@bigpond.com ENTRY FEES: Working Horse: $30.00 (max two horses/one rider) Sporting: $30.00 (max two horses/one rider) Ring Events (Show Riding): $30.00 (one horse/one rider) Gymkhana Ring Events: $20.00 (one horse/one rider) Dressage: $20.00/per level (max. of two horses/2 tests per level) Showjumping: $15.00 per height (max. of two horses/2 rounds per height) INSURANCE: Please see FAQs attached to the end of this documentation. Version 3 ( ) Page 1

2 EVENTS SCHEDULE (SUBJECT TO CHANGE) DAY 1 - SATURDAY 17 OCTOBER Start Time: 8.00 am Working Horse Challenge sponsored by Saddleworld/Coprice Entry Fee: $ (Maximum of two horses/one rider allowed) Three patterns Hack, Working and Time Trial see attached). Age Group Hack Working Time Trial Overall High Point Award $1, Fender Saddle sponsored by Saddleworld. 9 and under H1 W1 TT years H1 W1 TT years H5 W4 TT3 16 years plus H13 W19 TT3 First and second place winners from each division will receive prizes. Sporting Events sponsored by Saddleworld/Coprice Entry Fee: $ (Maximum of two horses/one rider allowed) Start Time: 9.00 am pm (bend, flag, barrel, pony twist, scudeho) Start Time: pm 2.30 pm: (pole bend, two flag race, diamond flag, bottle race, bonfield bounce) All events in individual age groups ie 7 and under, 8, 9, 10, 11, 12, 13, 14, 15, 16+. Girls and boys ride together. Champion ribbons for sporting to be awarded at night as follows: - 10 x Champion ribbons for each age group - Overall High Point Junior Champion (12 yrs & under) - Overall High Point Junior Reserve Champion (12 yrs & under) - Overall High Point Senior Champion (13 yrs & over) - Overall High Point Senior Reserve Champion (13 yrs & over) Team Mug Race start time 3.00 pm in Main Stadium sponsored by Roberts & Morrow, Armidale - Primary Schools commence at 3.00 pm. Secondary commence at 3.30 pm - 4 per team for both primary/secondary students in main stadium. - Composite teams can be formed. EVENING EVENTS commencing at 4.00 pm Vaulting - TBC (1.5 hours) Opening Ceremony (approx pm) followed by demonstration of Horseball DAY 2 - SUNDAY 18 OCTOBER Start Time: 8.00 am Show Riding Events sponsored by Saddleworld/Coprice/Equine Vit&Min (stadium/campdraft) Entry Fee: $ Classes will consist of Hack, Rider, Best Educated Hack and Pleasure Hack. Each student will ride in two rings by two judges, therefore student will ride in eight events in individual age groups as follows: - 7 and under, 8, 9, 10, 11, 12, 13, 14, 15, Girls and boys ride separately ONLY in Riding class. All others events combined. - Champion Rider and Champion Hack for Infants/Primary/Secondary - Supreme Rider and Supreme Hack to be judged by all judges - Perpetual Trophies sponsored by Saddleworld - Not eligible for gymkhana events Gymkhana Ring Events sponsored by Roberts & Morrow Entry Fee: $20.00 Classes will consist of Hack, Rider, Pleasure, Pairs and Bareback. (western grass area) - Ages are Under 7, 7 9, 9 11, 11-13, 13-15, 15-17, 17+ (Pony Club age divisions). - If there are large classes ages will be as per Show Riding Events. - Place ribbons only, no Champions - Not eligible for Show Riding events Version 3 ( ) Page 2

3 DAY 2 - SUNDAY 18 OCTOBER 2015 ($15.00 per height/2 rounds per height) Start Time: am (approx.) - dependent on number of entries. Showjumping (Sunday/Monday) sponsored by Coprice/Equine Vit&Min Age Height 12 years and Under (Jnr) X rails, 35 cm, 45 cm, 55 cm, 65 cm, 75 cm 13 years and Over (Snr) 55 cm, 65 cm, 75 cm, 85 cm, 95 cm, 105 cm, 115 cm - Girls and boys combined. Some lower levels of showjumping will be offered during this time dependent on entries. - Maximum of two horses. Heights per rider/horse combination must be at consecutive heights. Maximum 4 rounds over the two days) cm and under to be on optimum time. - Jumping cards to be produced or a letter from a qualified instructor. - Each winner over each height will receive a prize from Coprice. - Championship Rosette for each horse and rider combination for each height over the two rounds sponsored by Coprice. Reserve Championship Rosette for each height over two rounds. - Overall Junior/Reserve Champion for Best Over all Four Rounds Perpetual Trophy donated by Coprice - Overall Senior/Reserve Champion for Best Over all Four Rounds Perpetual Trophy donated by Coprice - Dressage and showjumping draws will be ed to all schools prior to event. Woof and Hoof Competition min height 50 cm (limit 10 riders) Expressions of interest only - judged on audience participation DAY 3 - MONDAY 19 OCTOBER 2015 ($20.00 per level/2 tests per level) Start Time: 8.00 am Dressage sponsored by Australian Equine Institute/Equine Vit&Min (max. of two horses/max of one level per horse) 12 Years and Under (Junior) Level 1 Level 2 Level 3 Level 4 Prep A (2013) Prep A (2013) Prelim 1.1 (2014) Prelim 1.2 (2014) Prep 1 (2006) Prelim 1.1 (2014) Prelim 1.2 (2014 Novice 2.1 (2014) 13 years and Over (Senior) Level 5 Level 6 Level 7 Level 8 Prelim 1.1 (2014) Prelim 1.2 (2014) Novice 2.1 (2014) Elem 3.1 (2014) Prelim 1.2 (2014) Novice 2.1 (2014) Novice 2.2 (2014) Elem 3.2 (2014) - Girls and boys combined - Callers and whips allowed. Whip must measure not less than 90 cm and not more than 1.20 cm (including the tassel) - 12 yrs and under Level 1 are allowed any NSW Pony Club approved bit and whips may be smaller than 90 cm - Championship Rosette for each Level (1 rider and horse combination) sponsored by Coprice (must compete in two tests to be eligible). Reserve Champion Rosette for each Level. - Junior Champion/Reserve Dressage Rider Perpetual Trophy donated by Australian Equine Institute - Senior Champion/Reserve Dressage Rider Perpetual Trophy donated by Australian Equine Institute MERCHANDISE: All items are matching Polo shirts $42.00 each (gold/navy) see snapshots on Nominate order form. Caps $15.00 Jackets $65.00 Pants $45.00 Hoodie $55.00 Truckie caps: $15.00 Version 3 ( ) Page 3

4 DAY 4 - TUESDAY 20 OCTOBER 2015 Start Time: 8.00 am ONE DAY EVENT Major Sponsor Horseland, Tamworth Newcomer EvA60 - (Junior - 12 & U) and (Senior - 13+) $95.00 Dressage Test: EA 1.1 Intro EvA80 (Junior - 12 & U) and (Senior - 13+) $ Dressage Test: EA 1.3 Preliminary EvA95 (Senior - 13+) $ Dressage Test: EvA Prelim 1 (to be run Monday PM - TBC) Pre-Novice EvA105 (Senior 13+) Dressage Test: EA 2.2 (to be run Monday PM - TBC) $ * (Seniors only see EA rules re age) $ Dressage Test: *B (to be run Monday PM - TBC) Maximum of three horses per rider. Dressage classes may start Monday PM for ODE dependent on number of entries. Callers for dressage section are NOT permitted. Current Pony Club ODE cards to be produced or a letter from a qualified instructor. It is recommended that you have competed at this height at a prior event. Ages for heights are as follows: - 1* Classes From the beginning of the calendar year in which he reaches the age of CNC/CCN EvA105 Classes - From the beginning of the calendar year in which the rider reaches the age of CNC/CCN EvA95 Classes: From the beginning of the calendar year in which the rider turns CNC/CCN Eva80 Classes: From the beginning of the calendar year in which the rider turns 11. For any further clarification please see link below: 15_0.pdf. It is compulsory that all riders wear body protectors. Volunteer roster will be ed out one week prior to this event. There will be an expected ratio from each school to help volunteer. All riders to supply their own back holder numbers and medical arm band including a bridle number. These can be purchased from the ISHE office or any reputable equine outlet. 2 x Rookie Trophies to be donated by PLC, Armidale (60 cm ODE Encouragement Award for Junior and Senior ages (judged from dressage and showjumping phases). This will include embroidered woollen rugs. WE WOULD LIKE TO THANK THE FOLLOWING SPONSORS: Version 3 ( ) Page 4

5 RULES AND REGULATIONS 1. Only students enrolled at school (K-12) may compete at ISHE The age of competitors will be their age as at 31 December In the event of ISHE being oversubscribed the Committee reserve the right to limit the entries. The ISHE committee reserves the right to refuse any entry without reason. 2. This is an interschool children s competition run by volunteers. When entering and competing please be mindful of the spirit of this competition. Be respectful to all officials and volunteers and be mindful of warm-up arena etiquette. 3. All horse disciplines will be conducted according to the Pony Club Association of NSW Regulations, Equestrian Australia (EA) or the Association for Horsemanship, Safety and Education (AHSE) rules. 4. To enter this event the student must have permission from their school. Non-government school students are required to send a copy of their school s Certificate of Currency Insurance to ishetamworth@gmail.com no later than 15 September If this is not supplied the student will be unable to ride on the day. 5. EACH HORSE MUST HAVE A SEPARATE BRIDLE NUMBER. THESE WILL BE AVAILABLE FOR PURCHASE FROM THE ISHE OFFICE OR ANY EQUINE STORE. No horse can be ridden or lunged without the official bridle number clearly displayed on the near side of the bridle/halter. This also applies to horses arriving on the Friday. It is compulsory to use the bridle number. All scoring is dependent on the number being worn and no results will be recorded for horses not displaying a number. This applies to ALL classes. 6. A Veterinarian will be on site for the duration of the Event. You will need to pay for any medications needed at the time. 7. The committee reserves the right to alter or delete items from the program at their discretion and to cap disciplines when needed. 8. The ISHE committee reserves the right to vet out any horse they deem unfit or unable to compete safely at any stage of an event. Any ill treatment of horses will incur instant elimination. No stallions will be permitted on the grounds. 9. Stewards will marshall riders to their events and reserve the right to stand down any rider found to have unsafe or inappropriate gear. 10. Lunging of horses and the warming up of horses is permitted only in designated warm up areas. 11. No pushbikes or scooters are permitted on the ground. 12. No riding of horses after dark unless competing in an event. No riding of horses without a bridle and saddle unless required in competition. No riding of horses that are wearing rugs. No riding of horse in stable areas. 13. In the spirit of interschool competition, no parent, team manager, or instructor will coach riders from inside the arenas at any time. This rule will be strictly enforced and may result in the elimination of the rider from the event. 14. All children 7 years and under participating must be competent independent riders. This rule applies to all ages. 15. Any Competitor not complying with the Rules as per Point 3 above will be stood down. 16. Competitors are required to walk at all times on the grounds except in warm up area and when competing. Hooning around on horses between events is not allowed. 17. Please ensure your competitors are on time and in the correct location for their events. 18. Scratching To be notified to the Secretary s Office as early as possible. 19. Refunds will be supplied to entrants under the following conditions: a) Prior to closing date of 15 September full refund less 10% administration fee. b) After 15 September 2015 entry fees will be forfeited unless a medical or veterinary certificate is received. A 10% administration fee will be retained where refunds are approved under medical grounds. c) Any changes to entries after closing will incur a $10.00 administration fee per horse/class. d) All claims/refunds to be finalized by 31 December NO DOGS ALLOWED ON THE GROUNDS exception dogs entered in Hoof and Woof Competition. 21. No spectators are permitted to ride on a competitor s horse. Version 3 ( ) Page 5

6 22. To ride at this event the rider does not have to be a pony club member but you have to be a member of EA or ISHE for a small fee of $10.00 (event membership). An ambulance fee of $10.00 is also payable for the entire event. 23. Schools may enter any number of students. 24. Workers the School SHOULD provide the name of workers, other than team manager to assist on the day. 25. School ties, beige jodhpurs/breeches and school jumpers/vests to be worn NO COATS. School sports shirts may be worn in sporting events. EA approved gear may be worn. 26. Point Score: 1 st = 5 points, 2 nd = 4 points, 3 rd = 3 points, 4 th = 2 points, 5 th = 1 points 27. To be eligible for championship points there must be more than three (3) entries in each age group. 28. Judge s decision is FINAL. 29. Cancellations due to wet weather will be announced over Radios 2TM and Armidale after the 6.00 am news on the day or ring for a recorded message. 30. Any competitor who wishes to participate with ISHE must complete the electronic Disclaimer Statement and Medical Information Sheet with Nominate. Non competitors ie parents, spectators or persons assisting students at the event are not covered by our insurance. Voluntary workers, committee members, judges, officials and administrators are covered for both personal and accident and products and public liability. Please see FAQ regarding insurance attached to this documentation under EA s Interschools Policy. ISHE takes no responsibility for persons (other than the ISHE Organising Committee) on the grounds areas outside the period 7.00 am Saturday, 17 October to 5.00 pm on Tuesday, 20 th October ISHE is conducted independently of the Department of Education and Training, Independent and Catholic Education systems. It is the responsibility of competing schools to ensure that their students are competing in accordance with the requirements of their particular educational system. 32. HENDRA VACCINATION. This vaccination is the single most effective way of reducing the risk of Hendra virus infection in both horses and humans. Human infection and deaths have occurred following high-level exposure to body fluids from infected horses. Vaccinating horses is an important measure to prevent this occurring and provides a public health and workplace health and safety benefit. The vaccine must be administered by a veterinarian. Some veterinarians may refuse to attend unvaccinated sick horses. All parents/guardians should also be aware of the correct biosecurity procedures if they do no vaccinate their horses against the Hendra virus. For further information please see the Department of Primary Industries - and the Australian Veterinary Association - It is NOT compulsory to have your horses vaccinated for this event but if they are up-to-date please complete the necessary details on the entry form via Nominate. 33. Schools and riders enter at their own risk. A Waiver Form must be ticked by parent or guardian when entering on Nominate. 34. VOLUNTEERS ROSTER: The volunteers roster will be available one week prior to the commencement of the event. Every rider/horse combination must have a helper and all jobs must be done or a substitute person nominated. The organising committee will take all reasonable steps to avoid clashes between the draw and helpers rosters, however no guarantees are provided. All schools will be rostered to help in all events. PLEASE NOTE: If a school does not complete their shift on the roster the Committee can refuse for the school to participate and will be ineligible to receive points. 35. Random drug testing of horses will be performed throughout the duration of the event. TEAM MANAGERS RESPONSIBILITIES: 1. All Team Managers must be approved by their School Principal. All nominations must be approved by the Team Manager appointed by that school. 2. While the students are not competing they are the sole responsibility of the Team Manager. Team Managers owe a Duty of Care to their students and are responsible for the supervision and behavior of students at all times. Team Managers are totally responsible for the conduct of their riders. Should there be any queries or problems during the day, the Team Manager is the person designated to negotiate on behalf of the rider/school. 3. Team Managers must ensure that each rider s equipment is SAFE and are responsible for their team. Smooth soled boots and either ASNZ3838, ASTMF 1163 and EN1384 helmets must be worn. Random checks will be performed throughout the day. Any queries to be directed to stewards. Version 3 ( ) Page 6

7 4. Team Managers are required to carry out a gear check on all of their competitors and horses according to Pony Club Association and EA guidelines. Gear must be checked prior to the 8.00 am start and if a rider replaces or changes gear prior to commencing another discipline. 5. Disputes and Protests - the Team Manager must lodge appeals in writing as soon as is practical on a ISHE Competitor Query Form after results being posted, together with a fee of $50.00 (refunded if protest upheld) to the Secretary s office. The dispute will be referred to the head steward. When the dispute has been answered the Team Manager will be called to the Secretary s Office to receive a reply. The committee s decision is final. The Team Manager is the only person to attend the Secretary s Office for any information, results, complaints, queries etc of any nature during the ISHE Event. Information will not be given to the competitor, parent or guardian. 6. Team Manager must be in attendance for the duration of the day and Team Managers are responsible for gear checks of their team. Any queries should be directed to stewards. 7. One child is invited from each school to walk with a banner in indoor arena at Opening Ceremony. 8. It is the competitor s/team manager s responsibility to know when the courses are open for walking and the start time of each event. Draw times are an indication of how the day will run. A move up draw will apply if scratching occurs. 9. Opening hours of the office will be as per roster on display at office door. Due to a small committee the office will not always be open. STABLE BEDDING: Additional stable bedding will only be available through the Furney s Office at AELEC until Saturday lunchtime. FARRIERS: Farriers mobile numbers will be posted on the noticeboard. Bring an old or spare set of shoes for your horse. FEED/HAY: Feed/hay is available through Furney s Office at AELEC during the hours stated at their Office. Version 3 ( ) Page 7

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11 Frequently Asked Questions ISHE TAMWORTH INC. (to be affiliated with EA from ): 1. What Insurance is ISHE covered by? EA (Equestrian Australia), together with Gow-Gates Insurance Brokers, have arranged a National Insurance Programme to benefit all affiliated clubs who elect to take out EA Club Insurance. See flyer attached. 2. What cover do riders have if they are a member of EA? If you are an EA member you will be covered by both personal accident and public liability. 3. What insurance do I have if I am not a member of EA? You will be covered by public and products liability only. Personal accident will be covered by either Medicare or if you are a member of a private medical fund. 4. Do I need to be a member of Equestrian Australia to ride at ISHE? No, but you will need to be a member of ISHE Tamworth Inc. for a small fee of approximately $10.00 (to be confirmed) called event membership. Once you are an ISHE club member you will receive public and products liability whilst engaged in activities organised by ISHE. Should participants wish to obtain cover under the Personal Accident policy, they are encouraged to become EA members. 5. Are volunteers covered by insurance? All voluntary workers, committee members, judges, officials and administrators are covered by personal accident and public and products liability. 6. Is Day Membership still available for Non-EA members? Day membership is no longer offered by EA however clubs are required to ensure that all participants are either direct EA members or members of the Club. EA understands that full EA or club membership may not suit all participants and clubs/associations are therefore able to offer membership on a short term basis (ie event membership). 7. Are EA affiliated club members covered for Personal Accident? No, club members receive Public Liability cover only whilst engaged in activities organised and/or run by an affiliated association or club. See Q4 above. For further information please contact EA direct or go to Version 3 ( ) Page 11

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