WHEATLAND-CHILI CENTRAL SCHOOL DISTRICT 13 Beckwith Avenue, Scottsville, NY 14546

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WHEATLAND-CHILI CENTRAL SCHOOL DISTRICT 13 Beckwith Avenue, Scottsville, NY 14546 Deborah Leh, Ed.D. Superintendent of Schools 585.889.6246 deborah_leh@wheatland.k12.ny.

1 WHEATLAND-CHILI CENTRAL SCHOOL DISTRICT 13 Beckwith Avenue, Scottsville, NY Deborah Leh, Ed.D. Superintendent of Schools SUPERINTENDENT S REPORT Board of Education Meeting January 8, c.1. Updates from December 19, 2016 Board Meeting. National School Boards Association Conference. As a follow-up, three Board members have expressed an interest in attending the Conference to be held from Saturday, April 7, 2018, through Monday, April 9, Attending the conference will be Jim Musshafen, Courtney Panek, Michelle Rocha, and Deb Leh. Registration and travel arrangements have been made for conference attendance in San Antonio, Texas. Question about Greatest Areas of Need (GAN) Action Steps. During the update on the Pathway to Excellence, a question was raised about fourth-grade newsletters. Attached are two copies of newsletters prepared and shared with parents in November and December The quarterly review of GAN action steps will occur at the curriculum council meeting on January 8, 2018, where modifications are made based on further reflection. There are several grade levels that anticipated providing bi-weekly newsletters to parents. This expectation will be discussed and modified as needed. At least one of the grade levels has indicated an interest in involving the students in the development of the newsletters as an authentic experience for students. We will keep you updated on modifications. For your reference, the reflection on the GAN action steps was scheduled for the December meeting of the Council. However, that meeting was cancelled due to the untimely loss of our colleague and friend. 3.c.2. Monroe County School Boards Association (MCSBA) Legislative Breakfast. As a reminder, the MCSBA Legislative Breakfast will be held on Saturday, January 27, 2018, from 9:00 a.m. until 11:30 a.m. at Shadow Lake Golf and Racquet Club (1850 Five Mile Line Road, Penfield). We will discuss your interest in attending this breakfast to register Board members. 3.c.3. Board of Education Workshop on January 16, As a reminder, the Board will engage in a midyear review of priorities on Tuesday, January 16, 2018, beginning at 7:00 p.m. Facilitating the workshop will be Michelle Kavanaugh. 3.c.4. Update on Capital Project. I met this week with Mike Ebertz and Brad Moreland from SEI Design Group to discuss next steps for the capital project. The following is a tentative schedule: Phase 1 ($765,000): MHS Gym renovations: paint walls; tectum ceiling; floor, bleacher and window replacement. o SED Submission: 2/16/18 Superintendent s Report, January 8, 2018 BOE Meeting Page 1

2 o Bidding: April 2018, dependent on SED review o Construction: May - September 2018 (window/bleacher lead time; basketball starts November 1) Phase 2 ($5.89 million): includes all Bus Garage work; MHS sidewalk, outdoor scoreboard, Locker Room and Pool work; TJC Classroom Renovations, HVAC improvements & heating plant o Schematic Design: January March 2018 o Design Development: April June 2018 o Construction Documents and SED Submission: July September 2018 o Bidding: January 2019 o Construction: February April 2020 o Final Cost Reports: June 2020 Phase 3 ($4.465 million): includes remaining work at TJC and MHS o Schematic Design: November - December 2018 o Design Development: January - February 2019 o Construction Documents & SED Submission: March - June 2019 o Bidding: November 2019 o Construction: December 2019 March 2021 o Final Cost Reports: June 2022 (or December 2021 if Aid advantageous to District) As an immediate step, we are organizing the stakeholder group that will participate with our architects in decision making around the gymnasium phase. We will organize two meetings, one of which will occur during the week of January 15, and the other during the week of January 22. I am recommending the following group for this discussion: Stakeholder Board of Education Athletic Director Facilities Director Principal Physical Education Teacher Teacher/Coach Coach, Basketball Coach, Volleyball Member Todd Grimes Cindy Kwiatkowski Eric Windover Christine Fisher Steven Whited Scott Lund Peter VerSteeg We will discuss Board member participation, and I will thereafter communicate with this group to advise them that Mike Ebertz will be in touch to schedule the meetings. Finally, we will undertake the request for proposal process for the Enhanced Clerk of the Works. The following is a draft timeline: Date Action Background January 22, 2018 Identification of members for Interview Committee Discuss RFP process at the Board meeting, and identify staff for participation on the Interview Committee; discuss criteria for selection (draft will be provided). Superintendent s Report, January 8, 2018 BOE Meeting Page 2

3 Date Action Background January 23, 2018 Post the Request for Proposal on the District website, and share with select firms RFP will be available for all firms to respond, and will be placed on the District s website, the availability of which will be shared through Facebook and Twitter. The RFP will be forwarded to the following: February 5, 2018 February 6-8, 2018 February 9, 2018 February 20-21, 2018 February 26, 2018 Enhanced Clerk Proposals Due Selection Committee meets to select candidates for interview Notification of Interviews Interviews/ Presentations Selection of Enhanced Clerk firm C&S Companies Campus Construction Management The Pike Company Turner Construction Watchdog Building Partners Additional? Asking for 12 copies for Interview Committee to review/rank (copies for interview team, and BOE members and architect for reference). Date is selected; selection team will discuss criteria for selection identified by BOE, and will rank based on criteria. Recommended selection team: Cindy Kwiatkowski, Jessica Jackson, Patrick Donegan, Jerilee DiLalla, BOE member, and Deb Leh. Suggest interviewing a maximum of three. Interview team to be determined. When advising prospects of interviews, we would state appointment time and desired structure; i.e., five-minute set-up; 25-minute presentation; 15-minute Q&A. Interviews will be scheduled on the hour, providing the team with 15 minutes to debrief between interviews. Will schedule interviews during one day/evening, and select one firm based on BOE established criteria. Superintendent s Report, January 8, 2018 BOE Meeting Page 3

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