7 th Open European Clubs Championships February 03 March 2019 Thessaloniki Greece. Where the world meets in Thessaloniki
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1 7 th Open European Clubs Championships February 03 March 2019 Thessaloniki Greece Where the world meets in Thessaloniki
2 Where PROMOTER SANCTIONED BY ORGANIZER CO-ORGANIZER Taekwondo Europe World Taekwondo, senior medal events ranked as G1 Taekwondo Europe Northern Hellenic Taekwondo Union (ETABE) VENUE Alexandrio Melathro (Nick Galis Hall) 1 Grigoriou Labraki str, Centre Thessaloniki, Greece ( ) REGISTRATION & 26 February 1 March 2019 ACCREDITATION 26 February: 10:00 13:00 hrs and 14:00 19:00 hrs 27 February: 09:00 13:00 hrs and 14:00 18:00 hrs 28 February: 10:00 13:00 hrs 1 March: 10:00 13:00 hrs COMPETITION DATES 28 February 3 March February: Seniors G1 medal events Male: -54kg, -58kg,-63kg, -68kg-74kg Female: -46kg,-49kg,-53kg,-57kg,-62kg 1 March Morning Session: Seniors G1 medal events Male: -80kg,-87kg,+87kg Female: -67kg,-73kg,+73kg. 1 March Evening Session: Juniors medal events Male: -45kg,-48kg-51kg Female: -42kg,-44kg,-46kg 2 March: Juniors medal events Male: -55kg, -59kg,-63kg Female: -49kg,-52kg-55kg Cadets medal events Male: -53kg,-57kg,-61kg,-65kg,+65kg Female: -47kg,-51kg,-55kg,-59kg,+59. Kids medal events Male and Female : -27kg,-30kg,-33kg,-36kg,-40kg 3 March: Juniors medal events Male: -68kg,-73kg,-78kg,+78kg Female: -59kg,-63kg,-68kg,+68kg. Cadets medal events Male: -33kg,-37kg,-41kg,-45kg,-49kg Female: -29kg,-33kg,-37kg,-41kg,-44kg. Kids medal events Male and Female: -44kg,-48kg,-52kg,-57kg,+57kg WEIGH-IN 27 February 02 March 2019 Daily between 11:00 13:00 hrs RANDOM 28 February 03 March 2019 WEIGH-IN Daily between 08:00 08:30 hrs
3 DRAW SHEET The draw sheets and brackets will be daily published, one (1) PUBLICATION day before the start of competition at 18:00 hrs on the following (social) media platforms: SEEDING Senior divisions: all senior athletes will be seeded according to the WT World Ranking as per January 2019 (published in February 2019). Junior divisions: no seeding Cadet divisions: no seeding Kids divisions: no seeding RANDOM WEIGH IN PUBLICATION HEAD OF TEAM MEETING COMPETITION RULES COMPETITION SYSTEM The names of the athletes selected for the Random Weigh-in will be daily published at 07:00 hrs on the competition day on the following (social) media platforms: There will be no Head of Team meeting at G1 European Clubs Championships All information will be published on the following (social) media platforms: WT Competition Rules & Interpretation In force as of June 1, 2018 (Hammamet version) Single elimination tournament system. The loser to 1 st placed athlete in the semi-final shall be classified as 3 rd place. The loser to 2 nd placed athlete in the semi-final shall be classified as 4 th place. CONTEST TIME Senior divisions: 3 rounds of 2 minutes, 1-minute break between each round Junior divisions: 2 rounds of 1,5 minutes, 1-minute break between each round Cadet divisions: 2 rounds of 1,5 minutes, 1-minute break between each round Kids divisions: 2 rounds of 1,5 minutes, 1-minute break between each round The WT Technical Delegate has the authority to adjust the contest time as he sees fit. GENERAL ELIGIBILITY REQUIREMENTS Each team can send male and female athletes to compete in kids, cadet, junior and senior weight divisions. One athlete cannot participate in more than one (1) medal event. ELIGIBILITY 1. Holder of a valid 2019 WT Global Athlete License REQUIREMENTS 2. A participant must be a member of a pertinent Member National Association, recognized by Taekwondo Europe or World Taekwondo; 3. Seniors: holder of Taekwondo Dan certificate Juniors and Cadets: from 1 st Kup and above. Kids: from 2 nd Kup and above
4 AGE ELIGIBILITY Senior divisions: Born in 2002 or before Junior divisions: Born in 2002, 2003 or 2004 Cadet divisions: Born in 2005, 2006 or 2007 Kids divisions: Born 2008 All competitors must prove their age by presenting their passport or identification card at the official weigh-in. For those athletes that are not adults, a written consent must be submitted (please find enclosed on the last pages) at the registration, signed by one of the parents or legal guardians, accepting their participation and all parts of the official invitation. COACH ELIGIBILITY The eligibility requirements for coaches are as follows: REQUIREMENTS 1. Minimum age of 18 years 2. Holder of the WTE Coach License or the respective CU Coach License (granted by participation in a WT recognized CU Coach Seminar). 3. Holder of a valid 2019 WT Global Official License MEDICAL STAFF ELIGIBILITY The eligibility requirements for medical staff are as follows: REQUIREMENTS 1. Minimum age of 18 years 2. Holder of the WTE Medical License. 3. Holder of a valid 2019 WT Global Official License
5 MEDAL EVENTS The following medal events are applicable:
6 SPORT ENTRIES Team entries will only be accepted through the WT GMS online registration system Simply Compete. Registration of athletes is only possible with a valid 2019 WT Global Licence by assigned GMS club, region and MNA Administrators only. Please find below the direct link to the WT GMS platform:
7 f a-02cae30e8f2a/0 REGISTRATION DEADLINE 17 February 2019, 23:59 CET This deadline is applicable for all sport entries, payments and admitting all required forms. MEDAL EVENT CHANGE PERIOD APPLICABLE FEES On-site Change of medal event (weight division) 50 euro for each amendment, payable at the registration desk. All changes after deadline (17 February 2019) shall be done on-site Regular entry fee 100 euro per registered athlete. Coaches license fee 200 euro. Coaches/trainers that do not hold a valid CU Coach License shall pay 200 euro in order to receive a valid coach accreditation card for the event. Additional Accreditation cards 50 euro for each on-site approved additional requested Accreditation card. PAYMENT ENTRY All entry fees shall be paid in advance to Taekwondo Europe. Cash payments will not be accepted. All bank transfer shall be paid to the following bank account: Beneficiary: World Taekwondo Europe Name of the bank: Volksbank Bigge Lenne eg IBAN: DE BIC/SWIFT: GENODEM1SMA Bank address: Niederste Str Attendorn GERMANY PAYMENT REFERENCE Team payments CLUBS2019 plus TEAM NAME Individual payments CLUBS2019 plus WT GAL number and athlete name PROOF OF PAYMENT All teams are required to send proof of payment (copy of REQUIREMENT bank transfer) to G1@worldtaekwondoeurope.org within one (1) week after registration in Simply Compete. Taekwondo Europe has the right to delete sport entries from teams that do not send proof of payment from the system in order for other athletes to register and to prevent ghost athletes. NO REFUND ACCREDITATION CARD DISTRIBUTION Taekwondo Europe does not refund entry fees paid. Registered teams only receive the athlete and officials accreditation cards if all financial obligations have been fulfilled. For all registered athletes, the entry fee has to be paid before the accreditation cards will be distributed to the respective team.
8 SPORT EQUIPMENT PSS system Daedo International Generation 2, with electronic headgear. (Athletes in cadets and kids divisions should bring their own head hear with face protector: red/blue/white). Dobok and protective equipment Athletes can only use WT recognized products while participating at the event. See a list of recognized products at: FIELD OF PLAY AWARDS MEDICAL AND ANTI-DOPING By accepting a Taekwondo Europe accreditation card, all accredited persons agree to comply with the Field of Play regulations applicable at Taekwondo Europe events. Individual awards 1 st place gold medal and certificate 2 nd place silver medal and certificate 3 rd. place bronze medal and certificate 3 rd place bronze medal and certificate 5th place all athletes classified as 5th place will receive a commemorative certificate Accreditation for Medical staff All medical staff of the respective teams have to apply for a Medical License. Only medical staff that has applied for or is in the possession of a valid CU Medical Licence shall receive an accreditation. For more information, please check the Taekwondo Europe website at: Applicable doping rules The WT Anti-Doping Rules and the WADA Anti-Doping Code are applicable. Compulsory random doping tests will be conducted among the all athletes. World Taekwondo and/or WADA may carry out random out-of-competition testing prior to the event. Therefore, all participating contestants are required to submit their latest and most accurate Athlete Location (Whereabouts Info) Forms to WT. Therapeutic Use Exemption Athletes who take any substance or medicine listed in the Prohibited List of the WT Anti-Doping Rules and WADA Anti- Doping Code for therapeutic purposes are requested to visit the website of WADA and make online filing of their TUE applications on ADAMS. Report TUE applications also to the WT Sport Department via marcoienna@worldtaekwondo.org by no later than 31 January ADAMS login For ADAMS login, please contact National Anti-Doping Organization (NADO) in your country or WT Sport Department at marcoienna@worldtaekwondo.org For more details, please visit: doping/antidoping/therapeutic-use-exemptions-tues/
9 MEDIA AND PRESS Media accreditation Registered media and press officials or official photographers are entitled to receive a media and press accreditation card. For more information please contact the Taekwondo Europe Media department at media@worldtaekwondoeurope.org. Photo positions All accredited photographers are only allowed to use the designated photo positions while working in the Field of Play. By accepting a media and press accreditation, the accredited person agrees to follow at all times the instructions of the Taekwondo Europe Media and Press officer. ACCOMMODATION Hotel accommodation All accredited persons participating at the European Clubs Championships 2019 shall mandatory book their hotel accommodation via the Organizing Committee. Any person that does not comply with this regulation shall pay a fee of 100 euro before receiving an Accreditation card. Teams based in the hosting city are excluded of the above. Transportation Transportation between the airport and hotel and vice-versa is NOT provided. Transportation between the hotel and the competition is provided with an extra cost of 10 euro (per person). PLEASE CHECK THE ATTACHED ACCOMMODATION FORM FOR MORE DETAILS HASH TAGS & SOCIAL MEDIA Hash tags Taekwondo Europe uses the following hash tags: #taekwondoeurope #taekwondofamily #CLUBS2019 Social media platforms Taekwondo Europe is present at the following social media platforms: YouTube Channel: Taekwondo Europe VISA It is highly recommended that foreigners, who wish to visit Greece, should read the related information about our country s visa regime. Visa regime for Touristic and Business Purposed visit of a country may differ from Work and Education Purposed visit. Also, Greece s visa regime may change according to reciprocity principle. While some applicants may be exempt from visa for their touristic or business visit to Greece, the others can obtain an Visa. All other applicants will need to obtain a visa through Greek Representations in the abroad. An information note about visa regime of Greece is available in the following address:
10 greece/. Please contact the Organizing Committee for support in acquiring your visa at QUOTA PLACES The top four (4) ranked men and women European athletes of each weight category will qualify directly for the following events: Cadets: top four (4) European Medallists qualify directly for the WTE Cadet Championships Juniors: top four (4) European Medallists qualify directly for the WTE Junior Championships 2019 Seniors: top four (4) European Medallists qualify directly for the WTE European Olympic Weight Categories Championships 2019 in related categories. The specific rules and regulations for the 2019 quota distribution for the Taekwondo Europe events will be published at a later stage INDEMNITIES It is the responsibility of each registering team to ensure that their athletes and team officials have filled out the indemnification forms correctly and have duly signed them, thereby indemnifying WT, WTE, the Organizing Committee and all other officials and athletes from any claims of injuries, losses or otherwise arising in the course of participation at the European Clubs Championships 2019 or any activities linked therewith. It is the responsibility of each registered team to ensure and guarantee that sufficient insurance coverage has been arranged for all athletes, team officials and other participants. Without sufficient insurance coverage, national teams will not be allowed to compete. Please fill out the Personal Indemnity Forms and return them to the Organization Committee before 10 February Each participant (athletes, team officials, etc.) has to fill out the indemnification form. MEDICAL INSURANCE All participating athletes, coaches and team officials shall have mandatory a medical insurance that covers medical care and in case of emergency repatriation to home country. All relevant documents proving that such an insurance is present, including insurance policy papers, should be taken to the event in case a medical situation occurs.
11 SCHEDULE DATE TIME EVENT LOCATION 10:00-13:00 hrs Registration & Accreditation 26 Feb 13:00-14:00 hrs Lunch break TBA 14:00-19:00 hrs Registration & Accreditation 09:00-13:00 hrs Registration & Accreditation 27 Feb 11:00-13:00 hrs Weigh-in for Competion DAY 1 13:00-14:00 hrs Lunch break TBA 14:00-18:00 hrs Registration & Accreditation 08:00-08:30 hrs Random weigh-in 28 Feb 1 Mar 2 Mar 3 Mar 09:00-20:00 hrs Competition day 1: SENIORS Male: -54kg, -58kg,-63kg, - 68kg-74kg & SENIORS Female: -46kg,-49kg,-53kg,-57kg,-62kg 10:00-13:00 hrs Registration & Accreditation 11:00-13:00 hrs Weigh-in for Competion DAY 2 (Morning & Evening sessions) 13:00-14:00 hrs Lunch break in Rotation 14:00-19:00 hrs Preliminaries, Quarter-finals and Semi-finals 19:00-20:00 hrs Finals and Awarding Ceremony 08:00-08:30 hrs Random weigh-in 09:00-20:00 hrs Competition day 2 Morning session: SENIOR Male: -80kg,- 87kg,+87kg /SENIOR Female: -67kg,-73kg,+73kg. 10:00-13:00 hrs Registration & Accreditation 11:00-13:00 hrs Weigh-in for Competition DAY 3 13:00-14:00 hrs Lunch break in Rotation Competition day 2 Evening session: JUNIOR Male: -45kg,- 48kg-51kg & JUNIOR Female: -42kg,-44kg,-46kg 14:00-19:00 hrs Preliminaries, Quarter-finals and Semi-finals 19:00-20:00 hrs Finals and Awarding Ceremony 08:00-08:30 hrs Random weigh-in 09:00-20:00 hrs Competition day 3:JUNIOR Male: -55kg, -59kg,-63kg JUNIOR Female: -49kg,-52kg-55kg. CADET Male: -53kg,-57kg,-61kg,- 65kg,+65kg CADET Female: -47kg,-51kg,-55kg,-59kg,+59. KIDS Male and Female : -27kg,-30kg,-33kg,-36kg,-40kg 11:00-13:00 hrs Weigh-in for Competition DAY 4 13:00-14:00 hrs Lunch break in Rotation 14:00-19:00 hrs Preliminaries, Quarter-finals and Semi-finals 19:00-20:00 hrs Finals and Awarding Ceremony 08:00-08:30 hrs Random weigh-in 09:00-20:00 hrs GENERAL SCHEDULE Competition day 4: JUNIOR Male: -68kg,-73kg,-78kg,+78kg JUNIOR Female: -59kg,-63kg,-68kg,+68kg. CADET Male: - 33kg,-37kg,-41kg,-45kg,-49kg CADET Female: -29kg,-33kg,- 37kg,-41kg,-44kg. KIDS Male and Female: -44kg,-48kg,-52kg,- 57kg,+57kg 13:00-14:00 hrs Lunch break in Rotation 14:00-19:00 hrs Preliminaries, Quarter-finals and Semi-finals 19:00-20:00 hrs Finals and Awarding Ceremony Nick Galis Hall Nick Galis Hall Nick Galis Hall Nick Galis Hall
12 PERSONAL INDEMNIFICATION FORM THIS INDEMNIFICATION, HOLD HARMLESS, RELEASE AND CONSENT NOT TO SUE executed this on: (insert date of signing). I, the undersigned, certify that I will indemnify, hold harmless and release the Taekwondo Europe, World Taekwondo, the Nothern Hellenic Taekwondo Union and the Organizing Committee, its executive board members, directors, officers, members, employees, consultants, agents, attorneys, contractors (including without limitation sponsors, suppliers, licensees and other representatives (each, an Indemnitee and, collectively, Indemnitees ), from and against any and all damages, injuries, penalties, fines, claims, suits, liabilities, costs, attorneys fees court costs and expenses of every kind and nature suffered by or asserted against the Indemnitee as a direct or indirect result of participating in the European Clubs Championships 2019 in the broadest sense of the word. By signing and submitting the form below, I accept and agree to the terms and covenants contained in this Indemnification, hold harmless, release and consent not to sue. I verify that by signing and submitting this form, that I have read and agree to all of the terms and conditions provided above. Name: Date: Signature: In case the person involved is a minor, the legal guardian has to sign: Name: Relation towards the minor: Date: Signature: Please send this form to: G1@worldtaekwondoeurope.org
13 LIABILITY DECLARATION (only for under aged athletes) My name: I live in: I am the parent/guardian of: Date of birth (competitor): / / I declare that I accept the participation of at the European Clubs Championships 2019 on 28 February 3 March 2019 and that I accept all parts of the official invitation of this tournament. For physical reasons nothing speaks against a participation of the aforementioned athlete and I understand that all competitors are considered to participate at their own risk. Taekwondo Europe, World Taekwondo, the Nothern Hellenic Taekwondo Union and the Organizing Committee assume no responsibility for any damages, injuries or losses. All athletes must bring their own documents and the forms or any medical insurance in Greece. Place: Date: Signature of the parents/legal guardian: Please, send this form to G1@worldtaekwondoeurope.org
14 VISA ASSISTANCE FORM Important: Please fill out this form and send it to: along with passport copies of all visa applicants and Simply Compete Registration Summary, to receive an invitation letter. LOCATION of SCHENGEN COUNTRY EMBASSY FOR VISA APPLICATION: of EMBASSY: Insert name of country: Family name as shown in passport: Given name as shown in passport Date of birth: Nationality: Passport no.: Passport date of issue: Passport expiration date: Name of the team: Signature of the President: Stamp of the club/team: Please fill out and send this form to the Organizing Committee by no later than 28 January 2019.
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