INTERNATIONAL ICE CHARTING WORKING GROUP

Transcription

1 INTERNATIONAL ICE CHARTING WORKING GROUP July 2, th MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP Greetings from the IICWG Co-Chairs; This is your invitation to attend the 17th Meeting of the International Ice Charting Working Group (IICWG-XVII) October 24-28, This year s meeting is being hosted in Ottawa, Canada, by the Canadian Ice Service. The theme for the meeting is Since 1999, the IICWG has successfully worked as a forum for the operational ice services and helped them to better meet the needs of their national and international marine clients through coordination and cooperation in data sharing, standards, training, product development, and research activities. The annual meeting has proven to be a valuable opportunity for national ice services to meet, along with their partners and clients, to discuss and coordinate along issues facing operational ice monitoring and forecasting today and in the years to come. The IICWG is an advisory body to the JCOMM Expert Team on Sea Ice and coordinates its activities with the WMO Executive Council Panel of Experts on Polar and High Mountain Observations, Research and Services. The IICWG s work is based on the activities of its two Standing Committees on Applied Science and Research and on Data, Information and Customer Support and its Iceberg Sub-Committee. Agenda For this year s meeting, we are focusing on sea ice and iceberg prediction. We want to examine the state of ice modelling science, how models are used in operational practice and the kinds of prediction products that users need. The ice information requirements of the IMO Polar Code and activities of the Year of Polar Prediction are expected to have particular prominence. Following the Science and Operations workshops on Monday, the open meeting will commence on Tuesday and will include an emergency incident response table top exercise to help the ice services prepare for a large-scale response effort in ice-infested waters. The scenario for this exercise will involve search and rescue and environmental response across multiple international jurisdictions. All participants will be involved in the exercise along with response industry representatives. Wednesday will be devoted to two themed breakout discussion sessions opened with overview presentations by invited experts. Plenary sessions on Thursday will highlight preparations for the IMO Polar Code and new earth observation missions. The IICWG business meeting, at which the IICWG charter signatories and invited guests will decide on the workplan for the coming year, will be held on Friday morning, October 28. A preliminary agenda is attached. Note that posters are welcome. Please send comments and suggestions to the IICWG secretariat.

2 INTERNATIONAL ICE CHARTING WORKING GROUP Meeting Venue The meeting will be held at the Novotel hotel at 33 Nicholas Street in downtown Ottawa. The Novotel is just a few steps from the ByWard Market tourist district packed with shops, restaurants, and clubs. It is adjacent to the University of Ottawa and a 15 minute walk from the Canadian Ice Service. Accommodation Blocks of rooms have been reserved at the Novotel and the Les Suites hotel which are adjacent. Accommodation in residences at the University of Ottawa may also be available at lower rates. Please see below for booking information. Travel As the capital of Canada, Ottawa boasts a large international airport with direct connections to many destinations. Travellers from Europe most frequently leave in the morning and arrive late afternoon the same day. Return flights are usually overnight, departing in the evening. A taxi ride from the airport to downtown Ottawa takes about 20 minutes and costs about $30. Public bus transportation costs $3.55 (exact change required) and takes about 40 minutes. Please note that all visitors to Canada, except U.S. citizens, will need either an Electronic Travel Authorization (eta) or a visitor visa. Please check the website below for information on which you will need and how to obtain it. Should you require a specific invitation to the meeting, please contact the IICWG secretariat. Social Events Following the workshops on Monday afternoon, there will be an icebreaker reception at the Novotel. On Thursday evening, a no-host dinner will be held at a restaurant in the nearby market district. A bus tour through Gatineau Park to the satellite receiving station and Canadian Data Processing Facility (CDPF) will be offered on Friday afternoon following the meeting close. Climate warming may delay the seasons just enough to preserve the spectacular colours of the autumn leaves in the Park. Tourist Information The capital of Canada sits on the banks of the Ottawa River. The national capital region, which includes the city of Gatineau on the opposite riverbank, has a population of about 1 million. It is home to several national museums, the National Art Gallery and the National Arts Centre. In the market area near the Novotel, there are many restaurants and clubs featuring live music. Ottawa is a bilingual city. English predominates but French is heard everywhere. In Gatineau, the reverse is true.

3 INTERNATIONAL ICE CHARTING WORKING GROUP By the time of IICWG-XVII, autumn will be well advanced in Ottawa with winter on the doorstep. Average day-time maximum temperature is about 7 C with night-time lows near freezing. Registration There is no fee for attending the meeting but, in order to assist with logistics, you are kindly asked to register with the secretariat before September 1. Simply send an to John.Falkingham@rogers.com indicating the following: The days (Monday-Friday) that you plan to attend Whether you will attend the icebreaker reception on Monday evening Whether you will attend the no-host dinner on Thursday evening Whether you will take the Friday afternoon tour to the CDPF If you will be bringing a guest to any of the events Organizing Committee The Organizing Committee for IICWG-XVII is: Dave Jackson (Canadian Ice Service) Jürgen Holfort (German Ice Service) Gabrielle McGrath (International Ice Patrol) Keld Qvistgaard (Danish Meteorological Institute) Neal Young (University of Tasmania) Vasily Smolyanitsky (Arctic and Antarctic Research Institute) Pascale Bourbonnais (Fednav) Eric Madsen (NOAA) Klaus Strübing and John Falkingham of the IICWG Secretariat. If you have questions about the meeting, please contact John or other members of the Organizing Committee. Additionally, you can check the IICWG website for up to date information. Vanessa L. Griffin Director Satellite and Product Operations National Oceanic and Atmospheric Administration (301) Vanessa.L.Griffin@noaa.gov Attach. Marianne Thyrring Director Danish Meteorological Institute Mobile: MTH@DMI.dk

4 INTERNATIONAL ICE CHARTING WORKING GROUP Links and Websites IICWG Website IICWG Secretariat Visitors to Canada Information Ottawa Tourist Information Ottawa Public Transportation Canadian Weather Information Hotels (reserved blocks) Novotel Ottawa, 33 Nicholas Street Website: $155 - $179 per night (superior king bed) Phone: (800) Fax: (613) groupreservations@novotelottawa.com USE BOOKING CODE: Booking Name: Int'l Ice Charting Working Group Last day to reserve under the block is September 23. Les Suites Hotel, Ottawa, 130 Besserer Street Website: $159.00/night (Premiere One Bedroom Suite) Phone: (800) Fax: reservations@les-suites.com USE GROUP CODE: ECCC1022 Group reservation link: Click here for preferred rates for IICWG-XVII Use password: ECCC1022 Westin Ottawa Courtyard Ottawa Downtown Other Nearby Accommodation Days Inn

5 INTERNATIONAL ICE CHARTING WORKING GROUP Econo Lodge University of Ottawa Residences IICWG-XVII Map

6 (Aurora Room, Novotel Ottawa, 33 Nicholas Street) MONDAY, OCTOBER 24 08:30 09:00 Registration & Coffee 09:00 12:00 Operations Workshop Welcome from the Co-Chairs of the Data, Information and Customer Support Standing Committee (DICSSC) Session 1: Ice Forecasting in Operational Practice Short presentation from each Ice Service describing their ice forecast products and services Round table discussion on the challenges faced by Ice Services in producing and delivering forecast products and services 10:30 10:45 Health Break Session 2: Current State of Ice Modelling Practice Alvaro Scardilli (SHNA) Antti Kangas (FMI) Caryn Panowicz (NIC) NOAA Arctic Test Bed Rebecca Heim (NWS Alaska) Recent Developments in Iceberg Modelling at the Canadian Ice Service Verification and Developments from the Research to Operations Working Group Current and Future Iceberg Monitoring, Modelling and Presentation Systems 12:05 13:00 Lunch 13:00 17:00 Science Workshop Welcome from the Co-Chairs of the Applied Science and Research Standing Committee (ASRSC) Session 1: State of the Art in Ice Modelling Review of the State of the Art in Ice Modelling Review of the State of the Art in Sea Ice Data Assimilation Review of the State of the Art in Iceberg Forecast Models Hai Tran (CIS) - TBC Paul Pestieau (CIS) - TBC TBD (ref Action DC 15-5) Katherine Wilson (CIS) Phillip Reid (BOM) Wolfgang Dierking (AWI) Bruno Tremblay (McGill Univ) Mark Buehner (EC) Greg Crocker TBC Seasonal Sea Ice Predictions Frank Kauker (AWI) 15:10 15:30 Break and Poster Session Page 1 of 8 July 1, 2016

7 Session 2: Sea Ice Thickness Estimation 17:00 17:15 Close of the Workshops Closing remarks by the Co-Chairs Standing Committee Cochairs 17:15 17:45 Break & Poster Session 17:45 19:30 Icebreaker Reception Novotel Hotel END OF DAY Page 2 of 8 July 1, 2016

8 (Aurora Room, Novotel Ottawa, 33 Nicholas Street ) TUESDAY OCTOBER 25 08:30 10:00 1 st Committee Working Sessions Applied Science and Research Aurora Room Data, Information and Customer Support Sunset Room 10:00 10:30 Registration and Coffee IICWG OPEN MEETING 10:30 11:35 Official Meeting Opening Co-Chairs Welcome & Opening Remarks Welcome from Environment Canada and the Canadian Ice Service Meeting Logistics David Grimes, Meteorological Service of Canada and President of WMO David Jackson, CIS Participant Introductions Adoption of Agenda 11:35 12:30 Committee Reports Applied Science and Research Standing Committee Data, Information and Customer Support Standing Committee Iceberg Sub-Committee Report of the Secretariat 12:30 12:40 Introduction of Proposed Press Release 12:40 13:30 Lunch 13:30 13:45 Reports from Other Ice Working Groups Written reports/presentations to be circulated before the meeting. Presenters will be asked to highlight top issues verbally to save time. Baltic Sea Ice Meeting Katherine Wilson (CIS) Phillip Reid (BOM) Wolfgang Dierking (AWI) Alvaro Scardilli (SHNA) Antti Kangas (FMI) Caryn Panowicz (NIC) Gabrielle McGrath (IIP) Keld Qvistgaard (DMI) John Falkingham (Secretariat) John Falkingham / Eric Madsen (Secretariat) European Ice Services Page 3 of 8 July 1, 2016

9 North American Ice Service IAPB / IPAB Expert Team on Sea Ice 13:45 14:30 Review of Plenary Action Items Co-Chairs 14:30 15:00 Session on Action Item 16-21: Engaging the International Charter on Space and Major Disasters Presentation on the Disaster Charter by NOAA s Point of Contact for the Disaster Charter Executive Secretariat Discussion on how Ice Services can make use of the Charter 15:00 15:15 Health Break Pablo Clemente-Colón (NIC) Kerry Sawyer (NOAA) 15:15 17:30 Table Top Exercise: Emergency Incident Response Gabrielle McGrath (IIP) The objective of this exercise is to prepare members of the ice services for a largescale response effort in ice-infested waters. The scenario for this exercise will involve search and rescue and environmental response and will cover multiple international jurisdictions. All participants will be involved in the discussion. Oil Spill Response Limited and the International Tanker Owners Pollution Federation have been invited to participate as industry representatives. END OF DAY Page 4 of 8 July 1, 2016

10 (Aurora Room, Novotel Ottawa, 33 Nicholas Street ) WEDNESDAY OCTOBER 26 08:00 08:30 Coffee & Registration 08:30 12:00 09:30 10:30 Plenary Session 1 Operational Forecasts: Bridging the gap from models to mariners The evolution of Ice Services as a Result of Automated Prediction System Tom Carrieres (CIS) Developments The Year of Polar Prediction (YOPP) Helge Goessling (AWI) Plans and Activities YOPP Relationship to Ice Services Gregory Smith (EC) 1 st Breakout Discussion Session Meeting will break into 8 pre-assigned discussion groups to explore the interactions between modelers and operational forecasters. The groups will be given a short background document to help guide them in their discussions. 10:30 11:00 Health Break & Poster Session 11:00 12:00 Breakout Groups Report to Plenary Each group has about 5 minutes to present the results of their discussions Plenary group discussion follows 12:00 13:00 Lunch 13:00 16:30 14:00 15:30 Incl health break 15:30 16:30 Plenary Session 2 Users Ice Information Needs with respect to ice forecasts and the Polar Code. How can these needs be addressed? Addressing Cruise Industry Requirement Keld Qvistgaard (DMI) for Ice Information in Greenland Waters 2 nd Breakout Discussion Session Meeting will break into 8 pre-assigned discussion groups to discuss the needs of users for predictive information and explore how these needs could be met. Breakout Groups Report to Plenary Each group has about 5 minutes to present the results of their discussions Plenary group discussion follows 16:30 18:30 Tour of the Canadian Ice Service END OF DAY We will take a 15 minute walk to the CIS to see the operational ice analysis and forecast centre and the research labs. Page 5 of 8 July 1, 2016

11 (Aurora Room, Novotel Ottawa, 33 Nicholas Street ) THURSDAY OCTOBER 27 08:00 08:30 Coffee & Registration 08:30 09:45 2 nd Committee Working Sessions Applied Science and Research Aurora Room Data, Information and Customer Support Sunset Room 09:45-10:00 Health Break 10:00 12:00 Plenary Session 3 IMO Polar Code Implications for ice information Polar Code Regulations Marine Insurance Industry view of Polar Code and ice information POLARIS: Risk Assessment Tool Luc Tremblay (Transport Canada) Michael Kingston (DWF) Rob Hindley (Lloyd s Register) TBC Shipping company Polar Code readiness Tim Keane (FEDNAV) Greenland Ice Service Polar Code Products Keld Qvistgaard (DMI) 12:00 13:00 Lunch 13:00 13:30 Joint Committee Working Session Aurora Room 13:30 15:00 Plenary Session 4 Observations for ice analyses, models and forecasts ESA Polar Mission Concept Ola Gråbak (ESA) (TBC) U.S. Joint Polar Satellite System/GOES-R Sean Helfrich (NIC) Radarsat Mission Plans Gordana Vujanic MDA NRT Service at GARS O Higgins Kathrin Hoeppner (DLR) New Monitoring Sites & YOPP Adrienne Tivy (CIS) Future Platforms and Sensors 15:00 15:30 Health Break & Poster Session Pascale Bourbonnais (Fednav) Page 6 of 8 July 1, 2016

12 15:30 17:00 Open Meeting Summary and Close Approval of Press Release Summary of Proposed Actions Comments on the meeting Suggestions for future meetings IICWG XVIII Announcement Final Words & Acknowledgments END OF OPEN MEETING 19:30 No-Host Dinner Courtyard Restaurant 21 George Street Page 7 of 8 July 1, 2016

13 (Aurora Room, Novotel Ottawa, 33 Nicholas Street ) 08:00 08:30 Coffee FRIDAY OCTOBER 28 08:30 09:30 3 rd Committee Working Sessions Applied Science and Research Aurora Room Data, Information and Customer Support Sunset Room IICWG BUSINESS MEETING 09:30 09:45 Opening Remarks Review / Adoption of Agenda 09:45 10:00 Science Committee Brief 10:00 10:15 Data Committee Brief 10:15 10:30 Health Break 10:30 11:30 Discussion on Business Arising (to be developed during the open meeting) 11:30 12:00 Future Vision of the IICWG Plenary Discussion 12:00 12:15 Next Meeting Recommendations for themes or special sessions at the next meeting Nominations for Organizing Committee 12:15-12:45 Review of Action Items 12:45 13:00 Close of Business Meeting Final words and charge from Co-Chairs 13:00 13:30 Lunch 13:30 16:30 Tour of Gatineau Satellite Station and Canadian Data Processing Facility END OF IICWG-XVII Bus transportation provided (45 minutes each way) Page 8 of 8 July 1, 2016