Emergency Response Plan. Revised

Transcription

1 Emergency Respnse Plan Revised

2 Message frm the CEO The need t have in place an effective and ready-t-mbilize plan t prepare fr, respnd t and recver frm ptential disrupting events n ur campuses is bvius. It is certainly in the best interest f ur students, ur emplyees, ur cmmunities and ur sharehlders that each campus be capable f managing any situatin that impedes ur primary missin helping students transfrm their lives by teaching skills that enable them t becme successful in their chsen field. ECA is cmmitted t prtecting the welfare f all f its stakehlders and the peple, prperty and intellectual assets f ur facilities. Fr this reasn, the leadership team has created an Emergency Respnse Plan fr each campus. Executing this plan with the active participatin f campus faculty and staff members shuld help mitigate the impact f an emergency and return the campus back t nrmal peratins in as shrt a perid f time as pssible. This can nly be pssible if we are all wrking tgether in an rganized fashin. T facilitate this bjective, the plan identifies specific teams, the makeup f each team, and their functins in the event f an emergency. Orchestrating the effrts f the teams is the respnsibility f the Campus President in cnjunctin with the campus cmmunity and ECA crprate resurces. An emergency respnse plans is nly as gd as the capability t execute it prperly. Therefre I ask that all members f the faculty and staff becme familiar with the Emergency Respnse Plan and evacuatin maps fr yur campus. Knw what needs t be dne when an emergency situatin ccurs and wh t call. Knw yur campus evacuatin prcedures. Understand the peratin f yur facility s fire and life safety systems, and knw where fire alarms are lcated and where t assemble s all can be accunted fr in the event f an evacuatin. And mst imprtantly, understand yur rle in supprting and executing the plan. Whether it is in the preparatin, the respnse, r the recvery phase, knwing what actins yu shuld take and hw yur actins will psitively impact the respnse and recvery are critical t the safety cmmitment we have made t ur students, ur emplyees, and the cmmunities we serve. There is ne final cmment I wuld like t make be sure yu test and practice the plan. Regular drills n severe weather / fire / lckdwn / earthquake prcedures will help students and staff react calmly and quickly. Mst emergency respnse and recvery plans are quite thrugh. But the reasn that s many are unsuccessful when an emergency actually ccurs is that the plan has nt been tested and mdified based n the test results. My expectatin is that each campus will test its plan annually. S take the drills seriusly. Exercise the plan and suggest imprvements where there appear t be gaps. Be prepared fr yu, fr yur students, fr yur clleagues. Thank Yu, Stu Reed CEO Educatin Crpratin f America 2

3 Table f Cntents I. Plan Overview... 6 a. Intrductin t Emergency Respnse Planning... 6 b. Purpse f the Emergency Respnse Plan... 7 c. Plan Develpment and Maintenance... 8 d. Respnsibility... 8 e. Test Schedule... 8 f. Emergency Declaratin and Respnse... 8 g. Emergency Cmmunicatin... 9 h. Release f Infrmatin t the Public... 9 II. Emergency Respnse Prcedures a. Natural Disaster Pre-Emergency Planning Actins Trnad Alert r Warning Appraching Thunderstrm Fast Develping Strms Appraching Hurricane After the Natural Disaster b. Fire Pre-Emergency Planning Actins If Fire Alarm Activates Evacuatin: If Fire r Smke Is Detected If Trained and it is Safe t Attempt Use a Fire Extinguisher If yu are trapped in a Rm After the Fire c. Earthquakes Overview Pre-Emergency Planning Actins Earthquake Prcedures Evacuatin Aftershcks After An Earthquake d. Hazardus Material Overview Pre-Emergency Planning Actins If Yu Observe a Chemical Leak r Spill If a Hazardus Material Emergency Exists If Persns Have Been in Physical Cntact with Hazardus Material After an Incident with Hazardus Material e. Medical Emergency Overview Pre-Emergency Planning Actins Injury r Illness After a Medical Emergency f. Suspicius Mail r Objects Overview Pre-Emergency Planning Actins

4 3. If Suspicius Mail, Package, r Object Is Discvered If a Suspicius Item is Opened and an Unidentified Substance is Fund After a Suspicius Item Incident r Substance is Fund g. Bmb Threat Overview Respnsibility Pre-Emergency Planning Actins Questins t Ask the Caller See Bmb Threat Checklist Items t Take Nte Of During Call Fllwing the call, r If Threat Cmes frm Other Means Evacuatin After A Bmb Threat Bmb Threat Checklist h. Wrkplace Vilence / Lckdwn Overview Pre-Emergency Planning Actins Respnse t Active Shter r Criminal Act Shter Cnfrntatin If Cnfrnted by a Hstile Persn Avid Exacerbating Behavirs If Smene Becmes Agitated Vilence Criminal Acts After Wrk Place Vilence Acts i. System Failure Pre-Emergency Planning Actins Electrical Emergencies Water System Failure r Flding If Trapped in an Elevatr After System Failures j. Animal Incident Pre-Emergency Planning Actins Unknwn Animal in the Campus Facility Unknwn Animal arund the Campus Area After Animal Incidents III. Leadership Tree IV. Recvery Prcedures a. Level I Incident b. Level II Incident c. Level III Incident V. Appendix A Team Descriptins and Respnsibilities c. Cmmunicatins/Public Infrmatin Team Rle: Organizatin Cmmand Site Team Duties d. Crprate Insurance Team Rle Organizatin

5 3. Cmmand Site Team Duties e. IT and Telecmmunicatins Team Rle Organizatin Cmmand Site Meetings Team Duties

6 I. Plan Overview a. Intrductin t Emergency Respnse Planning Planning fr emergency respnses in the event f an emergency situatin at an ECA Campus is a cmplex prcess, requiring input and cperatin frm multiple stakehlders frm the campus, the cmmunity and crprate headquarters. Ultimately the respnsibility fr preparatin, respnse and recvery frm any disaster r emergency event that disrupts the business and educatinal prcesses f the cllege resides with the Campus President and his staff and faculty. This dcument is designed t prvide clear directin t this team fr crdinating all apprpriate actins that lead t the full recvery f campus peratins in as shrt a perid as pssible. Use f this dcument This plan is intended t prvide specific guidelines and actins t: 1. Respnd t an emergency event 2. Assess the extent f the emergency 3. Prtect and cnserve life and prperty 4. Cmmunicate apprpriately t all stakehlders in the event f an emergency 5. Recver all critical business and educatinal functins t nrmal perating levels As such, faculty and staff, and in particular thse individuals wh are identified as a team member fr respnding t and recvering frm a disaster shuld becme familiar with the cntents f this plan. Key cntact infrmatin shuld be kept current and persnally kept with the team members at all times. The dcument als serves as a fundatin fr training and preparatin fr many types f emergencies. Emergency respnse shuld be an agenda item n a regular basis at staff meetings and the plan dcument shuld be used t cnduct peridic tests, Suggested imprvements identified during the peridic tests shuld be made t the administratr f the plan. The plan is rganized in five sectins: Sectin I prvides general infrmatin abut the dcument and cvers the design f the plan, including infrmatin assciated with the verall structure f emergency respnse planning at ECA. Sectin II prvides specific guidelines fr the respnse t emergency situatins. Sectin III addresses recvery prcedures fr the varius levels f the incident. Sectin IV details the Leadership Tree. The Campus President serves as the leader f all drills. In the event the Campus President is nt n site, refer t the Leadership Tree t determine the leader f the drill. 6

7 b. Purpse f the Emergency Respnse Plan ECA is a business entity that prvides educatinal services t its students. The students, the faculty and staff, and the sharehlders, depend n the nging peratin f the campus. This plan utlines the prcedures t be used n campus in the event f an emergency situatin. It defines rles and respnsibilities fr individuals and teams, cmmunicatins channels within the cllege system, headquarters, and the cmmunity, and specific guidelines fr respnding t a variety f emergencies, including vital cntact infrmatin fr bth internal and external resurces. At its cre, the purpse f the plan is t prvide prcedures fr: 1. Prtectin f life during and immediately fllwing an emergency Preparatin and planning fr emergency events is critical t minimizing lss f life r injury, which is the primary bjective f the plan. 2. Stabilizing the emergency A key cmpnent f emergency respnse is t cntain the emergency s as t mitigate and/r prevent further injury r damage t peple and cllege assets (i.e. physical prperty, r intellectual assets). This depends n the quick respnse by the teams and deplyment f internal and external resurces. A key element t this is the rganizatin and decisin making by the emergency respnse teams. 3. Emtinal and physical well-being during an emergency Many emergencies can be devastating bth physically and psychlgically. Executin f the plan includes meeting vital human services needs f students, faculty and staff. This respnse aids in a faster return t nrmal peratins. 4. Effective cmmunicatins thrughut an emergency respnse and recvery Cmmunicatins is a vital element t the success f any plan. This includes nt nly wh initiates the cmmunicatins, and t whm, but als frequency. Cmmunicatins must be accurate and timely and fllw agreed upn prtcls and pririties. 5. Prperty cnservatin during a state f emergency Recvery is impacted by physical assets needed t cnduct business. Just as critical prcesses are identified, assets necessary t supprt these prcesses, including recrds and dcuments must be prtected r recvered in the early phase f an emergency. 6. Full recvery f business and educatinal peratins The ultimate success f the plan is measured in hw quickly a campus can return t nrmal peratins. 7

8 c. Plan Develpment and Maintenance At the directin f the CEO f Educatin Crpratin f America, an Emergency Respnse Plan has been develped fr all campus peratins. The implementatin f the plan is a jint effrt invlving the Campus President, his/her team and crprate headquarters, and primary respnsibility fr the plan resides with the campus. Crprate will ensure that there is cnsistency f the plan fr all campuses, and that the apprpriate resurces are available t execute the plan, such as infrmatin systems, supplies, and cmmunicatins. The Campus President is respnsible fr the planning, preparatin and testing f the plan. d. Respnsibility The Campus President is respnsible fr maintaining the plan and updating semiannualy the Emergency Cntact and Media Infrmatin frm in SharePint. Only Campus Presidents and Campus Administratrs have the ability t update the Emergency Cntact and Media Infrmatin frm in SharePint. As reviews and tests f the plan are cnducted, the Campus President is respnsible t ensure that any changes t imprve the plan resulting frm this activity are dcumented and disseminated apprpriately t headquarters staff. e. Test Schedule Testing f the Emergency Respnse Plan is an essential part f preparedness. Individual cmpnents f the plan will be tested via drills cnducted n a regular basis. Additinal drills may be cnducted as determined by the Campus President. Prcedure/Prcess Categry Frequency Timing Lckdwn / Active Threat n Campus Annually February Drill Severe Weather / Trnad Drill Every 6 mnths March and September Earthquake Drill (San Dieg nly) Every 6 mnths March and September Replace Trnad Drill Fire Drill Every 6 mnths May and Nvember Update Emergency Cntact Infrmatin Every 6 mnths June and December SchlCast Emergency Ntificatin System Annually Octber f. Emergency Declaratin and Respnse A crisis situatin r state f emergency can be declared by the Campus President, r his r her designee. This declaratin will result frm sme frm f ntificatin r indicatin f an emergency r pssible emergency situatin. Ntificatins can cme frm varius surces within and external t the campus such as campus persnnel, cmmercial radi r televisin, NOAA/Natinal Weather Service radi, building smke detectin r sprinkler system, emergency siren, web/internet, private citizens, r the lcal plice and fire department. Several surces shuld be mnitred t assist in determining when emergency situatins exist since n ne system can cver all circumstances. 8

9 When such a state is declared, all r part f the Emergency Respnse Plan will be activated, depending upn the situatin. Campus access will be limited t faculty and staff, registered students, pre-authrized cntract services, and emergency persnnel, including law enfrcement and fire department fficials. g. Emergency Cmmunicatin Rapid and timely cmmunicatin f infrmatin t the schl public during emergency situatins is critical. In additin, accurate and timely cmmunicatin f infrmatin t incident respnse persnnel is required fr adequate respnse t emergency incidents. SchlCast is a web-based rapid emergency alert and ntificatin system that enables yu t reach students and emplyees within mments thrugh a variety f current cmmunicatin methds including: landline, cell phne, and . Fr detailed instructins, see SchlCast Instructins. SchlCast cmmunicatins systems must be tested annually in Octber. Access t SchlCast will be at the discretin f the Campus President. These individuals are respnsible fr distributing their wn SchlCast alerts t infrm students and emplyees f clsing r delays due t varius emergencies. The Campus President is respnsible fr emergency cmmunicatin via SchlCast. h. Release f Infrmatin t the Public It is the Plicy f ECA t prvide all cnstituents, including the public, with timely and accurate infrmatin regarding any emergency situatin that ccurs n r arund the campus. The Cmmunicatins/Public Infrmatin Team is respnsible fr directing all meetings and discussins with any media and with the general public during a state f emergency. This team will prepare and/r apprve any press releases t the media. In cnjunctin with the Human Resurces department, the team will cmmunicate all pertinent infrmatin regarding the status f the emergency t all ECA campuses faculty, staff and students. Campus staff has the supprt f Crprate Cmpliance as needed and requested. Cmpliance address: Cmpliance.questins@ecaclleges.cm In additin, the campus staff can raise any cncern thrugh the Red/Yellw alert plicy t request assistance r ntify leadership f any issues f which it needs t be aware. 9

10 II. Emergency Respnse Prcedures a. Natural Disaster Weather related emergencies can ccur at any time f the year. If there is a severe weather warning, ECA campuses may clse. Ntice f a clsing r delayed pening will be cmmunicated t all students, faculty and staff by lcal media utlets and SchlCast fr faculty and staff. These guidelines are intended as a reference and d nt replace cmmn sense, sund judgment, and prudent actins in respnse t emergency situatins. 1. Pre-Emergency Planning Actins Cnduct a severe weather / trnad drill in March and September. One drill t be perfrmed during the day and the ther at night s that all persnnel will be prperly trained t react. Ensure campus has a wrking Weather Alert Radi. Identify a cntractr in advance t bard up windws and prepare structure fr heavy weather (i.e. hurricane.) Designate an interir meeting area that is away frm drs and windws. Utilize a flr plan t divide the campus int gemetric znes by establishing quadrants fr designated meeting places. The quadrants will be based upn the nearest drs and stairwells. Ensure yur campus has a first aid medical kit readily available. First aid medical kits are available fr rder via Cupa. The first aid medical kit generally is lcated in the manager s ffice, csmetlgy, and Culinard, but this varies by campus. The Campus Administratr r Campus President is respnsible fr ensuring the campuses have a first aid medical kit. The Campus President and /r Campus Administratr will maintain an Emergency Respnse binder including the Emergency Respnse Plan, evacuatin maps, and key cntact infrmatin. 2. Trnad Alert r Warning Determine when t clse the campus. a. Annunce t all campus persnnel thrugh SchlCast emergency ntificatin system. b. Ntify TV and Radi News surces regarding campus clsings. The Campus President serves as the leader f the evacuatin. In the event the Campus President is nt n site, refer t the Leadership Tree (Sectin IV) t determine the leader f the evacuatin. If a Public Annuncement system is utilized, the Campus President will make an annuncement This is a severe weather / trnad alert. Please safely and rderly make yur way t the nearest interir designated meeting place. If n Public Annuncement system is available, the Campus President must determine the best means f cmmunicatin fr the drill (bull hrn, SchlCast, wrd f muth, etc.) Campus Leadership Team Members will direct ccupants t the nearest designated interir meeting area and assist anyne needing help. Seek shelter inside the determined meeting area. The designated meeting area must be in the cre f the building away frm drs and windws n the lwest flr pssible. Reinfrced rms such as bathrms, clsets r ther interir spaces are best. 10

11 Prtect yur head and make yurself as small a target as pssible by cruching dwn. Ensure thse with special needs are prvided the assistance they need t get t the designated interir meeting area. Sweep all ffices, wrkstatins, restrms, break rms, and cpy centers in the predetermined, designated areas within the building as a final check. If there is n shelter nearby, lie flat in a ditch r lw spt, shielding yur head with yur hands. D nt use elevatrs because the pwer may fail, leaving yu trapped. NEVER seek shelter in a vehicle r under a bridge. Once all ccupants f the building reach the designated interir meeting area, they are t be seated n the flr with their backs against the wall. Occupants will remain in the designated meeting area until advised that the severe weather / trnad event has passed and it is safe t leave the area they are in. Each functinal leader shuld take rll fr their specific areas. Receptin: Take the guest sign in sheets. Escrt all visitrs in the lbby t the designated interir meeting area. Reprt t the Campus President r primary backup The Campus President, Dean r Manager n duty will receive a head cunt frm each Directr f Enrllment, Finance Supervisr / Area Directr, Campus Administratr, and Prgram Directr. 3. Appraching Thunderstrm Seek shelter inside the building away frm drs and windws Use telephnes r cell phnes nly if there is an emergency Mnitr weather alert radi fr wrsening cnditins 4. Fast Develping Strms Unplug all unnecessary electrical equipment and appliances, especially sensitive items such as cmputers and lab equipment Stre equipment in a designated area away frm windws and drs if pssible 5. Appraching Hurricane Determine when t clse the campus. Annunce t all campus persnnel thrugh SchlCast emergency ntificatin system. Ntify TV and Radi News surces regarding campus clsings. Unplug all unnecessary electrical equipment and appliances, especially sensitive items such as cmputers and lab equipment Cver and stre equipment in an interir designated area away frm windws and drs if pssible Ensure all windws and glass drs are barded up. Arrange fr increased security patrls prir t and fllwing the strm 11

12 Arrange and cmmunicate an alternate lcatin in the event pwer lss will exceed 5 business days. 6. After the Natural Disaster N unnecessary mentin r public annuncement shuld be made f natural disaster ccurrences. Any type f media cverage shuld run thrugh the Crprate Marketing Grup. An incident reprt shuld be cmpleted fr every incident n campus (i.e. assault, theft, injury etc.) Incident reprts must be input in SharePint by the Campus President r Campus Administratr. If a persn denies medical treatment r transprtatin, cmplete the Release f Liability frm imbedded in the Incident Reprt in SharePint. b. Fire Fires are uncmmn but can ccur. A fire situatin culd be in the frm f actual fire r smke, a reprted fire r a fire alarm. In all cases, this shuld be taken seriusly and respnse shuld be quick and rderly. These guidelines are intended as a reference and d nt replace cmmn sense, sund judgment, and prudent actins in respnse t emergency situatins. 1. Pre-Emergency Planning Actins Cnduct a fire drill in May and Nvember. One drill t be perfrmed during the day and the ther at night s that all persnnel will be prperly trained t react. Designate a campus representative t walk thrugh the building t ensure n fire hazards are present (at least nce per 8 hur shift.) Ensure all fire extinguishers are charged, n the hk and are visible t ccupants. Maintenance will crdinate with the apprpriate lcal mnitring and testing cmpany fr annual inspectin, servicing, r replacement f fire extinguishers. Ensure fire alarms are tested regularly and in accrdance with fire system cntractr r installer. Identify evacuatin assembly areas r primary gathering pints. The Campus President must designate the primary gathering pint fr all evacuatins (i.e. the faculty parking lt). This area shuld be central t all exits, well lit and ut f the way. Assembly pints must be at least 50 feet frm the building. Cmmunicate with staff n what t d if a fire is detected. Maintenance is respnsible fr testing exit lighting biannually t ensure batteries are prperly charged and lights functin in the event f a pwer utage. Ensure that a set f master keys is maintained by the Campus President and / r Campus Administratr. Ensure yur campus has a first aid medical kit readily available. First aid medical kits are available fr rder via Cupa. The first aid medical kit is lcated in the manager s ffice, csmetlgy, and Culinard. The Campus Administratr r Campus President is respnsible fr ensuring the campuses have a first aid medical kit. The Campus President and / r Campus Administratr will maintain an Emergency Respnse binder including the Emergency Respnse Plan, evacuatin maps, and key cntact infrmatin. 12

13 2. If Fire Alarm Activates Assume the alarm is real. Immediately call 911 prviding dispatcher with: 3. Evacuatin: Yur Name Alarm type Lcatin f alarm if knwn The Campus President serves as the leader f the evacuatin. In the event the Campus President is nt n site, refer t the Leadership Tree (Sectin IV) t determine the leader f the evacuatin. When the alarm sunds, if a Public Annuncement system r bull hrn is utilized, the Campus President will make an annuncement. The fire alarm has been activated. Please safely and rderly make yur way t the nearest exit and prceed t designated areas fr further instructins. D nt leave the campus. If n Public Annuncement system is available, the Campus President must determine the best means f cmmunicatin fr the drill (bull hrn, SchlCast, wrd f muth, etc.) Fllw the evacuatin steps ntated abve. Avid elevatrs unless instructed t d therwise by first respnders. Use emergency exit stairwells. Clse all drs nce a rm is evacuated t cnfine the fire Instruct students t fllw the exit sign arrws t the nearest exit. Once utside f the building, everyne shall meet at the primary gathering pint. Ensure thse with special needs are prvided the assistance they need t get t the designated primary gathering pint. Sweep all ffices, wrkstatins, restrms, break rms, and cpy centers in the predetermined, designated areas within the building as a final check. The leader f the evacuatin is statined nearest the entrance the fire trucks/ plice units will use t meet the firemen / plicemen. Once ut f the building, infrm first respnders f the lcatin and size f the fire if knwn; if ccupants remain in the building; and any ther knwn infrmatin relating t the nature f the fire The leader f the evacuatin als has the master keys. All keys are taken and delivered t the fire department. N ne shuld remain at the rear r frnt f the building. These lcatins are in designated fire lanes and will bstruct mvement f fire and emergency equipment. Each functinal leader shuld take rll fr their specific areas. Receptin: Take the guest sign in sheets. Escrt all visitrs in the lbby t the designated interir meeting area. Reprt t the Campus President r primary backup The President, Dean r Manager n duty will receive a head cunt frm each Directr f Enrllment, Finance Supervisr / Area Directr, Campus Administratr, and Prgram Directr. D nt return until the all clear is given. 13

14 4. If Fire r Smke Is Detected Immediately call 911, prviding dispatcher with: Yur Name Exact address f campus Exact lcatin f fire Type f fire if knwn Any injuries r persns trapped Activate a fire alarm pull statin lcated at all exits Reprt fire t Campus President s ffice if pssible Fllw evacuatin prcedures ntated abve. 5. If Trained and it is Safe t Attempt Use a Fire Extinguisher Identify a clear escape rute never place yurself in a psitin where the fire is between yu and the exit Attempt t extinguish r cntain the fire using a prtable fire extinguisher using the PASS technique Pull the pin ut in a twisting mtin Aim the extinguisher nzzle at the BASE f the fire Squeeze the handle t release the chemical Sweep side t side t put ut the fire Attempt nly small fires in a limited area Never return used fire extinguisher t hk 6. If yu are trapped in a Rm Clse all drs Place clthing r ther material at the dr threshld t help prevent smke frm entering the rm Call 911 tell the dispatcher exactly where yu are Listen t instructins given and d precisely what yu are tld Maintain a psitin near a windw and await rescue DO NOT attempt t g int the fire r smke filled area 7. After the Fire N unnecessary mentin r public annuncement shuld be made f incidents ccurring frm fire. Any type f media cverage shuld run thrugh the Crprate Marketing Grup. An incident reprt shuld be cmpleted fr every incident n campus. Incident reprts must be input in SharePint by the Campus President r Campus Administratr. If a persn denies medical 14

15 treatment r transprtatin, cmplete the Release f Liability frm imbedded in the Incident Reprt in SharePint. c. Earthquakes 1. Overview The actual mvement f the grund in an earthquake is seldm the direct cause f injury r death. Mst casualties result frm falling bjects and debris r cllapsing structures. Injuries are cmmnly caused by: Partial building cllapse, such as falling masnry, cllapsing walls, falling ceiling plaster, etc. Flying glass frm brken windws. Overturned bkcases, filing cabinets, fixtures, furniture, ffice machines and appliances. Fires, brken gas lines, these dangers may be aggravated by lack f water due t brken mains. Fallen pwer lines, inapprpriate actins resulting frm panic. These guidelines are intended as a reference and d nt replace cmmn sense, sund judgment, and prudent actins in respnse t emergency situatins. 2. Pre-Emergency Planning Actins Cnduct an Earthquake drill in March and September. One drill t be perfrmed during the day and anther at night s that all persnnel will be prperly trained t react. Earthquake drills are intended fr campuses that are prne t earthquakes (i.e. San Dieg). Ensure campus has a wrking Weather Alert Radi. Prepare a tailred Earthquake plan f actin fr yur campus in advance. Establish an Emergency Assembly Area (EAA) designated by the Campus President. Identify the suggested rutes n yur evacuatin map t get t the EAA. Identify safe places in yur wrk area t Drp, Cver and Hld On. Knw at least tw ways t exit the building safely after an earthquake. Knw hw t act s yur respnse is autmatic. Stck up n emergency supplies. Keep the basics: flashlight, first-aid kit, whistle, bull hrn, glves, gggles, blankets and sturdy shes. Plan as if fd and water may nt be available fr 24 hurs and ther supplies fr up t 3 days. Arrange yur wrk area fr safety. Make sure that bkcases, large file cabinets and artwrk are anchred. Stre heavy bjects n lw shelves. Stre breakable bjects in cabinets with latches. The Campus President must be aware f individuals with training (CPR, First Aid, etc.). Ensure yur campus has a first aid medical kit readily available. (First aid medical kits are available fr rder via Cupa. The first aid medical kit is lcated in the manager s ffice, 15

16 csmetlgy, and Culinard. The Campus Administratr r Campus President is respnsible fr ensuring the campuses have a first aid medical kit. The Campus President and / r Campus Administratr will maintain an Emergency Respnse binder including the Emergency Respnse Plan, evacuatin maps, and key cntact infrmatin. 3. Earthquake Prcedures If indrs: Remain Calm. Sund usually precedes earthquake mtin by a split secnd. Stay there. Drp t the flr under a sturdy desk r table. Cver yur head and face with yur arms and hld n. While drpping under a sturdy desk r table, students and teachers lk arund at what is falling n them. Avid these areas. Mve t an inner wall r crridr. (A dr frame r the structural frame r inner cre f the building are its strngest pints and least likely t cllapse. They will als break the impact f any falling bjects). If suitable furniture is nt nearby, sit n the flr against an interir wall and cver yur head and face with yur arms. Grab anything handy (blanket, pillw, tableclth, newspapers, bx, etc.) t shield yur head and face frm failing debris and splinting glass. Watch fr falling bjects - plaster, bricks, light fixtures, pts and pans, etc. Stay clear f windws, bkcases, shelves, mirrrs and sliding glass drs. D nt use elevatrs! Dn't be alarmed if the fire alarm r sprinklers g ff. If utside: Get int an pen area away frm trees, buildings, walls and pwer lines. If driving a vehicle such as a glf car, pull ver t the side f the rad. Stp and stay inside the vehicle until the drill is ver. Avid verpasses, bridges, and pwer lines. 4. Evacuatin The Campus President serves as the leader f the evacuatin. In the event the Campus President is nt n site, refer t the Leadership Tree (Sectin IV) t determine the leader f the evacuatin. 16

17 Once shaking has stpped, if a Public Annuncement system r bull hrn is utilized, the Campus President will make an annuncement that the shaking is ver and evacuatin is t begin. If n Public Annuncement system is available, the Campus President must determine the best means f cmmunicatin fr the evacuatin (bull hrn, SchlCast, wrd f muth, etc.) Campus Leadership Team Members will direct ccupants t the Emergency Assembly Area (EAA) designated by the Campus President. Use the suggested rutes n yur evacuatin map t get t the EAA. Everyne is t stay tgether and t quickly and quietly mve directly away frm the building when exiting. Evacuees shuld cver their heads with their bag r bk. D nt use elevatrs because the pwer may fail, leaving yu trapped. Ensure thse with special needs are prvided the assistance they need t get t the EAA. Sweep all ffices, wrkstatins, restrms, break rms, and cpy centers in the predetermined, designated areas within the building as a final check. Each functinal leader shuld take rll fr their specific areas. Receptin: Take the guest sign in sheets. Escrt all visitrs in the lbby t the designated interir meeting area. Reprt t the Campus President r primary backup The Campus President, Dean r Manager n duty will receive a head cunt frm each Directr f Enrllment r Admissins, Finance Supervisr / Area Directr, Campus Administratr, and Prgram Directr 5. Aftershcks During an earthquake aftershcks may ccur. If an aftershck ccurs, while yu are exiting, Drp, Cver, and Hld On until the shaking stps. When the shaking has stpped IMMEDIATELY and befre yu exit yur rm, take ten secnds t lk arund. Make a mental nte f damage and dangers. Check t see if any students are injured. If immediate help can be given t thse with injuries (t stp serius bleeding, put ut a small fire etc.), d s. Ask respnsible students t assist lightly injured. Nn-ambulatry injured shuld be reassured and wait fr treatment where they are, unless it is mre dangerus t remain. 6. After An Earthquake Remain Calm. Dn't Panic. Try t calm and reassure thers. Stp and take time t think. Wait until all mtin has stpped. D nt run dwn stairs r utdrs. Be prepared fr additinal shckwaves. D nt light matches, cigarettes r turn n electrical switches. Flashlights are ne f the best light surces after a damaging earthquake. Prceed with extreme cautin. Prtect hands and feet frm brken glass r debris. Keep head and face prtected (hard-hat, blanket, tableclth, etc.) Make a quick check fr injuries r trapped peple. Prvide emergency first aid if needed. D nt try t mve seriusly injured persns unless they are in immediate danger frm further injury. Turn ff all appliances and ffice machines. Extinguish all pen flames. Check pwer lines and crds. If prblems exist in electrical lines r gas lines the mains shuld be shut ff. 17

18 Tend further t injured r trapped persns. Try t get help if necessary. If a persn is trapped and yu can free him withut injury t yurself, remve debris piece-by-piece starting frm the tp. Be prepared fr aftershcks - they are weaker than the main shck but can cause additinal damage and psychlgical trauma. Watch ut fr ther pssible dangers, which may fllw an earthquake, such as fire, fld, landslide r TSUNAMI (tidal wave). Turn n a battery radi t receive disaster instructins. Use telephnes nly t reprt extreme emergency situatins. Inspect yur wrk area carefully fr structural damage. Carefully pen exit drs - they smetimes jam. The initial quake may damage the structure and an aftershck culd knck dwn weakened walls. Use extreme cautin when mving arund in damaged areas - they may cllapse withut warning. Check t see that sewage lines are intact be-fre flushing tilets. Yu shuld nt try t get hme until gvernment authrities say it is safe, which will be when the wrst fires are under cntrl and the streets have been cleared. This may hap-pen quickly r it may take lnger (perhaps 72 hurs r mre). Dn't g utside sightseeing. Keep streets clear fr passage f emergency vehicles. Yur presence might hamper rescue and ther emergency peratin N unnecessary mentin r public annuncement shuld be made f incidents due t an earthquake. Any type f media cverage shuld run thrugh the Crprate Marketing Grup. An incident reprt shuld be cmpleted fr every incident n campus (i.e. assault, theft, injury etc.) Incident reprts must be input in SharePint by the Campus President r Campus Administratr. If a persn denies medical treatment r transprtatin, cmplete the Release f Liability frm imbedded in the Incident Reprt in SharePint. d. Hazardus Material 1. Overview Hazardus material may be used in classrm r labs and must always be handled carefully. Misuse f such material culd lead t serius injury r even death, and cause severe damage t prperty. A hazardus material emergency is defined as any spill r leakage where the clean-up is beynd the training and knwledge f the supervising staff member in the area, r when such a spill r leakage causes imminent danger t the health r lives f persns n campus. Any hazardus material spill must be reprted immediately t the Campus President. It is imprtant t take nte f the name(s) f the materials invlved in the incident as well as the lcatin and extent f the incident. The Campus President must rely n knwledge f faculty members t determine the true risk assciated with hazardus materials as they are the industry experts. Based upn this determinatin, the Campus President will decide whether t evacuate nearby rms r the entire facility. In the event the Campus President is nt n site, refer t the Leadership Tree (Sectin IV) t determine the leader f the drill. 18

19 These guidelines are intended as a reference and d nt replace cmmn sense, sund judgment, and prudent actins in respnse t emergency situatins. 2. Pre-Emergency Planning Actins Maintain a safe and secure envirnment Ensure yur campus has a first aid medical kit readily available. First aid medical kits are available fr rder via Cupa. The first aid medical kit is lcated in the manager s ffice, csmetlgy, and Culinard. The Campus Administratr r Campus President is respnsible fr ensuring the campuses have a first aid medical kit. The Campus President and / r Campus Administratr will maintain an Emergency Respnse binder including the Emergency Respnse Plan, evacuatin maps, and key cntact infrmatin. 3. If Yu Observe a Chemical Leak r Spill Determine type f hazard and chemical if pssible DO NOT attempt t clean up r put water n it many chemicals react prly t water Immediately cntact the Campus President r a member f the Campus Leadership Team Islate the area cntaminated keep thers away frm the spill If in dubt call If a Hazardus Material Emergency Exists Immediately call 911, prviding dispatcher with lcatin f the emergency, the type f chemical invlved and if peple have been in direct cntact with the material Ntify all persns in the immediate area and evacuate the rm in an rderly fashin If an explsin risk exists, turn ff all equipment if pssible Clse the dr t the rm nce all persns have been evacuated t cnfine the hazard Evacuate nearby rms r the campus facility if required use fire alarm pull statin fr building evacuatin (rely n the sund judgment f faculty t cnsult with the Campus President r the next persn in the Leadership Tree Sectin IV.) Upn arrival f the fire department, infrm first respnders f lcatin and extent f the spill, and any ther knwn infrmatin including the material(s) invlved in the incident 5. If Persns Have Been in Physical Cntact with Hazardus Material Cnsult the Material Safety Data Sheets (MSDS) and fllw first aid instructins Immediately take infected persns t the bathrm, eyewash r shwer area if available and flush affected area fr at least 15 minutes Islate cntaminated persns and ensure they remain until first respnders can take cntrl f the situatin Seek medical attentin fr persn(s) Call 911 when in dubt 19

20 6. After an Incident with Hazardus Material N unnecessary mentin r public annuncement shuld be made f incidents due t hazardus materials. Any type f media cverage shuld run thrugh the Crprate Marketing Grup. An incident reprt shuld be cmpleted fr every incident n campus (i.e. assault, theft, injury etc.) Incident reprts must be input in SharePint by the Campus President r Campus Administratr. If a persn denies medical treatment r transprtatin, cmplete the Release f Liability frm imbedded in the Incident Reprt in SharePint. e. Medical Emergency 1. Overview Medical emergencies f all types can ccur at any time and can stem frm injury r illness. Call 911 fr any emergency situatin where respnse is required t prtect r preserve life. This includes serius injury r illness, a mental health situatin, assault, battery, hmicide r a threat f any f these. These guidelines are intended as a reference and d nt replace cmmn sense, sund judgment, and prudent actins in respnse t emergency situatins. 2. Pre-Emergency Planning Actins Maintain a safe and secure envirnment Ensure yur campus has a first aid medical kit readily available. First aid medical kits are available fr rder via Cupa.The first aid medical kit is lcated in the manager s ffice, csmetlgy, and Culinard. The Campus Administratr r Campus President is respnsible fr ensuring the campuses have a first aid medical kit. The Campus President and / r Campus Administratr will maintain an Emergency Respnse binder including the Emergency Respnse Plan, evacuatin maps, and key cntact infrmatin. 3. Injury r Illness Immediately call 911, prviding dispatcher with: Yur Name Campus Address Lcatin f injured r sick party Type f injury r illness if knwn Cnditin f the persn (i.e. is he/she cnscius, breathing, chest pains, etc.) If Trained and if it is Safe t d s, apply first aid if the victim gives cnsent DO NOT mve the persn unless it is abslutely necessary t avid further harm Safeguard persn s persnal belngings Keep thers away frm the victim NEVER attempt t get the persn up, give them fluids r give them pills If the persn is cnscius, calmly prvide assurance t the victim that help is n the way Prvide assistance first respnders as required t lcate the victim and in the incident investigatin 20

21 4. After a Medical Emergency N unnecessary mentin r public annuncement shuld be made f incidents due t medical emergencies. Any type f media cverage shuld run thrugh the Crprate Marketing Grup. An incident reprt shuld be cmpleted fr every incident n campus (i.e. assault, theft, injury etc.) Incident reprts must be input in SharePint by the Campus President r Campus Administratr. If a persn denies medical treatment r transprtatin, cmplete the Release f Liability frm imbedded in the Incident Reprt in SharePint. f. Suspicius Mail r Objects 1. Overview Suspicius items such as an envelpe, package, r even a backpack can ptentially cause harm t persns and prperty. This is an especially trubling cncern in a campus envirnment where packages, backpacks and bk bags can be prevalent. The challenge is t identify suspicius articles. Characteristics t lk fr include excessive pstage, misspelled cmmn wrds, very pr handwriting, items addressed t a title, nt a persn, n return address r a return address that des nt match the pst ffice stamp, excessive weight, a rigid envelpe, r an unexpected special delivery, especially frm a freign lcatin. Other signs t lk fr are markings such as Private r Cnfidential, excessive amunts f tape r crd arund the bject, ily stains and disclratin, prtruding items such as fil r wires r an item in a strange lcatin. These guidelines are intended as a reference and d nt replace cmmn sense, sund judgment, and prudent actins in respnse t emergency situatins. 2. Pre-Emergency Planning Actins Identify evacuatin assembly areas. The Campus President must designate the primary gathering pint fr all evacuatins (i.e. the faculty parking lt). This area shuld be central t all exits, well lit and ut f the way. Assembly pints must be at least 50 feet frm the building. Ensure yur campus has a first aid medical kit readily available. First aid medical kits are available fr rder via Cupa.The first aid medical kit is lcated in the manager s ffice, csmetlgy, and Culinard. The Campus Administratr r Campus President is respnsible fr ensuring the campuses have a first aid medical kit. The Campus President and / r Campus Administratr will maintain an Emergency Respnse binder including the Emergency Respnse Plan, evacuatin maps, and key cntact infrmatin. 3. If Suspicius Mail, Package, r Object Is Discvered Generally DO NOT attempt t MOVE, OPEN, r COVER the item Cver the item ONLY IF there is evidence f a suspicius pwder r liquid DO NOT use cell phnes this may trigger the device if it is a bmb Ntify the Campus President r a Campus Leadership Team member immediately. Keep thers away frm the package; clse dr f rm where item was fund (if in a rm) and leave the rm r area immediately If the Campus President determines there is a threat call 911, prviding dispatcher with: Yur Name 21

22 Lcatin f the campus A descriptin f the suspicius item Recrd and fllw the 911 dispatcher s instructins exactly Remve all persns frm the area as quickly as pssible and secure the area If the threat is cnsidered significant, evacuate the building. Instruct students t fllw the exit sign arrws t the nearest exit. Once utside f the building, everyne shall meet at the primary gathering pint. Ensure thse with special needs are prvided the assistance they need t get t the designated primary gathering pint. Upn arrival f the first respnders, direct them t the bject and prvide them with details as t hw the item was discvered and any ther infrmatin that might be critical t the investigatin 4. If a Suspicius Item is Opened and an Unidentified Substance is Fund Remain calm D nt tuch, smell, taste r try t analyze the substance. D nt try t clean up the substance Carefully put the item dwn and step away. D nt carry the item t anther lcatin Cver the item with a twel, piece f clthing r paper t prevent the spread f the substance Remain in the immediate area t minimize the spread f the substance Alert thers t keep away frm yur area Turn ff any circulating fans, air cnditiners r heaters Immediately call 911, prviding dispatcher with; Yur Name Lcatin f the campus A descriptin f the suspicius item Recrd and fllw the 911 dispatcher s instructins exactly If yu tuched the substance with yur hands, d nt tuch yur face Wait fr trained emergency persnnel t arrive Infrm emergency persnnel f all peple wh came in cntact with substance 5. After a Suspicius Item Incident r Substance is Fund N unnecessary mentin r public annuncement shuld be made f suspicius mail r substances. Any type f media cverage shuld run thrugh the Crprate Marketing Grup. An incident reprt must be cmpleted fr every incident n campus (i.e. assault, theft, injury etc.) Incident reprts are input in SharePint by the Campus President r Camus Administratr. If a persn denies medical treatment r transprtatin, cmplete the Release f Liability frm imbedded in the Incident Reprt. 22

23 g. Bmb Threat 1. Overview Bmb threats are unfrtunately an easy way t disrupt any peratin, but must always be taken seriusly. If a bmb threat is received by telephne, remain calm and attempt t get as much infrmatin as pssible frm the caller. If the phne system has caller ID, write dwn the number n the display. If pssible, recrd exactly what the caller states. Immediately cntact the Campus President after the call. Then call 911. These guidelines are intended as a reference and d nt replace cmmn sense, sund judgment, and prudent actins in respnse t emergency situatins. 2. Respnsibility It is the primary respnsibility f law enfrcement t handle incidents invlving bmb and r terrrism threats t cnclusin, crdinating the prtective and technical skills f related agencies and emergency respnders. It is the respnsibility f the Emergency Cmmunicatins Center (911) t make apprpriate dispatches t law enfrcement and fire agencies and make ntificatins. These include, but are nt limited t, the Watch Cmmander, the Cmmunicatin Supervisr, and in the case f a curt facility, the Curt Executive Officer r persn in charge. 3. Pre-Emergency Planning Actins Ensure the Bmb Threat Checklist is available t all persnnel answering campus telephnes Keep a megaphne r bullhrn n site Reprt any verbal threats f vilence t the Campus President. Reprt any mrale r harassment issues t the Campus President. Identify evacuatin assembly areas. The Campus President must designate the primary gathering pint fr all evacuatins (i.e. the faculty parking lt). This area shuld be central t all exits, well lit and ut f the way. Assembly pints must be at least 50 feet frm the building. Ensure yur campus has a first aid medical kit readily available. First aid medical kits are available fr rder via Cupa.The first aid medical kit is lcated in the manager s ffice, csmetlgy, and Culinard. The Campus Administratr r Campus President is respnsible fr ensuring the campuses have a first aid medical kit. The Campus President and / r Campus Administratr will maintain an Emergency Respnse binder including the Emergency Respnse Plan, evacuatin maps, and key cntact infrmatin. 4. Questins t Ask the Caller See Bmb Threat Checklist. When is the bmb ging t explde? Where is the bmb lcated? 23

24 What des the device lk like? What kind f bmb is it? What will cause the bmb t explde? Did the persn calling place the bmb? Why was the bmb planted? What is the caller s name and address? 5. Items t Take Nte Of During Call Did the caller sund like a man? Or a wman? Apprximate age f the caller Distinctive vice, prnunciatin r accent, r speech patterns Tne f vice and attitude f caller Did the call seem t be a recrding? Were there any backgrund vices r nises r ther clues cncerning the lcatin r caller identity? Surce f the call culd yu tell what telephne number r extensin frm which the call was cming 6. Fllwing the call, r If Threat Cmes frm Other Means Immediately call the Campus President Then call 911, prviding dispatcher with: Yur Name Lcatin f the campus Time f the threat What the caller said exactly Take nte f the surrunding area, lk fr any suspicius devices r bjects Recrd and fllw the 911 dispatcher s instructins exactly Ntify the Campus President and/r the senir staff member with instructins prvided by the 911 dispatcher Upn arrival f the first respnders, prvide them f the details f the threat Fllw the directins f the first respnders exactly If the building has been evacuated, d nt reenter, r allw anyne else (ther than emergency prfessinals) t reenter until the building is cleared by first respnders 24

25 7. Evacuatin Unless the authrities advise t remain in the building, the evacuatin prcess shuld ccur immediately. The seriusness f the threat must never be underestimated. The Campus President serves as the leader f the evacuatin. In the event the Campus President is nt n site, refer t the Leadership Tree (Sectin IV) t determine the leader f the evacuatin. The leader f the evacuatin will use Megaphnes r the P.A. system t alert everyne t evacuate. Wrds and phrases such as BOMB, EXPLOSION, BLOW-UP, etc. can prduce panic. T clear peple frm the building use mre acceptable phrases such as, Please clear the building immediately; we have an emergency. Repeat as ften as necessary. DO NOT activate the fire alarm, as this may trigger the bmb t explde. Instruct students t fllw the exit sign arrws t the nearest exit. Once utside f the building, everyne shall meet at the primary gathering pint. Ensure thse with special needs are prvided the assistance they need t get t the designated primary gathering pint. If persnal belngings, such as purses and briefcases, are lcated clse in prximity t emplyees and can be readily retrieved, emplyees shuld take these items with them as they leave the building. These items pse a prblem t searchers. Hwever, if these items are nt readily retrievable (i.e. the emplyee is n the first flr and her purse is n the third flr) they shuld nt be retrieved and the emplyees are t exit the building immediately. Safety cmes first. Avid elevatrs unless instructed t d therwise by first respnders use emergency exit stairwells Each functinal leader shuld take rll fr their specific areas. Receptin: Take the guest sign in sheets. Escrt all visitrs in the lbby t the designated interir meeting area. Reprt t the Campus President r primary backup. The President, Dean r Manager n duty will receive a head cunt frm each Directr f Enrllment r Admissins, Finance Supervisr / Area Directr, Campus Administratr, and Prgram Directr. If the building has been evacuated, d nt reenter, r allw anyne else (ther than emergency prfessinals) t reenter until the building is cleared by first respnders 8. After A Bmb Threat When the authrities have given their permissin fr all persnnel t re-enter the building(s), the Campus President s main respnsibility is t ensure a safe and rderly re-entry fr all ccupants and assure them that the situatin is under cntrl. N unnecessary mentin r public annuncement shuld be made f the bmb threat. Any type f media cverage shuld run thrugh the Crprate Marketing Grup. An incident reprt shuld be cmpleted fr every incident n campus (i.e. assault, theft, injury etc.) Incident reprts must be input in SharePint by the Campus President r Camus Administratr. If a persn denies medical treatment r transprtatin, cmplete the Release f Liability frm imbedded in the Incident Reprt in SharePint. 25