LOSSIEMOUTH RAFT RACE 2016

Transcription

1 Ref: LOS/4111/57/P5 Flt Lt O Harbridge XV(R) Squadron RAF Lossiemouth Lossiemouth Moray IV31 6SD LOSSIEMOUTH RAFT RACE 2016 On Sunday the 7 th August 2016, Lossiemouth will be holding its annual Raft Race. Teams, consisting of 4-8 people, will race their self built crafts along the Lossiemouth East Beach estuary. The event is well supported by the local community and regularly achieves an attendance in excess of 5000 people. The theme for this year s Race is the Rio Olympic Carnival as the Olympic Games will be held in Rio de Janeiro during the event. As such, it would be appreciated if the fancy dress and boat design/decoration could be themed around Olympic Games/Brazilian theme. This year it has been decided that the race will be in aid of two very worthwhile charities, MFR Cash for Kids and Lucky 2 B Here. Further details about the work carried out by these charities can be found at Annex A. The Lossiemouth Raft Race has proven to be a very successful community event over the years, and great fun for all the family. Attached at Annex B is a copy of everything you need to enter a team into the race, including entry forms, rules and regulations, and sponsorship forms. I would like to thank you in advance for your time and support in helping this become the most successful Raft Race to date. If you need any further information or have any questions reference the event then please don't hesitate to contact me on the numbers above. Yours faithfully Oliver Harbridge Flt Lt O Harbridge XV(R) Squadron, RAF Lossiemouth The Lossiemouth Raft Race is kindly sponsored by Tulloch of Cummingston. Tel: th April 2016

2 ANNEX A TO LOS/4111/57/P5 Dated 13 APR 16 Cash for Kids is the official charity of Moray Firth Radio and provides a helping hand to disabled and disadvantaged children around the Highlands, Moray and Aberdeenshire. All the money is raised locally and spent locally and goes to children and young people under 18 throughout the region, with mental, physical or sensory disabilities, with behavioral or psychological disorders, living in poverty or situations of deprivation, suffering through distress, abuse or neglect. For more information about Cash For Kids visit their website: The main activity of Lucky2BHere is to place defibrillators and deliver emergency life support training to communities throughout Scotland. To date we have achieved this in numerous areas. These communities can take any form from sports clubs, rural villages, churches, businesses and many more. Irrespective of size each each one receives the same high level of service. For more information about Lucky 2 B Here visit their website:

3 ANNEX B TO LOS/4111/57/P5 Dated 13 APR 16 THE 39th ANNUAL LOSSIEMOUTH RAFT RACE PM SUNDAY 7th AUGUST 2016 TEAM ENTRY RULES AND REGULATIONS 1. Eligibility. The Lossiemouth Raft Race is open to all groups, businesses, associations and clubs in the local area as well as Service and civilian personnel employed at RAF Lossiemouth and Kinloss Barracks. 2. Raft Construction. Rafts are to meet the following specifications (those that do not will be disqualified from the race): A raft is a flat (preferably floating) structure which may be constructed from manufactured items of a non-nautical (and non-toxic) nature. Rafts which closely resemble boats or canoes will be disqualified. Specially formed GRP resin (fibreglass) structures are not to be used. Propulsion is to be achieved via paddles or sails made from domestic materials. Sharp or angled parts of the raft or associated equipment are to be suitably covered with protective padding. Each raft is to be clearly marked, front and rear, with the raft s identification number, which will be issued on the day of the race. It would be fantastic if the rafts design/decoration had associations with the Olympic Games being held in Rio de Janeiro, Brazil. 3. Crew Composition. Each crew must consist of a minimum of 4 and a maximum of 8 persons. All crew members must be over the age of 16 years. A captain nominated from each team will be responsible for both the raft and crew for the duration of the race. Crews are encouraged to wear fancy dress, however, no clothing is to be worn that could prove hazardous if the raft should overturn or sink. All crew members MUST be able to swim at a basic level. 4. Safety. For your own safety, all crew members are to abide by the following instructions: Anyone who in the opinion of the organisers has been drinking alcohol prior to the start of the race will be barred from competing. Crew members must be able to affect an immediate escape from the raft and must not be restricted in any way. All race participants are to wear a buoyancy aid, this will be provided on the day;; however, crews may wear their own. The River Lossie may contain obstructions that could cause cuts and abrasions. Crews are to wear foot protection and are advised to wear hand protection. All crews must obey the instructions of the organisers and safety boat crews. 5. Entry. A team entry form is at Enclosure 1. The cost of entry for each team is 35 to be paid by cheque only. Cheques are to be made payable to Service Funds RAF Lossiemouth. All entry forms and cheques/deposits are to be returned to the Raft Team Coordinators before the 22nd July 2016 either by or by post to the following: 15RSQN-OpsInstructorAny07@mod.uk Address: Flt Lt O Harbridge, OIC Lossiemouth Raft Race, XV(R) Sqn, RAF Lossiemouth IV31 6SD

4 6. Sponsorship. Teams are encouraged to raise sponsorship money for the event s nominated charities. A sponsorship form is at Enclosure 2. Cheques for monies raised from team sponsorship should be sent to: Flt Lt Ollie Harbridge, XV Sqn, RAF Lossiemouth, Moray, IV31 6SD no later than 16th September Cheques should be made payable to: Service Funds RAF Lossiemouth. 7. Assembly. Registration is to be attended by team captains, and will take place in the control tent at pm. Crews are to assemble with their rafts in the assembly area by 1.30 pm. The rafts will be inspected to ensure their construction complies with the race rules and regulations. The judging of the fancy dress competition will also take place at this time. A final brief for captains will take place at the assembly area at 1.30 pm. Due to water temperature it is recommended that rafts are not launched until 1.40 pm for a start time of 2.00 pm. At the end of the race all teams are to meet up at the control tent at 3.00pm for the presentation of prizes. 8. Prizes. Prizes will be presented as soon as possible after the end of the race and will be awarded for: Overall 1 st, 2 nd & 3 rd Team First Service Team First Civilian Team Best Fancy Dress Raft and Outfit. 9. Liability. All participants take part in the race voluntarily. The organisers, RAF Lossiemouth and the Ministry of Defence will not accept any liability for loss, damage, injury or death caused during the race or any activities connected with the race. 10. Throwing of Missiles. All Raft Race crews are reminded that the throwing of eggs, flour bombs and water balloons is to be confined to the race only. In the past, battles have started during the fancy dress competition and this had led to complaints from residents in the area and parents worried over the safety of their children. Team captains are to ensure that crews adhere to this instruction and keep to the spirit of the event, allowing all spectators and local residents to enjoy the day. 11. The aim of the Lossiemouth Raft Race is to raise money for worthwhile charities and, above all, to have fun. GOOD LUCK! Flt Lt O Harbridge XV(R) Squadron, RAF Lossiemouth Enclosures: Enclosure 1 - Lossiemouth Raft Race 2016 Entry Form Enclosure 2 - Lossiemouth Raft Race 2016 Sponsorship Form

5 Enclosure 1 LOSSIEMOUTH RAFT RACE 2016 ENTRY FORM SUPPORTING Return, by 24 July 2016, to: Flt Lt O Harbridge XV(R) Squadron RAF Lossiemouth LOSSIEMOUTH, Moray IV31 6SD Acceptance and Declaration I have read, understood and accept without reservation the rules for the 2016 Lossiemouth Raft Race. Organisation/Section: Team Name (if different): Address (non RAF Lossiemouth teams): Team Captain Name: Contact Tel No: Work: Home: Mobile: Name: Name: Signature: Signature: Name: Name: Signature: Signature: Name: Name: Signature: Signature: Name: Name: Signature: Signature: No of buoyancy aids required: Official Use:

6 RAFT NO: DEPOSIT PAID: CHARITY DONATION:

7 LOSSIEMOUTH RAFT RACE 2016 SPONSORSHIP FORM SUPPORTING Sponsorship Form and Gift Aid Declaration We, who have given our names and addresses below, and who have ticked the box entitled Gift Aid (a ), want MFR s Cash for Kids to reclaim tax on the donation detailed below, given on the date shown. We understand that each of us must be a UK resident and pay income tax or capital gains tax equal to the tax reclaimed by the charity on the donation. Participants Name: Event Name: LOSSIEMOUTH RAFT RACE 2016 Participants Address: Event Date: 07 AUGUST 2016 Please print your details clearly as we are only able to claim Gift Aid on fully legible information. Ref No: Home Address (only home address is acceptable for Gift Aid reclaim) Postcode Amount Pledged Full Name Date Given Gift Aid? (a )

8 Please print your details clearly as we are only able to claim Gift Aid on fully legible information. Ref No: Full Name Home Address (only home address is acceptable for Gift Aid reclaim) Postcode Amount Pledged Date Given Gift Aid? (a )

9 Please print your details clearly as we are only able to claim Gift Aid on fully legible information. Ref No: Full Name Home Address (only home address is acceptable for Gift Aid reclaim) Postcode Amount Pledged Date Given Gift Aid? (a ) Grand Total Date donation received: / / Total tax to be reclaimed on above donations MFRs Cash for Kids Head Office PO Box 271, Inverness, IV3 8UJ Tel No: cashforkids@mfr.co.uk web: Registered Charity Number SC