Wisconsin Youth Soccer Association East Central District November 15, 2008, 9:00am Liberty Hall, Kimberly, WI

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1 Wisconsin Youth Soccer Association East Central District November 15, 2008, 9:00am Liberty Hall, Kimberly, WI Club Rep Club Rep Appleton Mary Jo Parkins/Doris S. Howard Hurricanes Mike Herman Ashwaubenon Steve Moss Kimberly Jorge Simon DePere Select Tod Maki Menasha Bill Randolph Electric City Kaukauna Dale Antoine Manitowoc Jim Welnetz FC Magic Appleton Shannon Webb New London Renee Sullivan FC Green Bay Dawn King/W. Molenaar Oshkosh Steve Finley Flyway Soccer Club Mark & S. Kelderman Paper Valley Leon Johnson/Tom Wanamaker Fox Valley Unified Bill Lee/John Tadych Water Cities James Jungwirth/Clare Jones Foxx Wrightstown Dan Anderson GB Lightning Cindy Wienkers/T. Pierce/C. Hall Heart of the Valley Gary Coenen Absent Fond du Lac, Kiel, New Holstein, United of Allouez EC Officers Present Carl Micke Dan Clarahan Tod Maki Mark Kelderman Jim Rader Dan Clarahan Wayne Stoflet Ann Girard Sue Ann Evers President VP Treasurer Secretary Referee Comm. Games Comm. Scheduling/TOP Comm. State Board Rep. Admin Assistant Absent Registrar, Assistant Registrar The meeting was held at Liberty Hall in Kimberly in conjunction with the Strategic Planning Meeting and was convened by President Carl Micke at 9:00 am. The planning meeting was conducted before lunch and the Board meeting was held afterward. Roll call was taken by sign in and the secretary s report for October was approved unanimously. Treasurer s Report (Financial Budget is available by individual request.) Motion, made and approved to accept Treasurer s report

2 Commissioner s Reports a) TOPS (See Attached Report) Wayne Stoflet reported that TOPS Soccer will be starting up again in January. b) Scheduling (See Attached Report) Wayne reminded everyone that the League Organizer 101 training meeting for January 7, 2009, has been scheduled. Discussion was held regarding what is a true developmental team at U 11 and whether we should have a U 10 division. Any club submitting U11 teams should submit a history on the team so that the competition committee can determine league placement. Committee will meet February 26, 2009, 7:00 PM. Place TBD. We are anticipating around thirty four teams in this age group and would like to have three divisions with developmental teams comprising the lower third. c) Registration No current issues. d) Referee (See Attached Wording: One Whistle Referee System is Mandatory) Jim Rader reminded those attending that clubs should be aware of the new rule governing the use of club linesman. This rule is located in the East Central Rules and Regulations. The new wording addresses what to do when referees do not show up. Motion: To accept the new wording on the One Whistle Referee System is Mandatory PASSED e) Coaching (see attached report for upcoming dates on websites) f) Games (see attached report) Any club interested in submitting teams for adult high level soccer should contact Dan Clarahan games@eastcentralsoccer.org. State Rep s Report (see attached report by Ann Girard) Ann reports that the player fees will increase by 50 cents per player in and again in She suggested that the tax issue is still alive and problematic. Contact Dave Anderson at the Wisconsin Department of Revenue to voice your concerns. The state will be using the WISCO lists for hotels that offer discounts for playoffs during the playoffs hosted by Appleton and DePere in Also, the state has approved use of establishing a Wisconsin sports concussion baseline at a cost of $7.00 per player. This is an opportunity for any player to establish a concussion baseline. There is a link on the Wis. Youth Website under Programs. East Central AGM A list of motions for the soccer season was presented to the membership for approval. Motion: Approval of all motions passed by the board during the last year PASSED b) Election of President and Secretary Motion: To re elect Carl Micke as president for a two year term PASSED

3 Motion: To re elect Mark Kelderman as secretary for a two year term. PASSED Committee Updates a) Website Committee (see attached reports) Tod reported that the committee reps will be meeting Monday for a demonstration. Business Issues/Updates a) Review Panel Three volunteers were selected for a player review panel. b) Coaches Convention The 2009 convention will be held in San Jose, CA from March 5 through the 7 th. There is discussion at the state level about some possible reimbursement incentive for participation, but nothing definite yet. c) Other Opportunities Badger State Games will be held 6/26 to 6/28 at the Appleton Soccer Complex. Girl s only Badger State games will be held in February at the Oshkosh YMCA. You can go to for more information. Upcoming Events No December Board Meeting. Place: Poyry Engineering Dates: January 12, 2009 February 9, 2009 March 9, 2009 April 13, 2009 Time: 6:30 8:00 PM *************************** Dates: May 11, 2009 June 8, 2009 July 13, 2009 Time: 8:00 9:30 PM

4 Strategic Planning Meeting East Central Soccer District Saturday, November 15, 2008 The first East Central strategic planning meeting was held at Liberty Hall, Kimberly. The meeting opened at 9:00 AM with a fifteen minute brain storming session to determine the order importance of topic items. Items are as follows: High School Girls Teams and Season After much discussion a motion was made about players that disband in a soccer season and some of the players may still want to continue to play soccer. MOTION: Players from teams that disband (during the soccer year) can go to other teams within East Central. To be recognized as a disbanded team, the team must turn in their passes to East Central. PASSED NOTE: Tod Maki (De Pere) NO vote The WIAA State Tournament for girls was discussed. WIAA Girls Tournament dates are June 11-13, 2009 and June 18-23, Teams playing in the WIAA State Tournament will have to reschedule any East Central games that may interfere with their tournament play. MOTION: East Central s schedule for High School girl s season will start the second week of June and continue to the last week of July for 8 weeks of play. PASSED U10 Developmental League A committee was formed to look at geographical area for U11 play. Clubs will submit a list of U11 teams and their player s history to East Central screening committee. The committee will develop a competitive league within a geographic area prior to the scheduling meeting. The committee was also charged with putting together a written philosophy of our values and principals for these young teams. Committee Chair Wytse Molenaar Sean Johnson Steve Finley Tony Pierce

5 Tryout and Recruitment Policy MOTION East Central will follow the tryout, recruitment and rostering policy as written by Wis. Youth Soccer Association. Notification of players will be done per existing East Central Rules. PASSED Noted: Mary Jo Parkins (ASC) and Dale Antoine (ECYSC) NO Vote Jim Rader (Referee Commissioner) Abstained Scheduling A discussion about scheduling and possible ways to run the season occurred. It was determined that a committee should review this issue and present a solution to the East Central Board no later than April 2009 so a change can be made for the Soccer Season. Committee Chair: Dan Clarian Renee Sullivan Dale Antoine Ann Girard Bill Randolph Wytse Molenaar KASA Rep. Tony Pierce Co-ed League at U16 and U19 Rec and Adult Leagues Motion: Youth Coed Rec. League to be only U17 league and develop a U23 Coed Adult League, which would incorporate the U18 and U19 for DEFEATED A committee was formed to make a recommendation -Committee Chair Doris Schommer Sean Johnson Bill Randolph Dan Clarian Paul Beck

6 For the Good of Soccer Insurance through Wis. Youth Soccer Association (WYSA) has proven to be useful. Dan Antoine gave an example of a player injury. The family had a high deductable and submitted the claim to WYSA. It was sent onto the insurance company and the claim was paid. There are rules around the insurance, so if an injury occurs please take action right away and fill out the appropriate paperwork. Referee should also note on the referee report that the player was injured. Forms can be found on the WYSA website. Dale made a request that a representative from WYSA come to an East Central Board Meeting and explain the rules around the insurance policy. ie: Players, fields, club benefits, etc. At this point East Central will allow tournament only teams to register through their clubs. A watchful eye will stay on this matter. Remember that a team must play in a league in order to be considered for State League play. East Central President must be notified of any club having a tournament only team.

7 Date: November 10, 2008 Area: TOPS Commissioner: Wayne Stoflet Report: The fall TOPS schedule has been completed, we will start the winter session on January 10, 2009, 10 AM at Janssen School in Combined Locks. If you know of a child with special needs that is looking for soccer type of activity please have them call me at or send them to Janssen School in Combined Locks. They are welcome to observe and/or register on the spot. The winter session will meet on January 10, 17, 31 & February 7, 14 and 21. Future Activities: Decisions Required:

8 Date: November 10, 2008 Area: Scheduling Commissioner: Wayne Stoflet Report: Please review the Newly Revised copy of the included East Central Activity Schedule. Future Activities : League Organizer Class 101 has been scheduled for 7 PM, January 7, 2009, at Kimberly HS, LGI room. This class is a must for all club registrars. The main focus will be on scheduling codes, submitting data, due dates for each level of information and data preparation for THE ARBITER. Decisions Required: What special divisions would you like for the separation of the U11 & U10 Developmental teams. I might suggest the following. 089C11CA A division for U11 coed teams only 089C11CB A division for U11 & high level U10 Developmental teams 089C11CC A division for U10 developmental teams only Some other combination??????

9 East Central Activity Schedule Soccer Season August July 2009 Date: 11/22/08 Due Date Person Event Information sent to: Responsible Club AGM Club President Provide an updated list of club officers to be posted on East Central Website. Include contact info for President, Treasurer, Registrar, Field Scheduler, EX.. Rep., Club Games Commissioner and Club Referee Commissioner August 1, March 15, 2009 Club Registrar Registration of East Central team rosters and player passes. Five Hard copies 1 Roster & 4 Official WYSA rosters. Each team needs a Coach or Contact person. Clubs are responsible for insuring coaches have the proper coaching license. See May 1 on Activity Sheet. Sue Ann Evers - EC Admin. Assist. EC Registrar or Assist Registrar Aug-08-March 09 Coach Coaching clinics listed on Wis. Youth Soccer Website WYSA on line registration form September 1, 2008 Coach Fall League - Team information due for scheduling Sue Ann Evers - E.C. Admin. Assist. Sept 15, 2008 Date Change due to Packer game. EC Rep East Central Board Meeting 6:30 PM Pöyry Engineering, Appleton September 13&14, Fall League Games Begin. (Sundays) 2008 October 1, 2008 Club Treasurer $75.00 Club affiliation fee. Tod Maki - EC Treasurer October 1, 2008 Club Tournament Director Clubs wishing to host a sanctioned tournament must complete an on-line tournament application before Oct 1. October 13, 2008 EC Rep East Central Board Meeting 6:30 Pöyry Engineering, Appleton November 10, 2008 EC Rep East Central Board Meeting 6:30 PM Pöyry Engineering, Appleton WYSA on line registration form January 2, 2009 Club Registrar Review inventory of player pass cards. Order additona cards from Wis. Youth Soccer Wisconsin Youth Soccer if you supply is getting low. Julie Schmitt January 2, 2009 Club President Field Liability Insurance Forms jwisconsin h Youth i hsoccer January 7,2009 Club Registrar League Organizer -- New Season Seminar and Scheduling procedures. Location: Kimberly HS, LGI Room. Time: 7:00 PM January 12, 2009 EC Rep East Central Board Meeting 6:30 PM Pöyry Engineering, Appleton February 1, 2009 Club Registrar New Field Codes and field addresses due as per League Organizer Seminar. Information sent in body of . (Review master list and submit only additions or corrections.) February 9, 2009 EC Rep East Central Board Meeting 6:30 PM Pöyry Engineering, Appleton RSVP: Sue Ann Evers - EC Administrative Assistant Sue Ann Evers - EC Admin. Assist. 11/22/2008

10 East Central Activity Schedule Soccer Season August July 2009 Date: 11/22/08 Due Date Person Event Information sent to: Responsible February 16, 2009 Club Registrar All U10 and younger recreational teams are due. These schedules will be completed by Saturday, February 21 and returned to the respective clubs. February 25, 2009 Club Registrar Competitive & older (above U10) Recreational Team information due from all clubs. Information MUST come from League Organizer Software as per information given out at the 2008 seminar. Sue Ann Evers - EC Admin. Assist. Sue Ann Evers- EC Admin. Assist. February 26, 2009 Club Registrar Submit a list of U11 teams and their history. Team history will be review and team Sue Ann Evers- EC Admin. Assist. will be placed in divison by competation committee February 28, 2009 Club President Wisconsin Youth Soccer Association AGM, Meeting to be held in Madison West Holiday Inn and Suites, Madison March 2, 2009 Club President/ Scheduling Rep. Pre-scheduling meeting for Classic Teams. Every club submitting teams for scheduling must send a knowledgeable representative. Location: Kimberly HS-Large Group Instruction (LGI) Time: 7:00 PM USYSA Coach Convention, San Jose, CA March 5-7, 2009 March 9, 2009 EC Rep East Central Board Meeting 6:30 PM Pöyry Engineering, Appleton March 14, 2009 Club President/ Scheduling meeting. All clubs must be present. Location: Scheduling Rep. Kimberly High School, LMC Room Time: 7:59 AM March 14, 2009 Club Registrar DUE To Scheduler: Coach and/or Team Manager contact information for each team. Information MUST come from League Organizer Software as per information given out at the seminars. March 15, 2009 Club Treasurer/ Registrar First installment of registration fees due to. See Treasurer worksheet. March 15, 2009 Club Registrar League Organizer Data Disk sent US mail or a Registration File attached and transferred via Sue Ann Evers - EC Admin. Assist. Tod Maki - EC Treasurer Wisconsin Youth Soccer Julie Schmitt jschmitt@wiyouthsoccer.com March 15, 2009 Club Registrar Final day to register teams in East Central Soccer District EC Registrar or Assist Registrar March 25, 2009 EC Scheduler Games Schedule sent to Website & The Arbiter for posting April 1, 2009 Schedule Posted on EC Website and in The Arbiter April 13, 2009 EC Rep East Central Board Meeting 6:30 PM Pöyry Engineering, Appleton Note: Easter is April 12th. April 27, 2009 Games Begin Monday 11/22/2008

11 East Central Activity Schedule Soccer Season August July 2009 Date: 11/22/08 Due Date Person Event Information sent to: Responsible May 1, 2009 Club Registrar Adult League team information due from clubs. Information MUST come from League Organizer Software as per information given out at the 2009 seminar. Clubs will be responsible for referee and field assignment. Schedule to be posted by May 20th Sue Ann Evers- EC Admin. Assist. May 1, 2009 Club Registrar Provide District Registrar or Assistant District Registrar with a list of licensed coaches. Approved at the Jan East Central Board Meeting. May 11, 2009 EC Rep East Central Board Meeting 8:00 PM Pöyry Engineering, Appleton June 8, 2009 EC Rep East Central Board Meeting 8:00 PM Pöyry Engineering, Appleton June 15, 2009 Club Registrar League Organizer Data Disk sent US mail or a Registration File attached and transferred via . Additions since March 15 report. June 15, 2009 Club Treasurer/ Registrar Final player registration feed due. See Treasurer worksheet. June 29 through Teams/Players No scheduled games 4th of July week. July 5, 2009 July 13, 2009 EC Rep East Central Board Meeting 8:00 PM Pöyry Engineering, Appleton July 26, 2009 Last Scheduled game July 26-31, 2009 Make up games can be scheduled. No make-up games will be scheduled after July 31, 2009 July 31, 2009 Season Officially Ends E.C. Registrar or Assist Registrar Wisconsin Youth Soccer Julie Schmitt jschmitt@wiyouthsoccer.com Tod Maki - EC Treasurer 11/22/2008

12 Date: 11/03/08 Area: Registration Commissioner: Jerry Crossman Report: All of the fall registration should be complete now and not aware of any issues or concerns. Open for any discussion of any issues.

13 Proposed new wording One Whistle Referee System is MANDATORY. The Wisconsin Youth Soccer Association has informed all Districts that any game utilizing two whistles is NOT a sanctioned game. It is imperative that all East Central scheduled games be controlled by a one whistle referee system. It is also required to have three referees for each sanctioned game, whether they are registered or a non-registered Club Linesman. The center, or head, referee must be USSF registered. Therefore, what should you do when a three-man system is scheduled and one or more of the referees do not show up for the game? The board requires the use of one of the following options. All options are predicated on utilizing a center/head referee, that is qualified for the level of play. 1. Recruit a qualified registered referee from the spectators and proceed with the usual methodology of a three-man system. 2. Recruit a club linesman from the spectators. Therefore modify the three-man system as follows a. Instruct the club linesman to only signal when the ball goes over the touch line or goal line. The club linesman may not signal or call any fouls or infractions. b. The assistant referee (AR) will continue to signal fouls, off-side, and balls that go out of play as usual. c. The center referee will modify his diagonal movement to maximize his/her visualization of the assistant referee, and work more to the side of the club linesman. d. Reimbursement: Registered referees will receive the pay for the position (Center or AR) that they actually work. No referee, center or AR, may be paid more than the amount set by East Central/WYSA. e. Club Linesmen may not be paid as part of the referee crew. f. If the game is at the Classic level, and a registered level 9 referee is recruited to help as a linesman, the level 9 referee may not be paid as part of the referee crew, and should not wear a uniform or badge. A level 9 referee may only be used as a non-paid club linesman, that can only assist with signaling that the ball has gone over the touch line or goal line. When recruiting a club s lineman preference should be given to a level 9 referee, over someone not registered as a referee at all. g. At the conclusion of the game, the center/head referee is responsible to return any unused referee fees to the coaches/manager of each team, when less than three registered referees are used. h. The coach is encouraged to donate the unused referee fees to the club linesman. Any fees not used to pay for the referees are to be returned to the club.

14 i. In the situation where none of the available registered referees are qualified to work the center referee position for the level of play, the game should be cancelled and rescheduled. The scheduled assistant referees should be paid the appropriate fee. 3. All of the above rules are to be applied for any State League, MYRL, or State Championship Series play-in games that are played within the East Central District.

15 Date: October 15, 2008 Area: Coaching Commissioner Commissioner: Renee Sullivan Attended Fall 2008/Spring 2009 Coaching Course Course Day of Week Dates Times Location 2008 "E" Certificate Fri/Sat/Sun Sept 19, Fri 6:30-9:30 PM Wrightstown High School 21 (18 Hours) 2008 Sat/Sun 9 AM -5 PM 600 High Street Wrightstown, WI Day of Week Dates Times Location "D" License (36 hours) Fri/Sat/Sun April 3, 4,5, Fri 6:30-9:30 PM Horace Mann High School - Prerequisite "E' Certificate April 17,18, 19 Sat/Sun 9 AM -6 PM 325 McKinley St nd Sat 8 AM-6 PM North Fond du Lac, WI, nd Sun 9 AM- 3 PM "E" Certificate Fri/Sat/Sun Jan 9, 10, 11 Fri 6:30-9:30 PM Gerritts Middle School (18 Hours) Sat/Sun 9 AM -5 PM 545 John Street 2009 Kimberly, WI "E" Certificate Fri/Sat/Sun March 20, 21, 22 Fri 6:30-9:30 PM Wrightstown High School (18 hours) 2009 Sat/Sun 9 AM -5 PM 600 High Street Wrightstown, WI "E" Certificate Fri/Sat/Sun March 27, 28, 29 Fri 6:30-9:30 PM Horace Mann High School - (18 Hours) 2009 Sat/Sun 9 AM -5 PM 325 McKinley St North Fond du Lac, WI, Youth 1 Wednesday April 8, :30-9:30 PM Gerritts Middle School Rec. level U6, U8, U John Street (3 Hours) Kimberly, WI Youth 1 Wednesday April 22, :30-9:30 PM Gerritts Middle School Rec. level U6, U8, U John Street (3 Hours) Kimberly, WI 54136

16 Date: 10 November 2008 Area: Games Commissioner: Dan Clarahan Report: Fall Adult League Championship Sat. Nov. 9th 7pm (to be confirmed) Need to know of any clubs interested in entering teams for 2009 Likely season from April Oct Fairly high level teams

17 Fall 2008 Adult League FYI East Central was approached about setting up a league to accommodate several area Hispanic adult soccer teams Entire league put together between mid-august and Labor Day. Fall season is underway 14 Teams Play on Azko Fields in Howard Will have an LCS format at the end of season Championship in early November Status so far: Very high level of play Working into East Central systems Having one location is critical to making it work The food is great 2009 Adult League Planning will begin in Oct/Nov for 2009 Adult League Traditional Adult League June/July Additional Adult League April(?) Oct (?) April-Oct Adult League High Level ( A ) Competition Open to all clubs ---- need to know who might be interested in planning. Strongly recommend playing at one location, unless there are too many teams.

18 Date: Area: State Board State Board Rep: Ann Girard 1. *Unemployment Compensation for Referees, Coaches, Athletic trainers* As was reported in August, we won our case for the referees. In addition, the period for appeal of this decision has passed. Our efforts are now focused on legislation scheduled for introduction in the session to start in January. Please contact your state legislators and ask them to support this legislation. 2. *On-line registration* We continue our implementation of League One with representation from all areas of the state to insure a proper hierarchy in the software. Please respond quickly to any requests from Melissa for information. We want to make every effort to set the software up according to your club/district needs. We are very excited with the efficiencies this software will provide all of us. In addition, training for all clubs will be provided in *Regional Championships* - The Fox Cities will, again, host the Midwest Regional Championship in The Local Organizing Committee was successful against competing bids from Missouri and Iowa. We hope you will have a chance to visit the event and see the best teams in the Midwest try to progress to the National Championships. 4. *WSA relationship* - The WYSA Board voted to take action through the USSF and the State of Wisconsin to achieve its goal of establishing a unique corporate entity for Wisconsin Youth Soccer Association, Inc. If you have any questions on this process, let me know. 5. *Western Wisconsin Classic League* We are working with the Midway, Northwest and Southwest Districts to help more rural areas with more competitive opportunities among themselves. This league will, geographically, cover over 60 % of the state. Early reports are very positive in collaboration among these areas. 6. *Player Video* The WYSA is finalizing the Try Your Best video, which is in final editing. We anticipate distribution to all clubs within Wisconsin at the AGM in February. 7. *WYSA AGM* Speaking of the AGM, the meeting will be on February 28 at the Madison West Holiday Inn & Suites. In addition, we are working attendance by the new Chicago Red Starts Professional Women s Team, educational opportunities and other guest speakers. Please mark your calendar now. We, again, hope to have the WSA meeting on the same day, in the same place. 8. *Club Insurance* We have expanded the membership insurance to your clubs to include crime insurance. Recently, there have been more and more reports of embezzlement and theft by club officials in the paper.

19 At no cost to your club, WYSA purchased Crime insurance for all member organization. This coverage provides $50,000 of coverage with a$250 deductible. Please look for future educational opportunities to prevent theft in your club. 9. *Wisconsin Sports Concussion Collaborative* - This group of 12 medical provider organizations is located throughout Wisconsin to provide education and excellence in treating concussion. WYSA is a charter member and the only sports organization as a member of the collaborative. As part of the membership, WYSA players receive baseline testing at a reduced rate of $7.00. In addition, work is being done to incorporate education for parents and coaches into WYSA courses. Information is available on the WYSA website under Programs, Concussion Program. You will follow those links to the Wisconsin Sports Concussion Collaborative website. There, under Concussion Testing, select WYSA. The username is wysa and the password is goal. As a WYSA Board member or Club President, you are authorized to share this access within your club. Please encourage your members to learn about concussion and have the players over 10 years old take the test. 10. *Futsall* Futsall is a growing component in the soccer word. This indoor method of play and practice is an opportunity to utilize resources more readily available (school gyms, etc.) to develop skill in players. Terry Donini is starting an investigation process to the possibilities of sanctioning futsall in Wisconsin through the WYSA. 11. *Eastbay * The WYSA equipment sponsor is finalizing an on-line store fundraising opportunity for all clubs. Information will come directly to club presidents. This tool allows your club to offer and profit from the sale of club apparel, without inventory, cash management or web development issues. Please look for more information soon. 12. *Club Member Portal * Have you signed in and updated your club information at the WYSA website yet. Each Club President received a user name and password to load their Club leadership, upload club documents, post their logo and maps to fields. If you have any questions, contact Melissa in the office. 13. *Coaching Clinics * Please look at the WYSA website for the latest on the coaching clinic calendar. There is room available and this is a great time to upgrade coaches licenses. Peter Mariahazy President Wisconsin Youth Soccer Association _president@wiyouthsoccer.com <mailto:president@wiyouthsoccer.com> <

20 Approved Motions November 2007-October 2008 November 12, 2007 East Central will pay for hotel and bus expenses for East Central board members not being supported through a club. Approved There was a motion by Electric City and seconded by Flyway to change the roster size of U-11 thru U-12 Classic and Rec. teams from 14 to 16 players. To be reviewed at end of season. Approved January 14, 2008 A friendly amendment that was approved to the May 2007 motion regulating state league tryouts and should have read: East Central will follow the State League Guidelines for tryouts of State League Teams or for Teams that want to apply for State League. Any team currently not in Sate League must submit their names in writing to East Central President before they can hold try outs for a State League Team. (Addition to the motion was made at the January 2008 meeting by Ann Girard. Approved February No motions. March 10, 2008 Motion: U-11 to U-14 East Central Classic level players can play up or laterally in the same age level (as defined by the league level they play in) or up to, two age levels at any competition level. U-15 and older players can play laterally in the same age level (as defined by the league level they play in) or play up to any level. This allowance does not apply to state league (Boys and Girls Premier and first divisions). For example player can move from a U-15 National that player can play on a U-16 American or U-16 National or U-17 American or National For example player can move from a U-15 American that player can play on a U-15 national or a U-16 American or U-16 National or U-17 American or National Approved 1

21 Motion: Coach Misconduct: Coaches in the East Central Leagues are expected to exhibit the highest level of sporting behavior and are responsible for the attitudes and behavior of their assistant coaches, players and spectators. In the event the referee determines the conduct of the coach is detrimental to the game, the referee may ask the coach to leave the immediate vicinity. Immediate vicinity shall be defined as sufficient distance from the playing field where the offending party cannot cause additional disruptions to the game. This is considered the out of sight and out of sound principle. Any time a coach is sent off the referee must complete a send off report and this report is to be directed to the East Central Soccer Association President and the East Central Coaching Director. When a coaching send off report is received by the East Central Coaching Director, the coaching director will investigate the incident and recommend an appropriate response, in consultation with the coach s club president, to the East Central Association President. Repeat offenses will factor into the severity of the response. This response can take the form of one or more of the following: Suspension from one game (automatic) to lifetime dependant upon the severity of the incident. Attending and completing an anger management course (Cost to be borne by the coach and/or club for which they coach) Attending and completing an introductory referee training course (Cost to be borne by the coach and/or club for whom they coach). Probation If the response (decision) includes anger management training or introductory referee training, these courses must be completed at the next opportunity or the coach will be suspended until the course has been completed. An investigation can be initiated by a signed letter or from a third party. The response to this investigation can take the same form as a send off report. Decisions may be appealed per the East Central Appeals process with a $125 appeal fee being posted within 48 hours of being advised of the decision. The appeal will be heard within 20 days of the appeal being accepted. If the decision is overturned or modified the appeal fee will be returned to the appellant. Approved April 14, 2008 Motion: To set the referee fee for the Competitive Adult League to $50 for center and $30 for assistant referee. Approved May 12, 2008 Purchase a 9 month CD for $10, Approved 2

22 June 8, 2008 A motion was made to strike the 6 yard box offensive prohibition of play from the adult recreational division. Approved July 21, 2008 Budget for was approved with the following increase to player fees: Rec. player: $1.50 ($0.25 increase) Classic player: $3.00 ($0.50 increase0 Adult player: $1.50 (no increase) Approved September, 15, 2008 To allow a permanent increase in the roster size of U11 and U12 teams from 14 to 16 players. Approved October 8, 2008 No motions 3

23 Date: November 13, 2008 Committee: Website Committee Membership: Sue Ann Evers Steve Finley Ann Girard Bill Randolph Adam Schaefer Kemps Jorge Simon Wayne Stoflet Tod Maki - Chair Purpose: Review / rebuild East Central website Report: Task: To implement a new environment for the East Central District web site, using modern tools for a solid foundation now and in the future, to provide general information and league information to our customer base. Current Activity as of November 11, 2008 General meeting with committee to review and discuss the following: 1) Understand what WYSA could be providing to a district with their purchase of new web tools. 2) Review EC needs and created a Phase 1 and Phase 2 plan. a. Phase 1 Hosting, general web design and updating, distribution list, announcements, communication, training, game and district rules, blogs, etc b. Phase 2 Tools for scheduling, recording and tracking scores, recording and tracking yellow and red cards, fields, etc. 3) Discuss a. Short term vs Long term solution Meeting Information Date: Monday, November 10, 2008 Time: 6:30 PM Place: Combined Locks Civic Center 405 Wallace Street Combined Locks Room: Golden Agers Room Action Items as of November 11, ) Set up a meeting/demo with Active Network. Meeting/Demo Date: Monday, November 17, 2008 Time: 6:30pm Location: St. Norbert College, Pennings Activity Center, Room 207 Presentor: Brooke Kirkpatrick (brooke.kirkpatrick@active.com) Agenda: Page 1 of 2

24 a) Demo of League One b) Demo of ClubReg c) Discussion on web tools for Districts d) Active Network short and long term plans for District tools and web development. Web Sites 2) Look at the idea of Building Our Own (BOO) with a hosting sites and content management tools. This would/could be a short term solution until companies like Active, Count Me In and others have put the final touches on their tools in the sense of talking to each other and for district needs. We would keep the scheduling the same (LO, Wayne, Jorge, Sue Ann and Beantree) for 1 to 2 years while EC phase 1 is being developed and put into use. This would give the companies out there time to finalize their total package and the committee time to look at the scheduling, scoring in more depth (BBO, MySQL, etc). Since we last looked at all these companies, 1 year ago, a lot has changed. 3) Ideas of companies that would/could be looked into for Building Our Own are Go Daddy - Tools: StartLogic Brinkster Host Gator Ipower 4) Committee will have a couple of plans and budget for each plan along with a recommendation to EC board at the January 2009 meeting. Page 2 of 2