Absent: Ashwaubenon, Electric City, FC Magic, Fond du Lac, FOXX, Green Bay Lightning, Niagara Northern Stars

Transcription

1 Wisconsin Youth Soccer Association East Central District Meeting/Retreat September 12, 2011 Poyry Engineering 2323 East Capital Drive, Appleton, WI 6:30 PM - 8:30 PM Club Rep Club Rep Appleton Karen Paulie Appleton Doris Schommer De Pere *Tod Maki Everton FC Renee Sullivan FC Green Bay *Dawn King Heart of the Valley Gary Coenen Howard Hurricanes Stephanie McIntyre Howard Hurricanes Jason Weier Howard Hurricanes Troy VanWychen Kiel Chris Freund Kiel *Rodnie Pamperin Kimberly Jorge Simon Menasha *Bill Randolph Manitowoc Jim Welnetz New Holstein Roger Hansen Oshkosh Brad Cirricione Paper Valley Marti Coan United of Allouez Ron Deprey Water Cities Jim Jungwirth Water Cities Jim Gentry Absent: Ashwaubenon, Electric City, FC Magic, Fond du Lac, FOXX, Green Bay Lightning, Niagara Northern Stars *Attended web based meeting Executive Board Present: President - Carl Micke Treasurer *Tod Maki Secretary Gary Coenen Registrar Kevin Otto TOPS/Scheduling - Wayne Stoflet Coach Comm. - Renee Sullivan State Rep *Dawn King Roll Call- A sign up sheet was sent around Introductions of club members attending were made. Secretary Report: Minutes were approved. Motion: Marti Coan made a motion to approve the Secretary s report. Seconded by Jim Welnetz. Approved Treasurer s Report: (See Treasurer s Report and Budget) Carl asked Tod about the number of clubs absent last season. Clubs will be sent bills for meetings missed beyond the 1 free meeting. Treasurer s Report: Budget was presented to the Board for the upcoming season season. New items in the budget are website cost of $ yearly and an AGM/retreat meeting $ Tod will send the budget to Sue Ann, so that she can include a copy with the minutes. A copy of the budget will be placed on the East Central website so people can review the document.

2 It was pointed out that there were 7,418 rec and classic players in the season Three clubs have not paid their player fees from the season. (Electric City, Manitowoc GG and New London) Club reps were asked to expedite the payment of the fees. Jorge Simon moved to approve the September report and the new budget for Marti Coan seconded the motion. Approved TOPS (See report) Kimberly and Green Bay will be starting a new season on September 17. Wayne received an anonymous gift of $ for TOPS. KASA TOPS program has been around for 12 years. Twenty-four players participate in the KASA program. Ashwaubenon Soccer, in its second year of TOPS, had 22 participants in their program. A suggestion was made to place information about TOPS on the East Central website. Advertising to the public is typically done in the local schools by flyer. Because of limited space in the existing facilities, it was suggested that we work on getting a program started in the southern part of the district. Scheduling Report (See report) The number of teams playing in fall league is up slightly. Fall League games just started. A scheduling suggestion was made to allow more blackout dates, so teams could attend more tournaments. Another suggestion was to start a week earlier. Questions were asked why a club would have all of their games scheduled away at another club s fields, but none at their home fields. Wayne indicated that they are aware of the problem and it is being looked at. Discussion about rescheduling games was held. Current process is cumbersome, but necessary, due to the way League One is set up to allow access to the schedule. A committee was formed to look at ways to streamline the rescheduling process. Registration (See report) Still looking for a registrar for the southern part of the district. Kevin wants to know why when try-outs were held in July and it still took until the last minute to get rosters in. Reminder that if you add a player or coach you will need to approve the team again in order for the player to show up on the roster. Stress to the parents, coaches and clubs that they need to register their players in a timely fashion. There must be a way to streamline the processing of player pass cards. Carl suggested that we come up with a proposal and take it to the state office. Carl also stated that we need to change the expectation of clubs. Right now clubs expect to drop off player pass cards and to get them 24 hours later. Clubs need to understand that this expectation is no longer possible. A committee was formed to look at this process. Jorge, Renee, Dawn, Katherine, Kevin and Sue Ann have volunteered to look at this issue. Registrars do not need to stamp the roster, because a stamp is automatically printed on the roster once it has been approved. The League One system does not have edits to prevent players that are too young from

3 being rostered on a team. Kevin is carefully reviewing each roster as they come in to be processed. He is calculating ages to make sure the club is following the age limitations on the rosters. Suggestion to consider pay for expedited service. Carl suggested this would be a good topic for the AGM/Retreat. If you have teams that are dissolving after the fall season, clubs will need all of the player passes for the team in to Kevin before a player from that team can be rostered to another team. Referee No Report Coaching: (See report) Reminder Coaches need a valid coach s card to be on the coaching side of the field. Even if a coach has not completed a licensing course, he or she must still obtain a current coach pass card. It was suggested that we look into offering an E Coaching Clinic in August. Games Commissioner (See report) Each time a new schedule is activated, a new password is assigned to the coach, assist and team manager. Everton FC is asking for one password for the entire club. Just one person is entering all of the scores for that club. This can be done by contacting Sue Ann. Adult Soccer: No report Recreational Soccer Committee: (See report) There is a new U16 Girls option of play for Rec group. Goal is to have a 10 game season. The U16 and up teams will start on Sundays to avoid school functions. Once school is out, the U16 and up would go back to normal night of play. MOTION: For all U14 and below teams: Start Date: week of May 7, 2012 End Date: week of July 19, 2012 *** will continue to have a 10 week season For U16 Coed, U19 Coed teams, and NEW option-u16 Girls: Start Date: week of May 13, 2012 End Date: week of July 23, 2012 *** May 13, 20, June Will start the season with SUNDAY games, late afternoon. After the week of June 3, games will be played during the week. In order to get in 10 games, one week in July will have 2 games scheduled. Motion: Marti Coan made a motion to accept the start dates and times for the rec season and Wayne seconded. Approved

4 Doris sent out the bills to and clubs that need to pay for the Rec Jamboree. Committee is looking to form two leagues in East Central. An U8 rec League in the Valley and one in Green Bay. Dianne Bellisle (FC Green Bay) will coordinate with the Green Bay area to pull together a Northern League. Howard wanted to be part of the rec committee to help form this league. Dawn was asked to check with Dianne and report back to Sue Ann on the league progress. Academies. How does this work? How does this fit into East Central? Renee wanted to know if it could be considered in-house play. It will be East Centrals job to define what academies are and how it will fit into the East Central District. Doris wanted to have a structured academy league and play once a week. Carl stated that academies are accredited programs and he believes that ASC is the only club that has this certification. State Rep Report: No report Business Issues/Updates July Series: Feedback for July Series indicates it may have run its course. East Central Leagues: Committee to review the leagues and how they should be run East Central retreat Nov 12. Possible topics of conversations: 1. U11 teams and eligible ages 2. Registration process. How do we streamline this process? 3. Playing up rule 4. East Central leagues for fall to spring. 5. Registration and acceptance offer of player. (Jorge has a way to streamline the process.) If you have a topic that should be discussed please send to Sue Ann or Carl to be incorporated into the November retreat/agm Midwest Regional. Considered to be a big success. Two 2011 Midwest Regional Awards were given: TOPS $10, 000 and an East Central marketing program to target Adult and recreational youth players for $8,000. A bid for the 2014 Midwest Regional tournament from DePere and ASC What is the protocol to ask for guest players from other clubs? The coach should be contacting the coach of the guest player to see if it is ok to have the player play. It is an unwritten rule, but just good manners. Adult League is open for any player 17 and up October meeting is an Executive Board only. Adjourned 8:15 Respectfully submitted Gary Coenen East Central Secretary

5 East Central District (004) - Monthly Transactions Report August 1, 2011 to September 6, 2011 Fiscal Year Date Num Description Memo Category Amount BALANCE 7/31/2011 $11, /19/ Sue Ann Evers Weeks Starting 07/17/2011 and 07/24/2011 Administrative Assistant:Contract Services (550.13) 8/19/ Sue Ann Evers Weeks Starting 07/31/2011 and 08/07/2011 Administrative Assistant:Contract Services (472.50) 8/29/ Sue Ann Evers Weeks Starting 08/14/2011 and 08/21/2011 Administrative Assistant:Contract Services (637.88) 9/4/ Sue Ann Evers March - July Administrative Assistant:Expenses-Internet (120.00) 9/4/ Sue Ann Evers Score Cards and General Mailing Administrative Assistant:Expenses-Postage (116.31) 9/4/ Sue Ann Evers March - July Administrative Assistant:Expenses-Mileage (25.00) 9/4/ Sue Ann Evers General Administrative Assistant:Expenses-Supplies (10.90) 9/6/2011 DEP De Pere Select Soccer Club Ck No 4391; Ck Date 07/31/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Kimberly Area Soccer Association Check No 3818; Check Date 08/21/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Paper Valley Youth Soccer Club Ck No 1606; Check Date 08/5/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Fond Du Lac Soccer Association Ck No 5972; Ck Date 8/16/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Foxx Soccer Club Ck 828; Ck Date 7/22/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Howard Hurricanes Soccer Club Check No 5469; Check Date 7/28/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Green Bay Lightning Soccer Club Check No 4593; Check Date 7/21/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Kiel Soccer Club Ck No 2852; Ck Date 7/21/2011 EC Player Fees-Rec Classic Adult Date: September 5, 2011 Page: 1 of 2 EC_Monthly_Rep_201109_Transactions_2011_2012; EC_Transactions

6 East Central District (004) - Monthly Transactions Report August 1, 2011 to September 6, 2011 Fiscal Year Date Num Description Memo Category Amount 9/6/2011 DEP Ashwaubenon Soccer Club Ck , Ck Date 7/22/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Jamboree Jamboree 2011 Jamboree Income 1, /6/2011 DEP Goalkeeping Clinic - Aug 16 Aug 23 Goalkeeping Clinic Aug 16 and Aug 23, 2011 Clinics Income /6/ Kimberly Area Soccer Association Reimbursement - See Doc Clinics_ Clinics Expenses (262.50) 9/6/ Positive Youth Foundation - Kimberly Reimbursement - See Doc Clinics_ Clinics Expenses (600.00) 9/6/ Foxx Soccer Club Reimbursement - See Doc Clinics_ Clinics Expenses (235.00) 9/6/ Wrightstown High School Boys Soccer Reimbursement - See Doc Clinics_ Clinics Expenses (100.00) Total for Aug 1 to Sep 6, 2011 $2, Balance as of 9/6/2011 $14, Summary of Income and Expenses Total Income for Period $5, Total Expense for Period ($3,130.22) Total Income or (Expecnse) for period $2, Date: September 5, 2011 Page: 2 of 2 EC_Monthly_Rep_201109_Transactions_2011_2012; EC_Transactions

7 East Central District (004) - Transactions Report August 1, 2010 to July 31, 2011 Fiscal Year Date Num Description Memo Category Amount Reconcile BALANCE 7/31/2010 $20, /13/ Sue Ann Evers Weeks Starting 08/01/10 and 08/08/10 Administrative Assistant:Contract Services (452.25) R 9/13/ Sue Ann Evers Weeks Starting 08/15/10 and 08/22/10 Administrative Assistant:Contract Services (1,177.88) R 9/13/ Sue Ann Evers Weeks Starting 08/29/10 and 09/05/10 Administrative Assistant:Contract Services (563.63) R 9/13/ Void Void 0.00 R 9/13/ Kimberly Area Soccer Reimbursement - See Doc CoachDev_RevExp_ _Rec Coaches Development:Facility Rental (150.00) R 9/13/ Positive Youth Foundation - Reimbursement - See Doc Kimberly CoachDev_RevExp_ _Rec Coaches Development:Facility Rental (600.00) R 9/13/ FoxX Soccer Club Reimbursement - See Doc CoachDev_RevExp_ _Rec Coaches Development:Facility Rental (332.50) R 9/13/ Wrightstown HS Boys Soccer Reimbursement - See Doc CoachDev_RevExp_ _Rec Coaches Development:Facility Rental (100.00) R 9/13/ Fond Du Lac Soccer Association Reimbursement - See Doc CoachDev_RevExp_ _Rec Coaches Development:Facility Rental (157.50) R 9/13/2010 DEP Wisconsin Soccer Association Ck No Facility Rental for Coaching Coaches Development:WYSA Classes Reimbursement 1, R 9/15/2010 DEP RealTIME Media Inc Fulfillment Costs - Ck 10728; Ck Date: 03/24/2010; from Carl Other Income R 9/15/2010 DEP David Hubbard Appeal Fee; Ck No: 7343; Ck Date: 07/13/2010 Other Income R 9/15/2010 DEP Oshkosh United Soccer Club 2009/2010; Ck No: 5688; Ck Date: 08/03/2010 EC Player Fees (Rec) (Classic):Oshkosh United Soccer Club () (260) R 9/22/ KASA ; Per Jim Rader Referees:Mentoring (625.00) R 10/1/ Sue Ann Evers Weeks Starting 09/12/2010 and 09/19/2010 Administrative Assistant:Contract Services (513.00) R 10/16/ Sue Ann Evers General Expense from 3/9/2010 to 9/13/2010 Administrative Assistant:Expenses (210.44) R 10/19/ Carl Micke EC Executive Commmittee Dinner - Prepare for Nov 2010 meeting East Central Board Expenses:Expenses (174.07) R 10/28/ Sue Ann Evers Weeks Starting 10/10/2010 and 10/17/2010 Administrative Assistant:Contract Services (691.88) R 11/9/ Sue Ann Evers Weeks Starting 10/24/2010 and 10/31/2010 Administrative Assistant:Contract Services (253.13) R Date: August 15, 2011 Page: 1 of 5 EC_Monthly_Rep_201107_Transactions_2010_2011_YrEnd EC_Transactions_Yr

8 East Central District (004) - Transactions Report August 1, 2010 to July 31, 2011 Fiscal Year Date Num Description Memo Category Amount Reconcile 11/11/ Sue Ann Evers General Expense from 3/9/2010 to 9/13/ adjustment Administrative Assistant:Expenses (40.40) R 11/11/2010 DEP Kiel Soccer Club Missed Meetings ; Ck No 2679 Other Income:Fines R 11/11/2010 DEP New Holstein Soccer Association Missed Meetings ; Ck No 5231 Other Income:Fines R 11/11/2010 DEP Appleton Soccer Club Missed Meetings ; Ck No Other Income:Fines R 11/11/2010 DEP De Pere Select Soccer Club Missed Meetings ; Ck No 6943 Other Income:Fines R 11/23/ Sue Ann Evers General Expenses Miscellaneous Expenses:Other Expenses (262.57) R 11/23/ Sue Ann Evers Weeks Starting 11/07/2010 and 11/14/2010 Administrative Assistant:Contract Services (587.25) R 11/30/ Sue Ann Evers Weeks Starting 9/26/2010 and 10/3/2010 Administrative Assistant:Contract Services (411.75) R 11/30/ Liberty Hall Banquet And Conf EC Annual Meeting - Invoice No East Central Board Expenses:Expenses (135.00) R 12/13/ Sue Ann Evers Weeks Starting 11/21/2010 and 11/28/2010 Administrative Assistant:Contract Services (425.25) R 12/27/ Liberty Hall Banquet And Conf EC Annual Meeting - Invoice No East Central Board Expenses:Expenses (814.90) R 12/27/ Sue Ann Evers Weeks Starting 12/5/2010 and 12/12/2010 Administrative Assistant:Contract Services (47.25) R 1/6/ Sue Ann Evers Weeks Starting 12/19/2010 and 12/26/2010 Administrative Assistant:Contract Services (121.50) R 1/19/ Sue Ann Evers - Void Void - did not sign Administrative Assistant 0.00 R 1/19/ Sue Ann Evers Weeks Starting 01/02/2011 and 01/09/2011 Administrative Assistant:Contract Services (742.50) R 2/27/ Sue Ann Evers Weeks Starting 01/16/2011 and 01/23/2011 Administrative Assistant:Contract Services (347.63) R 2/27/ Sue Ann Evers Weeks Starting 01/30/2011 and 02/06/2011 Administrative Assistant:Contract Services (324.00) R 2/27/ Sue Ann Evers Weeks Starting 02/13/2011 and 02/20/2011 Administrative Assistant:Contract Services (1,343.25) R 2/27/ Sue Ann Evers General Expenses Administrative Assistant:Expenses (209.99) R 3/7/ Katherine Schneider Expenses - See Doc Number DistrictRegistrarExp-No001-Schnieder.. Registrar:Expenses (135.32) R 3/13/ Sue Ann Evers Weeks Starting 02/27/2011 and 03/06/2011 Administrative Assistant:Contract Services (1,002.38) R 3/29/ Sue Ann Evers Weeks Starting 03/13/2011 and 03/20/2011 Administrative Assistant:Contract Services (968.63) R 3/29/2011 EFT TST Media Transaction No: ; Annual Fee (12 Months); See Invoice Website Costs:Website Fees (780.00) R 3/31/ **VOID** Void - written to incorrect person Void 0.00 R Date: August 15, 2011 Page: 2 of 5 EC_Monthly_Rep_201107_Transactions_2010_2011_YrEnd EC_Transactions_Yr

9 East Central District (004) - Transactions Report August 1, 2010 to July 31, 2011 Fiscal Year Date Num Description Memo Category Amount Reconcile 3/31/ Digicorporation 3500 Referee Report Cards (@ per item) Invoice No Games Commissioner:Game Cards (230.00) R 4/10/ Sue Ann Evers Weeks Starting 03/27/2011 and 04/03/2011 Administrative Assistant:Contract Services (631.13) R 4/11/2011 DEP Fond Du Lac Soccer Association Check No 5899; Check Date 10/26/2010; Missed Other Income:Fines Meeting R 4/17/2011 DEP Howard Hurricanes Soccer Club Check No 5336; Check Date 04/12/2011 EC Player Fees Recreational 1.50 R 4/17/2011 DEP Heart Of The Valley Soccer Association Check No 1168; Check Date 04/14/2011 EC Player Fees Recreational R 4/17/2011 DEP Heart Of The Valley Soccer Association Check No 1168; Check Date 04/14/2011 EC Player Fees Classic R 4/17/2011 DEP United Soccer Of Allouez Check No 1452; Check Date 04/11/2011 EC Player Fees Recreational R 4/17/2011 DEP Fox Cities Soccer Development - FC Check No 1679; Check Date 04/12/2011 Magic EC Player Fees Classic R 4/17/2011 DEP Green Bay Lightning Soccer Club Check No 4508; Check Date 04/14/2011 EC Player Fees Classic R 4/17/2011 DEP Kimberly Area Soccer Association Check No 3743; Check Date 04/10/2011 EC Player Fees Recreational R 4/17/2011 DEP United Soccer Of Allouez Check No 1452; Check Date 04/11/2011 EC Player Fees Classic R 4/17/2011 DEP Howard Hurricanes Soccer Club Check No 5336; Check Date 04/12/2011 EC Player Fees Classic R 4/17/2011 DEP Kimberly Area Soccer Association Check No 3743; Check Date 04/10/2011 EC Player Fees Classic R 4/24/ Sue Ann Evers Weeks Starting 04/10/2011 and 04/17/2011 Administrative Assistant:Contract Services (1,069.88) R 4/30/2011 DEP Everton FC Of Wisconsin Inc Ck No 1605; Ck Date 04/18/2011 EC Player Fees Recreational 7.50 R 4/30/2011 DEP Menasha Area Soccer Club Ck No 7783; Ck Date 04/16/2011 EC Player Fees Recreational R 4/30/2011 DEP Ashwaubenon Soccer Club Ck No 2748; Ck Date 04/17/2011 EC Player Fees Classic R 4/30/2011 DEP Fox Cities Soccer Development Inc - Ck No 1113; Ck Date 04/23/2011; 94 Red B FC Magic Tom Manuel EC Player Fees Classic R 4/30/2011 DEP Bombers Soccer Club - Flyway Soccer Ck No 1160; Ck Date 04/15/2011 EC Player Fees Classic R 4/30/2011 DEP Menasha Area Soccer Club Ck No 7783; Ck Date 04/16/2011 EC Player Fees Classic R 4/30/2011 DEP Everton FC Of Wisconsin Inc Ck No 1605; Ck Date 04/18/2011 EC Player Fees Classic R 4/30/2011 DEP FC Green Bay Ck No 1995; Ck Date 04/25/2011 EC Player Fees Classic R 4/30/2011 DEP Oshkosh United Soccer Club Ck No 5813; Ck Date 04/19/2011 EC Player Fees Classic R 4/30/2011 DEP Paper Valley Youth Soccer Club Ck No 1244; Check Date 04/16/2011 EC Player Fees Recreational R 4/30/2011 DEP Appleton Soccer Club Ck No 10911; Ck Date 04/19/2011 EC Player Fees Recreational R 4/30/2011 DEP De Pere Select Soccer Club Ck No 4277; Ck Date 04/11/2011 EC Player Fees Classic R 4/30/2011 DEP Paper Valley Youth Soccer Club Ck No 1244; Check Date 04/16/2011 EC Player Fees Classic 1, R 4/30/2011 DEP Appleton Soccer Club Ck No 10911; Ck Date 04/19/2011 EC Player Fees Classic 1, R Date: August 15, 2011 Page: 3 of 5 EC_Monthly_Rep_201107_Transactions_2010_2011_YrEnd EC_Transactions_Yr

10 East Central District (004) - Transactions Report August 1, 2010 to July 31, 2011 Fiscal Year Date Num Description Memo Category Amount Reconcile 5/8/ Sue Ann Evers Weeks Starting 04/24/2011 and 05/01/2011 Administrative Assistant:Contract Services (1,123.88) R 5/9/2011 DEP Water Cities Soccer Club Ck No 1028; Check Date 4/20/2011 EC Player Fees Classic R 5/21/ Jerry Crossman Laminate Sheets Registrar:Expenses (39.86) R 5/23/ Sue Ann Evers Weeks Starting 05/8/2011 and 05/15/2011 Administrative Assistant:Contract Services (1,073.25) R 5/23/2011 DEP Goalgetters Of Manitowoc Ck No 2235; Check Date 05/12/2011 EC Player Fees Classic R 5/23/2011 DEP FoxX Soccer Club Ck No 822; Check Date 05/16/2011 EC Player Fees Classic R 5/25/ Dave Hubbard Refund of Appeal East Central Board Expenses:Expenses (75.99) R 6/19/ Createch 2011 Jamboree T-Shirts - Inv No: 6553 Jamboree Expenses (1,436.40) R 6/19/ Sue Ann Evers Weeks Starting 06/05/2011 and 06/12/2011 Administrative Assistant:Contract Services (1,282.50) R 7/11/ Sue Ann Evers Weeks Starting 06/19/2011 and 06/26/2011 Administrative Assistant:Contract Services (877.50) R 7/11/ Sue Ann Evers Weeks Starting 05/22/2011 and 05/29/2011 Administrative Assistant:Contract Services (992.25) R 7/23/ Jerry Crossman Laminate Sheets Registrar:Expenses (14.57) R 7/23/ Sue Ann Evers Weeks Starting 07/03/2011 and 07/10/2011 Administrative Assistant:Contract Services (806.63) R 7/23/2011 DEP United Soccer Of Allouez Ck No 1459; Ck Date 07/13/11 EC Player Fees-Rec Classic Adult 9.00 R 7/23/2011 DEP Flyway Soccer Club Ck No 1173; Ck Date 07/18/2011 EC Player Fees-Rec Classic Adult R 7/23/2011 DEP Fox Cities Soccer Development Inc - Ck No 1132; Ck Date 07/18/11 FC Magic EC Player Fees-Rec Classic Adult R 7/23/2011 DEP Heart Of The Valley Soccer Association Ck No 1186; Ck Date 07/16/2011 EC Player Fees-Rec Classic Adult R 7/23/2011 DEP New Holstein Soccer Association Ck No 3103; Ck Date 07/18/11 EC Player Fees-Rec Classic Adult R 7/23/2011 DEP FC Green Bay Ck No 2033; Ck Date 07/11/11 EC Player Fees-Rec Classic Adult R 7/23/2011 DEP Water Cities Soccer Club Ck No 1044; Ck Date 07/19/11 EC Player Fees-Rec Classic Adult R 7/23/2011 DEP Menasha Area Soccer Club Ck No 7842; Ck Date 07/18/2011 EC Player Fees-Rec Classic Adult R 7/23/2011 DEP Appleton Soccer Club Ck No 11275; Ck Date 07/11/2011 EC Player Fees-Rec Classic Adult R 7/30/ Everton FC Of Wisconsin Inc Player Fee Refund EC Player Fees-Rec Classic Adult /30/ Oshkosh United Soccer Club Player Fees Refund EC Player Fees-Rec Classic Adult TOTAL 08/01/ /31/2011 (8,832.19) BALANCE 07/31/ , Date: August 15, 2011 Page: 4 of 5 EC_Monthly_Rep_201107_Transactions_2010_2011_YrEnd EC_Transactions_Yr

11 East Central District (004) - Transactions Report August 1, 2010 to July 31, 2011 Fiscal Year Date Num Description Memo Category Amount Reconcile Transaction Summary from 08/01/2010 to 07/31/2011 TOTAL INFLOWS 15, TOTAL OUTFLOWS (24,354.69) NET TOTAL (8,832.19) Date: August 15, 2011 Page: 5 of 5 EC_Monthly_Rep_201107_Transactions_2010_2011_YrEnd EC_Transactions_Yr

12 East Central District (004) Budget August 1, 2011 to July 31, 2012 Category Description 2011/2012 Proposed Budget 2011/2012 Actual Dollars Fixed Operating Cost Income (5000) Player Fees* (5010) Recreational Player Fees $4, Classic Player Fees $13, Adult Player Fees $ Total for Player Fees (5010) $18, $3, Other Income (5810) CD Interest (reinvested) (5810) $0.00 $0.00 Fines (5811) $ $0.00 Training (5812) $0.00 $ Jamboree [Holding] (5813) $0.00 $1, Miscellaneous Income (5818) $50.00 $0.00 Total for Other Income (5810) $ $1, Total Income $18, $5, Expenses (7000) Administrative Assistant (7010) Contract Services (7011) $18, $1, Y Internet Services (7013) $ $ Y Mileage (7015) $60.00 $25.00 Y Miscellaneous Expenses (7018) $ $ TOTAL Administrative Assistant (7010) $19, $1, East Central Board (7020) Executive Committee Expenses (7022) $ $0.00 Annual Board Meeting (7023) $1, Y Miscellaneous Expenses (7028) $50.00 $0.00 TOTAL East Central Board Expenses (7020) $1, $0.00 Games Commissioner (7030) Game Cards (7032) $ $0.00 Supplies (7034) $50.00 $0.00 Miscellaneous Expenses (7038) $0.00 $0.00 TOTAL Games Commissioner (7030) $ $0.00 Registrar (7040) Administrative Expenses (7041) $ $0.00 Equipment (7042) $50.00 $0.00 Miscellaneous Expenses (7048) $0.00 $0.00 TOTAL Registrar (7040) $ $0.00 Treasurer (7050) Miscellaneous Expenses (7058) $25.00 $0.00 TOTAL Treasurer (7050) $25.00 $0.00 Referees (7060) Mentoring* (7061) $ $0.00 Y Approved Date: Page: 1 of 2 EC_Master_Budget_2011_2012 Page 1; Budget

13 Category Description East Central District (004) Budget August 1, 2011 to July 31, /2012 Proposed Budget 2011/2012 Actual Dollars Fixed Operating Cost Miscellaneous Expenses (7068) $0.00 $0.00 TOTAL Referees (7060) $ $0.00 Website (7070) Domain Name Renewal* (7071) $0.00 $0.00 Annual Software and Hosting Maintenance* (7072) $ $0.00 Y Miscellaneous Expenses (7078) $0.00 $0.00 TOTAL Website Costs (7070) $ $0.00 Training (7080) Goalkeeping (7081) $0.00 $0.00 Coaching (7082) $0.00 $1, TOTAL Training (7080) $0.00 $1, Recreational League Committee (7100) Jamboree [Holding] (7001) $0.00 $0.00 Miscellaneous Expenses (7008) $0.00 $0.00 TOTAL Recreational League Committee (7100) $0.00 $0.00 Classic League Committee (7110) Miscellaneous Expenses (7118) $0.00 $0.00 TOTAL Classic League Committee (7110) $0.00 $0.00 Adult League (7120) Miscellaneous Expenses (7128) $0.00 $0.00 TOTAL Adult League (7120) $0.00 $0.00 TOPS (7210) Miscellaneous Expenses (7218) $50.00 $0.00 TOTAL TOPS (7210) $50.00 $0.00 League Champion Series (7250) Awards (7251) $0.00 $0.00 Trainers (7252) $0.00 $0.00 Tents and Carts (7253) $0.00 $0.00 Miscellaneous Expenses (7258) $0.00 $0.00 TOTAL League Champion Series (7250) $0.00 $0.00 Miscellaneous Expenses (7800) Miscellaneous Expenses $0.00 $0.00 TOTAL Miscellaneous Expenses (7800) $0.00 $0.00 Total Expense $22, $3, $21, Net Income or (Loss) ($4,205.00) $2, CD held by East Central Not in the above budget Original Investment 3 Month - Maturity Date Aug 28, 2008 $10, Month - Maturity Date Sept 8, 2008 $10, Month - Maturity Date Sept 8, 2008 $10, Approved Date: Page: 2 of 2 EC_Master_Budget_2011_2012 Page 1; Budget

14 East Central District (004) 2011/2012 Budget Information Worksheet East Central Player Fees 2011/2012 Rec - Actual 2011/2012 Classic - Actual 2011/2012 Adult - Actual 2010/2011 Rec - Actual 2010/2011 Classic Player - Actual 2010/2011 Adult - Actual 2009/2010 Actual Rec 2009/2010 Actual Classic 2009/2010 Actual Adult Appleton Soccer Club Ashwaubenon Soccer Club De Pere Select Soccer Club Electric City Youth Soccer Everton FC of Wisconsin (Added ) FC Green Bay FC Magic Flyway Soccer Club Fond du Lac Soccer Fox Valley Unified Soccer Club (Removed ) FOXX Soccer Club Goalgetters United Soccer Club Green Bay Lightning Heart of the Valley Soccer Club Howard Hurricane Soccer Club Kiel Soccer Club Kimberly Area Soccer Manitowac Lutheran (Removed ) Menasha Area Soccer Club New Holstein Soccer Club New London Soccer Club Oshkosh United Soccer Club Paper Valley Youth Soccer United Soccer of Allouez Water Cities Soccer Club Total Number of ,895 4, ,083 4, East Central Player Fees $0.00 $0.00 $0.00 $4, $13, $ $4, $13, $ Budget Base Total Number of ,800 4, East Central Player Fees $1.50 $3.00 $1.50 $1.50 $3.00 $1.50 $1.50 $3.00 $1.50 *Budgeted Income - Player Fees: Rec, Classic and Adult $4, $13, $ $4, $13, $ Submit Date: Approved Date: Page: 1 of 2 EC_Master_Budget_2011_2012 Page 2; Budget_Information

15 East Central District (004) 2011/2012 Budget Information Worksheet 2011/2012 Budget 2010/2011 Budget 2009/2010 Budget 2008/2009 Budget 2007/2008 Budget 2006/2007 Budget *Referees - Mentoring: Cost per Referee $25.00 $25.00 $25.00 $25.00 $25.00 *Referees - Mentoring: Estimated number of Referee Number of Club in East Central District *Website - Domain Name Renewal Renew eastcentralsoccer.org and eastcentralsoccer.com with Network Solutions. Expire date Feb 6, Need to work into budget. Renew ecdsoccer.org and ecdsoccer.com with Network Solutions. Expire date Feb 17, Need to work into budget $ Need to work into budget. Submit Date: Approved Date: Page: 2 of 2 EC_Master_Budget_2011_2012 Page 2; Budget_Information

16 East Central District (004) Player Membership History Soccer Season Recreational Female Recreational Male Total Recreational Recreational Increase (decrease) Prior Yr Recreational Percentage of Change Number of Clubs Player Fees (2,895) % 0 $ ,457 1,438 2,895 (188) % 9 $ ,597 1,486 3,083 (478) % 8 $ ,817 1,744 3,561 (264) % 8 $ ,948 1,877 3,825 (1,449) % 8 $ ,623 2,651 5,274 (353) % 7 $ ,783 2,844 5,627 (216) % ,801 3,042 5,843 (826) % ,086 3,583 6,669 9 Soccer Season Classic Female Classic Male Total Classic Classic Increase (decrease) Prior Yr Classic Percentage of Change Number of Clubs Player Fees State Female State Male (4,523) % 23 $ ,356 2,167 4,523 (48) % 23 $ ,352 2,219 4,571 (30) % 22 $ ,417 2,184 4,601 (277) % 23 $ ,394 2,484 4,878 (129) % 23 $ ,502 2,505 5, % 24 $ ,354 2,440 4, % ,150 2,094 4, % ,699 1,777 3, Soccer Season Total Recreational / Classic Female Total Recreational / Classic Male Total Recreational / Classic Total Recreational / Classic Increase (Decrease) Prior Yr Total Percentage of Change Number of Clubs (7,418) % ,813 3,605 7,418 (236) % ,949 3,705 7,654 (508) % ,234 3,928 8,162 (541) % ,342 4,361 8,703 (1,578) % ,125 5,156 10,281 (140) % ,137 5,284 10, % ,951 5,136 10,087 (58) % ,785 5,360 10, Date: 9/15/2011 Page: 1 of 2 EC_Master_Budget_2011_2012 Page 3 PlayerYearlyTotals

17 East Central District (004) Player Membership History Soccer Season Adult Female Adult Male Total Adult Adult Increase (Decrease) Prior Yr Adult Percentage of Change Number of Clubs Player Fees (258) % 0 $ (37) % 11 $ % 11 $ % 4 $ % 4 $ $1.50 Date: 9/15/2011 Page: 2 of 2 EC_Master_Budget_2011_2012 Page 3 PlayerYearlyTotals

18 East Central District (004) Transactions August 1, 2011 to July 31, 2012 Date Num Description Memo Category Amount Budget Account Number 9/6/2011 DEP De Pere Select Soccer Club Ck No 4391; Ck Date 07/31/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Kimberly Area Soccer Association Check No 3818; Check Date 08/21/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Paper Valley Youth Soccer Club Ck No 1606; Check Date 08/5/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Fond Du Lac Soccer Association Ck No 5972; Ck Date 8/16/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Foxx Soccer Club Ck 828; Ck Date 7/22/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Howard Hurricanes Soccer Club Check No 5469; Check Date 7/28/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Green Bay Lightning Soccer Club Check No 4593; Check Date 7/21/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Kiel Soccer Club Ck No 2852; Ck Date 7/21/2011 EC Player Fees-Rec Classic Adult /6/2011 DEP Ashwaubenon Soccer Club Ck , Ck Date 7/22/2011 EC Player Fees-Rec Classic Adult , Total 9/6/2011 DEP Goalkeeping Clinic - Aug 16 Aug 23 Goalkeeping Clinic Aug 16 and Aug 23, 2011 Clinics Income Total 9/6/2011 DEP Jamboree Jamboree 2011 Jamboree Income 1, , Total 8/29/ Sue Ann Evers Weeks Starting 08/14/2011 and 08/21/2011 Administrative Assistant:Contract Services (637.88) /19/ Sue Ann Evers Weeks Starting 07/17/2011 and 07/24/2011 Administrative Assistant:Contract Services (550.13) /19/ Sue Ann Evers Weeks Starting 07/31/2011 and 08/07/2011 Administrative Assistant:Contract Services (472.50) 7011 (1,660.51) 7011 Total 9/4/ Sue Ann Evers March - July Administrative Assistant:Expenses-Internet (120.00) 7013 (120.00) 7013 Total 9/4/ Sue Ann Evers March - July Administrative Assistant:Expenses-Mileage (25.00) 7015 (25.00) 7015 Total 9/4/ Sue Ann Evers Score Cards and General Mailing Administrative Assistant:Expenses-Postage (116.31) /4/ Sue Ann Evers General Administrative Assistant:Expenses-Supplies (10.90) 7018 (127.21) 7018 Total 9/6/ Kimberly Area Soccer Association Reimbursement - See Doc Clinics_ Clinics Expenses (262.50) /6/ Positive Youth Foundation - Kimberly Reimbursement - See Doc Clinics_ Clinics Expenses (600.00) /6/ Foxx Soccer Club Reimbursement - See Doc Clinics_ Clinics Expenses (235.00) /6/ Wrightstown High School Boys Soccer Reimbursement - See Doc Clinics_ Clinics Expenses (100.00) 7082 (1,197.50) 7082 Total 2, Grand Total Page: 1 of 1 Date: 9/15/2011 EC_Master_Budget_2011_2012 Page Transactions

19 Date: September 12, 2011 Area: TOPS Commissioner: Wayne Stoflet Report: The Kimberly TOPS will begin the fall session on Saturday, September 17, This is the beginning of our 12 th year. If you know of a child with special needs that is looking for soccer type of activity please have them call me at or send them to Janssen School in Combined Locks at 10 AM, September 17. They are welcome to observe and or register on the spot. The fall session will also meet on September 24, October 1, 8, 15, 22. Jeff Jones, will begin the Green Bay Area TOPS on September 17 and conclude the fall session on October 22. This is the second year for TOPS in the Green Bay. TOPS of the Fox Valley received an anonymous gift of $500.

20 Date: September 12, 2011 Area: Scheduling Commissioner: Wayne Stoflet Report: The fall league began play Saturday & Sunday, September 10 &11. The numbers are up nearly threefold this year. Clubs involved in the fall league and number of teams are as follows; (2011, ASC 18, DPS 3, ECY 2, EFC 6, FCGB 3, FCM 2, FDL 7, HH 9, KASA 11, KSC 1, OSH 4, PVY 10, USA 2) 80 Teams (2010, ASC 19, DPS 4, ECY 2, EFC 2, FCGB 2, FCM 3, FDL 7, GBL 2, KASA 6, MASC 3, OSH 5, PVY 10, USA 2, WCSC 1) 70 teams (2009, ASC 8, Fondy 4, PVY 3, KASA 2, FC Magic 1, FC GB 2, MASC 1, USA 1, HOW 1, OSH 1) 24 (2008, ASC 3, USA 1, Fondy 2, OSH 1, Keil 1, PVY 1, DEP 2) 11 (2007 ASC 12, Depere 1, Fondy 2, KASA 2, MASC 1, PVY 6, OU 1, USA 2) 27. Future Activities : Decisions Required:

21 Date: September 10, 2011 Area: District Registrar Commissioner: Kevin Otto Report: Currently 130+ teams approved and current in LeagueOne (Status=Active+Yes) Currently 7 teams approved but not current in LeagueOne (Status=Active+No) (Did not count teams that have been created, but not submitted (Status=Pending)) Kevin Otto has process player passes for 80+ teams (Katherine Schneider has not reported approximate number of teams submitted to her for processing) Clubs need to enforce 10-day processing period for player pass cards. Future Activities : Processing Timeframes: Team Roster approvals in LeagueOne 1-3 days Individual Player pass cards processing 1-3 days Full-team Player pass card processing 3-7 days Multiple Teams Player pass card processing 7-10 days Club tryouts were held in Mid-late June.. why is two months a condensed time frame? If clubs want teams returned in expedited timeframes, Registrar could be monetarily compensated for the disruption. Registrars should be allowed to have a life outside of soccer just as everyone else. Decisions Required: Paid compensation for Registrars: $10-$20 per team for expedited services.

22 Date: 9/12/11 Area: Coaching Commissioner: Renee' Sullivan Report: Clinics Fall Goalkeeping Clinic Goalkeeping Master Instruction Program WYSA Director of Coaching, Jim Launder held a goalkeeper clinic for the East Central district on August 16 and 23. Sixty-six goalkeepers attended. Jim held a master instruction program, where he would demo a skill and then have the coaches that were present work with the keepers on the skill demonstrated. A link to goalkeeping skills document has been placed on the front page of the East Central website. The courses listed below have been approved and are posted on the Wis. Youth Soccer website. Still looking to approve dates and locations for and a D in March, E in April, Youth Clinics in April and May Approved Coaching Clinic Class Schedule Classes for are listed below. Interested coaches should go to link to register: Day of Week Times Location Attended Dates Course 2011 "E" Certificate Fri/Sat/Sun Fri 6:30-9:30 PM Wrightstown High School Sat/Sun 9 AM -5 Oct 21-23, 2011 (18 Hours) PM 600 High Street Wrightstown, WI Day of Dates 2012 Week Times Location Jan 6,7, 8, 2012 "E" Certificate Fri/Sat/Sun Fri 6:30-9:30 PM Gerritts Middle School Sat/Sun 9 AM -5 PM (18 Hours) 545 John Street Kimberly, WI April 13, 2012 Youth 1 Wednesday 6:30-9:30 PM Gerritts Middle School Rec. level U6, U8, U John Street (3 Hours) Kimberly, WI 54136

23 Date: 12 Sept 2011 Area: Games Commissioner: Dan Clarahan Report: 1. Cleaner games? a. Red cards continue 5 year downward trend. b. Yellow cards down 2. No known complaints about coach or spectator behavior 3. LeagueOne game change procedure a. Has driven administrative time consumed b. Looking at changes to enable previous procedure in LeagueOne (i.e. Home Team does it) 4. July Series a. Large drop in number of teams participating in July Series. Team participation in July Series has dropped by 83 teams (Through the10 th week of games) 2010 YTD (end of season) 2009 YTD (end of season) Cardings/Ejections 2008 YTD (end of season) 2007 YTD (end of season) Comments Red Cards Red cards down Yellow Yellow cards are Cards down Coach 0 Ejections 6 Ejections 2 Ejections 5 Complaints 4 ejections Eject/Com 4 Complaints (4 Complaints) Spectator complaints 0 2 Total Games Incorrect Scorecards No Score Entered 1462 Spring U11 and Up Rec and Classic 2 scores transposed 89 games (6.1% of scheduled games) 1483 Spring U11 and Up rec and Classic 5 6 (0.16% of 136 games (9.2% of scheduled. games) games played) 179 (4.7% of games played) Administrative Follow-up 20 (0.9% of games played) 166 (7.6% of games played) n/a

24 Incorrect Roster Usage No Show/Forfeit # of Game Dispute-Res Cancelled Games 0 4 Official Roster 1 club pass issue 2 No player cards 3 Official Roster 1 club pass issue 1 player on two club s teams (0.08% of games played) 232 forms 100 forms 3 (0.08% of games played) 270 games (18.5% of games were canceled 123 games (8.3% of games were canceled) 3 known cases n/a 14 (0.6% of games played) 20 (0.9% of games played) n/a n/a Most Dispute forms were filled out for a rescheduled game This number shows any type of change to the original schedule Year Total games Administrative Follow-up July Series Games U11-U14 Girls and Boys U15, U16 and U17 Boys No Score Entered Incorrect Roster Usage No Show/Forfeit 20 games (16% of scheduled games) Non reported 79 games (38% of sched. games) Non Reported -- Non Reported Cancelled 3 Reschedule d Games It was decided that any team not able to play a game in the late series will take a forfeit 10 games (5% of games were Rescheduled)

25 Date: 9/10/11 Area: Recreational Group Commissioner: Kurt Schodorf Report: East Central Recreational Season (what will it look like?) As a follow up to discussions in previous meetings, discussion directly to how the season would look. All clubs did some research within their members to see how they wanted the season to look. The general agreement there is interest from soccer families to start the season a little later, at least in May when there is a better chance of getting some better weather. The following MOTION is presented by the recreational committee. An approval is needed right away since sign up for recreational soccer will be underway in the next 6 weeks. MOTION: For all U14 and below teams: Start Date: week of May 7, 2012 End Date: week of July 19, 2012 *** will continue to have a 10 week season For U16 Coed, U19 Coed teams, and NEW option-u16 Girls: Start Date: week of May 13, 2012 End Date: week of July 23, 2012 *** May 13, 20, June Will start the season with SUNDAY games, late afternoon. After the week of June 3, games will be played during the week. In order to get it 10 games, one week in July will have 2 games scheduled. END of MOTION: Discussion Points about the motion: As you can see, we will offer a U16 GIRLS league for summer At least four (4) teams need to be formed in order to offer this league. For 2012, there will be no changes to the rules in place for the U16 Coed division. The U16 Girls will follow the same rules as U14 Girls, other then they will play the same half lengths and receive the same referee fees as the U16 Coed league. For those clubs who play in the U8 leagues, the request has been made to make all games single-sided. In addition, it is highly recommended that the Green Bay area get together and play the U8 teams in Green Bay. There have been several competes from families about having to drive to Green Bay for these games.

26 Dianne Bellisle has agreed to head up this effort. SUE ANN, she will need to get all the contacts for any of the clubs who are playing U8 recreational teams in Green Bay. Once Dianne has contact information, a meeting will be set to talk this over. Academies, how will they fit into the East Central recreational structure? Discussed what a true Academy or JR program was. The group was not ready to make any decisions about it at the moment. Felt need to do some research and then talk about it again. The next meeting date was not set. :