Section 10 - Area W - Region 68 General Board Meeting Agenda September 19, 2018

Transcription

1 Sectin 10 - Area W - Regin 68 General Bard Meeting Agenda September 19, 2018 In Attendance: Jeannette Rssling, Rich Frank, Amanda Searle, Tim Azbell, Alicia Aden, Curt Shibata, Justin Schlimgen, Mike Harrisn, Jessica Dyer, David Masci, Alan Andersn, Jim Bak, David French 1. Call t rder: 7:07pm Rich Frank makes a mtin t apprve meeting minutes frm August 2018 and September agenda. Amanda Searle secnds. All in favr. Mtin passes unanimusly. 2. Reprts RC Mike Harrisn Metrics 151 teams playing Calendar P&Ps finalized, can be submitted Asthma screening 9/29 near ref tent, flyer n web site Playffs cming sn Octber breast cancer awareness & fd drive VIP turnament Lancaster 11/4 Sectin planning meeting mid-march Intermediate & advanced cach training Octber Updates RAP submittal regin requirements Inter-reginal play all teams in Area W cnsidering, culd be an interest t play interreginally (n 16U teams currently) ging t d a survey t identify whether there is interest Extra cnduct frms requiring all players and parents t sign cnduct frms (they want frms turned in) Insurance premium increase - $668 t add new cart and painter - liability insurance thrugh natinal at ur fields, insurance at fields fr equipment, nets, carts (desn t include theft) New rbt painter and cart added, increase 4500 nw David Masci makes a mtin t add painter and cart insurance fr up t $700. Tim Azbell secnds the mtin. All in favr. Mtin passes unanimusly. Safety plicy n cart usage add t P&Ps?

2 Old Business calendar dates playffs & Area (ging t get them frm Curt), Wells Farg & electrnic banking (Wrking w/ Natinal t cnvert checking t electrnic banking, but still waiting n inf, Alan and MH in favr), CSC clseut reprt (cming dwn frm Area) New Business Rbt update - Justin (fields) Prblem was GPS system in the twer (prblems when hit half-charge) They re replacing the GPS twer Mercer (guy) Charge it full and run n X crd s it desn t lse charge suppsed t last 68, lasts 2.5 Fields take 10 hurs, Thursday nights (5-6, bc Justin has a machine) Rest f seasn, mix between machine and peple painters CEC preliminary reprt future? (Prelim numbers Cam Cup cnsidering future f the turney (has been regin 68, discussin t cnvert t cal suth??) We d still spnsr prgram, but nt sanctined by AYSO natinal, will cme t a bard vte befre it happens.) Extra cup this year nly 50 teams, prfit was still there, but it was because f reduced expenses due t excess materials, TA cut hspitality by 30% $10k t $11k f prfit Inter-reginal play future? Cmmunicatin crdinatr Tm Emens ((scial media fr a living), caches nn-cmp girls and is in intermediate caching class Pay fr service agreements require natinal apprval PVRPD CGSA & new calendar frm - natinal requiring paper service agreements, Natinal must apprve prir t regin signing, PVRPD requiring a detailed calendar Liability at PVF cvered by natinal insurance Bard recruitment need plan - mentr int psitin befre taking it ver, all need t be wrking n RAP being submitted sn, ranked in different categries, highest is platinum, we ve been platinum last 10 straight years Fridge needs t be replaced RT Alan Andersn Metrics: thrugh June 30, 2018 Last year final numbers Operating Accunt: $225,148 Net Incme: $20,228 CD - $166,216 Security Depsit - $1,682 shrt n registratin almst $30k, part is United, Justin will give final player cunt, $87.50 paid per player (abut $10k), Still $20k shrt, manage funds tighter ($20k shrt in budget in registratin after we get $10k frm United) Discussed P&L statement, What? Cup prfit $57,902 (last year in lw $50ks); United fees need t get paid befre they start playing (fr next year)

3 Cmpleted activities: N majr items t reprt Find a new Treasurer fr next year RCA - Curtis Shibata Metrics: Staffed Cach Tent thru first three weeks f games. Cmpleted activities: Cach Staff meeting Distributed Cach shirts - gd feedback imprvement frm last year Carrying inventry f different sizes t next year (mens & wmens) Submitted PVPRD permit requests fr R /2019 seasn Player Assessment, Saturday 6/30/18 Intermediate Cach Training, Saturday 7/7/18 Researched and selected Cach Appreciatin Dinner venue - Las Psas cuntry club (checked ther venues, but culdn t accmmdate, Sunday, 10/14) giving away 8 bw nets, keeper glves, cach benches Started purchasing Cach gifts fr dinner, (Keeper glves frm Aviata) Rugh drafting calendar fr thers t edit fr PVRPD Staff Updates: Participating cach staff members: Ken Carter, Bb Dawsn, Rcky Kch, JAnn Reith, Maria Shibata, Jlie Ramirez, Brian Rssling and Larry Oliver Old Business: Nne at this time New Business: Nne at this time RRA David Masci Cmpleted activities: Cmpleted Camarill Cup 25 Cre r United Referees earned 58 Referee Pints 5 Cmpanin Class fr Reginal Referee 2 Returning Referee Classes 3 8U Referee Classes First Referee Newsletter Winner f Reginal Referee Trivia Questin Tny Default Bunch f classes finished, 16 students in intermediate, 3 yuth 13 adults

4 Giving gifts t refs, gal t d it during the seasn, 10 games they get a ref jersey Area ding intermediate and advanced class cming up sn, DM t send ut inf Game cverage is gd, PP pints is up t increase cverage, mst peple able t sign up and get pints, getting a little mre strict, all games need t be filled befre shadws allwed Intermediate Class September and Students in Class Secnd Newsletter Observatins fr Intermediate Referees Assessments fr advanced Referee Candidate Ryan Kraai Referee Advancements Brian Fisher received his Intermediate Badge Staff Updates: Nne Old Business: Nne New Business: Nne Head DOP Jim Bak Calendar Cmpleted activities: Prcessing player drps/adds Prcessing late player registratin nt wait lists Weekly Cach Newsletters Inputs frm DOP, Cach and Referee staff Teams with lw PPP Vlunteer certificatins and training Sprtsmanship Player Ratings Game & game schedule issues Picture Day issues All-Star/Turnament Caches Onging & Upcming activities: Mnitr vlunteer cmpletin f training and certificatins DC APPRECIATION DINNER!! 10.5 OR Jim will submit budget after talking t Alan Player Ratings meetings early Octber Lessns Learned meeting late Octber Lts f caches and assistant caches are still nt trained (includes bth regin and area requirements) Staff Updates Nne Old Business Nne

5 New Business Update n vlunteer certificatin/training cmpliance. Critical t cmplete fr Champinship Day and Area W Playffs (See Bard Reprt fr Metrics) Teams f significance t miss Area Playffs based n Cach r AC Certificatins 102 (4-0-0, W-L-T) 404 (3-1-0) 408 (2-1-1) 155 (3-1-0) Teams n track t miss Champinship Weekend based n PPP B10U (17 PPP Required) 114 (3-0-1, W-L-T) 3 PPP 120 (2-2-0) 2 PPP 111 (0-4-0) 2 PPP B12U (19 PPP Required) 207 (2-2-0) 6 PPP 211 (0-3-1) 4 PPP B14U (21 PPP Required) Nne B19U (21 PPP Required) Nne G10U (17 PPP Required) 164 (1-2-1) 3 PPP 166 (1-3-0) 2 PPP G12U (19 PPP Required) Nne G14U (21 PPP Required) Nne G19U (21 PPP Required) 353 (1-2-1) 7 PPP Secndary Seasn David French Extra everything is gd, 2 caches played a player nly 2 quarters make sure caches talk t refs and refs indicate n card WHY the player nly played 2 quarters ( sent t Extra caches) Cmpleted Activities Updated the website with Secndary Seasn/All Star inf and Cach applicatin Frwarded Secndary Seasn/All Star inf and Cach Applicatin t Jim Bak t share with Divisin Crdinatrs/Cre Caches September bard meeting, request apprval fr the number f teams fr the secndary seasn. Up t 12 cre teams 7 United teams 6 Extra teams Up t a ttal f 25 Secndary seasn teams [2 less teams than last seasn] See Bard Reprt fr Metrics.

6 Tim Azbell makes a mtin t have nt t exceed 25 secndary seasn teams at end f Cre Fall; Curt secnds secnds the mtin. David French abstains. All else in favr. Mtin passes. Recruit caches [Oct 7 deadline fr applicatin] Cach interviews Oct 8 12 Bard apprval f caches at the Oct bard meeting Team Selectin 2nd week f Nv [TBD] Camarill Cup Bb Dawsn (ut f twn) Turnament cmpleted Metrics: 50 teams played Lks like we will make a few thusand dllars by virtue f being able t use left ver medals, pins ref cins, etc. Unlikely this turnament is viable as a fundraiser ging frward. Onging activities Vlunteer appreciatin dinner Ottavi s Old Business: Finalize receipts and invices New Business: In cnversatins with AYSO United re: Cal Suth sanctined turnament fr club as well as EXTRA teams in CVPA Jeannette Rssling Metrics: We have 778 vlunteers currently registered fr MY have cleared backgrund check, 53 are yuth vlunteers, 8 are in the prcess f clearing, 10 have nt cmpleted their Vlunteer Verificatin Frm, 5 have chsen nt t vlunteer, ne has range restricted vlunteer status, and tw has been red flagged. 22 vlunteers have nt E-signed their applicatin. At this time in MY17 we had 876 vlunteers registered. (1st year BS registratin) At this time in MY16 we had 778 vlunteers registered. (EAYSO registratin) Having several issues with Blue Smbrer with the new registratin E-signature & Backgrund check issues due t vlunteers registering fr secndary psitin. Apple devices are currently nt cmpatible with Blue Smbrer. 86% have cmpleted Safe Haven 83% have cmpleted CDC Cncussin Training MY17: 936 vlunteers have registered. SAFE HAVEN MUST have been taken within the last tw years by Sectin 10*. Cncussin Awareness MUST t be taken within the last tw years by Sectin 10*. Cncussin Awareness MUST be taken by all Caches as f 1/1/17 Califrnia State Law. August 1, 2016 is the latest date fr trainings t be valid fr MY18.

7 Cmpleted activities: Blue Smbrer & AYSO U issues; Team Manager Trainings, and Open Office Hurs Onging activities: Dealing with Blue Smbrer & AYSO U Upcming activities: Finish Cre Seasn, Strawberry Cup 2019 Old Business: New Business: * Natinal AYSO requirement is every 5 years. Reginal Team Manager Tim Azbell Metrics: Team Manager Orientatin- Training 2018 Cmpleted Returning Team Manager Orientatin July 31, 2018 Cmpleted Team Manager Orientatin August 4, 2018 Cmpleted Team Manager Orientatin August 13, 2018 Pending Make-up Team Manager Orientatin August 22, 2018 Reginal Picture Day 2018 CUSTOM SPORTS PHOTOGRAPHY, LLC April Harding. New Player drp ff area this year is wrking Cmpleted August 25th, 2018 U5-VIP-EXTRA-U12 Picture Pick up September 15th, 2018 at the Pht Area Cmpleted September 8th, 2018 U6 AND U10 Picture Pick up September 22th, 2018 at the Pht Area Cmpleted September 15th, 2018 U7-U14-U16/19 Picture Pick up September 29th, 2018 at the Cach s Tent Area Pending September 29th, 2018 U8/ MAKE UP DAY Picture Pick up Octber 6th, 2018 at the Cach s Tent Area September Banner Cntest 2018 I am lking fr 3 Bard Members vlunteers t help judge the Banners - Jeanette, Jenny, Curt, theme is wrld cup, best use f R68 lg w/in theme Enter and Win! R68 best Team banner/free tickets cntest. Cntest Theme: Wrld Cup Cntest runs during the mnth f September. Submit yur enter via t: Camarill AYSO Reginal Team Manager TAZBELL75@GMAIL.COM Our Panel f Judge will select a winner based n: Best use f Wrld Cup Theme Creativeness Best use f the Regin 68 Lg Winners will be awarded a 15 free tickets fr River Ridge Ft Glf Cre Fall Seasn Saturday Operatins 5 Lst Child incidents in the last 4 weeks. Three were dcumented The ther tw, the Parents were fund the same time as arrival at the incident Recmmend they d hld a lst child drill, date in Octber, vl child t lse themselves Staff Updates: Lking t recruit an Assistant Team Manager fr the Seasn 2018

8 Old Business: Nne New Business: Cre Fall Seasn Vlunteering scheduling Explring the use f CGI fr Teams t self-assign Field mnitr assignments. FM table thrugh week 7 (weeks 8, 9, and 10 teams that missed earlier weeks can makeup in later weeks) Camarill Cup Hspitality cmpleted. Attempted t reduce by 30%, nly 50 Teams this year. Wants full permit F, SA, SU fr Cam Cup United Justin Schlimgen Field 15, putting standby gals n the side fr U12 United 3. Old Business RAP, CSC final, asthma screening, insurance, CEC preliminary reprt, inter-reginal play 4. New Business Bard member recruitment, paid service agreements, PVRPD CGSA David peple n the bard get a ref PPP have bard members send inf t DM w/ team number 5. Next scheduled meetings n Octber 17, 2018 Tim Azbell makes a mtin t adjurn meeting. Rich Frank secnds the mtin. All in favr. Mtin passes unanimusly. 6. Meeting adjurned at 9:07pm Respectfully submitted by Gerallie Gutierrez (nt in attendance), Bard Secretary, AYSO Regin 68, Meeting ntes taken by Alicia Aden.