Section 10 - Area W - Region 68 General Board Meeting Agenda September 21, 2016

Transcription

1 Sectin 10 - Area W - Regin 68 General Bard Meeting Agenda September 21, 2016 In Attendance: Jennifer Kwast, Sct Weisse, Alan Andersn, David Masci, Dan Jhnstn, Anne Valencia, Amanda Searle, Sara Richardsn, James Bjrdahl, Kevin Churchill, Carl Bjrdahl, Christi Mulchay, Jeannette Rssling, Brian Fisher, Seana Dawsn, Bb Dawsn, Jim Bak, Ken Carter, Rich Frank, TIm Azbell, Kris Teller, Mike Harrisn, Kris Warycha 1. Call t rder: 7:07pm Tim Azbell makes a mtin t apprve meeting minutes frm August 2016 and September 2016 Agenda. David Masci secnds. All in favr. Mtin passes unanimusly. 2. Presentatin frm April McNally f Gd & Healthy stre in Camarill near Village at the Park. They primarily sell smthies and electrlyte drinks and have a gal f educating children abut gd nutritin. They are interested in partnering with AYSO Regin 68 using the fllwing ptins; prviding an electrlyte statin at the ref tent, giving cupn t AYSO Refs and Players fr 1st drink free, Hydratin Statin fr Players, AYSO card where when presented at time f purchase, 10% f purchase wuld g t Regin 68. They are NSF certified. In return, they wuld like t have advertising n the Regin 68 website and pssibly have a vendr bth at games during turnament seasn. Tim Azbell makes a mtin that we partner with lcal Camarill Business, Gd & Healthy, fr 10% f all sales t AYSO affiliates and 30 cupns fr smthies t give away fr Breast Cancer Awareness Banner Cmpetitin. In return, Gd & Healthy will receive free advertising n the Regin 68 Website thrugh the Fall Seasn Only. Turnaments nt included. Dan Jhnstn secnds. Mike Harrisn abstains. All Others in Favr. Mtin Passes. Tim Azbell t cmmunicate this t April McNally. Bard Discussin n setting up guidelines fr future spnsrships. Will discuss in further detail next meeting. 3. Reprts RC Mike Harrisn

2 10/18-10/21 PVF parking lt clsed fr resurfacing Dc's t get inf ut t Caches 11/19-11/20 Area League Playffs, Rain Date 11/26 1/14-1/15 & 1/21-1/22 All-Stars, Rain Date 1/28 2/12-4/9 Spring League, 4/2 Off fr Eagles Strawberry Cup first tw weekends in May 2017 Sectin 10 Cup 6/17-6/18 Updates: Camarill Cup Picture Day LA Galaxy ticket sales and supprt needed while Tim Azbell is gne fr three weeks. Jeannette will cver upcming Saturday, all ther bard member assistance is needed. We have sld abut 10%. Need t sell 85% t hit break even. Annunce that Landn Dnvan has been pulled ut f retirement t help sell remaining tickets. Player ratings prgram develpment and UK training prgress - gd feedback and game day assessments are wrking well Octber fd drive and Breast Cancer Awareness - this ur busiest cmmunity supprt mnth Open Psitin - publicity/cmmunicatins crdinatr

3 PVF field prtcl fr wear and maintenance. Fields will be shut dwn fr excessive wear and tear. Caches need t be reminded that when fields are wet, n excessive drills. Bard Discussin abut being in Zne 4 fr ne mnth. We are mving t Zne 3 this week. Umr Mayer t expand distributin list. Suggestin is t prmte turf shes r tennis shes fr practices and turf shes fr games. Training camp schedules shuld nt allign with irrigatin schedule Snack Bar Meeting with Eagles. Mike Harrisn t put a cmmittee tgether t have a cnversatin with Eagles abut hw we wish t mve frward. RT Alan Andersn thrugh July 31, 2016 Cultural Exchange $152, Operating Accunt $202, Net Incme $102, CD - $166, Cmpleted activities: Bb Dawsn established Challenge Team DrpBx fr Referee Cash receipts. Issued all Challenge Teams with September Ref Fees - ran smthly and will d the same fr Oct/Nv. (Bb Dawsn) All teams have been trained, just needs fllw up and getting used t, this is way easier - thank yu. (Kris Teller) D yu send ut an saying checks are ready? (Tim Azbell) Just t clarify it is the same as last year. Upcming activities: Issue Octber and Nvember Ref Fees t Challenge Teams - verify cash receipts Shred recrds greater than 7 years ld Cmplete Cam Cup Referee refunds Initial Cam Cup P&L $6-8K is under review. Shws $10,000 prfit still utstanding expenses and thank yu dinner. Final prfit shuld be $6-8K and Ref checks are cut and ready fr signature. Only 1 team did nt get a refund. Ref Fees were nt significant because f last minute attempt t get teams signed up fr turnament. nne New Business: (Mike Harrisn) We are under budget t date Financial Recrds Available upn Request

4 RCA Matty Epstein (nt in attendance) Ken Carter Represented (Ken Carter) Very imprtant t remind Caches abut care f fields and abut parking restrictins. Many tickets were given ut last weekend fr peple parking in n parking znes. Cach Tent Attendance Opening Weekend (all day) Matt Epstein, Ken Carter, Bb Dawsn and Matt Fwler, Brian Fisher fr Unifrms and Jeannette fr CVPA 2nd Weekend (all day) Brian Fisher fr Unifrms frm 8:00am - 12:00pm, Ken Carter, mrning, Matt Epstein, Matt Fwler, Damian Anguita - 2:00pm - 4:00pm September 17, Ken Carter - 7:00am t 12:00pm, Matt Fwler - afternn Future training as needs determined Assessing future training needs UK Cach Assessment Upcming activities: Planning fr Caches Appreciatin Dinner Staff Updates: Ken Carter will return in 2017 as Assistant RCA UK Training at PV and 1 Flating Cach Ggle Dcument sent via Registrar t Caches New Business: Caches Tent Effectiveness Why d we have Bard f Directrs n a Wednesday Night? (Practice, mid business week) Cach Staff Recruitment DC's t ensure all training requirements are met in rder t be eligible fr play-ffs and area. Create Survey Mnkey fr UK Caching Assessment (Ken Carter) Game Cards need t be reviewed. DC's need t remind Caches hw t fill ut game cards befre game with full name. Als applies t Secndary Seasn. (Ken Carter) Still have Cach's Shirts and pennies available at Cach's Tent. (Mike Harrisn) Cach Inf Bth shuld be kept because peple nw knw it's there. DC's need t man that tent. (Tim Azbell) Can we mve LA Galaxy Ticket Sales t Cach's Tent? Bard apprval - yes RRA Kevin Churchill 277 Referees have registered in ur CGI website this fall t fficiate games. 20 are pending apprval. James Bjrdahl is handling them.

5 end f this mnth. There is a class tmrrw at HQ - 6:30pm - 8:00pm fr any ref that wants t ref Extra Team games. September 22nd Extra Area W Referee Class (Camarill Offices) 27th/28th/29th Intermediate Referee Class (Camarill Offices) Referees Up fr Advancement - 13 are signed up Experienced Refs - there are a few extra spaces in class - cntact Rich Frank ASAP t sign up Octber: 2nd, 4th, 6th Advanced Referee Class (Camarill Offices) We are happy t have Nancy using ur facilities nne New Business: Miscnducts are dwn nly a few cautins N Heading Rule is resulting in a lt f mre high kicks Player Game Card Supprt - They need t be filled ut crrectly by Caches and Ref Team in rder t be recnciled crrectly Gal Keeper Safety N Heading Rule Breast Cancer Awareness - list f acceptable things t wear will be psted - same guidelines as last year Safe Fun and Fair guidelines fr Galies went ut t ref staff this week CVPA Jeannette Rssling Currently we have 778 registered vlunteers fr MY2016. We have 57 new, returning and yuth vlunteers that are in the applicatin stage. Of thse 58: 12 Assistant Caches, 14 Referees, 7 Team Managers, 12 Yuth Vlunteers, 2 Vlunteer, 6 Nt ging t Vlunteer, and 4 Red Flagged/Limited Vlunteering ability. There is a ttal f 835 vlunteers applied in MY We have a 14% decrease (135) in vlunteers frm MY Last year we had ver 970 vlunteer applicants. 75 vlunteers need t take r update their SAFE HAVEN training. 485 vlunteers need t take r update Cncussin Awareness training. SAFE HAVEN MUST have been taken in June 2015 r later. Cncussin Awareness MUST t be taken in June 2015 r later. Cmpleted activities: Fur Team Manager Orientatins, registering 775+

6 with several issues with red flagged vlunteers Finalizing vlunteers and getting their psitins turned n, Wrking with vlunteers getting their Safe Haven/CAT cmpleted SD -Jim Mye - nt in attendence (Mike Harrisn) There have been a lt f incident reprts. Cmpiling Data n Heading Plicy Extra Dan Jhnstn Dan Jhnstn makes a mtin t apprve up t 27 Secndary Seasn Teams fr Secndary Seasn. David Masci secnds... Mtin Stalled fr Bard Discussin. n vte Secndary Seasn will pssibly include 12 Cre Teams, 11 Challenge, 4 Extra Dan explains pssible Cre Seasn Breakdwn 2-3 BU10 2 GU10 2 BU12 1 GU12 1 BU14 1 GU14 1 BU GU19 Dan Jhnstn amends previus mtin t apprve up t 27 Secndary Seasn Teams fr Secndary Seasn with n specifics fr number f each teams just fr a ttal f 27 Teams. David Masci secnds... Dan Jhnstn abstains. All thers in favr. Mtin Passes Apprval f All Star Caches at next Meeting n Octber 19. Discussin n Unifrms d we keep same r change. Will discuss mre next meeting. We are nt flipping t Birth Year fr Cre Seasn Awards - Anne Valencia Trphies have been remved frm strage. Trying t use ld nes by remving name plates fr U5. Wrking with Maria at Mark-It Place t d engraving. Need a list f players that will receive 10 years with AYSO Award. Need ttal numbers f players U5-U8 s we can place remaining rder. (Kevin Churchill) Umr Mayer has several flights in U10. Need t get a final number f hw many trphies t rder. Spring Sccer Ribbns were printed incrrectly. Suggestin that it is nt wrth the cst t Print Ribbns fr Nn Cmp Teams t advertise Spring Sccer. Bard agrees. (Mike Harrisn) We need a final pint tally fr nn-cmp teams that did nt fill Parent Participatin Pints. They will have t purchase their wn trphies at Mark-

7 Unifrms - Brian Fisher Exchanges wund dwn. All-Stars will be next rder (Dan Jhnstn) BK has been used fr All Star, Extra, and Challenge Prgram. It was dne this way because it was easiest. (Brian Fisher) changing t Nike r Adidas wuld duble cst per player frm an average f $65.00 t $ (Kevin Churchill) Many mre ptins than just Nike Adidas. Cmes dwn with wh Brian wants t wrk with and wh will be easiest t wrk with when it cmes t last minute changes. Current Jerseys due snag and run a bit mre than previus years. (Bb Dawsn) Haven't heard cmplaint abut jerseys snagging and cmplaints abut unifrms. Cst is an imprtant price pint. U4/U5 DOP - Dan Bdemejier Sccer Tur thrugh Challenger Sprt - Wrld Tur, ed 17 girls all frm his team and 15 are interested as well as their family members in ging. There wuld be a 3:1 rati ff adult t player rati. Wants t make sure this is OK with Bard and find ut wh makes the final apprval. It's a 10 day tur f Several Eurpean Cuntries and the girls wuld play 3 games against lcal Eurpean Clubs. They wuld als get t see 2-3 pre seasn warm up games. Really wants t d this with his team since they were the 1st Extra Seasn Team still tgether. This is an age when teams fall apart and want t keep them tgether bringing them smething mre t lk frward. Wants t teach them life lessn. (Rich Frank) Is this an AYSO sanctined event? AYSO Insurance wuld cver it if s. (Dan Bdemejier) Accrding t Challenger, they have taken ther AYSO Teams t Eurpe. Still waiting fr inf wuld like t be under AYSO fr fundraising guidelines. Ideas and mre inf will be frth cming Need Bard Apprval t mve frwards Asking fr Regin t take Fundraising Depsits and handle financing as well as guidelines fr Fundraising. If nt a sanctined AYSO event, it culd pssibly fall under CLUB Insurance (Rich Frank) Questins will need t be addressed t Natinal. Suggest Dan t get additinal inf and pass nt Bard fr further review. (Dan Bdemejier) Will need t raise between $ $3000/ player. Needs apprval and time t raise these funds. (Mike Harrisn) Ok t start getting mre inf frm Natinal Level and send inf t bard fr review. DOP - David Masci Wednesday t Caches seems t be wrking well. If Anyne has inf that they want t g ut n , it needs t be sent t me ready t be sent s it can be drpped int . I have the ability t break dwn s t deliver t cmp r nn-cmp.

8 Challenge Bb Dawsn Our 11 teams are ff t a bit f a slw start this year with a 12W, 16L and 10D, with 66 gals fr and 70 gals against after tw weekends f play. Lking n the bright side, thugh, a big shut ut t ur G2001s wh are 3-0 in their Silver - Umr Mayer's Team Nrth bracket. Onging activities: Paying bills: CalSuth Registratin, Trainers, cach shirts. Wrking the bugs ut f ref receipt cllectin Signing up fr League Cup Upcming activities: Renewal at Sectin/Natinal f Challenge LAB - waiting fr final wrd New Business: En rute t a game in Bakersfield, last Sunday, ne f ur B2002 Challenge families were invlved ina serius vehicle accident n the I5 near Pyramid Lake. They were reprtedly clipped n the rear drivers side f their SUV, causing their vehicle t g sideways and rll. The Jhnsn s - Chris, Heather, Jayden, Ethan and Ella - were all injured. Mst were treated and released at Henry May Hspital in Santa Clarita but Heather suffered brken L10, L11 and L12 vertebrae. She underwent 7 hurs f surgery that evening and has endured an enrmus amunt f pain this past 10 days. Currently, she is recvering in the rehab facility at Henry May and is walking with the aid f a back brace. Chris reprts that she is wrking hard and is very determined and that she may be headed hme in a week r tw. Meanwhile, the news n the driver wh hit them is nt gd at all: Uninsured, driving n a suspended license, he is in jail where he belngs. Unfrtunately, nne f that favrs the Jhnsn family as this guy will undubtedly have few if any resurces t cmpensate them fr all the damage and hrrr he has caused. Please ffer yur prayers fr the Jhnsn family and pass this news alng t anyne wh may be cncerned. If yu are inclined, please cntact me fr a link t their GFundMe page as they are ging t need a great deal f help rebuilding their lives. Bard Discussin (Christy Mulchay) Fr Challenge and Extra prgrams, if a player is nt currently registered in eayso, they are nt eligible t play in Secndary Seasn. They had t play AYSO this seasn. (Bb Dawsn) There is an exceptin fr Challenge Teams that was put in place last year. Christy Mulchay des nt believe Area and Sectin 10 will let them. Players must play at least 50% f Fall Seasn t be eligible fr Secndary Seasn. Number f Players that Challenge Teams picked up last year that were nt AYSO were few and will nly effect thse players in ASYO Turneys nt the team. Out f Area Players fall under the same rules fr any AYSO Turney.

9 Camarill Cup Bb Dawsn Camarill Cup hsted 66 teams n Labr Day Weekend. That was fewer than riginally budgeted but mre than the adjusted expectatins. Many f thse teams, hwever were nt paid r were discunted s we culd rund ut brackets. It was very much a struggle: with mstly yunger and new teams, many were unable t bring referees. Shut ut t Team 3 wh tk several f ur advanced games and made a huge difference in ur success. Bttm line, a thusand r s kids and their families enjyed a weekend f fantastic Camarill weather and great sccer! Still sme utstanding expenses s bttm line will prbably be clser t the $8,000 neighbrhd. Onging activities: What will Camarill Cup be in 2017? kids and families enjyed a weekend f sccer Nt the mst successful turnament but made a small prfit Staff pulled ut all stps t put turney n fr 60 teams. Mre than last year's turnament gd weather - n prblems CVU Turney in Thusand Oaks had 130 Teams Simi Turney had 125 Teams in multiple lcatins We culd have a Cal Suth sanctined turnament next year Upcming activities: Staff appreciatin dinner, Lure Fish Huse, Wednesday, 10/12 Invites have been sent (TM) Tim Azbell Cmpeted 4 Team Parent/Manager Orientatins fr the Fall 2016 seasn Slicited spnsrship f Ft Glf Tickets Dnatin frm River Ridge Glf Curse. Received 60 tickets. Will use tw grups fr Fundraising Winners. Received 300 Tickets and began LA galaxy Ticket Sales. We will be selling them until they are gne. Cmpleted Referee and Turnament Staff Hspitality fr the Camarill Cup Reginal Picture Day(s) (3) Schedule cmpleted Individual Make-up Pictures scheduled fr Octber 8 frm 9:00-11:00am at same lcatin at PV Fields Reginal Banner Cntest started Sliciting Vlunteers fr Vting fr Banner Cntest. Jeannette Rssling, Sara Richardsn, Jeni Kwast have been chsen t review Banners and chse winners.

10 AUGUST cmpleted: 08/06/16 Team Parent Manager Training 08/10/16 Team Parent Manager Training 08/13/16 Field Equipment rganizatin and Clean up day 08/15/16 Team Parent Manager Training 08/16/16 Opening Day 08/22/16: Make up Team Parent Manager Training SEPTEMBER: 09/01/16 Reginal Team Banner Cntest starts 09/03/16 Camarill Cup 09/04/16 Camarill Cup 09/10/16 Picture Day U6 U7 U8 09/10/16 LA Galaxy Ticket Sales 09/11/16 Picture Day U5 U19 09/11/16 LA Galaxy Ticket Sales 09/17/16 Picture Day U10 U 12 U14 09/17/16 LA Galaxy Ticket Sales 09/24/16 Reginal Team Banner Cntest ends 09/24/16 LA Galaxy Ticket Sales 9/30/16 12 Cllectin Fd Bins were drpped ff by Fd Share t help cllect dnatins. Winning Team will receive a rund f Ft Glf dnated by River Ridge. OCTOBER: 10/01/16 Fd Share Trick r Treat S Others Can Eat Cntest starts TOTSOCE thrugh Ventura Cunty Fd Share 10/01/16 LA Galaxy Ticket Sales 10/08/16 Fd Share Trick r Treat S Others Can Eat Cntest 10/08/16 LA Galaxy Ticket Sales 10/15/16 Fd Share Trick r Treat S Others Can Eat Cntest 10/15/16 LA Galaxy Ticket Sales 10/22/16 Fd Share Trick r Treat S Others Can Eat Cntest 10/22/16 LA Galaxy Ticket Sales end 10/29/16 Fd Share Trick r Treat S Others Can Eat Cntest ends Ø Discussin abut selling Cancer Awareness tshirts and leftver pins frm last year. Ø Ø Ø Ø Ø 30 pins left, sell at $5.00/ea. apprx cst f $2.00/ea. All mney t g t Breast Cancer Sell them at Galaxy Tickets Sales table. When we raise mney fr Charities we receive pints twards Platinum Status N Pink Camar this year Kevin t add Breast Cancer "what yu can wear t shw yur supprt" t website fr Team's t fllw 2016 Picture Day - Bard Discussin - What did NOT wrk We had n cmplaints this year abut Sunday Pictures with U5 and VIP. Saturday picture day had its prblems. Traffic Cngestin, Parking was majr prblem Parents parking in n parking znes all alng PV Fields were ticketed

11 Pictures were scheduled t clse t game times Pictures started late because f lighting issues (Legends Prblem)... lead t upset Caches Picture Day - Bard Discussin - Pssible changes fr next year t address issues Pssibly hld Saturday Pictures at alternate lcatin Sht Saturday pictures after games Schedule fr Sunday - even thugh sme Caches will cmplain Pssibly sht pictures during the week New Business: Lcal Camarill Herbal Life ptential Regin spnsr cntacted in August. April McNally will attend the September 21st, 2016 Bard Meeting Lcal Camarill Prest Pasta ptential Regin spnsr cntacted in September 4. Next scheduled meeting n Octber 19, EB at 6:00pm and GB at 7:00pm Rich Frank makes a mtin t adjurn meeting. Christy Mulchay secnds. All in favr. Mtin Passes. 5. Meeting adjurned at 8:57pm Respectfully submitted by Kris Warycha, Bard Secretary, AYSO Regin 68