Pine-Richland Band Boosters Meeting November 6, 2017

Transcription

1 Pine-Richland Band Boosters Meeting November 6, 2017 Attendees: Noel Goldberg, Sam Hutchinson, Crystal Welker, Ami Moore, Beth Ahearn, Denise Layne, John Bober, Geoff Meyer, Chuck Holm, Julie Holm, Mike Rosenberg, Janet Harris, Carl Ciccone Director: Brian Scott President Lurrene Parker. Vice-President Lisa Gaffey, Treasurer Dan Kerr, Secretary - Jill Gruber, prbbsecretary@gmail.com Welcome Brian Scott, Pine-Richland Band Director Director s Notes Great season kids have done a fantastic job. Thank all parent volunteers appreciate all the volunteers. Call time is 4:30. We are home team band only plays the National Anthem Reached out to NA band directors to play National Anthem together show community unity Saturday Veteran s Day Parade call time is 8:15 a.m. In 4 th Division. Estimate will be back between 12-12:30 p.m. Picking up at parade? Go to Point State Park. Check in the chaperones on bus if taking student from parade PMEA Jazz Tryouts at Moon Monday, November 13. Leaving on bus after school return approx. 8 p.m. Heinz Field is November 18 Time TBD November 20 AV Honors Band Tryouts If continue to win, will play through December 9 (State Championship Game at Hershey) Winter Concert November 29 will need volunteers to supervise HS students during concert Spring Band Trip, Friday, April 27 through Sunday, April 29 o Williamsburg/Norfolk NATO Parade o Parade of Nations in Norfolk, Virginia o Great Wolf Lodge in Williamsburg, Virginia o Busch Gardens in Williamsburg, Virginia o Washington D.C. Tour of Monuments o Trip Commitment Form and $250 deposit was due by Wednesday, October 18, o Final Payment due on March 1, o Approximately 200 students committed to go on the trip. o See band website for additional details and tentative itinerary. PRBB Homecoming Booth, Beth Ahearn, Homecoming Booth Chair o Food and Beverages o Spiritwear Sale and Order Forms o Fall Sports Raffle Ticket Sales

2 o Mattress Sale Promotion o Stromboli Sale Order Forms o Profit/Success Report: o Great PR for the Band! o Covered our expenses and made $90 profit! o Thanks to Beth and all of the volunteers! Senior Night o Outdoor reception was a huge success! o Beautiful evening celebrating Class of 2018 Band Members! o Well attended, tons of food, and lots of fun! o Thanks Senior Night Chair, Anna Schmitt Volunteers Families contributing food and donations Kudos to Jill Baxter and her helpers for producing another fantastic Senior Book this year! Dan Kerr, Pine-Richland Band Booster Treasurer Treasurer s Report Ending Balance $92,202 as of October 31, 2017 Band Cash $ 86,204 and Dance Team Cash $ 5,998 Kennywood Tickets Total Sales $ 25,462 & Profit $ 6,848, increase of $1,667 from 2016 Concessions and Candy Stand Record Breaking Year o ESPN Game vs. Wayne $ 6,485 Sales, Net Profit $ 1,757 o Game 1 vs. Mt. Lebanon $ 5,336 Sales, Net Profit $ 3,371 o Game 2 vs. Penn Hills $ 6,152 Sales, Net Profit $ 4,032 o Game 3 vs. Central Catholic $ 6,478 Sales, Net Profit $ 3,935 o Game 4 vs. Peters Township $ 5,488 Sales, Net Profit $ 3,272 o Game 5 vs. Butler $ 3,826 Sales, Net Profit $2,905 o Playoff Game vs. Norwin $ 2,830 Sales, (est) Net Profit $2,330 o 7 Game Sales Total $36,596 o Net Profit $ 21,601 vs. $ 13,526 (2016) and $ 17,010 (2015) Net Profit Calculation Sales Less Expenses o Pepsi (both stands) $4,713 o Concession purchases: Gordon Foods $ 3,180, Other $ 1,707 o Candy Stand purchases: Candy $ 4,444, Popcorn $ 950 o Concessions Net Profit $ 21, IRS FORM 990 TAX RETURN HAS BEEN FILED!! Lisa Gaffey, Pine-Richland Band Booster Vice President Fundraisers Band Spiritwear Sales o Sale #3 deadline will be November 30 (in time for holiday gifts). o Spiritwear Store is always available online in Charms. If a gift, contact Beth Ahearn to arrange for delivery o Must meet deadline to ensure your order is processed for that sale date.

3 o Be sure to Check Out and Process Payment in the online store. If you do not, your order will not be placed. o Sale #4 will occur prior to the band trip (hoping to offer some new spring wardrobe items, i.e. shorts) include 8 th grade students and use PayPal Fall Sports Raffles o Congratulations! o Raffle Prize Package #1 Winner: Joe Connelly o Raffle Prize Package #2: Winner: Susie Rovera o Thanks again to the Kwasnick, Rudolph, and Plaza families for their donations! o Fall Sports Raffles o Number of Tickets Sold o TOTAL: 1970 of 4000 available o Dollars Collected ($5 Tickets) o TOTAL: $9,850 o Less Expenses: $ o Ticket Printing: $ o $150 Cash Prize: $ o Net Total Profit for Trip: $9, Stromboli Fundraiser o Stromboli sale is complete! o Stromboli delivery and distribution was on October 26. o Strombolis were $3.00 each. o Total Number Sold: 1,195 Stromboli o Total Dollars Collected: $3,585 o Less Expenses: $2,151 o Net Sales Profit: $1,434 o Donations: $903 o Total Trip Funds Earned: $2,337 o Thanks to Geoff and Carla Meyer for chairing! Mattress Sale o Held Saturday, November 4 at Pine-Richland High School o Many thanks to Tonya Kaib for chairing once again! tkaib@yahoo.com o Unfortunately, only sold 10 mattresses this year compared to about 42 sold last year. Looks like this fundraiser may have run it s course. All-District Concert Bake Sale and Spiritwear Sale o Wednesday, November 29 at PRHS o Bake Sale o Proceeds benefit Kyle Pomerleau Scholarship o Please consider donating baked goods o Spiritwear Sales and Orders o Chick-fil-A Sandwiches o Nachos o Remaining Concessions

4 Pie Sale o Sale moved this year in an effort to spread out fundraisers. o Mid-November to early December Sale Dates o Delivery before Winter Holiday Break o Watch for details from chairs Amy Moore and Sheila Baldauff. o Each student should aim to sell a minimum of 5 pies or make an equivalent $20 donation in lieu of selling Spring Fundraisers o Pierogi Sale, January Sale Dates o Table 86 Hines Ward Fundraiser, Thursday, January 11, 2018 o Emporio Meatballs for All Fundraiser, TBD o 2018 Spring Sports and Music Raffle Scheduled for January and/or February. Has to be wrapped up before Spring Trip to calculate benefit. Previous raffle included U2 concert tickets, Pens tickets, and cash. Please consider donating concert tickets, opening day or other Pirates tickets, Penguins tickets, etc. o Rewards Program Keep collecting your Cranberry Chick-fil-A receipts and sending them into the Band Box! Receipts from the new Chick-fil-A in Pine Township are now also valid, since it is under the same ownership. Due to the magnificent success of the Chick-fil-A Food Credit Rewards Program, we have earned $ in free food to date. Due to construction, unable to use credit for Senior Night or Winter Concert. Will be used at a later date. Volunteers o Utilize SignUp.com to recruit and manage volunteers. o Openings communicated via and on the band website. Playoff Games o May collect hand and foot warmers again to distribute in cold weather. Watch for s. o Band responsible for some lunchtime ticket sales if they proceed in playoffs. Watch s for volunteer needs. Matt Graff Memorial Scholarship o Senior band students are being offered a wonderful scholarship opportunity through the Matt Graf Memorial Scholarship. Applications are due by November 15, Details available on the band website. Acknowledgements o Thanks to our dedicated chairs and our valuable volunteers for the countless hours. o We appreciate all of your efforts to support this amazing group of students and staff and all of the time that you give to the band! o Thanks, especially, to Concessions and Candy Stand for record sales this season!

5 PRBB Open Positions o As the Class of 2018 graduates, there will be vacancies for the school year. o Fundraising Chairs o Committee Chairs o Board Members o Need to secure replacements for outgoing Vice President and Secretary. President and Treasurer positions are filled! Hooray! o Please contact Lisa Gaffey if interested. Upcoming Events o Saturday, November 4, Mattress Sale at PRHS o Saturday, November 11, Veteran's Day Parade o Monday, November 13, PMEA Jazz Auditions Next Booster Meeting o Monday, December 4, 7:00 pm, PRHS Band Room Meeting Adjourned 8:21 p.m.