PLANNING SESSION. Mr. Dale Wilson called the meeting to order and welcomed those present. SPECIAL RECOGNITIONS

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1 5572 PLANNING SESSION The Walker County Board of Education met in planning session on Tuesday, April 11, 2017, at 6:00 p.m. at the Advancing Education Center, 925 Osburn Road, Chickamauga, Georgia. Board members present were, Mr. Dale Wilson, Chairperson, Mr. Mike Carruth, Vice Chairperson, Ms. Phyllis Hunter, Ms. Karen Stoker, and Mr. Bobby McNabb. Mr. Damon Raines, Superintendent, was also present. Mr. Dale Wilson called the meeting to order and welcomed those present. Mr. Carruth gave the invocation. SPECIAL RECOGNITIONS FFA, Lego, TSA, VEX Recognitions: Mr. Damon Raines, Superintendent, along with Ms. Karen Hughes, Coordinator of Secondary Education and Director of CTAE, recognized the following students: Chattanooga Valley Middle School Mr. Steve Wells, Sponsor - Technology Student Association State Leadership Conference: Jinwoo Park Second Place Flight Samuel Bednar Second Place Flight Sam Dickson Second Place Problem-Solving Jacob Klein Second Place Problem-Solving Ria Cox Third Place Children s Stories Jonah Barksdale Third Place Children s Stories Ben Birchfield Third Place Children s Stories Sam Dickson Third Place Inventions and Innovations Beth Birchfield - Third Place Inventions and Innovations Logan Founts - Third Place Inventions and Innovations Jacob Klein - Third Place Inventions and Innovations Ben Lamontagne - Third Place Inventions and Innovations Elijah O Shields - Third Place Inventions and Innovations Rayla Haag Third Place Essays on Technology Sam Dickson Third Place Technology Bowl Rayla Haag Third Place Technology Bowl Kuiper Roerdink Third Place Technology Bowl Kuiper Roerdink Third Place Catapult Design Jonah Barksdale Third Place Catapult Design Elijah O Shields Third Place Catapult Design Jaycob Maloney Third Place Catapult Design Ria Cox Fourth Place Dragster Samuel Bednar Fifth Place Leadership Strategies Ben Birchfield Fifth Place Leadership Strategies Alexis Maloney Fifth Place Leadership Strategies Jinwoo Park Fifth Place STEM Animation Logan Fouts Fifth Place STEM Animation Isabel Kennedy Fifth Place STEM Animation Ben Lamontagne Fifth Place CAD Foundations Samuel Bednar Fifth Place Junior Solar Sprint Ria Cox Fifth Place Junior Solar Sprint Riley McBee Fifth Place Junior Solar Sprint Molly Pickard Fifth Place Junior Solar Sprint Katie Llewellyn Sixth Place Medical Technology Isabel Kennedy Sixth Place Medical Technology

2 5573 Jonah Barksdale Sixth Place Medical Technology Alexis Maloney Sixth Place Medical Technology Ben Lamontagne Sixth Place Junior Solar Sprint Katie Llewellyn Sixth Place Junior Solar Sprint Jaycob Maloney Sixth Place Junior Solar Sprint Elijah O Shields Sixth Place Junior Solar Sprint Kuiper Roerdink Seventh Place Career Prep Jaycob Maloney Seventh Place Technical Design Molly Pickard Seventh Place Technical Design Isabel Kennedy Eighth Place Forensic Technology Riley McBee Eighth Place- Forensic Technology Samuel Bednar Eighth Place Flight Jinwoo Park Eighth Place Flight Elijah O Shields Ninth Place Electrical Applications Ben Lamontagne Ninth Place Challenging Technological Issues Alexis Maloney Ninth Place Challenging Technological Issues Gilbert Elementary School Mr. Jay Lemons, Sponsor VEX Robotic Design Team Competition: Isaac Lawrence Savannah Guthrie Lauren Skidmore Emily Skidmore Xander Hooker Ethon Ferry Shelby Hudson Dylan Brown LaFayette High School FFA Spring Spectacular Show: Cheyenne Hamilton- Best of Breed in Three Youth Shows Ridgeland High School Mr. Tuck Watts and Ms. Lisa Forester, Sponsors - Technology Student Association State Leadership Conference: Sarah Williams 8 th Place - Photographic Technology Noah Daniel 1 st Place On-Demand Video Lewis Finch - 1 st Place On-Demand Video Tylis Green - 1 st Place On-Demand Video Haylie Hall - 1 st Place On-Demand Video Nataley Hulgan - 1 st Place On-Demand Video Ben Levin - 1 st Place On-Demand Video Nick Petty - 1 st Place On-Demand Video Rock Spring Elementary School Mr. Ralph Keith, Sponsor - First Lego League Robotics Competition: Micah Newsom Sydney Kruger Addi Hurt Addison Sanders Jack Harris Brooke Clawson Anthony Mathis Tristan Hendrix Ben Story Hayden Schaeffer

3 5574 Rossville Middle School First Lego League Regionals and Super Regional Competition: Jade Frost - Regionals Elizabeth Bagly - Regionals Ariel Nash - Regionals Anna Dean - Regionals J.D. Holder - Regionals Caitlyn Kelley - Regionals Jacob Haynes - Regionals A. J. Walker Regionals - Robot Design Trent Ratcliff Regionals - Robot Design Levi Harper Regionals - Robot Design James Thayer Regionals - Robot Design Ashton Miller Regionals- Robot Design Abby Dean Regionals - Core Values Aubree Bagwell Regionals - Core Values Meagan Crowder Regionals - Core Values Kaleigh Staton Regionals - Core Values Seth Whisenant Regionals - Core Values Aidan McGill Regionals - Core Values A. J. Walker Super Regionals Robot Design Trent Ratcliff - Super Regionals Robot Design Levi Harper - Super Regionals Robot Design James Thayer - Super Regionals Robot Design Ashton Miller - Super Regionals Robot Design Zoe Ferrell Super Regionals Core Values Courtney Yancey Super Regionals Core Values Lorraine Powell Super Regionals Core Values Josie Crowder Super Regionals Core Values Savannah Keith Super Regionals Core Values Saddle Ridge K-8 School Ms. Melissa Lemons, Sponsor - VEX Robotic Competition: Max Bowman Robot Skills Champion Award and Teamwork Champion Award Andrew Lemons - Robot Skills Champion Award and Teamwork Champion Award Braden Queen - Robot Skills Champion Award and Teamwork Champion Award Nick Radtke - Robot Skills Champion Award and Teamwork Champion Award Scott Sanford - Robot Skills Champion Award and Teamwork Champion Award ACTION ITEMS 1. Special Needs Playground Equipment for Chattanooga Valley Elementary School: Mr. Wilson called for a motion from the Board to approve the proposal between the Walker County Board of Education and BYO Recreation, LLC for the purchase and installation of playground equipment in the amount of $22, The terms and provisions of this contract being agreed upon to, by and between the Walker County Board of Education and BYO Recreation, LLC, and the contract being fully executed by the Board and BYO Recreation, LLC. The purchase of special needs playground equipment is being funded with ESPLOST funds. Previously similar equipment has been purchased and installed at Rock Spring and Stone Creek Elementary Schools. Ms. Hunter made a motion to approve the recommendation, and Mr. Carruth seconded the motion. The motion passed unanimously.

4 5575 ITEMS OF INFORMATION Facilities Update: Mr. Damon Raines, Superintendent, presented updates on the following facilities: 1. Chattanooga Valley Middle, Rossville Middle, and Saddle Ridge K-8 Greenhouses Site work and concrete pads have been constructed. The greenhouse structure is now being installed at Saddle Ridge K-8 School. The electrical is being run now at the greenhouse located at Chattanooga Valley Middle School. Due to a lack of available power and natural gas, propane will be used and a tank will be set for heat. The site work is now complete. The contractor is getting ready to pour concrete pad at Rossville Middle School. HVAC for Cherokee Ridge and Fairyland Elementary Schools Gyms The bid opening was held this afternoon. Once the bids are reviewed, a recommendation will be made for a contractor to perform the work. Roofing Projects Ridgeland High School Kitchen and Rock Spring Elementary School The roof on the Ridgeland High School kitchen is complete. The contractor is now in the process of setting up to re-roof the portion of Rock Spring Elementary School that was constructed in The start date for this project will be after testing is over. Bus Barn / Central Office Preliminary work and planning has started for the bus barn and Central Office. Southern A & E is working on estimates and preliminary plans now for both sites. Re-wiring of schools A Request for Proposal (RFP) is being finalized now to re-wire schools for low voltage equipment such as switches, access points, and camera systems. The process will begin with three schools at a time and continue to progress throughout the school system. Superintendent s Report: Mr. Damon Raines, Superintendent, presented information on the following items: 2. There will be a celebration at Rossville Elementary School in the afternoon on Wednesday, April 12, 2017, to celebrate the school s hard work and dedication and being removed from the State s focused list. Formative II and Summative conference s went out on April 10. Those will be done after student testing is completed. This will probably take two hours at each building. The Project Search Graduation will be held on May 12, 2017, at the Advancing Education Center. Kindergarten registration was held at the Advancing Education Center today and Mr. Raines thanked everyone for their hard work in registering one-hundred-forty-two new kindergartners. The 6 th Calvary Museum will be hosting a reception for Ridgeland High School Art students on Thursday, April 13, The students art depicts WWI propaganda posters. Mr. Raines invited all in attendance to drop by and attend. The art will be on exhibit until November. The West LaFayette Transformation Plan Committee met on Sunday, April 9, 2017, at Gilbert Elementary School, and then on Monday and Tuesday during the day at the Cherokee Regional Library, and to close things up, met on Tuesday evening, at Gilbert Elementary School. Information gathered, will be released at a later date.

5 5576 Review Tentative Agenda: Mr. Raines reviewed the tentative agenda items for Monday, April 18, Executive Session: Mr. Dale Wilson called for a motion to enter into executive session for the purpose of personnel and to consider a matter involving the disclosure of personally identifiable information from a student s educational records. Ms. Stoker made a motion to enter into executive session, and Ms. Hunter seconded the motion. The motion carried unanimously. 4. At the conclusion of executive session, Mr. McNabb made a motion to return to regular session. The motion was seconded by Mr. Carruth and approved unanimously. The Board considered a request from one high school student for the Board to waive the requirements of Board Policy IHF(6) and allow he/she to graduate early. The student is a senior and presented valid plans for post-secondary options or the workforce. Upon careful consideration of the request, the requirements of Board Policy IHF(6) will be waived and the requesting student will be permitted to graduate early, as requested. Personnel Recommendations: Mr. Dale Wilson called for a motion to approve the Personnel Report dated April 11, 2017, with Certificated Personnel. After a motion by Ms. Hunter and second by Ms. Stoker, the Personnel Report was approved with a 5-0. Mr. Carruth abstained from voting on Justin Carruth at Ridgeland High School, which recommendation passed Mr. Dale Wilson abstained from voting on Mary Wilson at Gilbert Elementary School, which was approved Adjourn: On a motion by Ms. Hunter and second by Mr. McNabb, the Board voted unanimously to adjourn. CHAIRPERSON SECRETARY