Dunedin Village Hall Board Minutes MINUTES

Transcription

1 Dunedin Village Hall Board Minutes MINUTES June 27 th, :30 p.m. Dunedin Hall Members Present: Jennifer Jansen (Chair), Dan Clements (Past Chair), Donna Hammill (Treasurer), Donna Baylis (Secretary), Councillor Kevin Elwood, and Judy Halliday. Members Absent: Claire De Ruiter (Booking Agent), Juanita Fournier, and Deputy Mayor Barry Burton. Staff Present: Cayla Reimer, Committee Coordinator and Amanda Murray, Culture and Tourism Coordinator 1. Welcome Chair, Jennifer Jansen called the meeting to order at 6:37 p.m. 2. Approval of Agenda Moved by Donna Hammill, seconded by Dan Clements, Be It Resolved that the Dunedin Hall Board hereby approve the June 27 th, 2018 Agenda as presented. 3. Declaration of Pecuniary Interest Chair Jennifer Jansen declared a pecuniary interest with regards to section 7.3 Small Halls Festival. 4. Approval of Previous Meeting Minutes March 20 th, 2018 Moved by Councillor Kevin Elwood, seconded by Donna Hammill, Be It Resolved that the Dunedin Hall Board hereby approve the March 20 th, 2018 Minutes as presented. 5. Financial Update Treasurer, Donna Hammill informed the Board of the current bank balance of $15,002.11, $86.64 in cash, $10,000 GIC, A/P $ (Beautification) A/R $ (rent/event) for a total of $25, (Treasurer notes attached). Dunedin Hall Board Minutes June 27 th, 2018 Page 1 of 3

2 Moved by Councillor Kevin Elwood, seconded by Jennifer Jansen, Be It Resolved that the Dunedin Hall Board hereby accepts the Treasurers report, pay accounts payable and submit invoice of $ to the Road Tour. 6. Facilities Community Culture and Tourism Coordinator, Amanda Murray provided two updates with regard to Dunedin Park. A memorial bench has been purchased, it will sit facing the river at the park. The family plans to host a reunion July 14 th, 2018, the bench is scheduled to be in place July 12 th, 2018 weather permitting. Amanda Murray informed the Board that a swing set has been purchased for the park. Parts will arrive 4-6 weeks and certified playground inspector will install the new equipment. Moved by Dan Clements, seconded by Judy Halliday, Be It Resolved That the Dundedin Hall Board hereby give direction to the Parks, Culture and Recreation Department to install and maintain poop and scoop receptacles, garbage receptacles and flower/garden maintenance for the Dunedin Park. 7. Events 7.1 Fisherman s Breakfast Treasurer Donna Hammill provided the Board with an update. The Breakfast went very well, approximately $2,988 was made from the breakfast event. 7.2 Yard/Plant Sale Treasurer, Donna Hammill provided the Board with an update on the Yard/Plant sale approximately $1,910 was made from the event. 7.3 Small Halls Festival Community Culture and Tourism Coordinator, Amanda Murray presented the Board with the Small Halls Festival Opening Night suggestion and asked for the Boards input. The Board approves of the event and answered all of Amanda s questions. The Board then finalized the Small Halls Festival Plans as; Thursday night kick off, Friday night euchre tournament, Saturday evening live theatre production, Sunday a Back Roads Rally stop. The Dunedin Hall has partnered up with the Purple Hills Art and Heritage Society to be a site for local artists to showcase their pieces. 8. New Business Community Culture and Tourism Coordinator, Amanda Murray presented the Board with the Smart Serve and It s Your Shift training offered to all Hall Board Members free of charge through the Township. Dunedin Hall Board Minutes June 27 th, 2018 Page 2 of 3

3 9. Next Meeting Adjournment Moved by Councillor Kevin Elwood, Be It Resolved that the Dunedin Hall Board meeting be adjourned at 8:16 p.m. Jennifer Jansen, Chair Donna Baylis, Secretary Cayla Reimer, Committee Coordinator Dunedin Hall Board Minutes June 27 th, 2018 Page 3 of 3

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5 TD Canada Trust Business Portfolio Prepared for: DUNEDIN COMMUNITY DONNA HAMMILL TH CONG GLEN HURON, ON, CAN LOM ILO As at: June 27,2018 Prepared by: Lesley Priddle, Customer Service Rep 7267 HIGHWAY 26 STAYNER, ON, CAN LOM ISO Phone:(705) EasyLine: EasyWeb: TD Assets Account(s) Balance Description CHEQUING SAVINGS ACCOUNT NON-PERSONAL $15, GIC ACCOUNT $0.00 TD SPECIAL OFFER GIC $10, Total TD Assets: CDN $25, Total Assets: CDN $25, Total Liabilities: CDN $0.00 Consolidated Balance: CDN $25, Consolidated Balance: USD $0.00 Consolidated Balance* $25, TD Bank balances reflect the iiinds available for immediate withdrawal. It includes pending debit card transactions, as well as any deposited funds that have been made available. It does not include checks that you have written that have not cleared. To determine the availability of funds you have deposited, please refer to your account documentation. The Consolidated Balance value is a combination of both the CDN and USD products on your Portfolio. * The Consolidated Balance value assumes USD $1 = CDN $1. This report has been prepared using TD Bank Financial Group ihformation, as well as information that you have provided to us. While every reasonable effort has been made to ensure the accuracy and completeness of the other financial institution information, we caimot guarantee it. The information contained herein is for illustration purposes only. Any legal or tax issues should be confirmed by your own legal or tax advisers. Page 1 of 1 6/27/ :13:26 PM (1112)

6 Small Halls Festival - Opening Night Thursday September 27, :30pm-9:30pm Dunedin Village Hall Ticket $25 (plus hst and fees) - online sales Small Halls Festival Official Opening Night The roaring tunes from the 1920's band. The Vaudevillian make you get off your doggone caboose & do the lindy hop! The old fashioned gentleman, Jitterbug James, the mouthy Norah Spades & the Southerner Piedmont Johnson bring you dancing numbers from the prohibition period! Thank goodness PROHIBITION IS OVER! Get ready to shine your shoes to do the skoodie um skool Join Clearview Township for the opening night of the Small Halls Festival. Celebrating 5 amazing years, this award-winning event will be sure to get everyone ready for a weekend filled with fun, music, theatre, food and morel Is there any ragtime, 1920's, prohibition type stories or history from Dunedin? Details that need to be confirmed Licensed bar - SOP, bartenders and the purchase of all beverages Is the responsibility of the Dunedin Village Hall (need to confirm) Food Clearview Township will coordinate and pay/get donations for the food expenses. We can work with the Dunedin ladles group too. o Ideas (need to decide) Desserts only Pretzels & Popcorn Bar Pie Table Entertainment - The Township will coordinate & pay for The Vaudevillian. o Tech Needs - see attached. Decor - The Township will support any decorating. o How else is the Hall decorated on SHF? Invite guests to wear period costumes/dress up? Max Capacity? Volunteers on day of?