August 1, Dear Oakmont Art Association Member,

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Kenneth Lane
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1 August 1, 2018 Dear Oakmont Art Association Member, The 2018 Oakmont Annual Art Show, ART UNDER THE OAKS, will occur on Friday, October 12 th and Saturday, October 13 th from 11 am to 5 pm at the Berger Center. Here are the following documents for your use: 1. URGENT CALL FOR HELP please volunteer in any category if you are able 2. INSTRUCTIONS TO EXHIBITORS Instructions for exhibitors 3. ENTRY FORM Exhibitors must fill out and submit with art 4. VENDOR ENTRY FORM Vendors must fill out when requesting space 5. VENDOR FORM SHOWING GROSS SALES must remit 10% to OAA 6. LIABILITY FORM each exhibitor must fill out and return to me with your entry 7. ARTIST FORM SHOWING GROSS SALES must remit 10% to OAA. Entry forms are also available in the OAA file at the OVA office, and online for download from the Association website DO NOT SUBMIT MEMBERSHIP DUES WITH YOUR ENTRY. See Instruction letter attached. As you know, from the net proceeds of the raffle we provide to students at the Santa Rosa Junior College who are continuing their art studies at a 4 year university or college. We look forward to your participation in this wonderful annual event. This year, we have reinstated a print category. They will be displayed as prints in a clearly labelled area of the Show. Since space is limited, prints will be assigned spaces in order of entry and later entries may be hung in room G. Sincerely, Kathy Byrne and Wendy Lalanne, co-chairpersons.

2 2018 ART SHOW URGENT CALL FOR HELP!!! October 11, 12 and 13, 2018 It is that time again. Our annual 2018 Art Show is almost a reality, and we want and need your help to make this the most successful event at Oakmont. This outstanding exhibit takes a minimum of 80 people working on a variety of jobs so don t hesitate to offer to assist any way you can. Check one or more of the jobs listed below and indicate the days you are available. DISTRIBUTE POSTCARDS AND POSTERS (7 volunteers) (In August) CHECKIN/CHECK OUT (Check in entries on Thursday, October 12 th between 10:00 am and 12:00 noon and check out on Saturday, October 14 th at 5:00 pm.) Th Sat HOSPITALITY (Serve refreshments) Fri Sat HOSPITALITY (Bake cookies and/or savories for show) Fri Sat GREETING (Greet guests and hand out programs) Fri Sat HANGING (Hang paintings from 12:00 pm to 3:00 pm Th (approximately) Thursday, October 11 th RAFFLE TABLE (Sell tickets for raffle prizes) Fri Sat MEMBERSHIP (Collect new memberships & renewals Fri Sat SILENT AUCTION (Runner for Wendy) Sat Thank you for your response. You will be notified of times and dates. NAME: PHONE ADDRESS: PLEASE RETURN THIS FORM TO: Kathy Byrne, 9120 Oak Trail Circle, Santa Rosa, CA 95409, , kathyb8058@sbcglobal.net DO NOT RETURN THIS FORM TO THE OVA OFFICE

3 2018 ART SHOW INSTRUCTIONS TO EXHIBITORS Each exhibitor or vendor must be a current member of the Oakmont Art Association. Membership forms are available in the OAA file in the OVA office, and for download from the Association s website, If not a member, dues for the remainder of the year, ending December 31st, 2018, must be separately submitted with the membership form. They are $10.00 per person. (This is a 50% discount for remainder of the year). 1. This exhibit is open to two and three dimensional works in all media including fine crafts. The Oakmont Art Association reserves the right to exclude any work that is deemed inappropriate for this show. 2. Each member may enter up to three works in each category. Categories include; oil, watercolor, acrylic, ink, pencil, pastel, collage, needlework, weaving, sculpture, photography, multi-media works, and prints of works in any media. A clear description must accompany submissions in the multi media category.. 3. Current entries must not have been exhibited in the last three Art Shows. 4. Entry fee is $5.00 per work. 5. Attach labels, shown on the Entry Form, to back of each piece of art. 6. No work may be larger than 36 by 48 inches. Entry Forms are due no later than September 14th, Send form to Kathy Byrne, 9120 Oak Trail Circle, Santa Rosa, CA DO NOT RETURN ENTRIES TO FILE IN OVA OFFICE. 7. Entries are to be checked in at the Berger Auditorium on Thursday, October 11, 2018 between 10:00 am and 12:00 pm. Each artist must submit a Check-in/Check-out Form that lists the work they are submitting. 8. Entries must not be checked out until 5:00 pm on Saturday, October 13, All paintings must be in frames (except for canvas painted on all sides) that are suitable for display and ready for hanging with wire attached one-third down from top of frame. No taped, gummed or sawtooth hangers. 10. Due to space limitations, all works that require a pedestal for display must be for sale. REMEMBER, THE OAKMONT ART ASSOCIATION IS TO BE PAID 10% FOR ANY SALE THAT IS THE DIRECT RESULT OF EXHIBITING IN THE SHOW. SEND CHECK MADE PAYABLE TO THE OAKMONT ART ASSOCIATION TO: JOAN RUMRILL, 8859 OAK TRAIL COURT, SANTA ROSA, CA 95409

4 2018 ART SHOW ENTRY FORM Name Address Phone. Please print entries in the space below. Additional forms may be obtained at the OVA Office or from or by copying this form. ENTRIES MUST BE RECEIVED BY FRIDAY SEPTEMBER 14 th, 2018 Medium Title Outside Dimension Price NFS or Entry Fee Check here if you need a pedestal for three dimensional art (LIMIT 1 pedestal space per artist) CUT ALONG DOTTED LINE AND MAIL TOP PORTION TO: Kathy Byrne, 9120 Oak Trail Circle, Santa Rosa, CA kathyb8058@sbcglobal.net, PHONE: Enclose a check for total amount of entry fees made payable to Oakmont Art Association. Fees are $5.00 per each entry, (painting, photo, jewelry, print or sculpture). DO NOT RETURN ENTRIES TO OAA FILE IN OVA OFFICE

5 FILL OUT LABELS BELOW AND ATTACH TO BACK OF ART Name Phone

6 FILL OUT LABELS BELOW AND ATTACH TO BACK OF ART

7 LIABILITY FORM The undersigned artist understands and accepts the following conditions: 1. The Oakmont Art Association and the Oakmont Village Association assume no financial obligation for any damage to art or any other items displayed in the Berger Center. This disclaimer covers any damage due to theft, fire, natural disasters or any type of damage which may occur for any reason and due to any circumstance. 2. The undersigned artist assumes full responsibility for the art or art-related items displayed at the Berger Center and releases the Oakmont Art Association and the Oakmont Village Association of any responsibility in the event of any circumstances such as mentioned above. 3. In the event of a sale, neither the Oakmont Art Association nor the Oakmont Village Association has any responsibility for collection of sales tax, which is the sole responsibility of the artist. Signature of artist: Date signed Printed name: Dates of exhibit Return this form to Kathy Byrne, 9120 Oak Trail Circle, Santa Rosa, CA OR BRING IT WITH YOU WHEN YOU DELIVER YOUR ARTWORK TO THE SHOW

8 ANNUAL ART SHOW SALES REPORT If you are an artist or vendor please complete this form. (ARTIST OR VENDOR COPY) Name Total Sales 10% Commission on Sales to Oakmont Art Association (TREASURER COPY) Name Total Sales 10% Commission on Sales to Oakmont Art Association SEND CHECK MADE PAYABLE TO THE OAKMONT ART ASSOCIATION TO: JOAN RUMRILL, 8859 OAK TRAIL COURT, SANTA ROSA, CA 95409

9 2017 ART SHOW VENDOR ENTRY FORM REQUIREMENTS: All Vendors must be Oakmont Art Association members. If you are not currently a member, download a membership form from and submit the completed form as instructed on the form with a check for $10. (50% discount for the remainder of the year). Vendors will be assigned an 8 table space in the order received. Vendors can share a space with another vendor, and/or request 2 card tables in one space, or 1 card table and leave space for a vendor provided print rack. There is a limited amount of wall space for vendor provided panels behind their 8 table space at an additional cost. A chair will be provided. If we have more vendors than we have room for, we will use the adjacent Room G. Name Address Phone Description of items to be sold: TABLE SPACE REQUIREMENTS: Card Table/bin $5.00/each 8 $10.00/each Wall space behind vendor $10.00 Please return this form along with your check made out to Oakmont Art Association for the appropriate amount to: Susan Berg, 517 Oak Vista Lane, Santa Rosa, CA

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