PRESTWOLD HALL BHS TREC ORGANISED BY WHITE HORSE TREC GROUP BHS Affiliated Riding Club

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1 PRESTWOLD HALL BHS TREC ORGANISED BY WHITE HORSE TREC GROUP BHS Affiliated Riding Club To be held on Saturday 18 th and Sunday 19 th May 2013 at Prestwold Hall, Prestwold, Loughborough LE12 5SQ By kind permission of Edward and Juliet Packe-Drury-Lowe OS Explorer map 246 Grid ref SK Organisers : Jane O Shea and Janet Jones Technical Delegate: Ian Macalindin An Affiliated BHS TREC Competition and European Cup event Prestwold Hall is a stunning new venue for TREC in the rolling Leicestershire countryside. The POR makes full use of the Prestwold Estate and surrounding area which provides miles of off-road riding. The PTV and Control of Paces will be set in the park surrounding the Hall, making use of the well established cross country course. The corralling area available to us is a large, secure field. Entries are open to all and there is a class to suit all levels of experience including newcomers to TREC. As an affiliated event Prestwold is a qualifier for the BHS TREC Championships of Great Britain It is also a European Cup event. Important Note: in accordance with BHS TREC rules coming into effect in April 2013, a body protector must be worn for the PTV phase of this competition. Entries to : WHTG, The Coach House, 27 Willow Road, Barrow Upon Soar, Loughborough, Leicestershire LE12 8GP Entries must be received by Friday 3 rd May Please enter early as places will be limited and this event is expected to fill up quickly. If full a waiting list will be kept. Entry cheques will be banked following close of entries. A full refund will be given for withdrawals before the closing date. Refunds after close of entries are at the discretion of the organiser.

2 Enquiries: General : jane@white-horse-trec.co.uk or jan@hoofsonline.co.uk or phone Jane or Janet no later than 9.30 pm please Stabling or B&B : Please contact Janet Jones if you require local stabling or accommodation For general information on BHS TREC, visit For all the latest news, views, information, and hints and tips about TREC, visit the forum at For WHTG events, information and membership visit Also now follow us on Facebook or Twitter! White Horse TREC Group clothing will be available to buy or order at this event polo shirts, sweatshirts, hoodies, fleece hats and baseball caps are currently available. Photographer : Steve Wall of Steve Wall Equestrian Photography will be official photographer at this event. Helpers and Judges : All TREC competitions rely on the support of volunteer judges and helpers. Can you or anyone coming with you lend a hand? Please contact the organisers or complete the form attached to this schedule and return with your entry if you can assist us with judging or stewarding on either day. Competitors can also help us with setting up, clearing equipment away, collecting scores etc. No judging experience necessary we are grateful for all offers of help and you will learn lots from the inside! Even a couple of hours help can make a difference and there are lots of jobs suitable for non-horsey mums/dads/partners. We provide all judges with lunch and hot/cold drinks, and for volunteers who can help for a whole day the bonus offer of a free ticket for the Saturday evening meal. GB Development Squad - Equine First Aid training : Lynne Mabbitt, WHTG member, GB squad member and equine vet, will be offering an equine first aid training session during the week-end to raise funds for the BHS Development Squad. Please indicate on the entry form if you would like to attend. If possible the session will be run more than once on Sunday to accommodate riding times. 5 for members, 10 for non-members.

3 Event running order Friday 17 th Saturday 19 th Sunday 20 th Venue open from 3pm There will be no vetting prior to the POR phase POR (navigating) phase On course vetting (levels 3 and 4 only) Vetting (all horses) Control of Paces and PTV Obstacle phases Classes: Class 1 Level 2 Individual POR route length up to 20 kms Class 2 Level 2 Pairs PTV obstacle height up to 70cm Class 3 Level 3 Individual POR route length up to 30 kms Class 4 Level 3 Pairs PTV obstacle height up to 80cm Class 5 Level 4 Individual POR route length up to 40 kms PTV Obstacle height up to 90cm At Level 3 & 4 riders should be prepared to use grid references (eight figure) and/or bearings only for the purposes of navigation. These routes will require more advanced skills than Level 2 which is suitable for novices. Entry fees per rider: WHTG members BHS & RC Members Non-Members # # Competitors who are not WHTG, BHS Gold or BRC members are welcome at this event. Proof of third party liability insurance must however be provided with your entry, and you will not be eligible to qualify for the British Championships. Non-members why not join White Horse TREC Group and save 10 on your entry fee? All classes are subject to sufficient entries and the organisers reserve the right to cancel or amalgamate classes as necessary. Please enter early to avoid disappointment! Corralling Charged at 10 per horse for the weekend. We are fortunate to have a large corralling area with plenty of space. A trailer will be provided in the field for droppings, hay etc. There are several mains water supply points in the corralling field and surrounding area suitable for horse and human consumption. You must provide your own electric fencing. Corralls must be electrified. There will be an area for tents separate from the corralling field no tents will be allowed in the corralling field for safety reasons. The venue will be open from 3pm on Friday, so if you will need to arrive earlier please contact the organisers IN ADVANCE to arrange this. Farrier A farrier will be on call throughout the event. Dogs Dogs are allowed at the venue but must be kept on a lead. There may be sheep and horses grazing in the vicinity of the corralling field.

4 Toilets and showers There will be toilets but no showers on site. Catering. The Saturday night evening meal has been arranged at the Packe Arms in Hoton. This is walking distance from the corralling field (10-15 min walk). We have an area of the pub sectioned off for our use and there will be two sittings available to us, one at around 6.30pm and one at around 8.30pm. There is a fixed price of for two courses. There will be a choice of main courses and desserts. The meal must be booked in advance on the entry form. Anyone helping for a full day will be offered a free Saturday evening meal. Refreshments will be provided during the day to all helpers. Sunday catering is to be provided by the Cottage Kitchen who provide excellent quality locally produced hot and cold food. Bed & Breakfast There are numerous options for B&B in the area but the following are just a few suggestions: The Guesthouse at Rempstone is less than 10 min drive from Prestwold Hall and offers B&B from 28 per night. or Tel: The Hunting Lodge at Barrow on Soar is a 10 min drive from Prestwold Hall and offers B&B from 90 for a twin room per night, it also has a bar and restaurant. Tel There is a Premier Inn in Loughborough with rooms from 29 per night Tel (15 min drive from Prestwold Hall) Stabling. Some stabling is available near to Prestwold Hall. Please contact the organisers if you require a stable, for which there will be a separate charge. Start times and directions These will be available on the club website no later than the Wednesday before the event. If you do not have access to the internet please enclose a first class SAE with your entry. Please do not telephone for times, unless you have not received them by the Thursday immediately before the event.

5 Sponsorship and Prizes We are fortunate to have been able to secure sponsorship of prizes from the following : Trophies to all class winners have been kindly donated by Dennis McGuirk of Gardennis, a local business providing handmade ornaments for the garden and home. Buffera have generously provided a number of prizes visit Find us on Facebook - search for Team Buff UK Chukka Cove Saddlery has been serving the horsey community in Newark and the surrounding area for over 20 years. We stock good quality equestrian and country products at sensible prices and are proud of our friendly and helpful customer service. Visit us at Hardy s Farm Shops, Corner House Farm, Farndon, Newark, Notts, NG24 3SD. We re open 10-5 every day except Sundays. matchydressage.com is the UK s premier co-ordinating horse-fashion retailer. Our exquisite website, presenting matching pieces together, offers the stylesavvy equestrian exactly what she wants unprecedented access to the hottest looks of the season from international cutting-edge labels via worldwide express delivery. Since launch, matchymatchydressage.com has successfully established itself as brand of choice, with impeccable packaging and unrivalled customer care. The pages of matchymatchydressage.com feature high fashion pieces and are constantly updated with new products to ensure you look as fabulous in the saddle as you do out of it. Turn heads when you ride. find us on Facebook search Matchy Dressage Riseholme Feeds, East Leake, Notts Riseholme Feeds stocks a wide range of feeds, supplements, clothing and equipment as well as dog and small animal feeds and supplies. Riseholme is a short drive from the venue if you require any emergency supplies during the event.

6 Tagiffany are the leading online shop for prestige, designer pet identification jewellery for dogs and cats. At Tagiffany, we offer a free engraving service for all pet id tags, utilising the very latest diamond tip tooling for a deep, crisp cut, to ensure your pet identification disc retains durability throughout its lifetime. Our heavy duty brass id discs are specifically suited to the gun or working dog and are manufactured from engravers brass. At 2.4mm thick, they are the chunkiest on the market, and prices include free deep engraving, which is then filled with engravers ink for a smart finish. hoofsonline is an ebay shop providing a selection of riding supplies including some useful items for TREC

7 2013 BHS TREC RULES PLEASE READ!! THERE ARE SOME IMPORTANT RULE CHANGES AND OBSTACLE CHANGES FOR IT IS YOUR RESPONSIBILITY TO FAMILIARISE YOURSELF WITH THE LATEST RULES. Links to the latest rulebook, rule changes for 2013 and revised obstacle data sheets are available on the BHS website here : 1. BHS TREC Competitions are open to all horses and ponies providing that they are a minimum of four years old in 2013 (i.e. a horse born in 2009 may compete in BHS TREC in 2013). 2. Mares more than four months pregnant should not be competing. 3. Competitors must hold suitable third party liability & personal accident insurance or be a BHS Gold member or BRC member. 4. Riders under the age of fourteen on day of competition may only compete in Pairs classes and must be accompanied by a rider of 16 years or older. Pairs ride together for POR and separately for CoP and PTV. Parents/guardians of competitors under the age of 16 will be required to complete a Parental Consent Form. 5. Competitors competing in BHS TREC Qualifiers or the Championship of Great Britain must either be a BHS Gold Member or a BRC member. 6. Clearly visible coloured tail wraps/ribbons should be worn to advise other riders of a potential hazard Red = Kicker, Green = young/inexperienced horse, Blue = Stallion. If the horse/pony is a stallion then a stallion disc should be worn on both sides of the bridle. 7. For Level 1 and Level 2 competitions any Senior rider who have been selected to represent Great Britain at TREC in the last two years will be ineligible to compete as individuals (they may compete HC). They may compete as part of a pair but will be penalised 25 points per phase for both the POR and PTV phases (total 50 points). 8. No rider will be permitted to start any phase of the competition unless wearing a hard hat, which meets a standard currently recommended by the BHS PAS 015, BSEN1384, EN1384, All SEI, ASTM F1163, SNELL E2001, Australian & New Zealand All SAI AS/NZS All of the above should have the BSI KITE mark and/or the American equivalent, the SEI mark securely (non-removable) attached to the hat.). 9. A body protector is compulsory for the PTV phase for all TREC competitions. If the POR phase includes judged PTV obstacles which includes jumping or negotiating a fixed obstacle a body protector must be worn. Organisers are responsible for ensuring that competitors are informed if the POR is to include PTV obstacles which require jumping or negotiating a fixed obstacle. A fixed obstacle includes cross country fences, steps, ditches etc. A BETA Level 3 (purple label) which has been manufactured in the year 2000 or after must be worn. Body protectors should be fitted and worn as per the manufacturer s instructions. The up to date BETA list of body protectors can be obtained from If a rider chooses to wear an airbag style body protector it must be worn over a permitted body protector and if activated, must be deflated or removed before continuing. Hybrid Air-jackets are permitted. Riders wearing Exo Body Cage protectors must inform the secretary at all events. For the PTV phase the following allowances will be added to the height of the Low branches obstacle for that competitor: Level 1 2 inches or 5cm, Level 2 2 Inches or 5cm, Level 3 No Allowance, Level 4 No Allowance 10. Riders must wear suitable riding footwear, or use suitable enclosed stirrups. 11. Standing Martingales and other fixed reins are forbidden. 12. Whips must not exceed 75cms (1m for side-saddle). Spurs if worn must be rounded, not exceeding 3cms in length and pointed downwards. 13. Mobile phones may be carried for use in emergency but must be declared prior to entering the map room and be switched off. 14. During the POR phase riders must wear fluorescent/reflective hi-viz clothing. The minimum requirement is clearly visible fluorescent strips (or garment) on the riders torso. It is strongly recommended that this is also reflective, and is supplemented by a fluorescent/reflective hatband and fluorescent/reflective hi-viz on the horse. 15. Medical armbands and ID are compulsory and must be worn for all three phases of the competition. The medical armband should include basic information to help any First Aid staff to assist you and should be easily visible/ Information should include: Name, Address, Next of kin with contact details, competitor number, emergency telephone number for event and any relevant medical information (e.g. allergies, any current medication). Medical armbands can be purchased from the BHS Bookshop priced 5.99 Tel: ID will also be required to be carried on the horse during the POR. This should be visible, and should consist of (minimum) competitor number, and emergency telephone number for event. 17. A horse losing a shoe (or boot) during the POR must be fitted with appropriate protective footwear (a hoof boot or replacement shoe if the competitor is also a registered farrier), and will not be permitted to leave a checkpoint without such a boot being fitted and time penalties will be incurred if the rider cannot leave a checkpoint at their allotted time. Competitors competing in Hoof boots will be expected to replace the missing boot with a replacement, while out on the POR. 18. If competing in Hoofboots emergency farrier tools for removing a shoe would not be required, however riders are recommended to carry a tool/tools suitable to adjust the sizing of their particular brand

8 of hoof boot. If the horse is unshod a hoof-boot must still be carried at Level 3 or above. In the event that the hoof becomes damaged or horse becomes lame and the horse can no longer continue, the hoofboot could be used to alleviate any pain or discomfort if necessary. 19. The decisions of the BHS Technical Delegate and the Judges are final and must be complied with at all times. Competitors may be eliminated from the competition for any of the following reasons: Excessive use of the whip Dangerous riding Abusive language/rudeness 20. For every commencement of a minute that a competitor stays over their allocated departure time at all checkpoints, including the map room, 5 penalties will be given. 21. Fall Ruling POR Competitors experiencing a fall during this phase are required to report the details to an official (organiser/td/next checkpoint judge). All falls during the POR phase will not result in automatic elimination unless the official considers the competitor is unfit to continue. CoP A fall of rider/horse during either the canter stage or walk stage of this phase will result in a zero score for that stage only. A fall during this phase does not result in automatic elimination unless the official considers the competitor is unfit to continue. PTV Competitors experiencing a fall as a result of an obstacle during this phase of the competition will be awarded 65 penalties. If the same rider was then to become unseated for a second time will result in elimination from the competition. If a rider becomes unseated/falls off not as a result of an obstacle, the competitor can remount and continue without being awarded any penalties. A rider may be given a leg up after being unseated without the risk of being eliminated. PTV Horse fall Any horse fall (a horse or pony is considered to have fallen when the shoulder and the quarters have touched the ground) during this stage will result in elimination from the competition. If a rider becomes unseated/falls off not as a result of an obstacle, the competitor can remount and continue without being awarded any penalties. REQUIRED EQUIPMENT Tack and equipment will be checked. The following should be carried on the POR phase, failure to have these items incurs a 2 point penalty for each item up to a maximum of 10 penalty points: POR Required Equipment (for all riders) Penalties will be incurred for missing items Compass Pens (for map marking ideally two colours, permanent ink with thin nibs, red and fluorescent orange are popular and black or blue for notes) Torch (lightweight sufficient to read a map a head torch is ideal) Waterproofs Whistle (for use in emergencies) to be carried on the rider Headcollar and leadrope or combination bridle Emergency farriers tools (Suitable for the removal of a shoe and nails) and equi boot or similar (compulsory at Level 3 and 4, recommended for Level 2) Every competitor whether competing as an individual or as part of a pair should each carry all of the equipment Helpful equipment for the POR phase Map case, Drink/snack for rider, Coins for emergency phone call, Digital watch (or stopwatch), mobile phone (switched off). NB Pairs competitors should carry all of the required equipement. They should also EACH have a hard hat, waterproofs, headcollar/rope, whistle, competitor ID, horse ID, medical armband and fluorescent clothing and are encouraged to carry the full list if possible. *Hard hat and medical armband required for ALL phases of the event. HEALTH AND SAFETY The event manager/organiser should take all reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective, everyone must take all reasonable precautions to avoid and prevent accidents occurring and must obey the instructions of the officials and stewards on the day. Trained First Aiders will be present at the event and should be summoned through an official in the event of an accident. The event manager/organiser will provide contact telephone numbers for emergency veterinary and farriery service. Competitors are asked to safeguard valuable tack and possessions. Young children must be supervised at all times. Neither the event manager/organiser nor the land/course owners can accept responsibility for loss or injury to persons or animals howsoever caused.

9 Prestwold Hall BHS TREC 18 th and 19 th May 2013 Entry Form please complete one form per rider Entries close Friday 3 rd May 2013 Please note that to enter this event you will be required to wear a body protector to the required standard for the PTV phase. Please check the rules which are reproduced above or available on the BHS website to ensure that you comply. Your body protector will be checked before you can start the PTV. Level (2, 3 or 4) Individual or Pairs Rider: WHTG Member Y/N: Address: address: Rider D.O.B: (if under 22) Telephone: Mobile: Horse: Breed: Height: Year of Birth: If Pairs entry, Pair Name: Pair entry will be accepted when entry form and entry fee from both riders received. Please state if Prestwold is your first full TREC competition (excluding Indoor TREC) Yes / No Please complete the appropriate boxes below. Membership numbers must be included for discounted entry fees. Non-members please send a photocopy of your public liability insurance. Rider name WHTG/BHS/RC membership number Saturday evening meal Corralling space at 10 per horse for the weekend. Number of tickets required: Number of spaces required: Air Ambulance suggested donation 1.00 Equine first aid training Number of places required: pay on day I enclose a cheque payable to White Horse TREC Group for the total amount TOTAL I have read, understood and agree to abide by the rules for the competition. For competitors under the age of 16, parent or guardian must sign: Rider Signature: Entries to: WHTG, The Coach House, 27 Willow Road, Barrow Upon Soar, Loughborough, Leicestershire LE12 8GP. Cheques payable to White Horse TREC Group.

10 Helpers Prestwold Hall BHS TREC 18 th and 19 th May 2013 Please enclose with your entry details of anyone who would be available to help before or during the event. No experience necessary there are a lot of tasks which do not require TREC experience and any necessary instruction will be provided! All refreshments also provided. Helper Name: Mobile No: Competitor Name: TREC / Judging Experience : Availability: Helper Name: Mobile No: TREC / Judging Experience : Availability: Many thanks from the organisers for any offers of help.