Vancouver Island Amateur Hockey Association

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Vancouver Island Amateur Hockey Association Executive Committee Meeting Minutes Room 7/8, Beban Park, Nanaimo January 16, 2011 Present President Mark Kenny Past President Jim Humphrey Executive

1 Vancouver Island Amateur Hockey Association Executive Committee Meeting Minutes Room 7/8, Beban Park, Nanaimo January 16, 2011 Present President Mark Kenny Past President Jim Humphrey Executive Director Marg Herba VP Competitive Don Taylor VP South Barb Norton VP North Roy Carter (absent) VP Mid Island Jan Lavertu District Safety & Risk Manager Carol Fergusson District Coach Coord North Mike Mowat (absent) District Coach Coord South Bob Gordon (absent) Female Development Coordinator Susie Sherman NI RCM Stuart Lavoie (absent) SI RCM Steve Moir District Director Deb Turney VIAHA Hockey Ops Director Robin Edwards Absent: All MHAs present Alberni Valley MHA Trent Martin Campbell River MHA Duane Riddoch Comox Valley MHA Angie Williams Cowichan Valley MHA Kristen Arnold Gold River MHA Anita Rose Juan de Fuca MHA Ken Carson Kerry Park MHA Jeremy Webb Lake Cowichan MHA Darren Sowden Nanaimo MHA Dave Beatty Oceanside MHA Greg Sabo Peninsula MHA Tim Tanton Powell River MHA Patrick Devereaux Saanich MHA Glen McBride Sooke MHA Gord Sleivert Tri Port MHA Brad Bunyan Victoria MHA Andrew Holenchuk VRC MHA Mike Gamble Guests: John Caffery (CR), Kathy Cloutier (Vic) Call to Order: 11:00am Welcome and Round Table Introduction Adoption of Agenda: MOTION: M/S (Dave B/Tim T) To amend and adopt the Agenda with the following changes: Move existing item New Business i) dated September 23, 2010 from Deb Haggard, BCH High Performance Coordinator Female to new Heading entitled Correspondence (after Item 2 Adoption of Previous Meeting Minutes) New i) R Edwards Letter of Intent Under New Business k) Other add Budget Committee, Resolutions Committee, Presidents Committee Vary order of item discussion pending need. MOTION: M/S (Mike G/Gord S) To adopt the Minutes of VIAHA Executive Meeting held October 23, Correspondence Letter dated September 23, 2010 from Deb Haggard, BCH High Performance Female to VIAHA (Jim Humphrey). Old Business - none

2 Reports Financial Report As handed out. Midget Managing Director would like his $1000 honorarium allotted to expenses incurred. A detailed expense claim will be required to show allocation to what expense lines. Current QuickBooks shows net salary and combined Source Deductions. This was acceptable to Kevin Roden. In the interests of clarify, new lines will need to be established to show separation of EE and ER. Change Expense line 5615 Advertising- Website to 5615 Website. Advertising would be if we place job ads or such in the newspapers. ACTION: Talk to Balsam Bookkeeping to set up new GL lines, breakdown EE/ER and see if we can do a journal entry, change heading on 5615 for next meeting presentation. Otherwise, diarize to have those changes ready for for MOTION: M/S (Angie W/Jim H) To accept the December 31, 2010 Trial Balance and Balance Sheet as presented. President - Mark Kenny There is more frustration evident this year at this time from last year as shown by the issues being dealt with. Jim Humphrey will oversee Atom Development League while Roy is absent. Past President - Jim Humphrey Handling some extra duties as assigned by the President such as overseeing Atom Development temporarily and investigating fines. Jim was Acting President while Mark was away for a few weeks. Jim is also Midget Managing Director in Island League. Executive Director - Marg Herba Report handed out. Also mentioned the following: March 1 BCH Resolutions if submitting thru VIAHA March 15 VIAHA Resolutions deadline to submit April 15 VIAHA Scholarships and Awards deadline June BCH AGM in Penticton. The following rooms have been booked and guaranteed by MH credit Card. No travel arrangements will be set up by the office. Kindly start thinking on # of rooms as I will be coming to your MHA for room commitments at the March EC Meeting. If you can commit now, kindly send Marg an . (presently have the following requests: Nan 4 at Ramada, JdF 5, CR 4, OC 2) These need to be reconfirmed as these were received several months ago. Rooms will be allocated on a first come basis upon firm commitment. 30 rooms Sandman Hotel 21 rooms Penticton Ramada 25 rooms Coach Penticton 7 rooms Riverside Motel ACTION: MH will send out details of rooms/rates, etc. MHAs need to consider and commit to XX of rooms as soon as possible. Director Hockey Operations Working on Island League Playoffs now, then Female and MidIsland Playoffs. Requesting the following ice commitments for: Mid Island Rec League South Island Rec League Female League Atom Development Pee Wee 2 ¼ hours Bantam and Midget 2 ½ hours tba tba 2 ¼ hours

3 VP Competitive Don Taylor Dealing with fines and investigations. Don communicates with the MHA Presidents, not coaches. In a Cowichan Valley investigation, there was a breakdown in communication between the president and coach? The fine was rescinded but the onus is on the MHA president to get the message to the coach/player. Updated HCR rosters must be dated no later than January 15 th and given to the Managing Directors. Please advise your ice coordinator that 2 full hours of ice is required for round robin playoff games. Jim H reported that he has 4 midget teams that have ineligible coaches. Pending players have to be approved by BCH. Managing Directors advise teams of VIAHA suspensions according to Appendix 4. If Don is required to conduct an investigation, the suspension notification will come from him to the MHA President. Match and Gross Suspension Letters on behalf of BCH from the office, deal only with the HC suspension and are sent to the MHA President. VIAHA suspensions are in addition to these. VP North Roy Carter Absent report to be handled by Jim H under New Business d) Atom Development Playoff locations and format VP South Barb Norton Less penalties this year. Busy organizing playoffs. Barb will advise the South Island Rec League of their playoff hosts. VP Mid Jan Lavertu There were more penalties in the Midget division before Xmas but now on the decline. Jan will be sending out a proposal letter to all Mid Island MHAs for their consideration regarding the creation of a non-checking division or league for Coaching Coordinator (North) Mike Mowat Absent No report. Coaching Coordinator (South) Bob Gordon Absent Report handed out. Female Development Coordinator Susie Sherman Some younger (Atom and Pee Wee) female development happening. The zone teams are progressing satisfactorily. There will be a Female Development meeting on January 30 th location/time tba. All MHA Female Development Coordinators are expected to be present or if they cannot attend, there must be MHA representation (preferably President). Jim mentioned the 2013 Women World Championships. A blanket letter of interest was submitted for the Island and if there is consideration of the bid, will be coming to VIAHA for a more formal application. Referee Committee Member (North) Stuart Lavoie Absent No report. Referee Committee Member (South) Steve Moir Thanked his MHAs for supporting 4 man system trial period. There is a noticeable difference between the 4 man and old 3 man system. The RICs are not in favor of the 2ref/1line system although some MHAs have tried this and seem to like it. Hoping that BCH will implement the 4 man in the Championships. Most complaints from the membership have come from Atom Development and it appears this is in large part, due to the Sportsmanship Point. This puts the onus on the referee to count penalties instead of calling a proper game. Steve would like VIAHA to re-examine this for Atom Development and omit Sportsmanship Points for this league. Mark Kenny put forth a suggestion for consideration that instead of only the top 4 Atom Development teams making the playoffs, all teams make the playoffs and eliminate the Sportsmanship Points. Consideration should also be given then to eliminate VIAHA Reg 5.19 concerning use of affiliate players in recreational hockey. Q: Isn t carding a HC rule? A: Yes but there has been talk at the District President s Meeting about District Carding or at least, treat Atom Development like carded teams. Steve advised that BCH is considering moving the Summer Officiating School held annually on the Island at Lake Cowichan to a larger centre or the mainland because of poor attendance. The school can host 65 participants; the average attendance has been around 40. The RCMS are requesting the assistance of the MHAs to help

4 market this and consider sending more deserving individuals as we are not that far off full capacity. Refs 14/15/16 should be the ones targeted for SOS to further develop them and hopefully, retain this age group. Kerry Park has BCH or HC considered changing the message of the current reffing posters to a more positive message (ie. benefits of becoming a referee)? Clarification that on-ice officials are not covered by WCB, they are not employed, they receive honorariums and are covered by HC insurance. This is a BC Hockey issue. Safety & Risk Manager Carol Fergusson 11 HCSP clinics were held this year on the island. Discussion on the length and content of clinic. These are mandated and is usually 8 hours but the instructors have managed to run the clinic in hours. Discussion on whether the clinic could be run over 2 evenings instead? Clinic set-up at the locations and equipment required are still an issue. BC Hockey District Director Deb Turney Report handed out. Discussion on CRCs and changes coming. Recommendation that starting , all MHAs and leagues, under the direction of the branch, are to have a documented screening process. Hockey Canada will be issuing a toolkit to assist in this. You can also check out Tournament teams. For the season, requests for these teams will be reduced from 45 days to 21 days notice. BCH is reviewing the On-Ice Helpers Bulletin. BCH AGM 2012 will be in Whistler, BC., June 22 24, Other locations were considered but rejected because of travel issues or unsuitable weekends (ie. Nanaimo because of travel). There are facilities available at Whistler on the weekend chosen (did not conflict with Father s Day weekend). Mark reported that at the District Presidents Meeting, the Presidents supported and advised that the preference is to hold these meetings centrally (ie. alternate between Kelowna and Penticton). All MHAs agree that VIAHA (M Kenny) will send a letter of dissatisfaction to BC Hockey at the selection of Whistler as the venue for VIAHA MHAs would be accepting of having the BCH AGM on Father s Day weekend. Also, as BC Hockey is running these AGMs, there was discussion as to why the AGM locations could not be planned 5 years in advance. New Business Results of Electronic Poll of November 26, MOTION: M/S (Greg S/Jim H) To accept the results of the Electronic Poll of November 26, 2010 That the Mid Island Female A team carded out of Nanaimo be exempt from VIAHA Regulation 9.15 for that was carried. Results of Electron Poll of December 10, MOTION: M/S (Jim H/Glen M) To accept the results of the Electronic Poll of December 10, 2010 That JdFMHA Pee Wee T2 team be allowed to go to the Vernon Coca-cola Classic Tournament February 10-13, 2011; thus having to reschedule a possible weekend of Island League hockey. To request an exemption from VIAHA Ref Tournament Travel during Playoffs that was carried. Recreational Team Official review 2010 Results handed out. Mark congratulated Comox Valley MHA and Victoria Racquet Club for achieving 100% compliance by the BCH deadlines. Each MHA is responsible for their recreational officials. VIAHA has done their due diligence by reviewing all recreational team officials in October and then again in December at the deadline. Both reports were sent to the MHA Presidents. The review report handed out at this meeting are the results in December MHAs must consider and assume the risk management and liability for being non-compliant. VIAHA will only do one review in The onus remains with each MHA on complying with BC Hockey Regulation 2.25 to 2.28 and 2.30.

5 Atom Development Playoff locations and format for ratification MOTION: M/S (Gord S/Jan L) That Atom Development Playoff locations be accepted as follows: Division 1 Victoria Racquet Club; Division 2 Powell River; Division 3 Cowichan Valley. That Atom Development will notify the teams with regards to the playoff rules/format. South Island League Playoff locations and format for ratification MOTION: M/S (Barb N/Ken S) That South Island Rec League will accept the playoff location recommendations currently being worked on by VP Barb Norton. That South Island Rec commissioners will notify the teams with regards to the playoff rules/format. ACTION: Barb/Robin to send to Marg the list of playoff locations. Mid Island League Playoff locations and format for ratification MOTION: M/S (Jan L/Greg S) That Mid Island Rec League will accept the playoff location recommendations currently being worked on by VP Jan Lavertu. That Mid Island Rec commissioners will notify the teams with regards to the playoff rules/format. ACTION: Jan/Robin to send to Marg the list of playoff locations. VIAHA Fines The office only issues fines on the instructions received from the commissioners and Vice Presidents. The staff will no longer be accepting calls regarding fines but will instead refer them to the VP. To save time, kindly direct your disputes to the applicable VP. Jim H. is reviewing/investigating a few fines. Letter of Intention from Robin Edwards Robin explained his letter to the EC. In Camera Meeting (M Herba, R Edwards, K Cloutier, J Caffery excused from this portion of the meeting) VIAHA Policy Manual - draft The officers have reviewed the draft manual. MOTION: M/S (Jim H/Jan L) That the VIAHA Executive Committee ratify the first draft Policy Manual which was sent September 8, 2010 with the exception of the following: 1.09, 1.18, 1.19, 1.20, 1.21, 3.01 (which were added later). MOTION: M/S (Jim H/Jan L) That Policy Manual 1.08 regarding Handshakes be ratified. MOTION: M/S (Jim H/Gord S) That Policy Manual 1.18 regarding Game Officials No Shows be ratified. MOTION: M/S (Jim H/Gord S) That Policy Manual 1.19 regarding Cameras, Camera Phones and PDAs be ratified. MOTION: M/S (Jim H/Ken C) That Policy Manual 1.20 regarding Body Checking versus Non-Body Checking be ratified. Discussion on Policy 1.21 Consumption of Alcohol or Banned Substance. This is based upon Point #5 of BC Hockey s Policy: Suspension Procedures, Guidelines and Policies. Concerns that consuming a glass of wine at dinner and after a game could be interpreted and used by a parent who is disgruntled at a team official as cause

6 for suspension. Explanation that each circumstance would be investigated. Explanation that HC insurance covers you from the time you leave home for a sanctioned game/event to the time you arrive home and there are conditions to that coverage. Tournaments are not just the games; it is sanctioned as an event which includes time between games. Discussion whether we need this in our policy manual; would we not default back to BCH s? Is BCH s clear enough? No. MOTION: M/S (Jim H/Gord S) That Policy Manual 1.21 regarding Consumption of Alcohol or Banned Substance be ratified. MOTION: M/S (Jim H/Gord S) That Friendly Amendment Policy Manual 3.01 regarding Coaching Certification requirements be ratified. (Note: VIAHA Office is waiting on the wording of this from J. Humphrey) There may be some amendments to follow coming out of the In Camera Session regarding the VIAHA Employment Policy. Q: Why is the VIAHA Yellow Card Program not included? A: That will be discussed at a later date. As of January 17, 2011, the VIAHA Policy Manual with the above noted ratifications is now in effect. ACTION: To have webmaster post the VIAHA Policy Manual on the website as soon as feasible. Female Hockey Susie will hold a Female Development meeting on Sunday, January 30 th location/time to be advised. All MHAs must have representation at the meeting. VMHA read a historical statement regarding their program, attempts to card their Female Pee Wee A team for , decisions rendered by VIAHA and current status of the issue with BC Hockey. Mark reminded them that the Female Proposal is a VIAHA proposal and provided the background. VMHA was offered to host the zone team in the South; they chose not to; could have drawn from whole Island as no other MHA submitted for hosting a Female Pee Wee A team. Discussion on the number of players VMHA had for this team; affiliates are not part of the team count; VMHA did not have enough players on the HCR team roster and BC Hockey confirmed this on the December 1 st deadline for carding. This EC voted to support zone teams over MHA teams. Other: Resolution Committee Jim H., Jan L., Ken Carson (JdF), David Beatty (Nanaimo) and representative from Campbell River MHA. Budget Committee Mark will send out an regarding service on this committee. Next Meeting: Sunday, March 27, 2011 at 11:00am at Beban Park, Rooms 20/21. Adjourn MOTION: M/S (??,??) To adjourn January 16, 2011 meeting at 3:34pm. Mark Kenny, President Marg Herba, Executive Director

Vancouver Island Amateur Hockey Association

Vancouver Island Amateur Hockey Association Executive Committee Meeting Minutes Held at Beban Park, Rm 20/21, Nanaimo, January 10, 2009 Present President Mark Kenny (chair) Executive Director Marg Herba