OFFICIAL REGULATIONS

Transcription

1 OFFICIAL REGULATIONS Chapter 5: Released on : 05/04/ CEV U18/U20/U22 BEACH VOLLEYBALL EUROPEAN CHAMPIONSHIP

2 CHAPTER 5 : MEDIA REGULATIONS ARTICLE 1 : LOCAL PRESS OFFICER & STAFF Article 1.1 LOCAL PRESS OFFICER Each National Federation organizing a competition must appoint a Local Press Officer for the whole duration of the event who should be a Beach Volleyball expert and a professional journalist or media/public consultant. He/she must speak fluent English. The National Federation has to provide the CEV Press Officer with the contact details of the local Press Director no later than two (2) months before the start of the competition The Local Press Officer shall be in charge of all press related matters from the organizer s side and work in very close cooperation with the CEV Press Officer or/and with the CEV Press Delegate. Immediately after the end of the day/competition he/she must send all necessary information to the CEV Communication Department The Local Press Officer is obliged to strictly respect the specific guidelines related to the CEV competitions, and especially to respect the provisions included in the CEV Beach Volleyball Handbook The Local Press Officer must set up all press & media facilities at the competition venue The Local Press Officer must keep a precise list of all accredited media representatives (names and references) of national press agencies, national and regional newspapers, radios and TV stations The Local Press Officer must develop a professional national, regional and local media campaign before the start of the competition The Local Press Officer is responsible to organize the press conferences if requested The Local Press Officer must provide daily information to the media (daily program, results, ranking, statistics, news, quotes from press conferences, etc.) respecting the information flow set in these regulations (see Table I) The Local Press Officer is in charge of the journalists accreditation procedure. An official accreditation form shall be dispatched to all media aiming at attending the event. He/she must check the accreditation forms returned by the journalists and have all accreditation cards ready before the journalists arrive at the competition venue. Released on: 05 April CEV Page 1

3 Article 1.2 PRESS STAFF In case of several venues, the organizer shall appoint an Assistant Local Press Officer who shall be in charge of all press related matter on behalf of the Local Press Officer if the latter is not present The organizers must appoint a professional photographer for the whole duration of the event who will provide the CEV with high quality pictures (size: 2500 x 4000 px, at least; format: JPG with compression 10 in a scale from 1 to 12; minimum resolution 300 dpi) of the competition free of charge and copyright. The CEV is allowed to use these pictures for promotional purposes, including their use in CEV publications, on the Internet and by all media bodies. All pictures must be captioned with the name of the players. The pictures must be uploaded via the CEV Photo Gallery Management System. Detailed instructions and the necessary log-in credentials will be dispatched by the CEV Press Officer. TABLE I INFORMATION FLOW What When To Whom Form/Tool Press Conference No less than 3 days before the start of the event 1. National Media 2. press@cev.lu Official bulletin Immediately after completion of each competition day 1. Journalists on site 2. Press centre (pigeon boxes) - Ranking list (if available) Immediately after completion of each competition day 1. Journalists on site 2. Press centre (pigeon boxes) 3. CEV Officials 4. Jury 5. Teams etc. Competition preview One week before the start of the competition CEV Communication Department CEV News Management System Daily report ( words including full score, set scores, and quotes) Max. 30 after completion of each match day CEV Communication Department CEV News Management System high resolution digital photos Two sets for each competition day CEV Head Office CEV Photo Gallery Management System Press Conference After final matches (women) Journalists on site Press Conference After final matches (men) Journalists on site List of accredited media After completion of the competition 1. press@cev.lu Special Information upon request of the CEV Officials Immediately updated Press centre (information board) PR-01 Released on: 05 April CEV Page 2

4 ARTICLE 2 : INFORMATION FLOW Article 2.1 MEDIA ON SITE The Local Press Officer and the staff must provide the accredited journalists upon arrival with all competition related information, including an overview of all participating teams, the match schedule as well as the official program booklet (if available) The Local Press Officer and the staff shall distribute the required material as laid down in Table I The Local Press Officer and the staff shall keep the media constantly informed about any news concerning the competition. Article 2.2 MEDIA OFF SITE The Local Press Officer shall write a daily round up in the local language after the last match of the competition day. This release shall be distributed to all relevant national, regional and local media. ARTICLE 3 : FACILITIES Article 3.1 CENTER COURT AREA Specific seats should be reserved for the most relevant media accredited If the competition is covered by a host broadcaster the organizer must install the TV cameras on the positions indicated on the official CEV court layout related to the specific competition The Organizer shall arrange a press conference room/area close to the media/press centre The areas reserved for the media shall only be accessed by journalists. The organizer must provide strict security at each access gate in order to keep these areas free from intruders. Released on: 05 April CEV Page 3

5 Article 3.2 PRESS CENTRE In accordance with the provisions laid down in Chapter 2 - Technical & Logistics, the organizer shall install an equipped press centre at the competition venue Only accredited journalists and CEV Officials shall be granted access to the press centre The organizer must install a working room within the press centre which provides sufficient working space for the journalists. Each working place must be equipped with a chair, a table, power sockets and Internet connection In the working room the following facilities must be installed: 1 Computer with Internet access through LAN, ISDN or modem lines and a printer Pigeon boxes Information boards At least one telephone and one fax machine for international use Copy machine and paper A press conference room/area should be used for the press conference taking place after completion of the finals. This room should be equipped with: Chairs reserved for the journalists A podium with a minimum of 6 seats, a covered table and soft drinks for the teams The official backdrop according to the layout provided by the CEV Marketing Department (see Marketing Regulations) The official CEV flag Microphones The press conference room must be isolated in order to prevent any outside noise disturbing the ongoing chats with the players. ARTICLE 4 : PRESS CONFERENCES Article 4.1 ORGANISATION Press conferences should be organised in accordance with the wishes expressed by the CEV Technical Supervisor and/or the CEV Jury President The procedure for the press conferences reads as follows: - the Press Officer asks for statements from the losing team; - the Press Officer asks for statements from the winning team; - the floor is given to the media attending the press conference, for questions and comments with the players; - as soon as questions and comments are over, the players are allowed to leave the press conference room. Released on: 05 April CEV Page 4

6 ARTICLE 5 : CASES NOT FORESEEN All cases not foreseen in the current regulations shall be settled by the CEV Executive Committee. Before and during an event the CEV Technical Supervisor shall be empowered to take immediate action whenever necessary. ARTICLE 6 : FORMS & ADDITIONAL DOCUMENTS Article 6.1 FORMS In press matters the following forms have to be used: PR-01: List of accredited media The CEV Press Officer will provide the local Press Officer with a sample of all forms. Detailed instructions for using the CEV News Management System and the CEV Photo Gallery Management System for the upload of reports and pictures respectively will be dispatched by the CEV Press Officer together with the necessary log-in credentials. Article 6.2 ADDITIONAL DOCUMENTS/REFERENCES In press matters the following documents should be used additionally: CEV Beach Volleyball Handbook. Released on: 05 April CEV Page 5