COST (APPROX) LARGE MARQUEE PORTABLE GENERATOR X PORTABLE TOILETS BUNTING & FENCING PUBLIC LIABILITY INSURANCE 100.

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Lorin Bradford
5 years ago
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1 THE BIG LUNCH The Big Lunch is a worldwide event, which was initiated by the Eden Project in The aim was to bring neighbours and communities together. The idea is that by starting something this simple, all sorts of friendships, ideas and projects can come out of a big lunch. It gets people together and talking and it can lead to the community discussing and jointly tackling issues that matter to them most. The aim of the day is to encourage the coming together of our community. It is not specifically aimed at raising money for charity. The Neighbourhood Development Planning (NDP) committee of Botus Fleming Parish Council (BFPC) will also take the opportunity to further engage with parishioners and gather views to contribute towards writing the Neighbourhood Development plan. It is proposed that The Big Lunch will be substantially funded by the PC funds, with appropriate contributions from the NDP ( engagement funds) and other sponsors. The event will be free to enter, and there will be no charge for the organised activities. Our aim is that as many local people as possible will attend and spend the day together at this free event. It is a chance for our community to meet each other and share a day of fun and free entertainment for all the family. We would like everyone to bring a picnic lunch and join his or her neighbours at this community event. The event will be held on the recreation field at Hatt on Sunday 18 th June It will start at 1100 hours and finish at 1800 hours. The event has a planning committee, all volunteers, that are made up of members of our community and also members of the NDP and now Parish Council. The Big Lunch committee have met every Saturday in advertised, open meetings, over several months, and they are carefully planning the event involving as many parishioners as possible. They have attempted to keep costs to a minimum and where possible have received discounts or have appealed to the good nature of parishioners in obtaining pro bono assistance. The event has been advertised and every household has received a flyer explaining the ethos behind the event and the activities that will be held. The Hatt Chat and Botus Banter Facebook Group (it currently has 323 members) has also been heavily involved in promoting the event. We have catered for families and particularly for local youngsters in many of the games and activities. We have also planned for the attendance for elderly and disabled parishioners to make the event truly inclusive. We anticipate that approximately 300 people will attend the event, but we can deal with a larger number. There will be a reception tent where the numbers of individuals attending will be welcomed and counted. We have also applied to Cornwall Council for a Temporary Event License, which amongst other things permits the sale of alcohol at the event (albeit this will be done via a professional outlet). There will be approximately 30 volunteers acting as organisers and guides on the day. They will effectively police the event, under the direct supervision of the group leader, who himself is a former police officer. A public-address system (supplied pro bono) will be in situ throughout the event allowing for announcements and in case of any incidents. 1

2 A large marquee and a number of large tents and gazebos will be erected in case of inclement weather, to act as a shelter for those attending. The following is a list of the approximate costs. Where the service or equipment has been supplied pro bono it has not been included. Appendix A to this document demonstrates the current status with regards to the event planning, including approximate costing, logistics and the planned location of activities. ITEM COST (APPROX) LARGE MARQUEE PORTABLE GENERATOR X PORTABLE TOILETS BUNTING & FENCING PUBLIC LIABILITY INSURANCE TEMPORARY EVENT LICENSE FIRST AID VINYL BANNERS FLYERS WATER BOUNCY CASTLE KICK & STICK TWO (2) AIRPUMPS FOR ABOVE TOTAL

3 It is our proposal that the Parish Council might contribute funds up to a maximum of This amount would cover approximately half of the proposed costs to run this event. The remainder of the costs will be raised via other means; benefactors, the Community Chest, and Neighbourhood Development Plan funding. There hasn t been an event such as this in our parish in living memory. This is an excellent opportunity to celebrate where we live and to augment a real sense of community spirit. We hope that the success of this event will lead to it becoming an annual Parish celebration. David James Edwards Botus Fleming Parish Council 3

4 APPENDIX A 4

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