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1 on, B.C. Annual General Meeting Minutes October 15, 2017 Date: October 15, 2017 Time: Location Attendees: 9:00 a.m. Poco Inn and Suites 1545 Lougheed Highway, Port Coquitlam, B.C. Kinsmen & Kinette Clubs of District Five Organizational Members of the Society Kinsmen Board of Directors Agenda Item: Call to Order-Chair, Scott Wood 9:00 a.m. Notes 1. Roberts Rules of Order Chair Scott Wood - Robert s Rules of Order will be used in conducting the business of the at the AGM 2. Roll Call Chief Executive Officer Philip Jewell Club Cranbrook Kin Club Trail Kinsmen Club Windermere Valley Kinsmen Club Duncan Kinette Club Duncan Kinsmen Club Juan De Fuca (Victoria) Kinette Club Ladysmith Kinsmen Club Lake Cowichan Kinsmen Club Lake Cowichan Kinette Club Victoria Kinsmen Club Abbotsford Kinsmen Club = present 1 of 5
2 Aldergrove Kinsmen Club Coquitlam Kinsmen Club Gibsons & District Kinsmen Club Ladner-Tsawwassen Kinsmen Club Langley Kinsmen Club New Westminster Kinsmen Club Newton Kinsmen Club Port Coquitlam Kinsmen Club Bulkley Valley Kin Club Kitimat Kinsmen Club Terrace Kinsmen Club Prince George Kinsmen Club Vanderhoof Kinette Club Vanderhoof Kinsmen Club Armstrong Kin Club Kelowna Kinsmen Club South Okanagan Kin Club South Cariboo Kinsmen Club Summerland Kinsmen Club West Kelowna Kinsmen Club Campbell River Kinsmen Club Comox Valley Kinsmen Club Nanaimo Kinette Club Nanaimo Kinsmen Club Port Alberni Kinette Club Port Alberni Kinsmen Club 17/38 present. Quorum present 3. Motion to Adopt the Agenda Moved Dale Johns (Nanaimo Kinsmen) Second Cathy Johns (Nanaimo Kinettes) 4. Adoption of 2016 AGM Minutes Moved Sharole Bell (Kitimat Kinsmen) Second Sandra Bowes (Juan De Fuca- Victoria Kinettes) 2 of 5
3 5. Board Chair Report As published in the Annual Report 6. Treasurer Report Secretary/Treasurer Philip Jewell presents the Annual Report and the Financial Statements for 2016/17 Second Dan Stenson (Kitimat Kinsmen) Motion: To accept the Financial Statements of the Kinsmen of British Columbia for 2016/17 fiscal period Presentation of 2017/2018 Operating Budget Second Todd Watson ( Port Coquitlam Kinsmen) Motion to adopt the 2017/2018 Operating Budget for the Kinsmen of British Columbia as presented 7. CAO Report As published in the Annual Report 8. Kinsmen Leagacy Fund Vancouver Jim Watson provided and update on the Kinsmen Extraordinary Needs Legacy Fund which is closing in on $600,000 in investment deposit 9. New Business Chair Introduction of Kinsmen Champions 3 of 5
4 10. Kinsmen Consitution and Bylaws: The new Society Act requires the Society to approve the new format formally at an Annual General Meeting. Special Resolution: To adopt the contents of the Constitution and Bylaws of the Kinsmen Rehabilitation of British Columbia as presented. Seconded Kelly Woywitka (Duncan Kinettes) Amendment moved by Joanne Rees (Comox Valley Kin Club)/seconded by Kelly Woywitka (Duncan Kinettes) to amend the text to read person with disabilities where disabled people appear in the Constitution and Bylaws documents Amendment Resolution as amended. 11. Election of Directors CAO David Owen - explained the Election process to elect three (3) Directors for a two year term Nominations were received for : Kelly Woywitka Duncan Kinettes Sharole Bell Kitimat Kinsmen Further Nominations from the Floor Kathy Miller (Duncan Kinettes) Steve Kalugin ( Port Alberni Kinsmen) The following were elected to a two (2) year term from Kelly Woywitka - Duncan Kinettes Sharole Bell - Kitimat Kinsmen Steve Kalugin - Port Alberni Kinsmen 4 of 5
5 12. Motion to destroy ballots Moved Jim Watson (Port Coquitlam Kinsmen) Second Todd Watson (Port Coquitlam Kinsmen) 13. Donor Recognition Program Chair Scott Wood announces and recognizes the Top 10 Donor Clubs for 2016/2017. Ceremonial Check presentation by Northern Zone to Kinsmen of $15, proceeds of Houseboat Raffle Ceremonial Check presentation by David Owen to Kinsmen of $100, personal gift on behalf of David and Todd Owen 14. Closing Comments Chair Scott Wood 15. Adjournment 9:52 a.m. 5 of 5
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