115th Annual Convention June 27-29, 2019 Harrah s Lake Tahoe EXHIBITOR PROSPECTUS

Transcription

1 115th Annual Convention June 27-29, 2019 Harrah s Lake Tahoe EHIBITOR PROSPECTUS

2 June 27-29, 2019 The California Funeral Directors invite you to join us for our 115th Annual Convention in Lake Tahoe Host Hotel: Harrah s 15 US-50 Stateline, NV Reserve your room today! Why exhibit at the CFDA conference? Networking opportunities with California s Leaders A working vacation in one of California s finest cities! What is included in the exhibitor s fee? 6' draped table and one chair - venue is carpeted. Two (2) complimentary convention badges. Attendee list - 10 days prior to convention. 100-word company description listed in program. Post convention attendee list for reference / follow-up. Added Bonus: No Union Fees! No move-in / move-out expenses! Click here to make your reservation. Cut off date is Tuesday, June 4, NOTE: All reservations made via telephone will incur a $15 plus tax fee, per reservation. General Display Rules: Exhibitors will be provided with two (2) company representative badges and a draped table. Inner Ballroom Exhibitors are permitted to have displays which stand no higher than 72" from the floor (only 6' high) and they must weigh less than 250 pounds. Outer Perimeter Exhibitors - tables against the wall may have signage and props higher than 6' against the back wall only. Sides cannot infringe on neighboring exhibitors. Think about your neighbors. See Terms and Agreements for details.

3 Section Member NonMember A (8 ft tables) $850 $1350 B (6 ft tables) $800 $1300 Late Fee - add an additional $250 after May 3, 2019 SAVE by signing up no later than May 3, Harrah s Tahoe ABCD & Sand Harbor I &II Messenger Federated Elite Credit AUTOPSY American Memory Craft Batesville Batesville Administration ON HOLD Signet Supply ASCO Pacific Supply Company Chosen Payments National Cemetery Inman Shipping Live Oak Bank C&J Financial Passare Mortech Memorial Reefs Funeral Director Life Manufacturing International, LLC FOOD & BEVERAGE American Crematory ASD Lending USA American Academy McAllister Inst. Eagle's Wings Air Pierce Legacy Touch Dodge Coachwest FuneralOne Sierra Donor Services ON HOLD ENTRANCE

4 Exhibitor Schedule and Pricing Thursday, June 27, :00 PM - 3:00 PM - Exhibitor set up (Must set up this day) 2:00 PM - 5:00 PM - Thursday Early Bird Registration 4:00 PM - 6:00 PM - Opening Reception Friday, June 28, 2019 Exhibit hall hours: 8:00 AM - 9:30 AM Breakfast 12:15 PM - 2:15 PM Lunch 4:45 PM - 7:00 PM Exhibit Hall Reception EARLY Bird - Pay in full by May 3, 2019 Saturday, June 29, 2019 Exhibit hall hours: 8:00 AM - 9:00 AM - Breakfast 9:30 AM - 12:30 PM - Exhibit Hall Tear Down Exhibit Space Pricing Section Member NonMember A $850 $1350 B $800 $1300 LATE Bird - If you pay after May 3, 2019 please add an additional $250 to the above prices. There is no guarantee that you will be listed in the onsite program if you register late. PLEASE SIGN UP EARLY AND SAVE $250 REGISTER EARLY! Spaces will be reserved on a first-received, first-assigned basis. Request a Section (Group A or B). CFDA will place you in the best possible space considering product / services and availability. A 50% deposit is required with registration. FULL PAYMENT must be received by May 3, Mail copy of registration form to: CFDA Exhibits, One Capitol Mall, Suite 800, Sacramento, CA or your forms to Nicole Agnone, Nagnone@amgroup.us Each representative with badge will receive two drink tickets and are welcome to appetizers on June 27th. All meals that are within the exhibit hall are included with your booth pricing. Don t hesitate to call with questions. SPONSORSHIP & ADVERTISING OPPORTUNITIES! Advertising Space is available in our on-site Convention Program. Prices are: $50 for Business Card, $200 for half page and $400 for a full page ad. Please make note and payment on the registration form. Send your ad via to Nicole Agnone by May 3, Sponsorships are available. Please see attached flyer for details. CFDA members recognize your efforts and willingness to support their profession and sincerely thank you! CFDA: x 114

5 Sponsorship Available for June 2019 Sponsorship Level Ribbon with SPONSOR for name badges Announcement of sponsorship at Annual Meeting Grand $15,000 GRAND SPONSOR Platinum $10,000 PLATINUM SPONSOR Diamond $5,000 DIAMOND SPONSOR Gold $3,500 GOLD SPONSOR Silver $2,250 SILVER SPONSOR Bronze $1,500 BRONZE SPONSOR Acknowledgement in Newslines and on the Web Listing in Annual Convention Program Advertisement in Annual Convention Program FULL page ad FULL page ad HALF page ad HALF page ad Business Card size ad $2,250 Complimentary banquet ticket 4 Complimentary Banquet tickets 2 Complimentary Banquet tickets 2 Complimentary Banquet tickets 1 Complimentary Banquet tickets $3,000 SPONSOR signage at Exhibit booth GRAND Sponsor signage at event PLATINUM Sponsor signage at event DIAMOND Sponsor signage at event GOLD Sponsor signage at event Complimentary Annual Convention Registrants list Exhibit Booth (Discounted or Included) One complimentary Exhibit Booth 75% discounted Exhibit Booth 10% discounted Exhibit booth $4,275 Early right to reserve next year s exhibit space $5,750 Complimentary annual Convention Passes 2 $11,500 One Complimentary ½ page ad in Newsline $17,500 Please fill out Sponsor Form completely, make a copy for yourself and send payment to: CFDA Convention One Capital Mall, Suite 800 Sacramento, Ca Questions? Call Nicole Agnone at l Nagnone@amgroup.us *Subject to change.

6 Bingo Card Sponsor (3 available) - $500 CFDA Annual Convention June 27-29, 2019 Harrah s Lake Tahoe 15 US-50 Stateline, NV Specific Sponsorship Opportunities Attendees must get their bingo card stamped at each speaking session and by each Bingo Card Sponsor to be entered into a special drawing. Don t miss this opportunity to have all the attendees come to your table. SOLD Service of Remembrance - $500 Recognition on signage and in the Convention Program. Convention Break (3 available) - $1,000 Your company name and logo on signage near break station and recognition in convention program. Student Scholarships (2 available) - $1,500 Recognition SOLD on signage and in the Convention Program. Past Presidents Luncheon - $1,500 Recognition on signage and in the Convention Program. Photography - $1,500 Recognition on signage and in the Convention Program. Lanyard Sponsor - $1,500 Your company name and logo on the official lanyard which is given to all attendees. Company to provide Lanyard. Wine at Banquet - $2,000 Sponsorship of this item entitles you to special signage at the entrance to the event, in addition to signage at each table, recognition on the event program, mention in the convention program, 1 banquet table and special recognition during the Banquet. Printed Convention Program - $2,000 Sponsorship of the convention program includes a full page color ad on the outside back cover of each onsite guide program, which is distributed to all attendees. Workshops/AV Sponsorship - $2,000 Recognition on signage and in the Convention Program. Banquet Entertainment - $2,000 Sponsorship of this item entitles you to special signage at the entrance to the event, in addition to signage at the event, recognition on the event program, mention in the printed program, 1 banquet ticket and special recognition during the banquet. Tote Bag - $3,000 Display your company logo on the official convention tote bag. Each attendee will receive a bag at registration. As the sponsor of the tote bags, you can provide CFDA with promotional materials to be included in the bag. Promotional materials need to be sent to the CFDA headquarters no later than Friday, June 1, 2019 to have item(s) included. Keynote Sponsor - $5,000 Special signage at the event, recognition during the event and in Convention Program. Also, a representative from your company can introduce the keynote speaker. Wednesday Reception - $5,000 You will be given 3-5 mins. to address the attendees and have your logo on the drink tickets as well as recognition on signage and in the Convention Program. Thursday Reception - $5,000 You will be given 3-5 mins. to address the attendees as well as recognition on signage and in the Convention Program. Lunch with Exhibitors (2 available) - $5,000 The sponsoring company will be prominently recognized in the convention program, onsite signage and at the event and an opportunity for brief remarks. President s Banquet Sponsor - $5,000 Join fellow CFDA members in celebrating the year s accomplishments and to cheer on the new President, Tiffany Gallarzo. The banquet is the premier social event of the CFDA convention. An event that features fine dining, hosted reception, entertainment and dancing. You will be given a couple minutes to address the attendees, recognition on signage and in the Convention Program, plus 2 Banquet tickets. Sunset Lake Cruise aboard the Tahoe Paradise (2 available) - $5,000 Sponsor the CFDA Sunset Lake Cruise and take in the spectacular views of the lake aboard the 82-foot, two-story luxury Tahoe Paradise yacht. With over 80 CFDA members expected to attend you will have a captive audience. Don t miss out on this premiere event! Receive up to 5 minutes mic time, recognition on signage and in the Convention Program, plus 2 tickets to attend. CFDA Convention ~ Annual Convention June 27-29, 2019 Harrah s Lake Tahoe, 15 US-50 Stateline, NV Contact Nicole Agnone: x 114 nagnone@amgroup.us One Capitol Mall, Suite 8000, Sacramento, CA 95814

7 2019 CFDA Golf Tournament June 27, 2019 Registration: 8:00 a.m. Start: 9:00 a.m. Lake Tahoe Golf Course 2500 Emerald Bay Rd, South Lake Tahoe, CA Company: Contact Person: Telephone: Player Registration (includes Green Fees, Cart, Range Balls, 2 Beverage Tickets and Lunch) If Registered by: February 28 Single Player $145 Foursome $540 Name of Player(s): April 30 $160 $600 Address June 20 $175 $660 Sponsorship Registration (Complete descriptions provided on the next page.) Title Sponsor Awards Reception Sponsor (2 available) Specialty Tee Box Sponsor (6 available) Tee Box Sponsorship (11 available) Breakfast Sponsor (2 available) Lunch Sponsor (2 available) Putting Contest Sponsor Cash Award Sponsor (2 available) Cart Sponsor (2 available) Promotional Bag Item (Unlimited) Bag Golf Balls Tees Sunglasses SOLD Other: Payment Options : SOLD $750 $500 $500 Total Payment Enclosed: If paying by check, please mail completed form with check made out to CFDA to: CFDA, 1 Capitol Mall, Suite 800, Sacramento, CA Credit Card # Exp Date: $1,500 $750 $500 $500 $400 $350 In Kind Other Security Code: Billing Zip Code: Signature: Please Form to: Nicole Agnone nagnone@amgroup.us For questions please or call Nicole at: (916) x114

8 2019 CFDA Golf Tournament Thursday, June 27, 2019 Lake Tahoe Golf Course 2500 Emerald Bay Rd, South Lake Tahoe CA Sponsorship Opportunities Title Sponsor: $1, Includes 15' Banner with Company Name at Registration and at Reception. 4 Company representatives working registration. A golf cart during the tournament so two company representatives can act as tournament ambassadors. Recognition on CFDA Website and at Awards Reception. Awards Reception Sponsor: $ (2 Available) Includes signage at Registration and Awards Reception and recognition at Awards Reception. Specialty Tee Box Sponsor: $ (6 Available) Able to display company tent and have two representatives at assigned tee box. Able to greet golfers, offer soft drinks, water, alcoholic beverages as well as marketing material. Will be placed at closest to the pin or longest drive holes. Tee Box Sponsor: $ (11 Available) Able to display company Tent and two representatives at assigned tee box. Able to greet golfers, offer soft drinks, water and snacks as well as marketing material. No alcohol Breakfast Sponsor: $ (2 Available) Includes signage at Registration and Awards Reception and recognition at Awards Reception Lunch Sponsor: $ (2 Available) Includes company logo on boxed lunches, signage and recognition at Awards Reception. Putting Contest Sponsor: $ Table and Chairs at Putting Green. Signage at Putting Green and Awards Reception. Two company representatives will monitor contest and greet golfers and will be able to hand out marketing materials and refreshments. Cash Award Sponsor: $ (2 Available) Signage at Registration and Awards Reception and recognition at Awards Reception. You will be able to provide your company envelopes, we will add the cash award and a representative from your company will be able to hand the envelopes to a winning foursome at the reception. Cart Sponsor: $ (2 Available) One Company representatives will be assigned a golf cart and will be asked to support tee box sponsors with rides to restroom, delivering ice and delivering water to golfers. Bag Item Sponsor: In kind (Unlimited) Companies promotional item to be placed in bag and handed out at Registration to golfers. Items can include bag, sunglasses, sunscreen, golf balls, tees are just a few of the items that the participants might need. Nicole Agnone, nagnone@amgroup.us or (916) x114 Fax:(916)

9 Company Name: Street Address: City/State/Zip: Contact: Phone Number: Address: Website: Description of Donation/Package CFDA Silent Auction Pledge Form Thursday, June 27 - Friday, June 28, 2019 Harrah s Lake Tahoe Restrictions: Expiration Date (Expiration date should be no earlier than 6/26/19): Estimated Dollar Value: $ Sorry we will not be able to participate in this year s Silent Auction To include your donation in CFDA s Silent Auction, please your pledge form to Nicole Agnone at nagnone@amgroup.us by Friday June 21, (You can turn in your donation at Convention Registration or mail to Nicole by June 14, 2019) SUBMIT YOUR DONATION TO: CFDA ATTN: Nicole Agnone One Capitol Mall, Suite 800, Sacramento, CA If you have any questions, please contact Nicole Agnone at nagnone@amgroup.us. We reserve the right to combine the above item with other donations to create a complete memorable package experience.

10 CFDA Annual Convention June 27-29, 2019 Harrah s Lake Tahoe 15 US-50 Stateline, NV Exhibit Space Registration / Contract Please type or print the following information exactly as it should appear in all printed convention materials: 1. Exhibitor Information Please print clearly Company Name: Contact: Address: City State Zip: Phone: Fax: Description of your services: 2. Marketing and Networking [ ] I will sponsor an event [ ] Use 100 word company summary from last year [ ] I will send my 100 word company summary [ ] I will donate and bring a labeled Silent Auction item [ ] I am interested in Advertising in the Convention Program, Circle one: $50 Business Card, $200 Half Page, $400 Full page 3. Badge Information (print clearly so names are correct on badge.) 6. Exhibit Space Options (please choose your top two locations) Exhibit space will be reserved on a first-received, first- assigned basis. Select section A or B. We will assign table number. Pay in full by May 3 - Early Bird Prices: Section Member Non Member A - No height restriction & 8 ft table $850 $1350 B - 6' height restriction & 6 ft table $800 $1300 LATE FEE: $250 Additional if reserved after May 3, 2019 Preferred Space Location: Please indicate at least two table numbers you would prefer. CFDA will do its best to assign you to the space you ask for, but does reserve the right to assign booths as needed. Choice 1 Choice 2 Choice 3 Choice 4 How many spaces would you like: 1 2 or 3? 7. Total Amount Due: Full payment or 50% deposit is due with registration. Any balance is due by May 3. No Space will be reserved without deposit. # Tables (includes 2 badges) price $ Two (2) Exhibit Representatives per space. 1. Name # Additional badges x $200 Sponsorship $ $ 2. Name Additional Reps. and/or Family Members: $200 each: 3. Name If you need extra space, please submit on separate piece of paper. 4. Exhibit Decorator No Decorator this year. You are on your own. Pack light, unload yourself, bring your own waste basket and clean up after yourself this year. No additional costs. SAVE MONEY ~ and with the money you save, please sponsor! 5. Hotel Information Please stay at Harrah s Lake Tahoe to assure your best experience. Enjoy networking with other suppliers and funeral directors. California Funeral Directors special rate of $249/night plus taxes. Click here to make your reservation by May 24, Please return a copy of this form and payment to: California Funeral Directors Association One Capitol Mall, Suite 800, Sacramento, CA Or by to nagnone@amgroup.us Save a copy for your records CFDA meetings comply with the Americans with Disabilities Act (ADA). Please indicate if you require any special assistance. CFDA Phone: x 114 Advertising: Card, Half or Full Total Due $ Send me information about the Golf Tournament 8. Reservation Agreement Upon receipt of this registration by CFDA and acceptance by CFDA, this registration shall become a binding agreement between the Exhibitor and CFDA. The Terms and Conditions set forth are hereby incorporated by reference. The Exhibitor acknowledges that none of the exhibit space fee is refundable except as expressly set forth in the Terms and Conditions on opposite side of form. Signature $ # Banquet Tickets x $100 pp. $ Thursday Night Yacht Cruise Dinner $125 pp. $ Date 9. Payment Information o Check made payable to CFDA in the amount of $ o Please charge my: o Visa o MasterCard o Amex o Discover Credit Card Number (Print Clearly) Exp. Date Security Code (4 digit # on AME or 3 digit # on back of Visa and MC) Signature Date Billing Address same as contact info? Y N If not, please give us your billing address.

11 EHIBIT PRICING: CFDA s Annual Convention Terms & Conditions 6' TABLETOP SPACE: Height Restrictions: As indicated on form, prices vary depending on location. Inner Tables located in the center of the ballroom have height restrictions. To keep the view open, from the floor, nothing can be over 72". No space can disrupt view of neighboring space. (See Use of Space below) REGISTER EARLY! Spaces will be reserved on a first -received, first-assigned basis. A minimum 50% deposit is required with registration. FULL PAYMENT must be received by May 3, Mail copy of registration form on opposite side, with payment to: CFDA Exhibits, One Capitol Mall, Suite 800, Sacramento, CA or to: nagnone@amgroup.us EHIBIT SPACE - TABLETOP EPO. Each space is carpeted and will include: 1 draped 6' table only and two chairs. Electrical and Internet access is NOT included but can be ordered from the hotel for an additional charge. BADGES and CLEAN UP. Each company will receive 2 exhibitor badges per booth. Additional badges may be purchased for $200 each. Each badge will permit entrance onto Tradeshow Floor, and Workshops. Any meal function in the exhibit hall is included with the badges. Breakdown can start at 10:00 AM, Saturday, June 29, EHIBIT SPACE LOCATION Location assignments will be based upon first-received and completed registration form and 50% deposit. Full payment must be received by May 4, CFDA will assign exhibit space to preserve exhibition continuity. Every attempt will be made to assign space in preferred Section requested by the Exhibitor, however, in rare occasions, it may be necessary to reassign space location. CFDA retains the exclusive right to reassign space at its discretion. Checks or CC information may be mailed with registration. Faxed and ed registration must include CC information. USE OF SPACE To maintain uniformity and prevent visual obstruction of adjoining space, inner displays must not be higher than 6 and in all locations nothing may be erected which interferes with the view or visitation of adjoining spaces. Exhibit hall fire exits and safety equipment must be left accessible and in full view at all times. Display materials and equipment of significant size must be submitted in writing and pre-approved by CFDA by May 4, All exhibit materials and equipment must be contained within the space purchased. CFDA reserves the right to ask that exhibits be redesigned on the spot if necessary. Under no circumstance is booth sharing, suit-casing, or solicitation allowed including display/distribution of another companies material. NOISE Sound or amplifying systems that project beyond the exhibit space are prohibited. LIABILITY The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor s activities on the Hotel premises and will indemnify, defend, and hold harmless CFDA and the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. Exhibitor will give CFDA and the Hotel prompt notice of any claim made or suit instituted against the Hotel which would result in indemnification by Exhibitor hereunder, CFDA and the Hotel shall have the right to compromise or participate in the defense of same to the extent of its own interest. SECURITY The Ballroom will be locked and secured each evening and morning hours, exercising reasonable care for the protection of exhibitor s materials and equipment. Neither CFDA, the show facility, nor any officers, directors or staff thereof will be responsible for the safety of property or exhibitor personnel. RESTRICTIONS CFDA reserves the right to prohibit any display or exhibit, or any part of a proposed exhibit, that it deems unsuitable or not in accordance with the accepted professional ethics of its members. TA DEDUCTION Contributions or gifts to CFDA are not deductible as charitable contributions for income tax purposes. EHIBITOR REPRESENTATIVES CFDA shall have sole control over all admission policies at all times. Up to two (2) exhibitor representative badges per space are available. Exhibitor badges must be worn at all times. Badge swapping is strictly prohibited. Additional badges are available for $200 each. CANCELLATION POLICY Cancellations must be received in writing and will be confirmed by envelope postmark or fax transmittal dates. In the event an exhibitor must cancel, the following refund policy applies: A full refund will be issued if space is cancelled by March 9, 2019; a 50% refund will be issued if space is cancelled by April 6, 2019; no refund will be issued for cancellation received after April 6, RIGHT TO REFUSE CFDA reserves the right to review and reject any registration for exhibit space without prejudice. NO EHIBIT DECORATOR THIS YEAR - YOU ARE ON YOUR OWN. Easy Move In - Tabletop Ease - Easy Breakdown - No big shipments - Please clean up after yourselves when leaving. No union, no extra costs to you and your company! If you use one of the three corner space you are still responsible for loading / unloading labor. There is no shipping dock, no additional workers and no forklift. It is your sole responsibility. SHIPPING MATERIALS & EHIBITS Exhibitors are responsible for the arrangements and all expenses of shipping all items to and from. All shipments MUST be addresses using the following example: Harrah s /Harvey s Lake Tahoe Attn: Convention Stewards Exhibitor Company Name California Funeral Directors Association/S06CFD9 18 US Highway 50 Stateline, NV The following charges apply for all incoming and outgoing shipments. Drayage charges are the responsibility of each vendor. Charges must be posted to a Credit Card. (Prices are subject to change) 0 35 lbs $ lbs $ lbs $40.00 over 100 lbs $.50 per pound Pallet Price $.50 per pound All shipments received using the above example will be delivered to Convention Stewards and placed in storage on the Convention Center floor. Banquet storage areas are not secured. Due to limited storage facilities, boxes should be scheduled for delivery no more than 2-3 days prior to the group arrival. Please see Exhibitor Information sheet for more details. Complete the Inbound/Outbound Drayage form and return to Convention Services via FA FOOD AND BEVERAGE All food, beverage, and miscellaneous concessions prepared, sold or consumed on the tradeshow floor must be supplied by the Convention Hotel. No popcorn, etc. INSTALLATION AND DISMANTLING If the exhibitor fails to set up its display in its assigned space by 4 PM, Thursday, June 27th,, leaves its space unattended during show hours, or fails to remit payment at times specified, CFDA shall have the right to take possession of the space and utilize such space in any manner. Exhibitor may not breakdown until the Tradeshow closes on Saturday, June 29th, at 10:00 AM. AGREEMENT TO TERMS, CONDITIONS AND RULES Exhibitor agrees to observe and abide by the foregoing terms and conditions and by such additional terms, conditions, and rules made by CFDA from time to time for the efficient and safe operation of the Exhibition. In addition to CFDA s right to close a display and withdraw its acceptance of the registration, CFDA in their sole judgment, may refuse to consider for participation in future trade shows any Exhibitor who violates or fails to abide by all such terms, conditions, and rules. This registration represents the entire agreement between the Exhibitor and CFDA concerning the subject matter of this registration. EHIBIT HOURS: (SUBJECT TO CHANGE) THURSDAY JUNE 27: EHIBIT SET UP DAY Early Registration for attendees 2:00 p.m. - 5:00 p.m. Exhibitor Setup (Must set up this day) 12:00 p.m. - 3:00 p.m. Opening Reception 4:00 p.m. - 6:00 p.m. FRIDAY JUNE 28: Exhibit hall hours 8:00 a.m. - 9:30 a.m., 12:15 p.m. - 2:15 p.m., 4:45 p.m. - 7:00 p.m. Breakfast with attendees in Exhibit Hall 8:00 a.m. - 9:30 a.m. Lunch in Exhibit Hall 12:15 p.m. - 2:15 p.m. Reception in Exhibit Hall 4:45 p.m. - 7:00 p.m. SATURDAY JUNE 29: Exhibit hall hours: 8:00 a.m. - 9:00 a.m. - Breakfast 9:30 a.m. - 12:30 p.m. - Exhibit Hall Tear Down Please sign the registration form to confirm that you have read and agree with the Terms and Conditions. Keep copies of registration form and terms for your records. Return the original registration form and payment to: California Funeral Directors Association One Capitol Mall, Suite 800 Sacramento, CA Fax: attention Nicole Agnone or nagnone@amgroup.us Convention Questions: Nicole Agnone x 114 or nagnone@amgroup.us