Agenda Item Wording: Update on Status of New Procedures for Special Event Permitting in Golden Gate Park For Discussion Only

Size: px

Start display at page:

Download "Agenda Item Wording: Update on Status of New Procedures for Special Event Permitting in Golden Gate Park For Discussion Only"

Primrose Golden
5 years ago
Views:

Date: December 9, 2009 To: From: Re: Recreation and Park Commission Dana Ketcham, Permits and Reservations Manager Commission Agenda Item Agenda Item Wording: Update on Status of New Procedures for

We are implementing a number of policies and procedures to improve the Permits and Reservations for Special Events citywide and in particular in Golden Gate Park.

1 Date: December 9, 2009 To: From: Re: Recreation and Park Commission Dana Ketcham, Permits and Reservations Manager Commission Agenda Item Agenda Item Wording: Update on Status of New Procedures for Special Event Permitting in Golden Gate Park For Discussion Only Background. We are implementing a number of policies and procedures to improve the Permits and Reservations for Special Events citywide and in particular in Golden Gate Park. As we consider our overall plan for Golden Gate Park, we need to balance a range of interests: 1. Having fun events in the city 2. Impact of events on the neighbors 3. Impact of events on passive recreation 4. Impact of events on the park s landscape. 5. Opportunities to generate revenue This is a balance that applies to all of our parks. We must recognize that GGP is one of the few areas in the city where we can have these major events. The only other venues are Civic Center which is much more urban and does not allow for picnicking and Marina Green which is also more urban and is used for micro-soccer in the fall and spring. Discussion. Our new policies and procedures involve a multi-step process: 1. Improve Special Event Application a. Add more detailed questions to ensure we obtain complete information about the nature and scope of the event b. All events involving amplified sound must file Special Event Application (so we fully understand what activities are occurring) 2. Create Master Calendar for Events a. Allows overall impact to be reviewed in one place

2 b. All applications will be required to be submitted by November 1 of prior year i. Will be fully implemented for 2011 (could not fully implement for 2010 since we did not have readily available complete contact information) 3. Categorize Special Event Applications By Relative Impact a. Factors Considered i. Expected attendees ii. Road Closures iii. Amplified Sound iv. Number of Stages v. Alcohol Sales b. Low to No Impact Events i. Races or Walks 1. End by 11 am or 2 hours or less using existing road closures or paths 2. Examples: a. Numerous Walks around East End (health related) b. High School Cross Country c. 3 Day Breast Cancer Walk (just comes through) ii. Community/Event Picnics 1. Expect Fewer than 1500 attendees 2. Examples: a. Community picnics, graduations, school events b. Performances at bandshell iii. Focus is on sound limitations 1. Limit hours a. Walks have previously received Commission approvals for human speech at 7 am as a warm up 2. Decibel level monitoring to be improved c. Moderate and Major Impact Events (see exhibit A for 2010 events) i. Scrutinized closely to look at overall impact on community ii. Moderate Impact 1. Races a. Road closures but they end by 11 am or modest in scope b. Examples i. Escape from Alcatraz ii. Making Strides for Breast Cancer (closes Bernice Rogers only) iii. Sunday Streets 2. Performances (not concerts) a. Single stage and venue (5 hours or less of sound) no major artists b. Examples i. Opera in the Park (10,000-12,000) ii. Comedy Day (fewer than 2,000) iii. High Impact

3 1. Races a. Extensive road closures or crowds b. Examples i. Bay To Breakers ii. SF Marathon iii. Nike Women s Marathon iv. Kaiser Permanente Half Marathon v. Aids Walk 2. Performances a. Multi stage events, b. Rock concerts, c. Amplified Sound more than 5 hours d. All day road closures 4. Spacing Between Events- Factors to Consider a. Minimum of 3 weeks between any high impact events at any one venue to allow for ground regeneration break-down to set-up b. Balance of events between western and eastern end of park c. Recognize that higher demand in the fall due to best weather 5. Amplified Sound a. Permitted i. Five-hour limit for events without special approval ii. Never before 11 am start 1. Exception: Race announcements iii. Picnics with Amplified Sound - $500 minimum fee 1. Include Park Patrol fee to monitor b. Unpermitted i. Harder to monitor since it just happens ii. Prior standard was must be small battery operated boombox no longer works iii. Ipod speakers with small batteries now have high outputs how to measure 6. Public Notice of Events and Road Closures a. Advance Notice i. Signage at least one week in advance of notice ii. Day of event signage posted in far enough in before street closures so drivers can divert b. Publicly Available Information i. All Special Events will be posted and updated continuously on our website through Parks Portal c. Create Notification List i. Residents can sign up to receive notice of any road closures in there area by

4 7. Improving Permits a. Create standard language, procedures and policies for all events covering a variety of issues including i. Minimum notice on road closures ii. Meeting ADA requirements iii. Adequate police and DPT presence iv. Complying with recycling requirements v. Sizable performance bond to ensure compliance vi. Ensuring protection of trees vii. Reimbursement of staff fees to cover event set up supervision viii. Ground regeneration fees ix. Adequate public notice of events

5 Exhibit A Moderate and Major Special Events Applications In GGP Chronological Order As of 12/9 Day Date Type Impact Site Attendance Event Name: Roads Closed Status Sunday Feb 7 Race/Closing Ceremony High Overall Park-End Gt Hwy 10,500 Kaiser Permanente SFHalf Marathon 8 am - 11 am, except MLK at end until 3 pm ok Sunday Apr 11 Community Bike Ride Moderate GGPark and Gt Hwy Sunday Streets 10 am - 3 pm ok Saturday Apr 18 Concert Moved GGP-Speedway 2,800 Summer of Love's Global Garden deny Sunday May 9 Race Only Moderate GGP and Great Hywy 5,000 Alcatraz Triathlon End by 11 am ok Sunday May 16 Race/Event High Overall Park-End MLK Bay To Breakers All Day ok Saturday May 29 Concert Moderate GGP-Speedway-west 5-10,000 Life is Good Sunday May 30 Race/Closing Ceremony High GGP-Speedway 7000 Memorial Day Half Marathon Not Defined deny Sunday June 13 or 20 Concert High GGP-Speedway 7-9,000 Alice Radio's Summerthing 2010 Sunday Jul 18 Walk/Closing Ceremony High GGP-Sharon Meadow Aids Walk 8 am - 1:30 pm Saturday Jul 24 Concert Moved GGP-Speedway 1200 Mission Creek Music & Arts Festival moved Sunday Jul 25 Race/Closing Ceremony High Golden Gate Park-Various 11,500 San Francisco Marathon am - 10:15 am ok Fri,Sat,Sun Aug Concert High Outside Lands ok Sunday Aug 22 Community Bike Ride Moderate Sunday Streets GG Park Sunday Streets 10 am - 3 pm ok Sunday Aug 22 Race/Event High GGP-Sharon Meadow Love Is The Power 12K Run Not Defined deny Sunday Aug 29 Race Only Moderate GGP and Great Hywy 5,000 Alcatraz Triathlon End by 11 am iscott approved it but not us Saturday Sep 11 Concert High GGP-Speedway 15,-20,000 Power to the Peaeful Sunday Sep 12 Performance Moderate GGP-Sharon Meadow 12, Opera in the Park Sunday Sep 19 Performance Moderate GGP-Sharon Meadow 5,000 30th Annual Comedy Day Saturday Sep 25 Ride/Event Moderate GGP-Speedway 4500 Tour de Fat Sunday Sep 26 Concert High GGP-Speedway 8-9,000 Now & Zen move to July 10 or 17 move to Sharon & Oct 10 Fri,Sat,Sun Oct 1-3 Concert High Lindley, Speedway, Marx 150,000/day Hardly Strictly Bluegrass JFK - 3 days Sunday Oct 10 Event Special GGP-Speedway 1000 Jimmy's Annual Old Car Picnic deny Sunday Oct 17 Race/Closing Ceremony High GGP and Great Hywy 25,000 Nike Women's Marathon 3 am to 4 pm ok Saturday Oct 23 Walk/Closing Ceremony Moderate GGP-Speedway 20,500 Making Strides Against Breast Cancer Bernice Rogers only

6 Exhibit A 2010 Moderate and Major Special Event Applications For GGP By Type (as of 12/9) Day Date Type Impact Site Attendance Event Name: Concerts Saturday Apr 18 Concert Moved GGP-Speedway 2,800 Summer of Love's Global Garden Sunday May 16 Race/Event High Overall Park-End MLK Bay To Breakers Saturday May 29 Concert Moderate GGP-Speedway-west 5-10,000 Life is Good Sunday June 13 or 20 Concert High GGP-Speedway 7-9,000 Alice Radio's Summerthing 2010 Saturday Jul 24 Concert Moved GGP-Speedway 1200 Mission Creek Music & Arts Festival Fri,Sat,Sun Aug Concert High Outside Lands Saturday Sep 11 Concert High GGP-Speedway 15,-20,000 Power to the Peaeful Saturday Sep 25 Ride/Event Moderate GGP-Speedway 4500 Tour de Fat Sunday Sep 26 Concert High GGP-Speedway 8-9,000 Now & Zen Fri,Sat,Sun Oct 1-3 Concert High Lindley, Speedway, Marx 150,000/day Hardly Strictly Bluegrass Peformances Sunday Sep 12 Performance Moderate GGP-Sharon Meadow 12, Opera in the Park Sunday Sep 19 Performance Moderate GGP-Sharon Meadow 5,000 30th Annual Comedy Day

7 Races and Other Events Sunday Feb 7 Race/Closing Ceremony High Overall Park-End Gt Hwy 10,500 Kaiser Permanente SFHalf Marathon Sunday Apr 11 Community Bike Ride Moderate GGPark and Gt Hwy Sunday Streets Sunday May 9 Race Only Moderate GGP and Great Hywy 5,000 Alcatraz Triathlon Sunday May 30 Race/Closing Ceremony High GGP-Speedway 7000 Memorial Day Half Marathon Sunday Jul 18 Walk/Closing Ceremony High GGP-Sharon Meadow Aids Walk Sunday Jul 25 Race/Closing Ceremony High Golden Gate Park-Various 11,500 San Francisco Marathon 2010 Sunday Aug 22 Community Bike Ride Moderate Sunday Streets GG Park Sunday Streets Sunday Aug 22 Race/Event High GGP-Sharon Meadow Love Is The Power 12K Run Sunday Aug 29 Race Only Moderate GGP and Great Hywy 5,000 Alcatraz Triathlon Sunday Oct 10 Event Special GGP-Speedway 1000 Jimmy's Annual Old Car Picnic Sunday Oct 17 Race/Closing Ceremony High GGP and Great Hywy 25,000 Nike Women's Marathon Saturday Oct 23 Walk/Closing Ceremony Moderate GGP-Speedway 20,500 Making Strides Against Breast Cancer

2013 SFRPD Special Event Applications Items in Yellow=New I=Invoiced, P=Permitted, Admin or Date Ok = Date Confirmed. Page 1 of 7

2013 SFRPD Special Event Applications Items in Yellow=New I=Invoiced, P=Permitted, Admin or Date Ok = Date Confirmed. Page 1 of 7 x Week Starting 31-Dec a I 74012 22 days- see at Sunday 6-Jan 200 No GGP-JFK at Transverse Kennedy DSE-Golden Gate Park 10K x Week Starting 7-Jan a I 73436 Sunday 13-Jan 200 No GGP-Polo Fields Polo FieldBay