2019 State Age Championships As at 12 February 2019

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1 2019 State Age Championships As at 12 February 2019 The following information relates to the conduct of the NSW Surf Life Saving Championships proudly supported by Your Local Club. SWANSEA BELMONT SLSC The Club is extremely excited to host the State Championships yet again at Blacksmiths Beach. The Club will have 3 BBQs set up throughout the event site make sure you support this! The Club will also be open for refreshments (upstairs) and live music in the afternoon and after each competition day. Visit the Swansea Belmont SLSC Facebook Page for entertainment times & dates - Swansea Belmont Facebook Page ENTRY CIRCULARS AND IMPORTANT INFORMATION Reference is made to the following: a) NSW State Championships Webpage The below resources can be downloaded from the State Championships - Entry Circular - Event Timetable - Marshaling Sheets (alpha and random draws) - Powercraft Roster - First Aid Roster - Water Safety Roster - Area Map - Lycra Vest Information - Team substitution forms (finals only) b) Random Draw The random draw can be downloaded here Random Draw. c) Cameron Relay and Iron Person Order (11-14 s only) The order for all Cameron and Iron Person Races will be a set Swim-Board. d) As per the entry circular no individual late entries will not be accepted at the Championships. e) While every effort is made to ensure the results are accurate, it is the competitors own responsibility to ensure that they have their name, club and position correctly recorded. 1 P a g e

2 f) SLSNSW as the event organiser, reserves the right to add or delete, change any events on the day of competition if safety, weather conditions, programming or other conditions warrant doing so. RESTRICTED EVENTS Please be reminded of the following outlined in the entry circular. Surf Teams 3 Male teams and 3 Female teams per club per age group (U9 to U14 years). Ironperson U11 to U14 - Branch selection via quota Beach Relays 3 Male teams and 3 Female teams per club per age group (U9 to U14 years). Cameron Relay 2 teams per metropolitan club & 1 team per Country club. Board Rescue U11 to U14 Branch selection via quota Board Relay 3 Male teams and 3 Female teams per club per age group (U9 to U14 years). All Age Board relay Branch selection via quota All Age Beach Relay 1 team per club (U9 to U14 any gender combination). All Age Board Relay The order will be U9 (1), U10 (2), U11 (3), U12 (4), U13 (5) & U14 (6). Competitor s arms must be marked with the number. A reminder that as this is an ALL AGE event, competitors must compete in their own age group and are not allowed to compete up an age. E.g. an U11 cannot do the U12 leg. Mixed Beach Relay 2 teams per metropolitan club & 1 team per Country club. Cameron Relay o 2 males and 2 females o 1 male and 1 female are to fill the positions of either board paddler or swimmer. Mixed Beach Relay o 2 males and 2 females TEAM MANAGERS Thank you to all team managers who have completed the online survey to register your contact details. If you have not already registered your details please click here This will close on Wednesday 27 February. Team Manager - Declaration Form SLSNSW will utilise an SMS service and/or Team App to communicate in the event of relocation or major timetable changes etc. A compulsory Team Managers meeting will be held in the Swansea Belmont Surf Life Saving Club (upstairs) at 6pm on Thursday 28 th February. Team Managers or their representatives are asked to be there 5-10 minutes early. Clubs are permitted to send 1 representative ONLY from each club to the meeting. 2 P a g e

3 TEAM APP Team App will be used throughout the Championship as a platform to communicate important information and timetable changes to Team Managers and Competitors. To register for these event updates please follow the below instructions: 1. Download the Team App application from the App Store or Google Play 2. Log in / Sign up to receive live event notifications 3. Once logged in search 2019 NSW State Championships 4. Click the Become a member of this team app icon at the top of the screen then select the Competitors Group this is the basic group but will receive all State Champs updates from Age, Masters and Open. 5. Therefore, once joined also join age group specific lists (ie; U10 or U11) that you would like updates for as notifications will be targeted to the specific age group 6. Ensure that you have notifications enabled (check this within the app) By joining the event and turning on your mobile app notifications, you will receive immediate notifications and updates as they are posted, ensuring you never miss any important information. PLEASE BE AWARE THAT SLSNSW IS TRIALING TEAM APP AS A COMMUNICATION TOOL. It is an individual s obligation (SSM 2.17) to ensure they listen for announcements and marshalling. Not receiving a TeamApp update is not an excuse for missing events. LYCRA VEST DISTRIBUTION Thank you to all Clubs for completing the lycra vest order form. As a friendly reminder, these pink lycra vests are mandatory for all competitors throughout the entire Championships. Please ensure all competitors retain theirs for the duration of the competition. Collection Times Thursday 28 February: 3pm Grey container in compound North of Swansea Belmont SLSC Friday 1 February: 6.30am Grey container in compound North of Swansea Belmont SLSC More information can be found here - Lycra Vest Distribution COMPETITION AREA The overview map of the competition area can be found on page 9. Competition areas will be marked with star pickets and bunting to allow periodical movements of the fencing throughout the day. Clubs are asked to set club tents along the beach in front of the dune area (where indicated by signage on beach). Please do not set up tents within the dune area unless otherwise indicated by signage and be aware of the dune systems by limiting your impact on the dunes. Please be aware that there may be limited craft storage areas on the beach to enable adequate competition area. 3 P a g e

4 PRESENTATION Medal Collection: Medals can be collected from the shelter in front of the Admin tent. Please allow sufficient time for the paperwork to move from the competition area to the Medal Collection area. Medals will be available for collection from 1:00pm on Friday and Saturday of competition and from 8:00am on Sunday. Podium: The ClubsNSW podium and backdrop will be set-up within in Clubs NSW Chill Out zone to the south of the Club for photos. If all 3 place getters are present, some events may be presented. Please see officials at Medal Collection. On Beach Presentation: Some beach events will be presented with medals at the completion of each final e.g. Beach Flags. WARM UP Will be as follows: o Orange, Red, Pink (single colours) Areas Swim o Yellow and Green, Black and White, Blue and White (two colours) Areas Board No competitor should be within 50m of the water areas whilst the courses are being set by the SLSNSW IRB powercraft team. This is not only a safety issue but it ensures that the courses are correct. Any members/clubs that do not adhere to this may face a disciplinary committee. It is recommended that all clubs continue with their risk assessments prior to entering the water for warm up activities. All competitors warming up must wear Pink High Visibility Rash Vest. No Warms up should occur prior to 7am. CONTINGENCY LOCATION The contingency location for this event will be Caves Beach. As per usual the Competition Safety and Emergency Committee (SEC) will communicate any change or update via Club Team Managers. Aim and Principles of Relocation: The aim of relocating part or all of an event is to attempt to ensure that the competition is safely conducted within the set timeframe. Assessment of Conditions and Investigation of Alternative Venues: The Competition Committee is responsible for assessing the situation and making a decision as to whether part or the entire event is relocated. Relocation Timings: The decision to relocate part or all of an event will be made as early as possible. If the event is to be relocated, a decision must be made as to the following: o The events to be moved o The timings to commence the relocated events o The alternative location to be used TRAFFIC FLOW / PARKING Please refer to the overview map on page 10 and P a g e

5 It is highly recommended that traffic coming north bound (from Sydney) takes the Gommera Street intersection at the lights and not the intersection prior (Bali Street). There will be a VMS board advising of this upon approach. Strictly no parking will be available at the designated car park areas close to the Club as these will be reserved preapproved persons holding the correct pass. Competitors are encouraged to park at the following sites: (map on the following page) 1. Reserve north of the Surf Club - $20 per vehicle 2. Blacksmiths Soccer Club - $15 per vehicle (limited spaces available 60 spaces) 3. Surrounding back streets Please be respectful of the local residents and only park in designated areas. Parking will be enforced by Lake Macquarie City Council with fines issued to those people that do not park in the designated areas. Drop Off Area There will be a designated drop off area close to the Club, please see detailed site map on page 10. Trailer Parking An area will be designated to trailer parking however this will be based on a first in first serve basis. Please be aware that this location is in a public area, without security fencing. All trailers, including gear left on trailers is the responsibility and care of Clubs. SLSNSW does not recommend craft being left on these trailers, especially overnight. Bus Routes There will be one shuttle bus available for competitors that will assist with drop offs to and from Swansea Belmont SLSC. The shuttle bus will be circling around the suburb of Blacksmiths. This bus will start at 6am and finish later in the afternoon after competition has finished. The bus will leave Swansea Belmont SLSC from the main car park in front of the Club. A second shuttle bus will be available for Officials to and from Swansea Belmont SLSC. Runs will be happening from Belmont and Swansea starting at 6.30am. SECURITY There will be security on site for the duration of the carnival. Although security is present, any valuables and/or craft should not be left in Club tents or in the vicinity of the Club house. All craft are to be taken with you at the end of the day. Any person/s found stealing signage or any equipment owned by SLSNSW or its sponsors will immediately be brought before a Carnival Disciplinary Committee or a SLSNSW Judiciary for further action. Please note that automatic disqualification of the team/club from the championship may occur if any member is found guilty of theft. Surf Life Saving NSW and/or Swansea Belmont SLSC takes no responsibility for gear and equipment if left on the beach and it is at your own risk. ADMINISTRATION CENTRE 5 P a g e

6 The main carnival administration centre will be located on the grassed area South of Swansea Belmont SLSC during the following times: Age Championships Thursday 28 February: 3:00pm 6.00pm Friday 1 March: 6:30am 5.00pm Saturday 2 March: 6.30am 5:00pm Sunday 3 March: 6.30am 2:00pm CLASHING OF EVENTS Note: While every effort will be made by the Event Referees to avoid clashes in the timetable, athletes will have to decide to contest one or the other. Competitor Liaison Officers have been appointed to assist competitors. Clashing of events is not anticipated in the finals however, some clashes may be experienced during the heats. Any competitor who finds that their event clashes with another event should consult their Team Manager, who in turn should consult the Competitor Liaison Officer in the relevant area. Competitor Liaison Officers will liaise with the various Sectional Referees to arrange deferment of heats, if possible, to enable competitors to obtain the maximum possible opportunity to compete. These arrangements will only apply between areas and not between events in the one area. Events will not be held up for competitors competing outside their age group. FOLLOW THE EVENT SLSNSW will be posting selected results, updates and uploading pictures from the event on our Facebook, Twitter accounts and through the event manager entry system. Follow us on Facebook Follow us on Twitter Follow results Final Results: 6 P a g e

7 PHOTOGRAPHY AND MEDIA Photography: As a condition of entry, all competitors agree to have photos and video taken during the Championships used for promotional material by SLSNSW. SLSNSW will not be issuing media/photography accreditation to team members or team management. Professional photographers will be attending and material will be available via social media and to Clubs on request. Club Team Management are welcome to take photographs from outside the competition area. Go Pro s may only be used within the competition area on approved fittings and fixtures as set out in relevant SLSA bulletins. Media: No competitor, team manager, official or spokesperson for a club shall make media statements which could bring the State Championships, its sponsors, or officials into controversy or disrepute. Such statements will be a breach of policy and could potentially result in sanctions against members involved. Please note that statements to the media regarding about the Championships will be made only by approved authorised spokespeople. Drones: For the safety of competitors, officials and spectators SLSNSW prohibits the use of drones or Unmanned Aerial Vehicles (UAV) at these Championships by members and/or public unless approved by SLSNSW, 7 days prior to the event. The operator must supply an operations manual (including risk management plan), provide a copy of public liability insurance and comply with all Civil Aviation Safety Authority (CASA) requirements. SLSNSW will be utilising Lifesaving UAVs to conduct aerial surveillance and monitor hazards. COMPETITION AREA ACCESS Entry to the competition arena will be via the marshalling areas. No member, Coach, or Team Manager will be permitted to enter the competition arena unless escorted by a Competition Official. SPECTATOR AREA The spectator area where possible, will be directly behind the competition arenas together with a pedestrian walkway. The competition arena will be "out of bounds" for everyone except the competitors in the events being conducted. HANDLERS Only one handler per competitor (ironman etc) will be permitted in the competition arena during competition in progress. All competitors and handlers must leave the arena with all equipment at the conclusion of their events. High visibility vests/bibs and club caps are required for handlers. PROTESTS All protests shall be lodged with the appropriate Liaison Officer in each Area in accordance with the procedures set down in the current edition of the SLSA Surf Sports Manual and any subsequent bulletins, and shall identify the specific sections/clauses in the Competition Manual and or event rules upon which the protest is based. 7 P a g e

8 Protest Forms will be readily available from the Liaison Officer or online. An Appeals Fee of $ must accompany all when submitted to the Appeals Committee for adjudication. CODE OF CONDUCT SLSNSW expects that all members involved in competition will co-operate to ensure a positive public image and to participate in a spirit of goodwill and sportsmanship. Any incidents or behavior likely to cause embarrassment or damage to the reputation and/or image of surf sports competition will be managed as described in the current edition of the SLSA Surf Sports Manual and any subsequent Bulletins. As a reminder, all competitors, officials, parents should treat each other with respect. If this does not occur you will be subject to the disciplinary committee and may face further action. MERCHANDISE / VENDORS The Your Local Club Chill Out zone will have a range of unique interactive experiences. There will be competitions and giveaways to be won including sunglasses and sunglasses bands. For the kids there will be a giant slide and ball pit and a Sports Zone with oversized family games including Jenga, Snakes & Ladders, Limbo, Chinese Checkers and many more. Surf Life Saving NSW will also be selling official merchandise during the Championships, limited stock available so be quick so you don t miss out! There are also a number of stallholders attending the event including Engine, Sharkskin, Kozzii, Catfish, Cannibal, Slix Swimwear, Fashion Fish, Joyln Australia and Dolphin, as well as a range of food and coffee vendors. LAKE MACQUARIE Lake Macquarie City Council proudly welcomes the 2019 NSW Championships! Why not extend your stay and further explore this unique and scenic coastal region of NSW? For all the information please visit 8 P a g e

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