YOU MUST LET PAM STEERS KNOW.

Transcription

1 West Side Story INFORMATION AND REHEARSAL SCHEDULE PLEASE READ THE FOLLOWING INFORMATION CAREFULLY Congratulations and welcome to the cast and crew of the musical! This is going to be such an exciting show to work on and be a part of. It is a different kind of show this year, which will be an adventure. Be prepared to work hard and if you do, I promise you will have a great a time! You must have an excuse to miss a rehearsal. If you can not attend a rehearsals due to an emergency or illness - YOU MUST LET PAM STEERS KNOW. My school voice mail is Ext 5246 and my is psteers@egrps.org. Please leave a message so I know you tried to contact me. UNEXCUSED ABSENCES WILL RESULT IN DISMISSAL FROM THE CAST OR CREW Jobs are not excused absences. Please talk with your employer about changing your schedule to meet your rehearsal needs. Please reclear conflicts listed on your audition sheet with Mrs. Steers during the first week of rehearsal. We are only accepting those that were marked non-flexible. If you said, flexible we are going to expect you to rework things on your end. Commitment to this show is very important. When you miss a rehearsal it effects the whole show and the sections we are working on. It is very difficult to continue to try and teach new people and work them in if you missed a rehearsal - we don t have the time. All rehearsals from April 15- through performances on April 27 are MANDATORY, including all day on Saturday April 20 h. There will be no exceptions for cast or crew. Please look at the schedule now and be sure you can make all the commitments. All cast and crew members are to follow all guidelines in the EGRHS conduct policy for cocurricular activities. This includes no tobacco smoking in the school building or at any school activity on or off school property, and no use of illegal substances at any time!! There will also be a no cellphone/ipod/gaming device policy once we move into the PAC. NO ONE can have their electronic devices on or on their person during any rehearsals for performances! No exceptions. If you are caught violating this rule, your device will be taken away until after the show. Also, you must be in school a minimum of 4 hours in order to attend rehearsals or performances. So, stay healthy! BE ON TIME! Rehearsals will start on time. Give yourself enough time eat, etc. It is recommended that you arrive at least five minutes early to the rehearsal area. Use this time to clear your mind and focus on the work ahead. After April 15, there is not an ending time listed for rehearsals. We would hope to be done in 3 ½ hours, but they may run later. Once we get into April 22, rehearsals may be late. The Stage booster provide food and snacks on these late nights. Once we get into costume, run the show, have notes and get out of costume, it may be late. BE PREPARED!!! and tell your parents!!!! You are responsible for knowing what rehearsals you need to attend. Highlight your schedule accordingly. Please read the schedule carefully as to the location of the rehearsal. During March we will be using the Little Auditorium & Choir room. In April we move into the PAC. Cast members bring a pencil, libretto, a folder and this schedule to ALL REHEARSALS. Put your name on everything!!!

2 The script/vocal books are rented and need to be returned the week of the production. Please use only pencil in them. If you loose yours, there is no replacement and there is a $25.00 fine for each. They must be erased (please do not erase the number inside the front cover) and returned by opening night!!! DO NOT CHEW GUM DURING REHEARSALS. Also, no hat wearing. The face is the most expressive part of your body: we need to see it. Please do not cut or dye, etc. your hair without talking to the director first.!!! All cast members must wear performance shoes and/or dance shoes as soon as we get them. Women will need to wear rehearsal skirts at every rehearsal - if you have your own knee length skirts, please bring it. We have a few. Jet girls have a tighter skirt and Shark girls have fuller ones. In the Little Aud, please try to eat in the hall or on the stage floor. And, please pick up after yourselves. The only eating area in the PAC is the Green Room. There is no food or drink (except water bottles) allowed backstage, in the dressing rooms or makeup room, or while you are in costume. Also - Please keep the Green Room clean - wipe up your food spills and clean up at the end of the night. If we have a problem - we will have to have an assigned clean up crew for each night - don t make me do this! Visitors are allowed at rehearsals only with the permission of the director. This includes parents. This is our time to work freely and creatively without an audience. Dressing in comfortable layers for rehearsals is recommended. The Little Auditorium often gets cooler as the evening progresses and the PAC can often be either cool or hot. During dance rehearsals you may get very hot - also please wear appropriate clothing for dancing. Men should be in jeans or non-baggy pants, women in skirts and non-baggy shirts. Each cast member is responsible for their socks/tights and undergarments for performances. All women will need a body slimmer as discussed at auditions and a pair of nylons. Jets should use Nude and Sharks should use a Tan. A few pairs will be needed as they run easily! Men will need black or white socks specifics will be discussed in rehearsal. We are hoping to provide most of the shoes- we have a lot in stock. If you can provide your own, great! Sharks and adult men will need a dress or band shoe. Jets will need sneakers, Converse or loafters. Details to be discussed in rehearsal. Shark women will need a black or colored character shoe. Jet women will need a tan character shoe. If we can t find the shoe you need for your costumes, then we will ask that you provide those. It is highly suggested girls obtain a personal character shoe- this is something you will need if you continue to do theatre! All other costumes are rented using income from ticket sales or program ads. Women cast members will need to provide their own red lipstick and colored eye shadow (Sharks browns, oranges, greens; Jets Purples, berry colors; Maria - Blue and mascara. We provide foundation, cheek color and specialty makeup and wigs and hair dye. Men need to provide their own eye black liner. We will provide all other makeup for men. This is all for hygienic reasons. Sharks you all need to have a dark hair color- If you are comfortable with a Rinse that washed out, great. We will also have hair sprays that are one time applications.

3 If there is no school due to a snow day, there will be no rehearsal. But, also know, that if it is in April and the weather clears up later in the day, we have been known to get permission to rehearse. If that happens we would make phone calls to let you know. Having a CD of the Original Broadway cast recording is encouraged. There is a computer accompaniment program to the show. We must download it onto your individual computers. During the first week of rehearsal, if you bring a laptop, we will install it for you during rehearsals. We expect you to be rehearsing your vocal parts daily on your own. We have time to teach a song to you once and then the rest is review and put it into practice. Please use this really useful tool! All Vocals must be memorized by March 11. All of Act I must be memorized by March 25 and Act II by March 27. You should have your music for each dance rehearsal memorized prior to that dance rehearsal if those come prior to March 11 th! We will be having advanced ticket sales for cast/crew/orchestra members. Please take advantage of this as - we expect to sell out and we want your family to be guaranteed seats. All advance sale tickets must be turned in and paid for and will be reserved on a first-come-first-served basis. We will begin filling ticket orders on March 25. We will also be ordering show shirts - Cost will be $ Orders are due March 26 It is typical for all cast, crew and orchestra to wear their shirts during school on opening night to promo the show. Orchestra and crew tend to order black to wear in the pit and backstage - but it is not required. The drama program is primarily self funded. Ticket sales and program advertising are our primarily source of income. We ask that each cast/crew/and orchestra member sell at least one full page ad, or it s equivalent. All ads are due by April 11 th. Every ad really counts! We are also promoting the show using Yard Signs, please plan to take one and display it in your yard from Spring Break to Show week. We will want to keep the frames, so do not toss them. Details to come. Crew, flies, spots, costumes, makeup, lights and sound must attend beginning April 17. We encourage you to also stop in and watch April 15 & 16. As this is a short commitment and there are no exceptions. If you miss a rehearsal you will be replaced! Costume/makeup crew - be prepared to work backstage during the show and please note designated meeting times and workshops on the schedule: Lights and Sound: You may be contacted to put in some extra time helping to focus and do sound the week of April 8 th. Backstage crew must wear black beginning April 21- Tech Saturday. Make-up and Hair and Costumes: You are in charge of the makeup room for dress rehearsals and performances and to assist with make up applications and keeping things clean and taping names in the costume rooms. You will also assist the parents in unpacking and packing all the

4 costumes and hand altering. And, you will be quick change dressers during the show. Organizational meeting will be April 11 6:15 7:00. House Manager - needs to come Tues, April 23 th at 12:00 for MS matinee. You are to come all performances nights by 6:30. You are in charge of obtaining ushers each night and training them You need to work on getting 12+ ushers for each night. And, 2 reps each night to sell items and flowers. We will also want 2 lunch time ticket helpers to help parents in box office during show week. I want to stress the NO CANDY OR POP in auditorium rule. Ushers must be at their doors prior to the show and during intermission to prevent candy going into the auditorium. Ushers are to wear nice black and white clothing. All ushers must attend a training on April 24 h at 3:10 for a quick 15 minutes. These will be sold out houses and we need everyone to be very familiar with the seating procedures. Set Construction: A schedule is being worked out. Check the Drama Club Bulletin board for weekly updates or call Trent Wadsworth at or him at twadswor@egrps.org. For sure he will be building over spring break! Props: Prop meetings are Feb 28 & March 11. We need rehearsal props (not the exact ones, but something actors can work with) by March 13. One of you need to come to all of the rehearsals after March 13 to set out props and put away. Stop by the Little Aud during any rehearsals to check out our prop room to begin working. There is a Cast/Crew/Orchestra Party at a parents house on April 27 th following strike. The party begins at 11:00 pm ( or whenever we can get there) and goes until 2:00 am. This is for cast, crew and orchestra members only and no friends! It is sponsored by Stage Boosters who provide the food and chaperones. REHEARSAL/PERFORMANCE SCHEDULE TBA = To Be Announced LA = Little Auditorium most rehearsals until April 15 PAC =Performing Arts Center all rehearsals beginning April 15 Vocals Choir room NOTE BOLDED TIMES! DATE TIME/ PLACE REHEARSAL WHO Mon 3:30-6:00 1 st Cast Rehearsal Full Cast Feb 18 Guidelines, schedule, costume measurements Tue 3:15 4 Production Meeting All Crew Feb 19 4:00 6:00 Block I 2, 4 Maria Tony, Riff, Tenants Mon 3:15 4 Shark Accents All Sharks Feb Costuming measuring for all absent on 18th 4 6 Block I 3, I 4 pg 22, 25-29Anita, Maria, Bernardo, Chino, Jets, Sharks, Tony, Glad Hand, Krupke, Prinicpal, 5 6 Jet Accents All Jets & Adults

5 Tue 3:30 6:00 Vocals: #7, 12, 15, 10 Anita, Maria, Shark girls Feb 26 # 13D Melissa Review: #3, 5 Tony Block I 5, 7 See Breakdown Wed 3:30 4:00 Vocals: #7, Anita, Shark girls Feb 27 4:00 5:00 Vocals: #3, #5, #10 Tony Thur 3:15-3:30 Vocals: #7 Anita, etc 3:30 4:30 Prop Meeting Prop crew Feb 28 3:30 5:30 Dance: America Anita, Maria, Rosalia, Consuela, Anita's Friends 3:30 6:00 Vocals: #2, 10, 8, 14 Riff, Jets, Anybodys, Jet girls Fri. 3:30 6:00 Dance: Prologue, Jets Riff, Bernardo, Jets, Sharks March 1 3:30-6:00 Vocals: Tony & Maria Tony & Maria Mon. 3:15 4:00 Shark Accent Work All Sharks March 4 3:30 4:00 Block I 1 pg 2 6 See breakdown 4:00 6:00 Block I-6 See Breakdown Tue 3:15 3:30 Vocals: # 8 Riff,Jets, Anybodys, Jet girls March 5 3:30 5:30 Dance: Cool Riff, Jets, Anybodys Jet girl dancers only 3:30 4:30 Vocals #10 Bernardo, Sharks, Anita, Tony, Maria 4:30 6:00 Vocals: Tony & Maria Tony, Maria 5:30 6:00 Jet Accents All Jets Wed 3:30 5:30 Vocals: #10, 13E, 7, 8, 2 Full Cast March 6 12 Thur 3:30 5:30 Dance: Review of Prologue Jets, Sharks, Anybodys, March 7 America, Jets, Cool Jet girl dancers, Anita, Anita's Friends, Conseula, Rosalia Fri 3:30 6:00 Block I- 8, 9 Full Cast except Doc, March 8 Block II- 1 pg Shrank, Krupke Mon 3:15 4:00 Shark Accent Work All Sharks March 11 3:30 6:00 Vocals: Sing Thru Show All Cast (adults will be able to leave early) 4:00 5:00 Prop Meeting Prop Crew Tue 3:30 6:30 Run Act I Full Cast March 12

6 Wed 3:15 5:00 Stage Combat Riff, Bernardo, Tony, March 13 Anybodys, Sharks, Jets Rehearsal Props Due Prop crew 3:3 0 4:30 Vocals: #10, 15, 7 Anita, Rosalia, Consuela, Anita's Friends 4:30-5:00 Vocals: TBA 5:00 6:00 Vocals: #14 Jets Thur 3:3 0 5:30 Dance: Gym Dances Riff, Jets, Bernardo, March 14 Sharks, Jet Girl Dancers, Anita's Friends, Anita, Velma, Tony, Maria, Graziella, Rosalia, Consuela 3:30 4:30 Vocals: Tony Tony (when not dancing) Fri 3:30 6:00 Dance: Gym Dances Same as above March 15 Work Jet Scenes Mon 3:30 6:00 Block: II -2, 3, 4 See Breakdown March 18 Vocals: #15, #10, 13D Anita, Maria, Melissa Anything Maria wants to work on Tue 3:30 5:30 Dance: Dream Ballet Tony, Maria, Cast TBA March 19 5:30 7:00 Block: Pg 84 88, Maria, Tony, Chino, Doc pg Wed 3:30 5:00 Stage Combat Review Riff, Bernardo, Tony, March 20 Anybodys, Sharks, Jets 4:30 6:00 Vocals TBA Any cast who needs to 5:00 6:00 Work II-2 See Breakdown Thur 3:30 5:30 Dance: Rumble Riff, Bernardo, Tony, March 21 Anybodys, Sharks, Jets 5:30 6:00 #13E - Placement Full Cast Fri 3:30 5:30 Dance: Full Review March 22 5:00 7:00 Block end of show II - 6 Full Cast Run Act II if we can!! NOTICE TIMES THIS WEEK!! Mon 3:15-6:30 Act I MEMORIZED Full Cast March 25 LA Tue 3:30 7:00 Run Thru Full Cast March 26 LA *snacks will be provided **T-Shirt Order Form due*** ***Bios Due***

7 Wed 3:30-6:00 Act II MEMORIZED Full Cast March 27 LA Thur 3:30-6:00 Work Act II TBA March 28 HAVE A GREAT SPRING BREAK! Bring your librettos, listen to the music/score everyday! Sleep!!! All rehearsals this week will be in the Little Aud Mon. 3:30-7:00 Work Act I Full Cast April 8 (When not on stage- solos may sing with orchestra) Tue 3:30-6:00 Dance Review Full Cast April 9 (When not on stage- solos may sing with orchestra and/or) work with Dr. Borst) Wed 3:30-6:00 Work Act II Full Cast April 10 (When not on stage- solos may sing with orchestra and/or) work with Dr. Borst) Thur 3:30 6:00 Maria & Tony scenes Tony & Maria April 11 Dance Review TBA Cast TBA YARD SIGN DISTRIUBTION **PROGRAM ADS ARE DUE** We can not take late ads! 6:15-7:00 PAC Makeup/hair Meeting Makeup/Hair Crew Fri. 3:30 7:00 Run Thru Full Cast April 12 3:30 Orchestra fully moves in and mics hooked up and checked. Must stay and play for mic placement, you may rehearse in Pit for this rehearsal. Sound must be ready for Monday s rehearsal. BEGINNING THIS WEEK THERE ARE NO ENDING TIMES! BE PREPARED!!! Rehearsals will go until 7:00 for sure we may go later if needed! All Rehearsals and Performances are in the PAC From April 15 - April 27and are Mandatory for Cast, Crew & Orchestra. Mon. 3:05 Snacks provided April 15 3:30 -? Act I Run Thru

8 Tue 3:05 Snacks provided April 16 3:30 -? Act II Run Thru Wed 3:05 Snacks provided Crew Mandatory from April 17 3:30 -? Run Thru Thur 3:05 Snacks provided April 18 3:30 -? Run Thru or Dances with Orchestra Fri. April 19 3:05 Snacks Provided 3:30 6:30 Dry Tech All Crew and Cast TBA Sat 8:00 Crew call April 20 8:30 Cast and Orchestra Call,mic checks 9: 00 Go - Technical Rehearsal 12:15 Lunch - Provided by the Boosters REMEMBER - no eating in costume!!!! 1:00 Call - try on costumes 1:30 mic checks, dance,sc, vocal warmups 2:0 0 G0 -Dress Rehearsal no hair or makeups 6:00 pm Approx. Ending time Mon. 3:05 Snacks in Green Room April 22 3:30 Call for cast and crew, dance,sc, vocal warmups 4:00 mic checks 4:45 Warm ups 5:00 Go - Full Dress Rehearsal tonight will go very late! Be prepared! (add in hair and makeup) Tue. 11:00 excused for 4 th hour lunch April 23 11:30 Call, dance, SC, vocal warmups 12:00 mic checks 1:00 pm Go - Full Dress Rehearsal for Middle School We are finished about 6:00 tonight! Wed. 3:10 Usher training 5:00 Call, dance, SC, vocal warmups April 24 5:30 Mic Checks 6:30 Final Dress Rehearsal Thur. 6:00 Call, dance, SC, vocal warmups April 25 6:30 Mic Checks 7:30 Performance

9 Fri. 6:00 Call, dance, SC, vocal warmups April 26 6:30 Mic Checks 7:30 Performance Sat. 6:00 Call, dance, SC, vocal warmups April 27 6:30 Mic Checks 7:30 Performance Strike/Cast/Crew/Orchestra Party (sponsored by Stage Boosters) Mon 3:30 Strike All Cast and Crew April 29