Facilities Services. School Board Workshop July 10, 2018

Transcription

1 Facilities Services School Board Workshop July 10, 2018

2 Outline Capacity Planning 2 Status of February 2017 Plan Student Accommodation Plan Elementary Secondary Vacant Properties Impact Fees Surtax Revenue after $198 million Financial projections Process Looking ahead Facility Assessment project Capital resource needs Challenges/Accomplishments Summer 2018 and 2019 Capital Project Summary

3 Status of Capacity Plan 3 Approved February 2017 Capacity Plan School Year Status Relocate 13 portables Relocated 15 / opened 2 surplus Reopen South Lake Elementary In progress Design Cocoa addition In progress Attendance Boundary Changes Done with modifications Relocate 26 portables Converted 5 computer labs Attendance Boundary Changes None recommended Construct Cocoa HS addition Begin October 2018 Design new Viera area elementary Pause Open South Lake Elementary Opens August 2018

4 4 Approved February 2017 Capacity Plan School Year Status Relocate 9 portables TBD Open Cocoa HS addition Opens August 2019 Construct new Viera area elementary Pause Boundary changes as needed TBD Relocate 14 portables TBD Open new Viera area elementary Pause Design new West Melbourne elementary Pause Boundary changes as needed TBD Relocate 30 portables TBD Boundary changes as needed TBD Construct new West Melbourne elementary Pause

5 Student Accommodation Plan 5 Approved March 27, 2018 No portables relocated for capacity Converting computer labs to classrooms Quest 2 labs Pinewood 1 lab Atlantis 1 lab Challenger 7 1 lab Attendance boundary changes completed

6 6 Elementary Potential Capacity Challenges > 90% of Total Capacity (19/20) School 17/18 19/20 Projected 22/23 Projected Quest 96% 117% 126% Apollo 97% 103% 118% Challenger 96% 96% 88% Fairglen 86% 96% 100% Imperial Estates 94% 96% 108% Indialantic 94% 95% 97% Suntree 91% 94% 91% Manatee 96% 93% 93% Pinewood 88% 93% 116% Allen 89% 92% 95% Atlantis 90% 92% 95% Saturn 78% 92% 103% Sunrise 91% 92% 108%

7 7 Elementary Potential Low Enrollment Challenges <70% of Total Capacity (19/20) School 17/18 19/20 Projected 22/23 Projected Mims 70% 53% 60% Palm Bay 63% 57% 55% Columbia 68% 58% 64% Gemini 61% 59% 53% University Park 63% 61% 61% Harbor City 62% 62% 64% Turner 70% 62% 57% Roosevelt 65% 65% 61% Cape View 69% 67% 67% Mila 70% 68% 66% Westside 86% 68% 66% Discovery 58% 69% 71%

8 Elementary Schools 8

9 BPS vs. Charter 9 Enrollment 8000 Cumulative Enrollment Change Compared to Charter BPS Students

10 Charter Schools 10 Elementary Common Name Grades ** Projected EDUCATIONAL HORIZONS K EMMA JEWEL K IMAGINE K LEGACY K ODYSSEY ELEMENTARY K ODYSSEY PREP K PALM BAY ACADEMY K 5 K PALM BAY ACADEMY LANGUAGE IMMERSION K 3 60 PINEAPPLE COVE K ROYAL PALM K SCULPTOR K VIERA CHARTER K PINEAPPLE COVE AT WM K * PINECREST K Total 6175 * Potential Charter School Opening ** Projected enrollment includes entire school and some secondary students

11 11 Choice Schools Elementary Common Name Grades Projected Capacity Utilization Freedom 7 K % South Lake K 6 TBD TBD Stevenson K % West Melbourne K % Total 1774

12 Elementary Capacity 12 Management Options Monitor Evaluate existing space for classroom conversion Portables Classroom additions Boundary changes New school(s) 6 th grade to middle school

13 New Elementary 13 South of Quest

14 New Elementary 14 South of Quest 970 student stations Opening enrollment (today s numbers) Total from Longleaf (reduces utilization from current 78% to 54%) 59 from Sherwood (reduces utilization from current 76% to 65%) 82 from Suntree (reduces utilization from current 91% to peak 87%) 69 from Quest (reduces utilization from current 96% to 90%) 5 year enrollment 70% assumes all of Quest s growth (257 students) Pinecrest opening will affect area enrollment

15 Move 6 th Grade to 15 Middle Leading & Learning does not support changing current model 27 elementary schools under 70% With all portables removed, 17 elementary schools under 70% 10 out of 11 middle schools over 100% 143 portables needed to bring middle schools to 90% $12-15 million Common Name Enrollment Changes New Capacity Utilization Elementary Total All 6th Grade to Middle % Middle Total All 6th Grade to Middle % Jr/Sr High Total All 6th Grade to Middle %

16 Recommended 16 Strategies - Elementary Classroom addition/portables at Quest for August 2019 add to 5 year work program Sept Consider boundary changes undeveloped areas Reviewing now for adoption by February 2019 if needed Update capacity plan in early 2019 New Elementary School - Viera Monitor charter impact on BPS enrollment RFP for new prototype design within new security framework month process Remove new West Melbourne Elementary School when updating 5 year work program

17 17 Secondary High School Potential Challenges > 90% or < 70% of total capacity Middle School Potential Challenges > 90% or < 70% of total capacity School 17/18 19/20 Projected 22/23 Projected School 17/18 19/20 Projected 22/23 Projected Cocoa* 90% 97% 110% DeLaura 85% 100% 101% Viera 93% 97% 108% Jackson 84% 89% 105% Melbourne 94% 96% 97% Kennedy 84% 89% 107% Cocoa Beach 69% 66% 64% Stone 81% 82% 85% Palm Bay 61% 65% 67% Madision 62% 70% 69% *Does not account for total capacity increase at Cocoa due to 12 classroom addition.

18 Middle Schools 18

19 High Schools 19

20 Charter Schools 20 Secondary Common Name Grades ** Projected EMMA JEWEL K ODYSSEY JR/SR PALM BAY ACADEMY MIDDLE PINEAPPLE COVE K ROYAL PALM K SCULPTOR K VIERA CHARTER K PINEAPPLE COVE AT WM K Total 4351 ** Projected enrollment includes entire school and some elementary students

21 21 Choice Schools Secondary Common Name Grades Projected Capacity Utilization Edgewood % West Shore % Total 1906

22 Secondary Capacity 22 Management Options Monitor Evaluate existing space for classroom conversion Portables Classroom additions Boundary changes New school

23 Viera Middle School 23

24 24 Viera Middle School Common Name Projected Projected Capacity Utilization **Estimated Enrollment Changes ***New Capacity Utilization * New Middle School Viera % DeLaura % % ****Kennedy % % Total 1521 * Total Factored Capacity calculated as 1264 x.90 = 1138 ** Based on current enrollment and student residential location *** Projected enrollment minus enrollment changes and divided by current capacity **** Assumes the removal of 7 portables (154 student stations) at Kennedy Middle School 2018/ Middle school enrollment too low at new school and impacts too severe at DeLaura and Kennedy

25 25 Viera Middle School Common Name Projected Capacity Utilization **Estimated Enrollment Changes ***New Capacity Utilization * New Middle School Viera % DeLaura % % ****Kennedy % % Total 1818 Notes: * Total Factored Capacity calculated as 1264 x.90 = 1138 ** Based on ratio of current and projected enrollment *** Projected Enrollment minus enrollment changes and divided by current capacity **** Assumes the removal of 7 portables (154 student stations) at Kennedy Middle School (new % only) Note that Choice students and Charter students were not included in the estimate. The potential district includes 169 students currently enrolled in Viera Charter, grade 7 8. Middle school 2022/2023 relieves Kennedy and DeLaura allows for continued growth

26 Recommended 26 Strategies - Secondary Update capacity plan in early 2019 Plan on portables for next 3-5 years New Middle School 4-6 years out Monitor charter impact on BPS enrollment RFP for new prototype design within new security framework month process Add new middle school to 5 year work program in September 2018

27 27 Vacant Properties Site Name Site Address Acres Acquisition Price Value Vacant Land Recommended for Sale Bike Path Access Shady Run Rd., Melbourne 0.03 $5,300 $320 Grissom Parkway Site Grissom Blvd., Cocoa 63 $788,300 $270,340 Melbourne Marl Pit 4475 U.S. 192, Melbourne 0.2 Unknown $40 Neiman Heights Site Ave D, Melbourne 1 $31,500 $90,000 Sullivan Groves Site North State Road 3, Merritt Island 29.2 $585,000 $440,000 Titusville Marl Pit South State Road 50, Titusville 10 $6,200 $960 Totals $1,416,300 $801,660 Vacant Facilities Recommended for Sale Cuyler 2327 Harry T Moore Avenue, 11.8 $400,000 Mid-South Support / Building Pineapple Avenue, Melbourne 3.6 $739,000 Whispering Hills 800 Lane Avenue, Titusville 10.2 $830,000 Totals 25.6 $1,969,000

28 Vacant Land 28

29 Vacant Land 29

30 Vacant Facilities 30

31 Vacant Facilities 31

32 Property Sales 32 Process

33 Impact Fees 33 Old Districts

34 Impact Fees 34 Current Districts

35 Impact Fee Districts 35

36 36 Impact Fees District Total Reserved 1/3/17 School Impact Fee Analysis District 1/4/17 to 6/30/ Benefit District 1 $7,665,980 South $7,655,540 $8,000,000 $12,676,000 $9,690,000 $9,690,000 $9,690,000 Benefit District 2 $6,289,540 District $2,034,460 $1,690,000 Benefit District 3 $2,441,667 North $2,750,000 $2,265,000 $2,265,000 $2,265,000 $2,265,000 $2,265,000 Benefit District 4 $1,470,465 District $1,000,000 Benefit District 1 Capacity $7,665,980 TBD Viera Elementary School $21,000,000 Build / Open August 2021 Cocoa HS Addition $5,191,667 Build / Open August 2019 Reopen South Lake Elementary School $1,470,465 Equip / Open August 2018 Viera Middle School $35,035,540 Build / Open August 2023 South District Capacity $11,380,000 TBD North District Capacity $11,325,000 TBD Debt Service $1,000,000 Collections for 1/4/17 to 6/30/18 based on collections to 4/30/18 projected to 6/30/18 Collections for to assumed equal to projected collections for

37 Sales Surtax Revenue 37

38 Sales Surtax Revenue 38 Revenue Summary January $3,016,728 $3,411,939 $3,358,562 $3,358,562 $3,358,562 $3,358,562 February $4,729,646 $5,214,567 $5,228,504 $5,228,504 $5,228,504 $5,228,504 March $2,646,407 $2,861,364 $3,094,850 $3,290,944 $3,290,944 $3,290,944 April $2,900,448 $3,083,363 $3,159,298 $3,338,531 $3,338,531 $3,338,531 May $4,138,289 $4,776,156 $4,931,849 $5,303,175 $5,303,175 $5,303,175 June $3,009,492 $3,074,797 $3,250,566 $3,250,566 $3,250,566 $3,250,566 July $2,948,278 $3,092,668 $3,241,123 $3,241,123 $3,241,123 $3,241,123 August $3,868,076 $4,332,049 $4,583,552 $4,583,552 $4,583,552 $4,583,552 September $3,199,609 $3,353,222 $3,141,884 $3,141,884 $3,141,884 $3,141,884 October $2,726,679 $3,153,706 $2,997,303 $2,997,303 $2,997,303 $2,997,303 November $3,917,393 $4,401,920 $4,191,314 $4,191,314 $4,191,314 $4,191,314 December $2,860,140 $3,118,244 $3,236,452 $3,236,452 $3,236,452 $3,236,452 Annual Total $ 32,214,811 $42,993,863 $44,454,697 $45,161,910 $45,161,910 $45,161,910 $8,587,066 Total $ 263,736,167

39 Sales Surtax Revenue 39 $263,736,167 Total Surtax Revenue ($198,000,000) Programmed Revenue ($3,155,974) Owed to Facilities $62,580,193 Balance Available

40 40 Current Distribution Distribution per Policy percentage includes contingency Distribution Percentage Amount Percent Funded District School Security 3.06% $6,049,592 68% Educational Technology 13.49% $26,702,470 93% Facility Renewal 83.46% $165,247,938 22% $198,000,000 26%

41 41 Allowable Surtax Uses Facilities Safety and Building Code Deficiency Correction ADA Code Deficiency Correction Fire Alarm System Renewal Central Mechanical Plant Renewal Cooling and Heating Control System Renewal Air Conditioning System Renewal Roofing System Renewal Exterior Door/Window System Renewal Exterior Building Wall Finish System Renewal Building Water and Sanitary Piping Renewal Water Heating System Renewal Electrical Supply Renewal Electrical Distribution Renewal Electrical Components Renewal Interior and Exterior Lighting Equipment Renewal Air Supply and Exhaust System Renewal Site Utility System Renewal

42 42 Allowable Surtax Uses Educational Technology Structured Cabling Technology Equipment Technology Infrastructure Electric, HVAC District School Security Fencing Access Control Cameras NOT Funded

43 43 Process Board input Staff develop recommended use of funds ICOC review August 2019 Board action Policy adoption process

44 Preliminary 44 Recommendation Prioritize eligible security investments Continued distribution to educational technology and facilities for eligible investments HVAC, plumbing and building envelope Teacher station renewal

45 45 Looking Ahead Facility Assessment Project Point in time facility assessment Facility asset management plan Ongoing multi-year capital plan ITN for software out now Next steps Implement software Begin assessment complete fall 2019

46 Capital Resource Needs 46 Facilities Security Educational Technology Transportation Maintenance Energy conservation investments Program needs (CTE) Fixtures, furniture & equipment (FFE) STEAM program investments

47 47 Challenges In-house staff limitations Planning Permitting Project Management Maintenance Contracted resources Competition for trades and contractors

48 48 Accomplishments Sales Surtax program ahead of schedule Surtax funds invested in the schools +/-85% of revenue invested May 2018 District school security phase 1 will be complete prior to school opening Strong coordination with maintenance and energy for capital project investments

49 49 Summer Andersen ADA ramp 2 Bayside Exterior stairwell/structural repairs 3 Cape View Water line replacement 4 Central Structured cabling, fire alarm, controls 5 Clearlake 2nd floor walkway repair 6 Cocoa Facility Renewal Attachment F 7 Cocoa (starting fall 2018) New 12 classroom addition 8 Coquina Facility Renewal Attachment F 9 Creel Facility Renewal Attachment F 10 Croton Facility Renewal Attachment F 11 Eau Gallie Grease trap 12 Eau Gallie Classroom refurbishing and lighting 13 Edgewood 2nd floor walkway repair 14 Freezer Cooler Projects (Riviera, Mims, Mila, Gemini, Holland) Freezer Cooler Replacement 15 Golfview Architectural Facility Renewal 16 Harbor City ADA restroom renovation 17 Hoover Central energy plant pump replacement 18 Kennedy Serving line remodel 19 Lewis Carroll Electrical Facility Renewal 20 McNair ADA ramp modifications 21 Mila Facility Renewal Attachment F 22 Oak Park Duct heaters retrofit 23 Palm Bay Magnet High School Restroom renovation, corridor 24 Port Malabar HVAC work in buildings 1, 3, 5 25 Rockledge Facility Renewal Attachment F 26 Sabal Duct heaters retrofit 27 South Lake Facility Renewal Attachment F 28 South Lake Renovation for reopening 29 South Lake Serving line remodel 31 Space Coast HVAC lab 32 Titusville Serving line remodel 33 Titusville Roof (Building 19) 34 West Shore (2 summer project) Facility Renewal Attachment F 35 Williams Facility Renewal Attachment F

50 50 Summer Atlantis Facility Renwal Attachment F 2 Clearlake Facility Renwal Attachment F 3 Cocoa classroom addition & Buidling 18 Impact Fee Project 4 Eau Gallie Facility Renwal Attachment F 5 Endeavour (part 2) Facility Renwal Attachment F 6 Gemini Facility Renwal Attachment F 7 Harbor City (part 2) Facility Renwal Attachment F 8 Holland Facility Renwal Attachment F 9 Indialantic Facility Renwal Attachment F 10 Johnson Facility Renwal Attachment F 11 Food Services Projects Food Services 12 Lockmar Facility Renwal Attachment F 13 Madison (w gym AC) Facility Renwal Attachment F 14 Port Malabar (part 2) Facility Renwal Attachment F 15 Quest Facility Renwal Attachment F 16 Roy Allen (part 2 BAS) Facility Renwal Attachment F 17 Stevenson Facility Renwal Attachment F 18 Surfside Facility Renwal Attachment F 19 University Park Facility Renwal Attachment F 20 West Shore Facility Renwal Attachment F

51 Thank You!