Council Minutes April 23, 2018

Transcription

1 Goderich Town Council meets in regular session on the 23rd day of April, 2018 at 4:30 p.m. in the Town Hall Council Chambers 1.0 CALL TO ORDER Mayor Deputy Mayor Councillors Councillors Absent Kevin Morrison Jim Donnelly Michele Hansen Matthew Hoy Myles Murdock Trevor Bazinet Luke Elliott Staff Present Chief Administrative Officer Larry J. McCabe Treasurer Deanna Hastie Clerk/Planning Coordinator Janice Hallahan Deputy Treasurer/Tax Collector Lori Rounds Director of Operations Chip Wilson Chief Building Official Jason Dykstra Economic Development/Tourism Coordinator Linda Sicoli Deputy Clerk/Emergency Preparedness Coordinator Hannah Moore Operations Manager Sean Thomas Planner Victor Kloeze Staff Absent Administrative Assistant Asset Management/Environmental Coordinator Press Present Andrea Fisher Jessica Feere The Beach 1

2 2.0 DISCLOSURE OF PECUNIARY INTEREST 3.0 ADOPTION OF MINUTES AND APPROVAL OF AGENDA 3.1 Adoption of Minutes Councillor Hoy notes that the motion defeated under item 4.6 of the April 9, 2018 regular Council Minutes should refer to water sewage and not water usage. Seconded by: Councillor Bazinet That the Town of Goderich Council hereby adopts the April 9, 2018 regular Council Minutes as amended. 3.2 Approval of April 23, 2018 Council Agenda That the Town of Goderich Council hereby accepts the April 23, 2018 Council Agenda, as amended. 4.0 DEPUTATIONS AND PETITIONS 4.1 Grant Shelton Fencing Grant Shelton is present and speaks to costs associated with remedial work completed on a fence erected at 128 West Street in Mr. Shelton requests costs of $ be reimbursed for the remedial work completed on the fence. That the request by Mr. Grant Shelton for reimbursement of $ for a fence he erected at 128 West Street be denied. Moved by: Councillor Hoy That the fence at 128 West Street be referred to staff to review compliance and determine if it is a municipal matter or a civil matter and report back to Council. 2

3 4.2 Victor Kloeze Draft Natural Heritage Plan Victor Kloeze, Planner, presents the County s draft Natural Heritage Plan. This Plan is an initiative of the County of Huron and reviews natural environment planning within the County Paving Quotes for Road Cuts Seconded by: Councillor Bazinet That the Paving Quotes be opened. The results were as follows: BIDDER QUOTED PRICE INCLUDING HST Art s Landscaping, Nursery $3, and Garden Centre ADS Asphalt Paving $2, Seconded by: Councillor Hoy That the lowest quote from ADS Asphalt Paving for paving in the amount of $2, be accepted subject to review by the Director of Operations Gravel Tender That the Gravel Tenders be opened. The results were as follows: Bidder Granular A/tonne Includes HST Granular B/tonne Includes HST Johnston Brothers (Bothwell) Ltd. $8.98 $7.46 Lavis Contracting Company Ltd. $9.72 $7.74 That the lowest tender of Johnston Brothers (Bothwell) Ltd. for gravel be accepted, subject to review by the Director of Operations Mechanical Stump Cutting Tender 3

4 That the Mechanical Stump Cutting Tenders be opened. The results were as follows: BIDDER QUOTED PRICE INCLUDING HST Zap s Tree Service $3, Lange Brothers $5, Moved by: Councillor Hoy Seconded by: Councillor Bazinet That the lowest tender from Zap s Tree Service for the mechanical stump cutting in the amount of $3, be accepted subject to the review by the Director of Operations. 4.6 Mayor s Remarks Informative Goderich Police Services Board Meeting on Bill 175-Compliments the Youth Advisory Committee led by Huron OPP Detachment Commander- Jason Younan, Attended the YMCA s of Southwestern Ontario Annual General Meeting-Mayor s Luncheon on April 19 th, 2018 hosted by the Huron Chamber of Commerce-Attended the Huron County Municipal Officers Association Meeting-Attended the Taste of Goderich event organized by the Goderich Lions Club-Annual Arbour Day on April 26 th, 2018-Notes Nomination Day for 2018 Municipal Elections begins May 1 st, Councillors Remarks Deputy Mayor Donnelly-Notes his regrets in absence of Mayors Luncheon Councillor Hoy-Notes the work of the local Substance Abuse Task Force work and upcoming Youth Internet Safety event at GDCI 5.0 FINANCIAL REPORTS 5.1. Accounts That the accounts for the period ending April 11, 2018 in the amount of $517, be approved for payment. 4

5 5.2. Direct Monthly Payment March, 2018 That the Direct Monthly Payment March 2018, be approved. 6.0 DEPARTMENTAL REPORTS 7.0 CORRESPONDENCE RECEIVED AND COPIED FOR WHICH THE DIRECTION OF COUNCIL IS REQUIRED 7.1 Letter from Ernie Hardeman, MPP, dated March 26, 2018 regarding Bill 16 Respecting Municipal Authority Over Landfill Sites That the letter from Ernie Hardeman, MPP, dated March 26, 2018 regarding Bill 16 Respecting Municipal Authority Over Landfill Sites be received and filed. 7.2 Purchase of Land Parsons Court Extension Seconded by: Councillor Bazinet That the offer to purchase one (1) acre of land at the Parsons Court Extension in the amount of $70,000, with the option to purchase a second one (1) acre of land adjacent to the same location, be referred to staff to prepare a By-Law and Agreement for the next meeting of Council. 8.0 CORRESPONDENCE RECEIVED AND RECOMMENDED ACTION NOTED That the correspondence items 8.1 to 8.20 be received for information and items 8.21 to 8.33 be received and the noted action be approved. 5

6 8.1 Municipal & Marine Heritage Committee Minutes February 6, Municipal & Marine Heritage Committee Minutes March 6, Goderich Recreational Park Revitalization Committee Finance Sub Committee Minutes December 6, Goderich Recreational Park Committee Minutes March 20, Goderich Recreational Park Revitalization Committee Minutes April 12, Utility Coordinating Committee Minutes October 27, Letter from Jeff Leal, Minister of Agriculture, Food and Rural Affairs, dated March 23, 2018 regarding the 2018 Premier s Award for Agri-Food Innovation Excellence 8.8 Letter from Alexandra Schmidt, Deputy Registrar General, dated April 6, 2018 regarding Changes to the Marriage Licence and Marriage Licence Application 8.9 Memo from Deanna Hastie, Treasurer, dated April 13, 2018 regarding Budget to actual report as at March 31, Letter from Vicky Culbert, MacKay Centre for Seniors, dated April 9, 2018 regarding the latest edition of their handbook and information on membership 8.11 Letter from Goderich District Collegiate Institute, dated April 6, 2018 regarding Grade 12 Graduation at GDCI on June 28, 2018 and Town of Goderich award 8.12 Letter from Jeff Horseman, Chief Emergency Services, County of Huron, dated April 3, 2018 regarding replacement of Automated External Defibrillator (AED) ten years or older Lincoln Alexander Award 8.14 Letter from Leon Genesove, Ministry of Labour, dated April 6, 2018 regarding Ministry of Labour initiative focusing on municipalities from Wes Guidry, City Clerk, City of Toronto, dated April 11, 2018 regarding Planning and Growth Management Committee Report from Tineasha Brenot, Lake Huron Centre for Coastal Conservation, dated April 12, 2018 regarding The Great Goderich Cleanup April 21, from Susan Chan, dated April 13, 2018 regarding proposed Waste Transfer Station 8.18 Huron Manufacturing Association AGM Invite May 17, 2018 at Maelstrom Winery 8.19 Memo from Lori Rounds, Deputy Treasurer/Tax Collector, dated April 16, 2018 regarding Council and Staff Expenses January to March Letter to landowners in the Heritage District regarding heritage permits 6

7 8.21 Letter from Bruce Thomasson, Goderich Rotary Club, dated April 10, 2018 regarding the Beach Hut and Cove Concessions and tear drop feather flags Action: refer to item Memo from Jason Dykstra, Chief Building Official, dated April 17, 2018 regarding Sign By-Law (48 of 1997) Temporary Signs Portable (Section 11) and Waiving of Fees Action: concur 8.23 Letter from Erinn Lawrie, Lake Huron Centre for Coastal Conservation, dated April 3, 2018 regarding Is the Coast Clear? Lake Huron Conference & Coastal Conservation Guide Action: all who are able be encouraged to attend 8.24 Memo from Deanna Hastie, Treasurer, dated April 12, 2018 regarding Community Grant Process Action: approve 8.25 Memo from Deanna Hastie, Treasurer, dated April 9, 2018 regarding Goderich Skating Club - request for support Action: approve 8.26 Letter from Lynn Bearden, Alexandra Marine and General Hospital Auxiliary, dated April 5, 2018 regarding a request to conduct a tag day on May 25, 2018 at various sites around Town Action: concur and refer to the Festivals/Special Events Coordinator 8.27 Letter from Ray Riddiough, 532 Air Cadet Sponsoring Committee, dated April 2, 2018 regarding a request to sponsor the Town of Goderich Award in the amount of $50.00 at the Annual Review June 2, 2018 Action: concur from John Harrison, West Coast Blues Inc. dated April 2, 2018 regarding West Coast Blues festival Action: concur and refer to the Festivals/Special Events Coordinator and Chief Building Official from Elise Dostal, Service Line Warranties of Canada, dated April 10, 2018 regarding Service Line Warranties of Canada Program Action: refer to staff for a report back to Council from Falun Dafa Association, dated April 10, 2018 regarding 26 th Anniversary Proclamation for Falun Dafa Month Celebration Moved by: Deputy Mayor Donnelly 7

8 That the from Falun Dafa Association, dated April 10, 2018 regarding 26 th Anniversary Proclamation for Falun Dafa Month Celebration be received and filed from Wes McGraw, dated April 15, 2018 regarding a request to proclaim June 30, 2018 Arthrogryposis Multiplex Congenital (AMC) Awareness Day Action: proclaim 8.32 Memo from Deanna Hastie, Treasurer, dated April 12, 2018 regarding YMCA Contract Action: refer to By-Law 41 of from Kylie Wardell, dated April 19, 2018 regarding OSAID road sign for OSAID week (May 14-18) Action: refer to Director of Operations and Operations Manager 9.0 RESOLUTIONS FROM OTHER MUNICIPALITIES 10.0 UNFINISHED BUSINESS 10.1 Landfill Three Committee Recycling Centre Agreement - pending draft agreement 10.2 Flag and Flagpole at beach pending 10.3 Letter from Brad Wallaker, dated March 5, 2018 regarding possible land exchange pending 11.0 BY-LAWS AND AGREEMENTS By-Law 35 of 2018, being a By-Law to authorize the Mayor and Clerk to execute an agreement with New Line Skateparks Inc. and the Corporation of the Town of Goderich 11.2 By-Law 40 of 2018, being a By-Law to authorize the Mayor and Clerk to execute and affix the Corporate Seal to a Consent and Acknowledgement Agreement between the Corporation of the Town of Goderich, Goderich Port Management Corporation and JPMorgan Chase Bank, National Association 11.3 By-Law 41 of 2018, being a By-Law to authorize an Agreement between the Corporation of the Town of Goderich and the YMCA s across Southwestern Ontario for the renewal of the YMCA contract 8

9 11.4 By-Law 42 of 2018, being a By-Law to authorize the widening of part of Bennett Street That By-Laws 35, 40, 41 and 42 of 2018 be now introduced and read a first time. Seconded by: Councillor Bazinet That By-Laws 35, 40, 41 and 42 of 2018 be taken as read a first time. That By-Laws 35, 40, 41 and 42 of 2018 be read a second time. That By-Laws 35, 40, 41 and 42 of 2018 be taken as read a second time. Seconded by: Councillor Hoy That By-Law 41 of 2018 be tabled to the May 7, 2018 regular meeting of Council. That By-Laws 35, 40 and 42 of 2018 be given a third and final reading and the Mayor and the Clerk be and are hereby authorized and instructed to sign the same and place the Corporate Seal thereunto MOTIONS AND NOTICE OF MOTIONS 12.1 Emergency Preparedness Week May 6-12, 2018 WHEREAS the Town of Goderich recognizes the importance of Emergency Management in Ontario; and AND WHEREAS the goal of Emergency Preparedness Week is to raise community awareness and the need to prepare for the possibility of an emergency; and 9

10 AND WHEREAS the safety of our community is the responsibility of each and every one of us, we must prepare now and learn how to secure a strong and healthy tomorrow; THEREFORE we, the Council of the Town of Goderich, do hereby proclaim the week of May 6 to 12, 2018, to be Emergency Preparedness Week in the Town of Goderich and encourage all citizens to participate in educational activities on emergency preparedness. Goderich residents are also encouraged to prepare a Basic Emergency Kit for their homes and vehicles. Everyone has a role to play in being prepared for an emergency. See the Government of Canada s website at for further information on Emergency Preparedness NEW & GENERAL BUSINESS Upcoming Meetings April 24, 2018 Goderich Youth Committee at 5:30 p.m. in the Council Chambers April 24, Communities In Bloom at 7:00 p.m. in the Menesetung Room April 25, 2018 BIA Beautification Committee at 8:30 a.m. in the Menesetung Room April 25, 2018 Active Transportation Strategic Planning Meeting at 3:00 p.m. in the Menesetung Room May 1, 2018 Municipal & Marine Heritage Committee at 4:00 p.m. in the Menesetung Room May 2, 2018 Goderich Agricultural Park Finance Sub Committee meeting at 5:00 p.m. in the Menesetung Room May 7, 2018 Council at 4:30 p.m. in the Council Chambers 13.2 North Harbour Parking That North Harbour Parking be referred to staff for consultation with the users for a report back to Council at a future meeting with possible solutions POSSIBLE CLOSED COUNCIL MEETING MATTERS In the event that Council enters into a possible Closed Session pursuant to Section 239 (2) of the Municipal Act, Council will reconvene following the Closed Session at which time the public and press may be present. Freedom of Information Dismissal of Appeal - Section 239 (2) (b) Closed Committee of the Whole Minutes March 5,

11 That Council rise and go into Closed Committee of the Whole pursuant to Section 239 (2) (b) of the Municipal Act. Council rises at 6:18 p.m. and goes into Closed Committee of the Whole at pursuant to Section 239 (2) (b) of the Municipal Act. Council will reconvene following the Closed Session and Closed Session Minutes will be recorded separately. Moved by: Deputy Mayor Donnelly That Council rise and come out of the Closed Committee of the Whole Session at 6:25 p.m. It is noted that council received information concerning the dismissal of an appeal pursuant to a Freedom of Information request in Closed Session PRESS REPORTERS AND CITIZENS QUESTION & ANSWER PERIOD 16.0 CONFIRMING BY-LAW That leave be given to introduce By-Law No. 43 of 2018 being a By-Law to confirm the proceedings of the Goderich Town Council meeting held on April 23, 2018 and that it now be read severally a first, second, and third time, and finally passed this 23 rd day of April, ADJOURN Seconded by: Deputy Mayor Donnelly That Goderich Town Council does now adjourn at 6:27 p.m. to meet again at the regular meeting of Council scheduled for May 7, 2018 at 4:30 p.m. MAYOR, Kevin Morrison 11 CLERK/PLANNING COORDINATOR, Janice Hallahan