MONDAY, JUNE 10, 2002 A. ADOPTION OF MINUTES. 1. Regular Council - Land Use - May 28, 2002

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1 MONDAY, JUNE 10, 2002 Council Chamber City Hall Avenue Surrey, B.C. Monday, Time: 7:00 p.m. Present: Chairperson - Mayor McCallum Councillor Tymoschuk Councillor Steele Councillor Eddington Councillor Bose Councillor Watts Councillor Hunt Councillor Higginbotham Absent: Councillor Villeneuve Staff Present: City Manager Acting City Clerk General Manager, Planning & Development General Manager, Engineering General Manager, Finance, Technology & HR City Solicitor General Manager, Parks, Recreation and Culture A. ADOPTION OF MINUTES 1. Regular Council - Land Use - May 28, 2002 Seconded by Councillor Steele That the minutes of the Regular Council Land Use meeting held on May 28, 2002, be adopted. RES.R Carried 2. Regular Council - Public Hearing - May 28, 2002 Seconded by Councillor Steele That the minutes of the Regular Council - Public Hearing meeting held on May 28, 2002, be adopted. RES.R Carried B. DELEGATIONS Audited Financial Statements and Report of Council Remuneration & Expenses File: ; ;

2 The Mayor asked if there are any delegations wishing to appear before Council concerning the audited financial Statements and the report on Council remuneration and expenses. Murray Weisenberger, Crescent Road was present and requested that a direct link be provided to the financial documents on the Citys website, from the public notice shown under Council meetings. 2. Sam (Ajit) Thiara Community Consultation Manager Vancouver 2010 Bid Corporation File: Sam (Ajit) Thiara, Community Consultation Manager, and Yvette Parson, Vancouver 2010 Bid Corporation, were in attendance to present a 20-minute overview and update for the 2010 Olympic Winter Games and Paralympic Winter Games. Ms. Parson reported the following: That the Vancouver Whistler 2010 Bid Corporation will create sustainable legacies for sport development, our host communities, our province, our country and the global Olympic family by winning the right to host an outstanding Olympic Winter Games and Winter Paralympic Games in Vancouver and Whistler in the year That the Federal and Provincial Governments are member partners and have matched each others funding to $620M if the bid is successful. That the Olympic Winter Games and Paralympic Games would be held sometime in February and/or March of 2010 with an estimated 6,000 athletes and officials from around the world coming to Vancouver and Whistler. That the Bid is proposing that Vancouver host the ice events: Curling, Figure Skating, Ice Hockey, Speed Skating and Short Track Speed Skating. Snow events in the Vancouver area include Freestyle Skiing and Snowboarding. General Motors Place and an upgraded Pacific Coliseum may be used along with additional new or renovated ice surfaces in Greater Vancouver. That events proposed for the Whistler area include Alpine Skiing (downhill and slalom events) on Whistler Mountain and Blackcomb Mountain. Cross Country Skiing, Biathlon and Ski Jumping are slated for a proposed new Nordic Centre in the Callaghan Valley near Whistler. The Bobsleigh, Luge and Skeleton events are also proposed for Whistler. That if chosen for the Olympic Winter Games, a host city is committed to also staging the Paralympic Games, and Vancouver Whistler's bid encompasses both. The current proposal is to stage Paralympic events in Whistler. Plans for both the Olympic Winter Games and the Winter Paralympic Games will ensure that all facilities are barrier-free. That the Bid Committee has submitted a mini bid book. That a series of open houses will be presented to many Lower Mainland communities. That the timeline for the announcement of the shortlist will be near the end of August and the main bid book would be submitted by January 10, The IOC makes the final decision on July

3 2, That the Bid Corporation will prepare an effective transportation plan for the 2010 Winter Games that will address the needs of athletes, coaches, officials and spectators. Work groups that include organizations like the Ministry of Transportation and Highways, BC Rail, TransLink and others who provide transportation services or infrastructure will develop this plan. That sustainable development, planned in a way that balances economic, social and environmental factors, is a cornerstone of this bid and of the Vancouver Whistler community. Because most venues already exist, environmental impact will be minimized. That the Vancouver Whistler 2010 Bid Corporation will honour, respect and be in accordance with the community development plans and guiding principles of all communities involved. That the IOC and the COA have also made environmental preservation a key criterion in the bid review process. That there are eight cities who have declared their intentions to bid for the 2010 Olympic Winter and Winter Paralympic Games: Andorra la Velle, Andorra Bern, Switzerland Harbin, People's Republic of China Jaca, Spain Pyeonchang, Korea Salzburg, Austria Sarajevo, Bosnia-Herzegovina Vancouver, Canada That the Olympics games represent great International Tourism appeal. That there is Aboriginal participation members on the Board of Directors, and that traditional use studies of are being conducted on the Callaghan Valley which would be used as the Nordic Centre. That the three pillar approach is sustainability, culture and sport. That the website is C. COMMITTEE REPORTS 1. Tourism Advisory Committee (a) That the minutes of the Tourism Advisory Committee meeting held on March 12, 2002, be received. RES.R Carried

4 (a) That the minutes of the Tourism Advisory Committee meeting held on April 24, 2002 be received. RES.R Carried 2. Transportation Committee Minutes (a) That the minutes of the Transportation Committee meeting held on March 22, 2002, be received. RES.R Carried (b) That the minutes of the Transportation Committee meeting held on April 12, 2002 be received. RES.R Carried 3. Transportation Committee - May 2, 2002 (a) That the minutes of the Transportation Committee meeting held on May 2, 2002, be received. RES.R Carried (b) The recommendations of these minutes were considered and dealt with as follows: Review of the Terms of Reference RES.R That the amended Terms of Reference be adopted. Carried 4. Joint Family Court Committee - May 29, 2002 (a) That the minutes of the Joint Family Court Committee meeting held on May 29, 2002, be received. RES.R Carried (b) The recommendations of these minutes were considered and dealt with as follows: Community Justice Initiatives

5 The Fraser Region Community Justice Initiatives is hosting its first annual Restorative Justice Summer Institute at the Travel Lodge, Langley City, from August 19 23, Registration is $549 for Monday to Friday, or $119 for Monday only. RES.R Seconded by Councillor Steele That the Joint Family Court Committee recommends to Surrey City Council that funding in the amount of $1,098, be approved for A. Sharma, and B. Singh to attend the Community Justice Initiatives Conference and that all expenses be approved in accordance with Council policy. Carried Councillor Eddington reported that Mr. A. Sharma and Ms. B. Singh are the Chair and Vice-Chair of the Joint Family Court Committee for the City of Surrey. D. BOARD/COMMISSION REPORTS 1. Board of Variance - April 16, 2002 That the minutes of the Board of Variance meeting held on April 16, 2002, be received. RES.R Carried E. MAYORS REPORT 1. BC Festival of the Arts Mayor McCallum reported that he attended many B.C. Festival of the Arts 2002 events as well as the Closing Ceremonies and added that the B.C. Festival of the Arts was a tremendous success. 2. BC Volunteer Appreciation Dinner Mayor McCallum reported that he attended the B.C. Volunteer Appreciation Dinner. 3. Rotary Club Luncheon Mayor McCallum reported that he attended the Rotary Club Luncheon. 4. Hearing Research Foundation Mayor McCallum reported that he attended the ground breaking ceremony for the B.C. Family

6 Resource Centres new Hearing Research Foundation, which will be built in the area of 152 Street and Fraser Highway. 5. Teddy Bear Picnic Mayor McCallum reported that he attended the Annual Teddy Bear Picnic and stated that over 4,000 people attended this very successful event at Green Timbers. 6. Bus Rodeo Mayor McCallum reported that he attended the Surrey Transit Centre Bus Rodeo and commented that he had the opportunity to drive a bus through the course. He also commented on the bus maintenance competition featuring competitors from Oregon, Washington and B.C. 7. Port Kells Annual Spring Fair Mayor McCallum reported that he attended the Port Kells Annual Spring Fair which was very successful. 8. Aboriginal Awards Ceremony Mayor McCallum reported that he attended the Aboriginal Awards ceremony held at Frank Hurt Senior Secondary School. 9. Victim Services Volunteer Dinner Mayor McCallum reported that he attended the Surrey RCMP Victim Services Volunteer Appreciation Dinner and commended the volunteers on the tremendous work they provide. 10 Air Care Scholarship Presentation Mayor McCallum reported that he attended the Air Care Scholarship presentation at Lord Tweedsmuir Senior Secondary School. 11. Official Opening - McDonalds Guildford Mayor McCallum reported that he attended the Grand Opening of the Guildford McDonalds store. 12. Surrey Summit on Sports Mayor McCallum reported that he attended the Surrey Summit on Sports presented by the Parks, Recreation & Culture Department. 13. Filipino Independence Day Celebrations

7 Mayor McCallum reported that he attended the Filipino Cultural Centres Independence Day celebrations. The event featured 400 singers and dancers. 14. Banner Day - Ocean Park Mayor McCallum reported that he attended the Banner Day festivities held in Ocean Park. 15. Greek Food Festival Mayor McCallum reported that he attended the Surrey Greek Food Festival in Fleetwood and commented that it is a very successful event. 16. BC Wildlife - Fishing Forever Event Mayor McCallum reported that he attended the B.C. Wildlife Federation fishing event. 17. Filipino Zodiac Circle Mayor McCallum reported that he attended the Filipino Zodiac circle featuring speakers. 18. Athlete Club Fundraiser - Bear Creek Park Mayor McCallum reported that he attended an Athletic Club fundraiser at Bear Creek Park which was very well attended and that the Indo Canadian community brought in 4 or 5 Olympic medallists to promote getting youth involved in sports. F. COUNCILLORS REPORTS 1. Heritage Society B.C. Awards Councillor Steele reported that she attended the Heritage Society B.C. Awards held June 1 st in Chilliwack, and added that the City of Surrey won two awards: one for the Elgin School Restoration project which was shared between Parks, Recreation & Culture and the Surrey Heritage Advisory Commission; and the other award for the Heritage Signage Project shared with Parks, Recreation & Culture and several community partners. She commented that Council may wish to present the awards to the community representatives. 2. B.C. Festival of the Arts 2002 Councillor Steele reported that the B.C. Festival of the Arts was very successful and received many favourable reviews.

8 3. Real Canadian Superstore Councillor Steele reported that she is very impressed with the new Real Canadian Superstore on 104 Avenue. 4. Hjorth Park Councillor Steele commented on the fine job the Parks, Recreation & Culture Department staff provide in keeping the Hjorth Park grounds beautifully kept. 5. Annual Teddy Bear Picnic Councillor Tymoschuk reported he attended the Annual Teddy Bear Picnic which was very well attended. 6. Port Kells Annual Spring Fair Councillor Tymoschuk reported that he attended the Port Kells Annual Spring Fair which was very festive. 7. Summit on Sports Councillor Tymoschuk reported that, as Chair of the Parks, Recreation & Culture Commission, he attended the Surrey Summit on Sports. 8. Surrey Greek Food Festival Councillor Tymoschuk reported that he attended the Surrey Greek Food Festival. 9. Hands Across the Border Councillor Tymoschuk reported that he attended the Hands Across the Border festivities at Peace Arch Park. 10. Skateboard Park Royal Kwantlen Park Councillor Tymoschuk reported that in response to requests for a skateboard park in the West Whalley area, Parks, Recreation & Culture staff have worked with local youth to select a location for the skateboard park. The Parks, Recreation & Culture Commission has endorsed the recommendation for a location at the Royal Kwantlen Park on 104 Avenue. 11. Online Program Registration (Webreg) Councillor Tymoschuk reported that online registration for Parks, Recreation & Culture programs is now available on the Citys website.

9 12. Greek Days Councillor Higginbotham reported that she attended the Annual Greek Day Festival. 13. Filipino Independence Day Festivities Councillor Higginbotham reported that she attended the Filipino Independence Day festivities. 14. Annual Banner Day Councillor Higginbotham reported that she attended the Ocean Park Business Association Annual Banner Day. She presented a photo of the winning banner, which was created by a local high school student. 15. Tourism Councillor Higginbotham reported that tourism is doing well in Surrey with many sporting events providing business for local hotels and motels. The Surrey Tourism and Convention Association is actively promoting many different sporting events in Surrey and there are over 42 members in the Association. 16. Surrey Indoor Sports Facilities and Outdoor Sports Facilities Brochures. Councillor Higginbotham presented two new brochures. 17. FCM Convention Councillor Higginbotham reported that she attended the FCM Convention and enjoyed the discussions regarding cities and transportation. She mentioned that Steven Lewis, United Nations Ambassador to South Africa gave an excellent speech on the subject of AIDS. 18. Annual Tourism Awards Councillor Higginbotham reported that the First Annual Tourism Awards ceremony is scheduled to take place on June 20 th. 19. National Drug Strategy Councillor Higginbotham reported that she would be chairing a Roundtable on National Drug Strategy in Richmond. She added that the Lower Mainland Municipal Association will also be attending the meeting and may participate in joint meetings in the future. 20. Victim Services Volunteer Recognition Dinner

10 Councillor Higginbotham reported that she attended the RCMP Victim Services Award and that it was a wonderful event. She commended Rita Fried who has volunteered for this organization for over 13 years. 21. FCM Convention Councillor Hunt reported that he attended the FCM Convention and commended Councillor Higginbotham for her long service on the Board of Directors. 22. Fire Chiefs of BC Association Councillor Hunt reported that he attended the Fire Chiefs Association of B.C. Annual General Meeting and Conference along with the Deputy Fire Chief, outlining the many innovations happening in smaller communities when dealing with events in high schools and how the police force and fire departments work together on major incidents. 23. FCM Convention Councillor Bose reported that he attended the FCM Convention and that Surrey, Burnaby and Vancouver share two directors on the Board. He added that there appears to be a landmark shift in Federal policy towards cities. He continued that he was invited to attend a Cultural Heritage Consultative Committee meeting on Culture and the Arts. G. CORPORATE REPORTS 1. The Corporate Reports, under date of, were considered and dealt with as follows: Item No. R106 Sale of East Bridgeview City-Owned Lands: 115 Avenue and 132 Street File: ; The General Manager, Engineering submitted a report concerning the sale of East Bridgeview Cityowned lands. The General Manager, Engineering was recommending approval of the recommendations outlined in his report. That Council approve the sale of three proposed City-owned industrial lots in East Bridgeview to the highest bidder. The lots to be sold are as follows: Lot 1 (2.11 acres) located at the northwest corner of 115 Avenue and 132 Street; Lot 2 (3.93 acres) located at the southwest corner of 115 Avenue and 132 Street; and Lot 3 (1.31 acres) located immediately to the west of Lot 1. RES.R Carried

11 Item No. R107 Sale of City Owned Residential Lots: Whalley/Newton File: The General Manager, Engineering submitted a report concerning the sale of City-owned residential lots in Whalley/Newton. The General Manager, Engineering was recommending approval of the recommendations outlined in his report. Councillor Eddington requested staff provide information on City advertising for the sale of these properties. It was Moved by Councillor Watts That Council accept the highest offers for the sale of four vacant City-owned residential building lots located at: Street A Avenue A Avenue B Avenue RES.R Carried Item No. R108 Residential Water Metering Program File: ; ; The General Manager, Engineering submitted a report to seek Councils approval of an agreement with Sher-Dan Holdings Ltd. for the delivery of the Citys Residential Water Metering Program. The General Manager, Engineering was recommending approval of the recommendations outlined in his report. That: 1. Council approve an agreement with Sher-Dan Holdings Ltd. to deliver the Citys Residential Water Metering Program for a maximum amount of $3,210,000 per year (including GST) over three years, subject to the signing of the Agreement for the funding with the Provincial Government under the Canada/B.C. Infrastructure Program; and 2. Council approve amendments to Surrey Waterworks Regulation By-law, 1969, No. 2932, such that subscribers to the Residential Water Metering Program be offered a one-time credit equal to the difference between their bill for the first 12 months of consumption subsequent to meter installation and what they would have paid as a flat rate customer, subject to the conditions as listed in this report; and 3. Council approve an amendment to Surrey Plumbing By-law, 1981, No to exempt work required under the Citys Residential Water Meter Program from the requirement for a Plumbing Permit; and 4. The City Clerk be authorized to bring forward the amended By-laws for the required readings.

12 RES.R Carried Contractor WITH GST Item No. R109 Contract Award M.S : Matcon Civil Constructors Inc. File: ; The General Manager, Engineering submitted a report concerning the Contract Award M.S to Matcon Civil Construction Inc. Tenders were received as follows: Tender Amount 1. Matcon Civil Constructors Inc. $2,696, Imperial Paving Ltd. $2,780, Gemco Construction Ltd. $2,830, JJM Construction Ltd. $2,831, Jack Cewe Ltd. $2,839, Bel Pacific Excavating & Shoring, Limited Partnership $2,904, The Engineers pre-tender estimate for this contract was $3,147,800.00, including GST. The General Manager, Engineering was recommending approval of the recommendations outlined in his report. That Contract M.S be awarded to the low bidder, Matcon Civil Constructors Inc., in the amount of $2,696,400.00, including GST. RES.R Carried Item No. R110 Contract Award M.S : TAG Construction Ltd. File: /11; The General Manager, Engineering submitted a report concerning the Contract Award M.S to TAG Construction Ltd. Tenders were received as follows: Contractor Tendered Amount with GST Corrected Amount 1. TAG Construction Ltd. $1,181, Progressive Contracting Ltd. 1,197, $1,198, Conwest Contracting Ltd. 1,231, B & B Contracting Ltd. 1,271, Gemco Construction Ltd. 1,294, J. Cote & Son Excavating Ltd. 1,348, JJM Construction Ltd. 1,359, Imperial Paving Ltd. 1,369, B. Cusano Contracting Inc. 1,473, The Engineers pre-tender estimate was $1,050,000 including GST.

13 The General Manager, Engineering was recommending approval of the recommendations outlined in his report. That Contract M.S be awarded to the low bidder, TAG Construction Ltd., in the amount of $1,181, including GST. RES.R Carried Item No. R111 Contract Award M.S : Lower Serpentine Dykes - Surrey Dyking District File: ; Councillor Bose reported that he and members of his family, are members of the Surrey Dyking District but that his family property interests are situated on the north side of Highway No. 10 and do not pose any conflict of interest. The General Manager, Engineering submitted a report to inform Council to carry on the momentum of last years SDD construction and the good relationship established by the District with the farmers, he is recommending that the District be engaged to carry out the upgrading of Lower Serpentine Dykes. Tenders were received as follows: Surrey Dyking District Tender Average Clear and strip topsoil $1.00 $5.09 Receive and place fill $2.00 $2.55 The General Manager, Engineering was recommending approval of the recommendations outlined in his report. Seconded by Councillor Steele That the City award Contract M.S for the 2002 Lower Serpentine dyke upgrading works to Surrey Dyking District (SDD) in the amount of $182,000, including GST. RES.R Carried Item No. R112 Contract Award M.S : Hunt Bank Stabilization: Avenue File: ; The General Manager, Engineering submitted a report concerning the Contract Award M.S to Hunt Bank Stabilization. Tenders were received as follows: TENDERED AMOUNT CORRECTED CONTRACTOR WITH GST AMOUNT 1. Double M Excavating Ltd. $350, $360, Mission Contractors Ltd. $372, $363, Matcon Civil Constructors Inc. $654, $654, The Engineers pre-tender estimate was $450,000 including GST. The General Manager, Engineering was recommending approval of the recommendations outlined in his

14 report. That Contract M.S be awarded to the low bidder, Double M Excavating Ltd., in the amount of $360,058.48, including GST. RES.R Carried Item No. R General Local Election File: The Acting City Clerk submitted a report concerning to document the options that are available and to make recommendations for Council's consideration in each case. The Local Government Act requires that election by-laws be adopted by August 2, The Acting City Clerk was recommending approval of the recommendations outlined in her report. That: (a) Pursuant to Section 59 of the Local Government Act, the existing Register of Electors be cancelled; (b) The City Clerk be directed to prepare a new Register of Electors based on the Provincial list updated to include January 16, 2002; RES.R (c) (d) The form of the Register of Electors consist of a computer disc and printout; and The Provincial Registration cards be utilized to solicit new registrations. Carried That Council authorize five advance voting days for the election, namely the mandatory advance voting day ten days before general voting day (Wednesday, November 6th), as well as Saturday, November 2, Monday, November 4, Tuesday, November 5, and Thursday, November 7. Such voting opportunities to be held at the Fleetwood Community Recreation Centre, Avenue, and at Elgin Hall, Crescent Road from 8:00 a.m. to 8:00 p.m. RES.R Carried That Council approve the special voting opportunities attached as Appendix A. RES.R Carried

15 That mail ballot voting and mail elector registration not be provided in the 2002 Local General Election RES.R Carried That Council take no action in this regard, as in the absence of a by-law to determine candidate names on a ballot, the Local Government Act requires the names to be listed in alphabetical order. RES.R Carried That Council instruct the Acting City Clerk to bring forward a by-law that states that if, on completion of a mandatory judicial recount, two or more candidates have an equal number of votes, the result of the election shall be determined by lot, in accordance with Section 141 of the Local Government Act. RES.R Carried That Council establish that one scrutineer per candidate will be permitted to be present for each ballot box. RES.R Carried That Council not introduce a by-law requiring a deposit for the nomination of Mayor or Councillor. RES.R Carried That Council approve the establishment of 70 voting divisions as described in Appendix "B" attached to this report for the 2002 Local General Election, and the boundaries as shown in Appendix "C" attached to this report. RES.R Carried Item No. R114 Award to Outstanding Cities for Improving Public Spaces for Recreation and Promoting Physical Activity in the Americas File: The General Manager, Parks, Recreation & Culture submitted a report concerning the award to outstanding cities for improving public spaces for recreation and promoting physical activity in the Americas. General Manager, Parks, Recreation and Culture was recommending that the report be received for information.

16 It was Moved by Councillor Tymoschuk Seconded by Councillor Steele That Corporate Report No. R114 be received for information. RES.R Carried Item No. R115 Award of Artificial Turf Design-Build Contract File: ; (NAP) The General Manager, Parks, Recreation & Culture submitted a report concerning the award of the Artificial Turf Design Build Contract. The General Manager, Parks, Recreation & Culture was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Tymoschuk Seconded by Councillor Higginbotham That the Artificial Turf Design-Build Contract be awarded to Specialty Surfaces International Inc. in the amount of $ 502, including optional work for additional field lining plus $ 35, GST for a total contract price of $537, RES.R Carried Item No. R116 Award of Civil Construction Tender for Newton Athletic Park Artificial Turf File: ; (NAP) The General Manager, Parks, Recreation & Culture submitted a report concerning the award of civic construction tender for Newton Athletic Park artificial turf. Tenders were received as follows: Contractor Base Bid Separate Prices 1&4 Alternate Prices 1&15 Contract Price Terra Designworks Inc. $418,100 $11,000 $429,100 Wilco Landscape $475,221 $ 9,250 $484,471 Contractors Ltd. Matcon Civil $564,800 $ 9,000 $573,800 Constructors Inc. Sandpiper Contracting $582,500 $ 8,500 $591,000 Ltd. J.S. Ferguson Construction Inc. $603,786 $ 8,407 $612,193 The General Manager, Parks, Recreation & Culture was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Tymoschuk Seconded by Councillor Steele That the Civil Construction contract for the Artificial Turf at Newton Athletic Park be awarded to Terra Designworks Inc. in the amount of $ 429,100 including optional work for

17 lighting control system plus $ 30,037 GST for a total contract price of $459,137. RES.R Carried Item No. R117 Integration of Policing Services - Homicide Unit File: The General Manager, Finance, Technology & Human Resources submitted a report to inform Council of the progress of the Lower Mainland Policing Study and to provide information on the Lower Mainland Police Advisory Committee (LMPAC) proposal to integrate homicide investigation services in the Lower Mainland. The General Manager, Finance, Technology & Human Resources was recommending approval of the recommendations outlined in her report. It was Moved by Councillor Watts Seconded by Councillor Tymoschuk That Council not support the integration of homicide investigation services in the Lower Mainland. Before the motion was put:- That the proposal to integrate homicide investigation services in the Lower Mainland be referred to a Closed Committee meeting for review. RES.R Carried H. BY-LAWS FINAL ADOPTIONS 1. "Surrey Park Closure By-law, 2002, No " / City of Surrey A by-law to close parkland at Street containing 791 square metres. The purpose of this closure is to close the subject park and consolidate the property with the adjacent lots at 2308 and Street. Compensation: $18,000 (payable to the City of Surrey) Approved by Council: February 18, 2002 Corporate Report Item R024 Note: A counter petition opportunity was undertaken in accordance with Section 305.2(3) of the Local Government Act. The deadline for submissions was June 4, No counter petitions were submitted regarding By-law The City Clerk advised that this matter had been withdrawn.

18 2. "Surrey Subdivision and Development By-law, 1986, No. 8830, Amendment By-law, 2002, No " / Regulatory By-law Text Amendment "Surrey Subdivision and Development By-law, 1986, No. 8830" as amended, is hereby further amended by replacing Schedule A. This amendment is required to incorporate the updated design criteria and construction standards. Approved by Council: May 13, 2002 Corporate Report Item R092 That "Surrey Subdivision and Development By-law, 1986, No. 8830, Amendment By-law, 2002, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R Carried 3. "Portion of 86 Avenue between 128 Street and 130 Street Road Exchange By-law, 2002, No " / / B.C. Ltd. To authorize the closure of hectares and 9 square metres of unopened 128 Street and its exchange for 282 square metres and 903 square metres of Street. This exchange will facilitate the extension of 86 Avenue between 128 Street and 130 Street. Approved by Council: May 28, 2002 Corporate Report Item R100 That "Portion of 86 Avenue between 128 Street and 130 Street Road Exchange By-law, 2002, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R Carried INTRODUCTIONS 4. "Surrey Voting Divisions Establishment By-law, 2002, No " / Council Initiative A by-law to establish municipal voting divisions. Approved by Council: To be approved. Note: This By-law will be in order for consideration of Three Readings, should Council approve the recommendations of Corporate Report Item No. R113 of this Agenda. It was Moved by Councillor Higginbotham

19 RES.R That "Surrey Voting Divisions Establishment By-law, 2002, No " pass its first reading. Carried The said By-law was then read for the second time. That "Surrey Voting Divisions Establishment By-law, 2002, No " pass its second reading. RES.R Carried The said By-law was then read for the third time. That "Surrey Voting Divisions Establishment By-law, 2002, No " pass its third reading. RES.R Carried 5. "Advance Voting Opportunities Establishment By-law, 2002, No " / Council Initiative A by-law to provide for required and additional advance voting opportunities. Approved by Council: To be approved. Note: This By-law will be in order for consideration of Three Readings, should Council approve the recommendations of Corporate Report Item No. R113 of this Agenda. That "Advance Voting Opportunities Establishment By-law, 2002, No " pass its first reading. RES.R Carried The said By-law was then read for the second time. That "Advance Voting Opportunities Establishment By-law, 2002, No " pass its second reading. RES.R Carried The said By-law was then read for the third time. That "Advance Voting Opportunities Establishment By-law, 2002, No " pass its third reading. RES.R Carried

20 6. "Special Voting Opportunities Establishment By-law, 2002, No " / Council Initiative A by-law to establish special voting opportunities. Approved by Council: To be approved. Note: This By-law will be in order for consideration of Three Readings, should Council approve the recommendations of Corporate Report Item No. R113 of this Agenda. That "Special Voting Opportunities Establishment By-law, 2002, No " pass its first reading. RES.R Carried The said By-law was then read for the second time. That "Special Voting Opportunities Establishment By-law, 2002, No " pass its second reading. RES.R Carried The said By-law was then read for the third time. That "Special Voting Opportunities Establishment By-law, 2002, No " pass its third reading. RES.R Carried 7. "Determination of Results by Lot if Tie Vote After Judicial Recount By-law, 2002, No " / Council Initiative A by-law for determination of results by lot if there is a tie vote after a judicial recount. Approved by Council: To be approved. Note: This By-law will be in order for consideration of Three Readings, should Council approve the recommendations of Corporate Report Item No. R113 of this Agenda. Seconded by Councillor Tymoschuk That "Determination of Results by Lot if Tie Vote After Judicial Recount By-law, 2002, No " pass its first reading. RES.R Carried The said By-law was then read for the second time. Seconded by Councillor Tymoschuk

21 That "Determination of Results by Lot if Tie Vote After Judicial Recount By-law, 2002, No " pass its second reading. RES.R Carried The said By-law was then read for the third time. Seconded by Councillor Tymoschuk That "Determination of Results by Lot if Tie Vote After Judicial Recount By-law, 2002, No " pass its third reading. RES.R Carried 8. "Surrey Elections (List of Electors) By-law, 2002, No " / Council Initiative A by-law to adopt a "Register of Resident Electors". Approved by Council: To be approved. Note: This By-law will be in order for consideration of Three Readings, should Council approve the recommendations of Corporate Report Item No. R113 of this Agenda. Seconded by Councillor Steele That "Surrey Elections (List of Electors) By-law, 2002, No " pass its first reading. RES.R Carried The said By-law was then read for the second time. Seconded by Councillor Steele That "Surrey Elections (List of Electors) By-law, 2002, No " pass its second reading. RES.R Carried The said By-law was then read for the third time. Seconded by Councillor Steele That "Surrey Elections (List of Electors) By-law, 2002, No " pass its third reading. RES.R Carried I. CLERKS REPORT 1. Delegation Requests (a) Safe & Clean City Committee

22 File: ; Requesting to appear before Regular Council on June 24, 2002 to present recipients with the 2002 Partners in Community Pride Awards. RES.R That the Safe & Clean City Committee be heard as a delegation at Regular Council on June 24, Carried (b) Douglas M. Brown White Rock Scottish Country Dance Club File: ; (S); (E) Requesting to appear before Council regarding the use of Elgin Hall. RES.R That Douglas M. Brown, White Rock Scottish Country Dance Club be heard as a delegation at a Parks, Recreation & Culture Commission meeting. Carried (c) Parks, Recreation & Culture File: ; Requesting the Mayor and Council make the presentation of the Heritage Awards to the community partners at the June 17 or 24, 2002 Regular Council meeting. RES.R That Parks, Recreation and Culture request that the Mayor and Council make the presentation of the Heritage Awards to the community partners at the June 17 or 24, 2002 Regular Council meeting. Carried 2. BC Crime Prevention Association's 24th Annual Training Symposium September 18-21, 2002 File: Council is requested to pass a resolution authorizing any member of Council to attend the BC Crime Prevention Association's 24th Annual Training Symposium, to be held September 18-21, 2002, and that all expenses be paid in accordance with Council policy. That any member of Council be authorized to attend the BC Crime Prevention Association's 24th Annual Training Symposium, to be held September 18-21, 2002, and that all expenses be paid in

23 accordance with Council policy. RES.R Carried 3. Meeting Schedule - August to December, 2002 File: Memorandum from the Acting City Clerk recommending that the meeting schedule for August to December, 2002, be approved. That the following meeting schedule for August to December, 2002, be approved: DATE MEETING TIME All of August NO MEETINGS Tuesday, Sept. 3, 2002 Regular Council Land Use To be announced Regular Council 7:00 p.m. Monday, Sept. 9, 2002 Council-in-Committee To be announced Regular Council 7:00 p.m. Monday Sept. 16, 2002 Regular Council Land Use To be announced Regular Council/Public Hearing 7:00 p.m. Monday, Sept. 23, 2002 NO MEETINGS - UBCM Monday, Sept. 30, 2002 Council-in-Committee To be announced Regular Council 7:00 p.m. Monday, Oct. 7/2002 Regular Council Land Use To be announced Council-in-Committee Regular Council To follow RCLU 7:00 p.m. Monday, Oct. 14, 2002 NO MEETINGS - STATUTORY HOLIDAY Monday, Oct. 21, 2002 Regular Council Land Use To be announced Regular Council/Public Hearing 7:00 p.m. Monday, Oct. 28, 2002 Council-in-Committee To be announced Regular Council 7:00 p.m. Monday, Nov. 4, 2002 Regular Council Land Use To be announced

24 Council-in-Committee Regular Council To follow RCLU 7:00 p.m. Monday, Nov. 11, 2002 NO MEETINGS - STATUTORY HOLIDAY Monday, Nov. 18/ 2002 Council-in-Committee To be announced Regular Council/Public Hearing 7:00 p.m. Monday, Nov. 25, 2002 Regular Council Land Use To be announced Regular Council 7:00 p.m. Monday, Dec. 2, 2002 Inaugural Council Meeting 7:00 p.m. Monday, Dec. 9, 2002 Council-in-Committee To be announced Regular Council 7:00 p.m. Monday, Dec. 16, 2002 Regular Council Land Use To be announced Regular Council/Public Hearing 7:00 p.m. Monday, Dec. 23, 2002 Monday, Dec. 30, 2002 NO MEETINGS - CHRISMAS BREAK NO MEETINGS - CHRISMAS BREAK RES.R Carried J. CORRESPONDENCE K. NOTICE OF MOTION L. ANY OTHER COMPETENT BUSINESS 1. Reconsideration of Motions Procedure By-law It was Moved by Councillor Bose That Staff:

25 1. Review the Procedure By-law with respect to the restriction of reconsideration of motions at a meeting other than at the same meeting, as it currently states. 2. Review the provisions under the draft Community Charter with respect to this matter. RES.R Carried M. ADJOURNMENT It was Moved by Councillor Watts That the Regular Council meeting do now adjourn. RES.R Carried The Regular Council adjourned at 9:14 p.m. Certified correct: Acting City Clerk Mayor