ANNUAL PROCUREMENT PLAN FOR ERB DATE FOR. No.
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1 ANNUAL PROCUREMENT PLAN FOR ERB No Description Radio Program Series - ERB Publicity Lusaka Newspaper Adverts- Lusaka Radio Adverts- Lusaka Television Program - Lusaka Television Adverts- Lusaka Corporate Attire Parliamentary Discussion Forum Printing of Bronchure Unit Quantity Tender Invitation/ Advertising Spot 1 SB ERB NO 5/2/2018 8/2/2018 9/2/2018 N/A N/A 12/2/ /2/ /2/2018 Spot 1 SB ERB NO 3/4/2018 5/4/2018 5/4/2018 N/A N/A 9/4/ /4/ /4/2018 Spot 1 SB ERB NO 4/6/2018 6/6/2018 6/6/2018 N/A N/A 8/6/ /6/ /6/2018 Spot 1 SB ERB NO 4/7/2018 6/7/2018 6/7/2018 N/A N/A 10/7/ /7/ /7/2018 Spot 1 SB ERB NO 3/9/2018 5/9/2018 5/9/2018 N/A N/A 7/9/ /9/ /9/2018 Spot 1 SB ERB NO 7/3/2018 9/3/ /3/2018 N/A N/A 14/3/ /3/ /3/2018 Spot 1 SB ERB NO 1/8/2018 3/8/2018 3/8/2018 N/A N/A 7/8/2018 7/8/ /8/2018 Spot 1 SB ERB NO 5/12/2018 7/12/2018 7/12/2018 N/A N/A 9/12/ /12/ /12/2018 Procurement Method Spot 1 SB ERB NO 6/3/2018 9/3/2018 9/3/2018 N/A N/A 14/3/ /3/ /3/2018 Spot 1 SB ERB NO 1/8/2018 3/8/2018 3/8/2018 N/A N/A 7/8/2018 7/8/ /8/2018 Spot 1 SB ERB NO 5/12/2018 7/12/2018 7/12/2018 N/A N/A 9/12/ /12/ /12/2018 Tender Evaluation Spot 1 SB ERB NO 4/7/2018 6/7/2018 6/7/2018 N/A N/A 10/7/ /7/ /7/2018 Spot 1 SB ERB NO 5/2/2018 8/2/2018 9/2/2018 N/A N/A 12/2/ /2/ /2/2018 Spot 1 SB ERB NO 1/8/2018 3/8/2018 3/8/2018 N/A N/A 7/8/2018 7/8/ /8/2018 Lot 10 SB ERB NO 9/4/ /4/ /4/ /4/2018 N/A 27/4/ /4/ /5/2018 Lot 1 SB ERB NO 3/9/2018 5/9/2018 5/9/2018 N/A N/A 7/9/ /9/ /9/2018 Each 3000 SB ERB NO 2/2/2018 8/2/2018 9/2/2018 N/A N/A 12/2/ /2/ /2/2018 Each 2000 SB ERB NO 6/7/ /7/ /7/2018 N/A N/A 18/7/ /7/ /7/2018 Source of Funds Prior Authorisation required Tender Close/Open Approval by Committee DATE FOR Notification of Award Contract Signing Commencement of Contract Execution Completion of contract User
2 9 Billboard (Lusaka) Each 1 SB ERB NO 12/3/ /3/ /3/2018 N/A N/A 19/3/ /3/ /3/ Consultancy Services - Consumer Perception Survey Lot 1 SB ERB NO 3/9/ /9/ /9/ /9/2018 N/A 28/9/2018 1/10/ /10/ Consultancy Services - Consumer Satisfaction Survey Lot 1 SB ERB NO 10/9/ /9/ /9/2018 3/10/2018 N/A 5/10/2018 8/10/2018 9/11/ Conference Facilities for Industry Meetings Lot 1 SB ERB NO 1/2/2018 7/2/2018 8/2/2018 N/A N/A 12/2/ /2/ /2/2018 Lot 1 SB ERB NO 4/6/2018 6/6/2018 6/6/2018 N/A N/A 8/6/ /6/ /6/2018 Lot 1 SB ERB NO 2/10/2018 4/10/2018 4/10/2018 N/A N/A 5/10/2018 8/10/ /10/ Provision of Lunch for the Civil Society Forum Printing of Newsletters Facilities for Workshop on Licencing Lot 1 SB ERB NO 9/4/ /4/ /4/2018 N/A N/A 16/4/ /4/ /4/2018 Each 1000 SB ERB NO 5/11/2018 8/11/2018 9/11/2018 N/A N/A 12/11/ /11/ /11/2018 Lot 1 SB ERB NO 2/5/2018 4/5/2018 4/5/2018 N/A N/A 7/5/2018 8/5/ /5/ Facilities Communication Strategy Development Lot 1 SB ERB NO 11/4/ /4/ /4/2018 N/A N/A 13/4/ /4/ /4/ ACSZ Stand Rehabilitation ACSZ Display Materials Cleaning Services at ACSZ Stand Lot 1 SB ERB NO 14/5/ /5/ /5/2018 N/A N/A 28/5/ /5/ /6/2018 Lot 1 SB ERB NO 21/5/ /5/ /5/2018 N/A N/A 8/6/ /6/ /6/2018 Lot 1 SB ERB NO 4/6/2018 6/6/2018 6/6/2018 N/A N/A 8/6/ /6/ /6/ ACSZ Attire Lot 1 SB ERB NO 16/5/ /5/ /5/2018 N/A N/A 29/5/ /5/ /6/ ACSZ Security Services Lot 1 SB ERB NO 4/6/2018 6/6/2018 6/6/2018 N/A N/A 8/6/ /6/ /6/ Facilities (Research on alternative energy) Lot 1 SB ERB NO 6/3/2018 9/3/ /3/2018 N/A N/A 19/3/ /3/ /3/2018 ER
3 23 Facilities (Preparation of Energy Sector Report) Lot 1 SB ERB NO 3/4/2018 5/4/2018 6/4/ /4/2018 N/A 11/4/ /4/ /4/2018 ER Designing and Printing of Energy Sector Report Hire of Confrence Facilities (Cost of Service Study) TV, Radio & Newspaper adverts (Cost of Service Study) Adverts for Tariff Review (Radio & Newspapers) Hire of Accommodation for Tariff Review Hire of Transcribers/Sign Language Services during Tariff review Public Hearing Each 1000 SB ERB NO 16/4/ /4/ /4/ /4/2018 N/A 27/4/ /4/ /5/2018 ER Lot 1 SB ERB NO 4/4/2018 6/4/2018 9/4/ /4/2018 N/A 11/4/ /4/ /4/2018 ER Lot 1 SB ERB NO 16/4/ /4/ /4/ /4/2018 N/A 26/4/ /4/2018 4/5/2018 ER Insert 4 SB ERB NO 2/5/2018 4/5/2018 4/5/2018 N/A N/A 7/5/2018 8/5/ /5/2018 ER Lot 1 SB ERB NO 4/6/2018 6/6/2018 6/6/2018 N/A N/A 11/6/ /6/ /6/2018 ER Lot 1 DB ERB YES 3/5/2018 4/5/2018 7/5/2018 N/A N/A 8/5/2018 9/5/ /5/2018 ER 30 facilities for Tariff Review Lot 1 SB ERB NO 2/5/2018 4/5/2018 7/5/ /5/2018 N/A 14/5/ /5/ /5/2018 ER YES 12/2/ /2/ /2/2018 N/A N/A 16/2/ /2/ /2/ Adverts (Gazette) Insert 4 DB ERB YES 2/5/2018 4/5/2018 4/5/2018 N/A N/A 7/5/2018 8/5/ /5/2018 YES 1/8/2018 3/8/2018 3/8/2018 N/A N/A 7/8/2018 8/8/ /8/2018 YES 22/10/ /10/ /10/2018 N/A N/A 29/10/ /10/2018 9/11/2018 LEGAL
4 32 Facilities (Drafting of Annual Report) Lot 1 SB ERB NO 7/3/2018 9/3/ /3/2018 N/A N/A 14/3/ /3/ /3/2018 LEGAL Lot 1 SB ERB NO 2/2/2018 8/2/2018 8/2/2018 N/A N/A 12/2/ /2/ /2/ Facilities (Review of Licenses for Petroleum, Electricity and renewable Energy) Lot 1 SB ERB NO 1/6/2018 5/6/2018 6/6/2018 N/A N/A 8/6/ /6/ /6/2018 Lot 1 SB ERB NO 9/10/ /10/ /10/2018 N/A N/A 15/10/ /10/ /10/2018 LEGAL Lot 2 SB ERB NO 23/7/ /7/ /7/2018 N/A N/A 27/7/ /7/2018 3/8/ Facilities (Review of Draft Frameworks and drafting Regulations) Lot 2 SB ERB NO 2/8/2018 7/8/2018 8/8/2018 N/A N/A 9/8/ /8/ /8/2018 Lot 2 SB ERB NO 3/9/2018 5/9/2018 5/9/2018 N/A N/A 7/9/ /9/ /9/2018 LEGAL Design and Printing of Annual Report sampling cans Printing of Filling Stations Grading Stickers Personal Protective Equipment Each 1000 SB ERB NO 9/4/ /4/ /4/ /4/2018 N/A 26/4/ /4/ /5/2018 LEGAL Each 2250 DB ERB NO 5/2/2018 7/2/2018 8/2/2018 N/A N/A 12/2/ /2/ /2/2018 TR Each 1000 SB ERB NO 1/8/2018 8/8/2018 9/8/ /8/2018 N/A 17/8/ /8/ /8/2018 TR Lot 1 SB ERB NO 2/2/2018 8/2/2018 9/2/2018 9/2/2018 N/A 12/2/ /2/ /2/ Facilities (Electricity Standards Developments, Implementation of Wiring and Grid Code Committee) Lot 1 SB ERB NO 5/2/2018 7/2/2018 8/2/2018 N/A N/A 12/2/ /2/ /2/2018 Lot 1 SB ERB NO 12/3/ /3/ /3/2018 N/A N/A 19/3/ /3/ /3/2018 Lot 1 SB ERB NO 2/5/2018 4/5/2018 4/5/2018 N/A N/A 7/5/2018 8/5/ /5/2018 Lot 1 SB ERB NO 4/6/2018 6/6/2018 6/6/2018 N/A N/A 8/6/ /6/ /6/2018 Lot 1 SB ERB NO 1/8/2018 3/8/2018 3/8/2018 N/A N/A 7/8/2018 7/8/ /8/2018 Lot 1 SB ERB NO 3/9/2018 5/9/2018 5/9/2018 N/A N/A 7/9/ /9/ /9/2018 Lot 1 SB ERB NO 2/10/2018 4/10/2018 4/10/2018 N/A N/A 5/10/2018 8/10/ /10/2018 Total TR
5 40 Facilities-Renewable Energy Standards Developments Lot 1 SB ERB NO 12/3/ /3/ /3/2018 N/A N/A 19/3/ /3/ /3/2018 Lot 1 SB ERB NO 1/8/2018 3/8/2018 3/8/2018 N/A N/A 7/8/2018 7/8/ /8/2018 TR Total 41 Facilities-Fosil fuels Standards Developments Lot 1 SB ERB NO 12/3/ /3/ /3/2018 N/A N/A 19/3/ /3/ /3/2018 TR Lot 1 SB ERB NO 6/2/2018 7/2/2018 7/2/2018 N/A N/A 8/2/2018 9/2/ /2/2018 Lot 1 SB ERB NO 1/3/2018 6/3/2018 7/3/2018 N/A N/A 9/3/ /3/ /3/2018 Lot 1 SB ERB NO 1/5/2018 7/5/2018 7/5/2018 N/A N/A 8/5/2018 9/5/ /5/ Office repairs and Maintenance Lot 1 SB ERB NO 23/7/ /7/ /7/2018 N/A N/A 27/7/ /7/2018 3/8/2018 Lot 1 SB ERB NO 2/10/2018 5/10/2018 5/10/2018 N/A N/A 9/10/ /10/ /10/2018 Lot 1 SB ERB NO 7/2/ /2/ /2/2018 N/A N/A 16/2/ /2/ /2/ Servicing of motor vehicles for Head Office and Regional Offices Lot 1 SB ERB NO 2/5/2018 7/5/2018 7/5/2018 N/A N/A 8/5/2018 9/5/ /5/2018 Lot 1 SB ERB NO 2/10/2018 5/10/2018 5/10/2018 N/A N/A 9/10/ /10/ /10/ vehicle tyres Lot 1 SB ERB NO 5/2/2018 7/2/2018 8/2/2018 N/A N/A 12/2/ /2/ /2/2018 Lot 1 SB ERB NO 4/6/2018 6/6/2018 6/6/2018 N/A N/A 8/6/ /6/ /6/2018 Lot 1 SB ERB NO 9/11/2018 9/11/2018 N/A 12/11/2018 N/A 14/11/ /11/ /5/2018
6 45 Uniforms for Office assistants and Drivers Lot 1 SB ERB NO 2/3/2018 7/3/2018 7/3/2018 9/3/2018 N/A 9/3/ /3/ /3/ Servicing of fire extinguishers Pest Control Services cleaning materials Office Refreshments and Mineral Water Lot 1 SB ERB NO 4/6/2018 6/6/2018 6/6/2018 N/A N/A 8/6/ /6/ /6/2018 Lot 1 SB ERB NO 5/2/2018 7/2/2018 8/2/2018 N/A N/A 12/2/ /2/ /2/2018 Lot 1 SB ERB NO 23/7/ /7/ /7/2018 N/A N/A 27/7/ /7/2018 3/8/2018 Lot 1 SB ERB NO 22/1/ /1/ /1/2018 N/A N/A 29/1/ /1/ /1/2018 Lot 1 SB ERB NO 1/2/2018 7/2/2018 7/2/2018 N/A N/A 8/2/2018 9/2/ /2/2018 Lot 1 SB ERB NO 2/5/2018 7/5/2018 7/5/2018 N/A N/A 8/5/2018 9/5/ /5/2018 Lot 1 SB ERB NO 2/10/2018 5/10/2018 5/10/2018 N/A N/A 9/10/ /10/ /10/2018 Lot 1 SB ERB NO 22/1/ /1/ /1/2018 N/A N/A 29/1/ /1/ /1/2018 Lot 1 SB ERB NO 1/2/2018 7/2/2018 7/2/2018 N/A N/A 8/2/2018 9/2/ /2/2018 Lot 1 SB ERB NO 2/5/2018 7/5/2018 7/5/2018 N/A N/A 8/5/2018 9/5/ /5/2018 Lot 1 SB ERB NO 2/10/2018 5/10/2018 5/10/2018 N/A N/A 9/10/ /10/ /10/2018 N/A N/A
7 Lot 1 SB ERB NO 22/1/ /1/ /1/2018 N/A N/A 29/1/ /1/ /1/2018 Lot 1 SB ERB NO 1/2/2018 7/2/2018 7/2/2018 N/A N/A 8/2/2018 9/2/ /2/2018 Lot 1 SB ERB NO 3/5/2018 7/5/2018 7/5/2018 N/A N/A 8/5/2018 9/5/ /5/ Stationary Lot 1 SB ERB NO 2/10/2018 5/10/2018 5/10/2018 N/A N/A 9/10/ /10/ /10/2018 FINANCE
8 51 Contract for the supply of Newspapers for a period of one year Lot 1 SB ERB NO 1/2/2018 7/2/2018 7/2/2018 N/A N/A 8/2/2018 9/2/ /2/2018 Contract for 52 Maintenance of Lifts Lot 1 DB ERB NO 22/1/ /1/ /1/2018 N/A N/A 29/1/ /1/ /1/2018 for one year 53 Contract for Refuse Collection Services for Lot 1 DB ERB NO 22/1/ /1/ /1/2018 N/A N/A 29/1/ /1/ /1/2018 one year Contract for maintenance of electrical installations Contract for provision of travel arrangements Valuation of fixed assets services Provision of Security Services at Head Office and Director's Residences for 7 months Provision of Security Services at Head Office and Director's residences for 6 months Lot 1 SB ERB NO 5/2/2018 7/2/2018 8/2/2018 N/A N/A 12/2/ /2/ /2/2018 Lot 1 SB ERB NO 1/2/2018 7/2/2018 7/2/2018 N/A N/A 8/2/2018 9/2/ /2/2018 Lot l SB ERB NO 25/10/2017 2/11/ /11/ /11/2017 N/A 22/11/ /11/ /06/2018 Lot 1 SB ERB NO 9/4/ /4/ /4/ /4/2018 N/A 4/5/ /6/ /12/ Provision of Security Services at Regional Offices and Director's Residence for 12 months Lot 1 SB ERB NO 14/12/ /12/2017 5/1/ /1/2018 N/A 22/1/2018 1/2/ /1/ Cleaning Equipment Lot 1 SB ERB NO 1/2/2018 9/2/ /2/2018 N/A N/A 13/2/ /2/ /2/ Provision of deep cleaning services at Head Office 62 Maintenance of Air conditioning System 63 Printing of Strategic Business Plan Each 1000 SB ERB NO 15/2/ /2/ /2/2018 N/A N/A 27/2/ /2/2018 9/3/2018 ED's Office 64 ZITF Attire Lot 1 SB ERB NO 1/5/2018 7/5/2018 7/5/2018 N/A N/A 8/5/2018 9/5/ /5/2018 CR
9 Display materials for ZITF Stand Cleaning and Painting of the ZITF Stand Hire of Gazebo for the Copperbelt Show Lot 1 SB ERB NO 10/5/ /5/ /5/2018 N/A N/A 18/5/ /5/ /5/2018 CR Lot 1 SB ERB NO 3/5/2018 7/5/2018 7/5/2018 N/A N/A 8/5/2018 9/5/ /5/2018 CR Each 1 SB ERB NO 9/4/ /4/ /4/ /4/ /4/ /4/ /4/ /4/2018 CR 68 Radio and TV Programs for Copperbelt Region Office Lot 1 SB ERB NO 5/2/2018 9/2/ /2/2018 N/A N/A 13/2/ /2/ /2/2018 Lot 1 SB ERB NO 3/5/2018 8/5/2018 7/5/2018 N/A N/A 8/5/2018 9/5/ /5/2018 Lot 1 SB ERB NO 4/6/2018 6/6/2018 6/6/2018 8/6/2018 N/A 11/6/ /6/ /6/2018 CR Procurement Module in Accpac Payroll Module Printer Maintenance Kit SysAid Help Desk Enterprise Server Room UPS Maintenance Parts 3CX Phone System and Toll Free Server Room UPS Maintenance Service Contract Video Conference Cameras 32 Channel CCTV Security Cameras Nitro PDF Suite Professional Database Backup Tool Board Meeting Software Projection System for the Board Room Computer Maintanance Contract Repair of Billboard in Chinsali Lot 1 DB ERB NO 1/3/2018 6/3/2018 7/3/ /3/2018 N/A 19/3/ /3/ /3/2018 FINANCE Lot 1 SB ERB NO 4/6/2018 6/6/2018 6/6/2018 8/6/2018 N/A 11/6/ /6/ /6/2018 FINANCE Each 1 SB ERB NO 2/3/2018 7/3/2018 7/3/2018 N/A N/A 9/3/ /3/ /3/2018 ICT Lot 1 DB ERB NO 2/3/2018 7/3/2018 7/3/2018 N/A N/A 9/3/ /3/ /3/2018 ICT ICT Lot 1 DB ERB NO 2/3/2018 7/3/2018 7/3/2018 N/A N/A 9/3/ /3/ /3/2018 ICT Lot 1 SB ERB NO 5/2/2018 9/2/ /2/2018 N/A N/A 13/2/ /2/ /2/2018 ICT Each 5 SB ERB NO 4/5/ /5/ /5/2018 N/A N/A 15/5/ /5/ /5/2018 ICT Each 10 SB ERB NO 4/6/2018 6/6/2018 6/6/2018 8/6/2018 N/A 11/6/ /6/ /6/2018 ICT Lot 1 DB ERB NO 5/2/2018 9/2/ /2/2018 N/A N/A 13/2/ /2/ /2/2018 ICT Each 1 SB ERB NO 9/4/ /4/ /4/ /4/ /4/ /4/ /4/ /4/2018 ICT ICT Lot 1 SB ERB NO 5/2/2018 9/2/ /2/2018 N/A N/A 13/2/ /2/ /2/2018 ICT Lot 1 SB ERB NO 5/2/2018 9/2/ /2/2018 N/A N/A 13/2/ /2/ /2/2018 ICT Lot 1 SB ERB NO 5/2/2018 9/2/ /2/2018 N/A N/A 13/2/ /2/ /2/2018 NR
10 84 banners for Muchinga Shows Each 3 SB ERB NO 3/4/2018 6/4/2018 9/4/2018 N/A N/A 11/4/ /4/ /4/2018 NR Hire of a Gazebo for Muchinga Show Display materials for the Muchinga Show NR Lot 1 SB ERB NO 4/5/ /5/ /5/2018 N/A N/A 14/5/ /5/ /5/2018 NR 87 Radio Programs in Chinsali (Community Awareness Campaign) Lot 1 DB ERB NO 2/7/2018 5/7/2018 5/7/2018 N/A N/A 9/7/ /7/ /7/2018 NR 88 Office Equipment for Head Office Each 16 SB ERB NO 9/4/ /4/ /4/ /4/ /4/ /4/ /4/ /4/2018 ICT 89 Office Furniture Lot 1 SB ERB NO 2/2/2018 9/2/ /2/ /2/2018 N/A 19/2/ /2/2018 3/3/2018 FMU Communication Equipment (Tablets, GPS, Satelite Phones, Handsets) Portable Cooling Equipment Office Equipment for the Fuel Marking Project Motor Vehicles for Fuel Marking Project Audit Services for financial years 2018 to 2020 Lot 1 SB ERB NO 9/4/ /4/ /4/ /4/2018 N/A 16/4/ /4/ /4/2018 FMU Each 8 SB ERB NO 6/2/ /2/ /2/ /2/2018 N/A 20/2/ /2/ /2/2018 FMU Each 9 SB ERB NO 2/2/2018 9/2/ /2/ /2/2018 N/A 19/2/ /2/ /2/2018 Each 6 ONB ERB NO 12/2/ /3/ /3/ /3/ /4/ /4/2018 4/5/ /6/2018 FMU Lot 1 ONS ERB NO 25/7/2018 2/10/2018 4/11/ /11/ /11/ /1/ /2/ /2/2021 FINANCE
11 Provision of Security Services to the ERB for the year 2019 Banners for National & Int. Day Celebrations facilities for Induction Programme for Media Personnel Lot 1 ONB ERB NO 7/8/2018 6/9/ /9/2018 3/10/2018 9/10/ /12/2018 1/1/ /12/2019 Each 4 SB ERB NO 3/5/2018 8/5/2018 7/5/2018 N/A N/A 8/5/2018 9/5/ /5/2018 SR SR facilities for Sensitization and School Quiz Radio Programs in Livingstone, Monze and Mongu Radio and TV Programs for Southern Region Office Lot 1 SB ERB NO 5/3/2018 7/3/2018 7/3/2018 N/A N/A 9/3/ /3/ /3/2018 SR SR Lot 1 SB ERB NO 1/2/2018 7/2/2018 7/2/2018 N/A N/A 8/2/2018 9/2/ /2/2018 Lot 1 SB ERB NO 5/3/2018 7/3/2018 7/3/2018 N/A N/A 9/3/ /3/ /3/2018 SR Grand Total Notes: 1. Provision of Security services to the ERB for 2019 and provision of Audit services for financial periods have been included in the 2018 Procurement Plan for the purpose of running the tendering process in time for contract commencement in January 2019 and February, 2019 respectively. However, the funding for these procurements will be provided for in the 2019 budget. Considering the length of the tendering processes for Open National Bidding/Selection, it will not be possible to wait for the 2019 budget in order to start the tendering processes. I hereby certify that the above is a true and accurate record of procurement transactions under the authority of the Controlling Officer/Chief Executive Officer. Name: Controlling Officer/ Chief Executive Officer Date: Name: Secretary, Procurement Committee Date:
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