Day of Service 3 rd Meeting 3/13/18

Transcription

1 Day of Service 3 rd Meeting 3/13/18 Logistics/Site Coordinator: Adult Leader: Tammy Simendinger Student Leader: Emily Schroer Welcome team (FOOTBALL FIELD OR ACTIVITY CENTER GYM) Registration o Sign forms (liability waiver, photo release, parental consent form) o Check-in o Get ticket for t-shirt Concession Stand o Water o Granola o Turn in ticket for t-shirt Go to sign on field to meet group o Signs with project names so people can get with the project that they are wishing to help out with. Go into stands?? Needed items Donations from?? Completed 1500 water bottles Big Lots/Remke/Kmart/Steve s BP 1000 granola bars Dollar Tree/Dollar General/Family Dollar Coffee and Donuts Briley Raudebush Dunkin Donuts Trailer for stage PA/Bullhorn Signs/pipe pole Childcare Mark Meibers Sue Schwartz-checking with Whitewater

2 Opening Ceremony: Adult Leader: Annette Troescher, Cindy Abrams, John Calabrese Student Leader: Briley Raudebush, Jack Davis Location: High School football field or rainout activity center gym Bagpiper-Hamilton County-CA JD Hughes-Jukebox trailer-at Jason Hollowell sound-at Shusters Hay Wagon o Picture of Briley s trailer o Decorations-Briley Dunkin Donuts donation by Briley JROTC-Flag Ceremony-Jack speak with Sgt. Fly over- HC copter-ca Speaker (open vs. closing?) o All connection o Veterans Timeline: o 7am-HS grounds gathering o 8am: Welcome Prayer-John Calabrese Mayor Speaker John-Unit Community Josh Brock- songs-ca CHEER o 9am-Service Projects Start

3 Closing Ceremony: Adult Leader: Lesley Fette, Patty Vancleve Student Leader: Jace Fette Committee Members Molly Hasenohr; Debbie Kist As volunteers arrive back at the high school they will be asked to park by the activity center come in the bistro to get a free lunch provided: o burgers/bbq (JTM-Jeff Wissel) buns, hot dogs (Shawnee Springs), macaroni&cheese (JTM-Jeff Wissel) chips (Grippos-Amy Kinnett) bottles of water (Kroger/Remke) flavor packets (online?) paper products plates, napkins, forks (Harrison Athletic Boosters) balloons (Dollar Tree) eat in the gymnasium play fun celebratory music gather in the auditorium play fun celebratory music watch a culminating video of the day s events - #ghdoservice PowerPoint Jace departing prayer area churches/pastors Questions? o Should we try to provide a dessert/sweet treat o Who can set up auditorium for media/powerpoint presentation o Ask John Calabrese about closing prayer

4 Marketing/Public Relations Adult Leader: Student Leader: Gabby Brandner, Dave Bochenek

5 Digital Design/Social Media: Adult Leader: Alicia Cummings Student Leader: Gabby Brandner, Raileigh Legner Need logo file as a- PSD, Vector, tif (hx color schemes), Log 4D for shirts? HS Will use sign-up genius for projects WCCC Develop: o ½ sheet o Full sheet o Postcard o Letterhead-200 sq/ft $60p/m o header o Slide graphic o Info/invite Instagram-@ghdoservice o Push # o Follow everyone o Post pics of meeting o Tag sponsors/clubs as they join o Include sign-up genius link Snapchat geo filter???-$6 per site->day of Service story Facebook-events-live Letterhead Twitter-@ghdoservice #ghdoservice Facebook page Sign-up page

6 Sponsorship/Advertising Adult Leader: Student Leader:

7 Service Project Coordinator Adult Leader: Brian Macmurdo, JamieLyn Johnson Student Leader: Gather more information on ideas for projects that were given at the second meeting. Photos of ideas that have been given

8 Communications Adult Leader: Willisa Redford, Rick Dole, Travis McCormick Student Leader: Raileigh Legner Will take meeting notes/minutes Communication with group o Develop contact list o distributions/mailings o Need a canned introductory/invitation letter (hard copy and ) o List groups by word of mouth o Chamber of Commerce/Business List-Park District o Churches/youth groups o Scout groups/cub scouts, boy scout, girl scout, American Heritage Girls-Travis o Mason (Snow Lodge & NC Harmony) o Kiwanis o K of C o St. Vincent DePauw o Lions o Rotary o WHHHS Athletics and Music o 4H o Youth Sports (Soccer, Football, Ect..) o Shaker Gardens club o VFW o AM Vets & Eagle o American Legion o Historical Societies (Harrison Miamitown, Crosby) o Shaker Village o Police o Fire o City o Township Update community websites with event details o Discord app-scott Caldwell o Flyer distribution Supply donation letter o Dunkin Donuts coffee/donuts)