CPYHA ANNUAL MEMBERSHIP MEETING

Transcription

1 CPYHA ANNUAL MEMBERSHIP MEETING APRIL 21, 2015 CHAMPLIN ICE FORUM

2 PLEASE SIGN THE CHECK-IN SHEET

3 MEETING AGENDA Call to Order Roll Call Motions Ø Approval of Annual Meeting Minutes (2014) Ø Treasurer s Report Ø Gambling Report Election of Officers Committee Reports Old Business New Business Election Results Adjournment

4 CALL TO ORDER Collin Aswegan- President

5 ROLL CALL Lindsey Reil -Secretary

6 APPROVAL OF MEETING MINUTES MARCH 2014 ANNUAL MEETING

7 TREASURER S REPORT Lori Robinson

8 BALANCE SHEET Actual Actual Change Assets: Cash 14,345 17,008 2,663 Accounts Receivable Ice Bill Receivables 4,344 2,667 (1,677) Gambling Receivable Total Assets 18,689 19, Liabilities: Accrued Liabilities 100 1,833 1,733 Deferred Revenue - MN Sales Tax Payable Total Liabilities 100 1,833 1,733 Equity: Unrestricted Net Assets 103,750 58,180 (45,569) Net Income/(Loss) (85,161) (40,338) 44,823 Total Equity 18,589 17,842 (747) Total Liab & Equity 18,689 19,

9 Actual Actual YOY Variance Registration & Clinics 146, ,155 (7,145) Registration Rev is up due to increase in fees Ice Payments 137, ,880 (6,531) Tournament Revenue 11,710 15,896 4,186 Fundraising Receipts 54,831 35,994 (18,837) Offset by fundraising expense Gambling Contribution - 50,000 50,000 Misc Revenue 6,000 4,979 (1,021) Total Revenue 356, ,904 20,652 Bank Fees (1,010) (529) 481 OS Contractor Fees (2,655) (6,202) (3,547) Timing-accounting fees, taxes Facilities & Equipment (51,250) (10,165) 41,085 New Jersey's Ice Rental (228,180) (240,557) (12,377) Timing Operations (22,760) (22,447) 313 Traveling coaches reimbursements Fundraising Exp (20,489) (13,260) 7,230 Offset by fundraising receipts Player Development (37,059) (39,246) (2,188) Tournament Fees (47,485) (45,919) 1,566 Reimbursed by traveling teams Tournament Expenses (3,298) (5,717) (2,419) Governance (26,810) (26,001) 809 Other Exp (7,990) (10,593) (2,603) Skate, BAR, Recruitment, Parent Relief Night Total Expense (448,986) (420,636) 28,349 Profit / (Loss) (excl. Concessions (92,734) (43,732) 49,002 Concessions Revenue 44,628 41,939 (2,689) Concessions Exp (37,055) (38,545) (1,490) Net Profit - Concessions 7,573 3,394 (4,179) Profit / (Loss) (incl. Concessions) (85,161) (40,338) 44,822

10 CHARITABLE GAMBLING LISA BLAKE (GAMBLING MANAGER) HIGHLIGHTS Profits from Charitable Gambling assisted the Association in meeting our financial obligations of $50,000 to the City of Champlin June Additional $100,000 was donated to CPYHA to help with the purchase of new jerseys and operating costs January 2015-donated $3,500 to CPYHA for purchase of the half-rink boards April 2015-donated $60,000 to CPYHA Completed an annual audit with Mahoney Ulbrich Christiansen Russ P.A. No issues to report Both our sites, 5-8 and Clive s Roadhouse continue to do well

11 CHARITABLE GAMBLING LISA BLAKE (GAMBLING MANAGER) RECOMMENDATIONS Have regular employee meetings to ensure there are no issues and that policies are being followed Get new Board members educated and involved Ongoing education with the Gambling Control Board

12 CHARITABLE GAMBLING LISA BLAKE (GAMBLING MANAGER) Traveling Gave out 616 Sold 505 Returned 111 House Gave out 289 Sold 259 Returned 30 Sold at sites 72 Raffle Calendars Gross $16,720 Prizes ($5,436) Net $11,284 Cost $1,628 Taxes $3200 Profit $6,456 Total sold 836

13 ELECTION OF OFFICERS Please indicate your choice by placing a check mark in the box provided beside the candidate. You may nominate someone not listed on the ballot by writing their name in the blank space provided. PRESIDENT q WADE GJERVOLD q SECRETARY q CAROLEE PETERSON q Member-at-Large (VOTE FOR 3) q CHAD KUEHNE q RYAN TESDALL q TOM SIMONSON q ROMAN CANTU q JOSH JANISCH q

14 CHAMPLIN ICE FORUM NICK POWELL

15 COMMITTEE REPORTS

16 HOUSE JOE OLSON, ROSS JERPSETH, TODD SINJEM SEASON RECAP We had 128 skaters throughout the mite program this season 12 Teams: 8U, A, 2-B s, 5-C s and 3-D s Things as a whole went relatively well Need more first year skaters Down substantially from prior year Added the Hard Dividers to the program

17 HOUSE JOE OLSON, ROSS JERPSETH, TODD SINJEM LESSONS LEARNED Don t have an odd # of teams at any level Scheduling is Difficult The Outdoor Ice in BP was well taken care of, but limit # of teams on the ice at one time Utilize website to post more information, i.e. timeline, hockey 101, etc Would like to have a mandatory meeting first weekend of season. One parent from each registered mite family must attend Timeline, Expectations, Entitlements If we have a large # of players at one level (Mite C this year), look at possibly keeping some kids back at the D level for one more season

18 HOUSE JOE OLSON, ROSS JERPSETH, TODD SINJEM NEXT SEASON Approximately 91 skaters eligible to return to mites next season Boys: 69 Skaters Girls: 22 Skaters 1-A,1-8U, 2-B, 4-C and 4-D Eligible Returning Skaters by Level A 2 8U 5 B 12 C 44 D-28

19 HOUSE JOE OLSON, ROSS JERPSETH, TODD SINJEM RECRUITING Needs to be Grass Roots Recruiting Tables at Elementary School Open Houses Tri Fold Flyers Carry with to Soccer/Lacrosse/Baseball/Gymnastics/Dance, etc Yard Signs Recruiting MPLS Storm hockey did a 100 yard sign challenge and had more families sign up than they had signs to hand out. They have been the fastest growing Association in the State.

20 HOUSE JOE OLSON, ROSS JERPSETH, TODD SINJEM SUGGESTIONS Start a Jr. Rebel Program 1hr/weekend with two seasons: Nov/Dec and Jan/Feb NO VOLUNTEER REQUIREMENTS FOR THIS PROGRAM Charge $45/skater If they need to register with USA Hockey, give their account the $50 credit towards a future CPYHA purchase Mite Fall Skills Clinic move to a 3v3 format Kids who skate in Fall Skills are solely working on skills from August thru Thanksgiving See More Participation I believe we lose kids to other programs because Aug/Sept is too much Practice Format Continue to Follow the ADM. However, break ice into five stations. Would utilize the neutral zone for skating and break other two zones into four total stations with small area games Develop Goal Scorers/Moving with and without the puck Create a list of habits Each coach should have a list of habits each player should be leaving each level of mites with should be done from Mite D thru BAA

21 HOUSE JOE OLSON, ROSS JERPSETH, TODD SINJEM THANK YOU Jamboree Committee Jamboree Sponsors and Vendors Coaches and Managers CPYHA Board

22 HOUSE REGISTRATION CAROLEE PETERSON HOUSE REGISTRATION TOTAL PLAYERS NEW PLAYERS BOYS GIRLS BOYS GIRLS

23 HOUSE MGR COORDINATOR BECKY MAIFELD Updated the House Manager Manuals, printed and assembled. Volunteer details needed updating (DIBS, multiple children, eligible tasks, etc). Safety needed updating (SAFE SPORT) Committee and Board Members Worked with Champlin Athletic to update Apparel items and prices Created a Manager To Do/Check list Held House Manager Meeting November 23 rd, 2014 at 6:30 pm at Forum In Attendance: All managers except for two Champlin Athletic Mite House Director Ross Jerpseth Concessions Katie Verlo Safety Alyssa Senescall Assisted Managers with: Questions, Pictures, jamboree, volunteering, tournaments, outdoor ice, time clock, game schedules, concessions, apparel, coaches reimbursement, etc. Liaison for: - Mite Directors - SKATE - Jamboree - Volunteer - Concessions - Etc. Volunteer Tracy Johnson

24 HOUSE MGR COORDINATOR BECKY MAIFELD Overall the season went very well with the managers. There were no major issues. Recommendations: Over the years there have been challenges with managers that are new to the association, not knowing about CPYHA or hockey in general. For D mites this inevitable unless there an older child is playing hockey. Suggestion to select manager who has experience with the association when possible (if they have volunteered). Had one manager who was new on a C team who was very hands off, did not communicate well with team. Parents get very frustrated and the hockey experience is not as good as it could be. We had a D head coach who had his wife manage because they were afraid to let anyone else manage after the bad experience they had with the manager the previous year.

25 Brian Allen TRAVELING BILL LAWLER Traveling Committee Steve Boynton Dave Brenny Bjorn Burnevik(Board Liason) Todd Cain Pat Janostin Wade Gjervold Duane Nelson Tom Pajunen Dave & Jennifer Peterson (Girls Directors) Aaron Peterson Elena Taylor Rick Theisen Matt Grant

26 Head Coaches Thank you! Todd Sinjem Chad Motenson Wade Gjervold Kyle Schantzen Derek Witte Josh Woodford Nate Lempke Kevin Borer Travis Parks Daniel Kolles Squirt A Squirt B1 Squirt B2 Squirt C PeeWee A PeeWee B1 PeeWee B2 Bantam AA Bantam B1 Bantam B2

27 Head Coaches Thank you! Derek Everett Malee Windmeier Eric Herr David Baker Girls 14U-A Girls 12U-A Girls 10U-A Girls 10U-B THANK YOU TO OUR ASSISSTANT COACHES AND TEAM MANAGERS!

28 LEAGUE RECORDS TEAM WO N LOSS TIE PLACE (CHAMPION) Bantam AA th (Centennial) Bantam B rd in Green Division (Elk River Blk) Bantam B th (Chisago) PeeWee A st PeeWee B nd (Rum River) PeeWee B th in Green Division (Rogers) Squirt A nd (Andover) Squirt B st in Green Division) Squirt B st in Green Division) Squirt C th (Rogers) Girls 14U A th (Blaine) Girls 12U A th (Andover) Girls 10U A th (Andover) Girls 10U B th (Blaine SLP Blue) *Coop w/ CR

29 Winning Percentages Bantam A Bantam B Bantam B2 Blue Bantam B2 White 633 Bantam C 167 PeeWee AA Peewee A 917 PeeWee B PeeWee B2 Blue PeeWee B2 White PeeWee C Squirt A Squirt B Squirt B Squirt C 325 Girls 14U A Girls 12U A Girls 12U B Girls 10U A Girls 10U B Jr Gold A Jr Gold B Jr Gold 16U

30 Team Lost Lost Lost Lost Lost Lost Lost Lost Lost Lost Lost Fair Play Points Lost Bantam AA Bantam B Bantam B2 Blue Bantam B2 White n/a n/a n/a n/a n/a n/a n/a n/a Bantam C 6 4 n/a 1 n/a n/a n/a n/a n/a n/a n/a PeeWee AA n/a Peewee A 1 PeeWee B n/a PeeWee B2 Blue 2 1 n/a PeeWee B2 White n/a 3 3 n/a 1 n/a n/a PeeWee C n/a 2 n/a Squirt A 0 1 Squirt B1 0 1 Squirt B2 0 2 Squirt C Girls 14U 0 0 n/a n/a n/a n/a 0 Girls 12U A n/a n/a n/a n/a 1 n/a 0 0 Girls 12U B n/a 0 n/a n/a Girls 10U A 0 0 Girls 10U B 0 0 Jr Gold 16U n/a n/a n/a 2 3 n/a n/a n/a n/a n/a n/a Jr Gold A n/a n/a n/a n/a Jr Gold B n/a n/a n/a n/a o

31 BantamAA Team W L T FP Points Centennial AA: Elk River AA: Blaine AA: Roseville AA: Andover AA: Champlin Park AA: Rogers AA: Anoka AA: Final Standings BantamB2 Team W L T FP Points Chisago Lakes: Anoka: Andover : Centennial Red: Rogers: Champlin Park: Centennial Black: Rum River: Pine City: Elk River: Blaine: BantamB1- Green Team W L T FP Points Elk River Black: Anoka: Champlin Park: Centennial: Rogers: Blaine: Coon Rapids:

32 Final Standings Peewee- A Team W L T FP Points Champlin Park A: Princeton A: Coon Rapids A: Andover A: Pine City A: North Branch A: Anoka A: Centennial A: Rum River A: Blaine A: Elk River A: Spring Lake Park A: Chisago Lakes A: PeeweeB1 Team W L T FP Points Rum River: Champlin Park: Centennial: Andover : Mora: Rogers: Elk River: Blaine: Becker- Big Lake: Anoka: Coon Rapids: North Branch: PeeweeB2- Green Team W L T FP Points Rogers: Blaine: Andover Black: Rum River Blue: Champlin Park: Spring Lake Park: Centennial Red: Coon Rapids:

33 Squirt A Final Standings Team W L T FP Points Andover : Champlin Park: Centennial: Elk River: Spring Lake Park: Rogers: Anoka: Coon Rapids: Rum River: Blaine: Princeton: Squirt B2-Green Team W L T FP Points Champlin Park: Andover: Spring Lake Park: Centennial Red: Rogers: Rum River Blue: Anoka: Blaine: Squirt B1-Green Team W L T FP Points Champlin Park: Andover Gold: Rogers: Centennial: Elk River: Blaine: Anoka: Squirt C Team W L T FP Points Rogers: Blaine: Chisago Lakes: Elk River: Coon Rapids: Anoka: Spring Lake Park: Andover : Champlin Park: Centennial: Rum River:

34 Girls14UA Team W L T FP Points Blaine: Elk River: Anoka: Centennial: Champlin: Girls12UA Team W L T FP Points Andover : North Wright County: Centennial: Anoka- Rogers: Buffalo: Elk River- Princeton: Blaine- SLP: Sauk Rapids- Sartell: Chisago Lakes: Champlin Park: Final Standings Girls10UA Team W L T FP Points Andover : Rogers: Elk River: North Wright County: Blaine- SLP: Coon Rapids: Chisago Lakes: Centennial: Champlin Park: Girls10UB Team W L T FP Points Blaine- SLP Blue: North Country Blue Devils: Blaine- SLP White: Elk River: Andover : Princeton: Rogers: Centennial: Anoka: Coon Rapids- Champlin:

35 District 10 Tournament Bantam AA Bantam B1 Bantam B2 PeeWee A PeeWee B1 PeeWee B2 Squirt A Squirt B1 Squirt B2 Girls 14U A Girls 12U A Girls 10U A Girls 10U B 4 th Place Did Not Place Did Not Place 2 nd Place Did Not Place Did Not Place 2 nd Place 1 st Place Did Not Place Did Not Place Did Not Place Did Not Place Did Not Place

36 Regional Tournament PeeWee A CP 3 - Duluth East 0 CP 4 - St Paul 3 Tartan 6 - CP 3 St Paul 7 - CP 1

37 Registration Projections* Bantams Peewees Squirts Girls 14 U Girls 12 U Girls 10U * based off registration Skaters Goalies ??

38 SPECIAL THANKS Coach Pat Janostin and his staff for their time and dedication to CPYHA, and to the Traveling Committee. Coach Jim Koltes for his support and assistance with the CPYHA Girls Program and Traveling Committee. Nick Powell and the Forum Staff Minnesota s BEST!!! J

39 TRAVELING REGISTRATION AMBYR JOHNSON TRAVELING REGISTRATION TOTAL PLAYERS NEW PLAYERS BOYS GIRLS BOYS GIRLS

40 TRAVELING REGISTRATION Registration Proposal AMBYR JOHNSON Proposing this committee go back to being overseen by one director with committee coordinators/members as support, as defined in bylaws It s Important that this committee be well organized and uniform in its processes, having one director to over see every aspect will improve communication between the board and membership Committee Structure Registration Director (CPYHA Registrar) will oversee all registration duties which include the following: Registration newsletter Online registration Traveling and House registration Roster sign off The Registration Director would have coordinators to help with some of the registration duties examples are as follows: Online registration coordinator, who will help to design and set up web registration and work with NGIN House coordinator, will work with House Directors on collection of documents needed for registration from all house players and coaches Traveling Coordinator, will work with Traveling Directors on collection of documents needed for registration from all traveling players and coaches

41 TRAVELING MANAGER COORDINATOR MEGAN LEITNER-BOOKEY facilitated manager meeting last fall served as liaison for travel managers throughout the season communications to managers updated via manager tab through CPYHA website manager book updated and published on manager tab this season Overall, I feel the manager coordinator position is going well. More managers contacted me with questions last season than the previous season.

42 Overall Girls Program 84 Total Girls House 39 girls 8U team with 13 girls 26 Girls on Mite Teams 22 New girls in House program GIRLS DAVE & JENNIFER PETERSEN Traveling 45 girls 3 Traveling Teams 12UA, 10UA, 10UB 14U Eligible players played on JV Team 6 New Girls on Traveling Teams 4 Girls on Traveling Boys teams 1 Squirt B1 3 PeeWee C

43 GIRLS DAVE & JENNIFER PETERSEN 12UA 17 players 15 skaters, 2 goalies D10 Record was Finished in the Top 8 for District 10, earning a spot in District playoffs

44 GIRLS DAVE & JENNIFER PETERSEN 10UA 13 Players 12 skaters, 1 goalie 2 Girls waived in from St. Francis D10 Record was Lost Consolation Championship in Districts 3 rd place in 2 of their 3 Tournaments

45 GIRLS DAVE & JENNIFER PETERSEN 10UB 11 players 10 skaters, 1 goalie 5 brand new CPYHA players D10 Record was WON Consolation Championship in Districts Took 2 nd place and 3 rd place in 2 of their 3 Tournaments

46 GIRLS DAVE & JENNIFER PETERSEN Other Girls Activities CPYHA Girls Float in Father Hennepin Parade last summer Recruitment Committee taking over float for this summer Banner presentation/recognition of UB State Qualifying Team at Girl s Youth Hockey Day Heggie s Pizza Fundraiser Nordy Skate with the 10UA and 10UB teams

47 CLINICS COLLIN ASWEGAN FALL SKILLS CLINIC REGISTRATION FALL SKILLS CLINIC OVERVIEW TASTE 86 MITE/8U 50 SQUIRTS 32 PEEWEES 31 BANTAMS 32 10U/12U/14U- 19 GOALIES - 9 BOYS HS 35 GIRLS HS 19

48 COACHES SELECTION COLLIN ASWEGAN

49 COMMUNICATIONS LAURIE ZAHALKA FACEBOOK CPYHA PAGE LIKES 295 POSTS 25 (REACHED PEOPLE) ** Note: Facebook recently updated the way they measure how many people like your Page. Pages may see a decrease in likes after March 12, when Facebook removed likes from inactive Facebook accounts A CPYHA Instagram account was created CPYHA_REBELS. Not exactly sure how to utilize this, open to suggestions J FOLLOWERS 19 TWEETS 248

50 CONCESSIONS KATIE VERLO (DIRECTOR), MICHELLE BAKER (ACCOUNTING) The concessions stand was closed down a week after the season ended. The ice arena has purchased a variety of the food for them to sell at a Gun and Knife show in May and at their concession stand at Andrews Park. The concession stand itself did well this year. We did have the same obstacles we have had since last year with people not signing up to work the concession stand. Especially the times that we really needed people to sign up, Varsity games. Collin has spoken with me to about assigning teams to work the Varsity games next year. I do agree with him on this one because this was a continuous issue through the whole season. I am going to cut down the amount of people working at practices during the weeks. I will be keeping with the same food as this past season and possibly looking at raising a few prices but I will make that decision before next season. I will be adding a binder of information of how and what to do at he concession stand. The "how to signs " will be replaced for the next upcoming season. I will also be adding a "What to do when I am standing around" list for people working the concessions stand. I did deal with a couple no shows that signed their names on the check off list but never worked the hours. I need to figure out some type of warning/repercussion for doing that. I will address this issue in the managers meeting next season. Thank you for everyone that went above and beyond with helping me this year!

51 EQUIPMENT BILL BLAKE

52 FUNDRAISING OPEN POSITION FUNDRAISING HIGHLIGHTS MANDATORY Candy Bars Cost $7,443 Buyout $15,975 Sold $12,840 Profit $21,372 House Ø 41 Sold Candy Bars Ø 86 Chose Buy Out Traveling Ø 66 Sold Candy Bars Ø 127 Chose Buy Out OPTIONAL Heggies Pizza Ø Gross Sales $21,551 Ø Heggie s Rebates $10,091 Wreath Sales Ø Gross Wreath Sales $33,280 Ø Ice Rebates $16,640

53 ICE LIAISON BUD WILLIAMS GOALS FOR 2015/2016 Reduce the # of hours not used Better planning for # of hours needed to purchase Eliminate as many early morning (6am) and late hour (9:45pm) slots as possible Increase prime time hours Decrease $$$$ ice bills More shared ice, especially at younger levels More advance notice of ice schedule Form an ice committee CPYHA ice expenditure is one of the largest, if not the largest, expense our association has. We need to put more emphasis on it, and try to provide better hours, scheduling, and make it more affordable.

54 ICE TAMMIE ZAPATA

55 MN HOCKEY COLLIN ASWEGAN

56 RECRUITMENT GABE MILTON

57 SAFETY ALYSSA SENESCALL USA Hockey SafeSport Program is designed to prevent abuse and maximize the safety of our participants in the off-ice environment and was implemented in full last season. NEW THIS YEAR to the SafeSport Program (mandated by D10) ALL COACHES, MANAGERS, ASSOCIATION BOARD OF DIRECTORS & LOCKER ROOM MONITORS ARE REQUIRED TO COMPLETE THE ONLINE SAFESPORT TRAINING PROGRAM (EVERY 2 YEARS) COACHES WHO FAILED TO COMPLETE THIS PROGRAM BY 12/31/14 WERE REMOVED FROM THEIR TEAM S ROSTER OFFICIAL LOCKER ROOM POLICY CPYHA HAS POSTED AN OFFICIAL POLICY IN EACH LOCKER ROOM AT THE FORUM A SPECIAL THANK YOU TO NICK POWELL (FORUM) WHO HAD PERMANENT SIGNS MADE AND HUNG

58 SPECIAL EVENTS BE A REBEL PROGRAM MITE JAMBOREE PARENT RELIEF NIGHT S.K.A.T.E.

59 MITE JAMBOREE BRAD SOLOMON The 2015 Mite Jamboree was held on the weekend of February 27 th, 28 th, and March 1 st with 268 Mite/8U players participating. 126 house players and 142 players from outside associations took part. We had 12 house teams and 13 visiting teams that played 9 full ice games and 14 half ice games. Each CPYHA team was able to use a varsity locker room, have a spotlight for introductions, and enter the ice through a fog machine for one game. All CPYHA players received a bag tag, personalized water bottle, trophy, medal, and other small participations gifts including a CP puck. Old traveling jerseys were available for purchase throughout the weekend. Players had the opportunity to pre-order jamboree t-shirts. Prizes were given away during the coaches game on Saturday night through a lollipop tree and chuck-a-puck. All moms were given a personalized hockey pin with their child s name and number on it. Small participation gifts/goodie bags were given to all visiting teams as well. During the weekend the Ice Forum lobby and north rink area was occupied by the following vendors: Champlin Athletic, Game Day Charms, Bennett Professional Photography, Kyle s Kollectibles, The Hat Guy, Hockey Memories, and Aspire Beverage. A competitive coaches game concluded Saturday night s festivities and the skills competition completed the weekend fun on Sunday. Each team was also provided an end of season pizza party as well.

60 BE A REBEL PROGRAM JESSICA TESDALL This year the Be a Rebel committee designed and distributed custom long-sleeve t-shirts for all House and Traveling players. The committee secured 10 sponsors for the t-shirts resulting in $1,300 in donations. Sponsors were promoted via their logos on the back of the shirt. We organized the 2 nd Annual Hockey Hair Competition. We secured Fantastic Sam s in Champlin as the official sponsor. Fantastic Sam s donated the monthly prizes. We organized and executed the Food Fight at the Forum Event which took place during CPYHA Youth Night in December. Q-Fanatic in Champlin was the official sponsor and vendor. Food was provided by Q-Fanatic at cost and the committee sold it at Concessions for an upcharge amount. Over 300 food items were collected at the event and donated to the food shelf at Champlin Park High School. Over $150 was raised from the sale of Q-Fanatic and donated on behalf of CPYHA to the food shelf at Jackson Middle School. The committee hosted a Coaches Appreciation event during the Coaches Game at the Mite Jamboree. Children at the game made posters to show their support of their favorite coaches. Planning for the season is complete. We are expanding our fundraising efforts and community outreach to strengthen the committee mission of Individual Commitment to Group Excellence.

61 PARENT RELIEF NIGHT DEBBIE HUYBERS 2015 HIGHLIGHTS Held at the Willy McCoy s Willy McCoy s donated the space for this event A D.J. was used this year for entertainment (paid $250.00) Roughly 150 people in attendance CPYHA donates $ towards the event Over 50 prizes were given away Donations received from the following businesses: Ø Broadway Pizza Ø Champlin Athletic Ø Hudy s Café Ø Sammy Perrella s Ø Clive s Ø Pat Janostin Camp Ø CPYHA Registration Ø CPYHA Fall Skills Clinic Ø Target Ø Velocity Training

62 S.K.A.T.E. JEFF HEDLUND WE HAD 187 PARTICIPANTS THIS YEAR OVERALL THE SKATE CELEBRATION WAS A SUCCESS! THE FORMAT WAS CHANGED TO INCLUDE TEACHER PARTICIPATION 80 TEACHERS PARTICIPATED IN A SHOOTOUT WITH THEIR PLAYER NEXT YEARS GOAL IS 100 EACH PARTICIPANT WAS GIVEN A DRAWSTRING BAG WITH THE CP LOGO (FROM CPYHA) AND INCLUDED MISCELLANEOUS PRIZES. WE PROVIDED PIZZA AND SODA TO PARTICIPANTS AND FAMILIES TEACHER COMMENTS WERE DISPLAYED FOR EVERYONE TO VIEW JUSTIN JOHNSON UMN GOPHER HOCKEY ASSISTANT COACH SPOKE AND BROUGHT SIGNED STICKS THAT WERE GIVEN AWAY IN A DRAWING WE HAD PRIZE DRAWINGS AT THE BEGINNING OF THE EVENT THAT PLAYERS NEEDED TO BE PRESENT TO WIN; CLINIC AND REGISTRATION DRAWING WHERE ALL PARTICIPANTS NAMES WERE ENTERED.- 1 NAME WAS DRAWN FROM HOUSE, GIRLS, AND BOYS TRAVELING BUDGET WAS SET AT $3000. THIS COVERED SUPPLIES, PARTICIPATION GIFTS, PIZZA, SODA AND PRIZES SOME ORGANIZATIONAL CHANGES WILL BE MADE, BUT THE MAIN FORMAT OF THE EVENT WILL REMAIN A COMMITTEE WILL BE HELPFUL FOR NEXT YEAR AS THE COMMITTEE CONSISTED OF MY WIFE AND ME. A SPECIAL THANK YOU TO THOSE WHO VOLUNTEERED DURING THE EVENT WE WOULD NOT HAVE BEEN ABLE TO DO IT WITH YOU!!! -THANK YOU TO COLIN AND LINDSEY FOR YOUR GUIDANCE AND SUPPORT THROUGHOUT THE PROCESS

63 SPONSORSHIP OPEN POSITION

64 TOURNAMENTS WADE GJERVOLD HIGHLIGHTS The 2014 tournament was quite a success even if it had an operating loss. Tournament ran on schedule and there were no significant injuries Primary reason for the operating loss was the inability to fill either bracket. We had to give away one Peewee registration to even out a 6 team pool play bracket. For Squirts, we had to g with a single 4 team pool bracket. This meant 4 games/team vs. 3 games/team for the same registration fee. The loss from the tournament was approx. $200 (down $3900 from 2013 down $3200 from 2012). There were no notable complaints. As with the 2013 tournament,, we were scrounging for registrations until right at the last minute. it was on the cusp of not happening due to lack of registrations. I think, due to the large number of established tournaments Thanksgiving weekend, we may need to consider a different weekend to boost registration. I have it on my list to examine the 2014/2015 calendar and come up with some recommendations. The only major considerations in moving the tournament would be some logo changes and we d need to keep more of our own teams home that weekend to fill our own ice commitments. We continue the need to book hotels early (in the summer), small towns and preferred hotels booked up fast. Managers need to inform the tournament directors of preferences and desire to change to keep our good standing with repeat hotels. No major issues this season.

65 TOURNAMENTS WADE GJERVOLD INCOME FINAL AMOUNT Registration Fees $6, CASH - chuck-puck, programs, shirts $ pre-sale tshirts from teams $ Concessions - increase profit due to tournament - estimate $ TOTAL INCOME $8, PAYEE EXPENSES FINAL AMOUNT Suburban Hockey Refs $1, Champlin Ice Forum ICE $3, Sterling Trophy Trophies $ Chamlin Athletic TSHIRTS (7.50 short, long; $70 setup) $ Terry Parks EMT $ Chamlin Athletic Player Gift - Water Bottles (150 x $4.00 each plus $60 setup) $ Target Player Gift - Candy $61.30 FedEx Programs $ MN Hockey Application Fee $ Let's Play Hockey Ad $ TOTAL EXPENSES $8, PROFIT/LOSS -$215.71

66 VOLUNTEER COORDINATOR TRACY JOHNSON CPYHA Volunteering Highlights Second year of DIBs for CPYHA, and Committee Director Tracy Johnson- First year with a great new Committee: Ø Allison Brooks Ø Melissa Krachmer Ø Bob Denzer Ø Greg Blodgett Ø Stacey Kreger Duties were divvied up to increase efficiencies Ø DIBS postings Ø Credit submissions Ø Issues resolution Web page updated to facilitate Ø Ongoing management of Volunteering Duties Ø Day-to-day reference for player parents Volunteering credits coordinated/ posted Ø ~5 Events (e.g. Wreath Fundraiser, Speed, Tryouts, BAR ) Ø 26 teams Ø 22 Committees Ø And Concessions

67 VOLUNTEER COORDINATOR Dibs Items Posted: 1,845 Tryouts/SPEED: 225 Concessions: 895 Fundraising: 42 Events: 83 Team/Extra Credits: ~600 TRACY JOHNSON CPYHA Volunteering Metrics Volunteering Requirement Status: (of 320 skaters, 242 families) Ø Complete % Ø Incomplete 12 5% End of Season Volunteering Validation originally sent to 40 families (3/17/15) to begin reconciliation process Corrections/updates were made on 28 accounts as of 4/9/ concessions postings went UNCLAIMED, for a total of hours

68 VOLUNTEER COORDINATOR TRACY JOHNSON CPYHA Volunteering Development Opportunities Update Registration to allow for volunteer time assignments as family Ø One and Only Player (15 hours) Ø One of Two Players (30 hours) Ø One of More than Two Players (40 hours) Continue use of committee Fill position of Volunteer Coordinator/Director (Tracy must step down)

69 ELECTION RESULTS

70 OLD BUSINESS

71 NEW BUSINESS Congratulations NEW Board Members! & Welcome NEW Committee Directors & Coordinators!

72 ANNOUNCEMENTS A special THANK YOU to everyone who volunteered this year! Without the help of our volunteers, a successful hockey program would not be possible! There are several open Director and Coordinator positions for the season, please consider filling one of these roles. If interested, visit cpyha.com and click on the BOARD/COMMITTEE tab for more information, including directions on how to apply (Directorship Application).

73 ADJOURNMENT See everyone next season!